HomeMy WebLinkAbout(0050) M&C 22-0203City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/29/22 M&C FILE NUMBER: M&C 22-0203
LOG NAME: 13P22-0040 CLASS 2 CAB AND CHASSIS MC PMD
SUBJECT
(ALL) Authorize Execution of a Non -Exclusive Purchase Agreement with Grapevine DCJ, LLC and Caldwell Country Chevrolet for an Annual
Amount Up to $935,750.00 and Authorize Four One -Year Renewal Options in the Amount of $982,538.00 for the First Renewal, $1,031,665.00 for
the Second Renewal, $1,083,248.00 for the Third Renewal, and $1,137,410.00 for the Fourth Renewal, for the Property Management Department
RECOMMENDATION:
It is recommended that City Council authorize execution of a non-exclusive purchase agreement with Grapevine DCJ, LLC and Caldwell
Country Chevrolet for an annual amount up to $935,750.00 and authorize four one-year renewal options in the amount of $982,538.00 for the first
renewal, $1,031,665.00 for the second renewal, $1,083,248.00 for the third renewal, and $1,137,410.00 for the fourth renewal, for the Property
Management Department.
DISCUSSION:
The Property Management Department approached the Purchasing Division to procure an agreement for a Class 2 Cab and Chassis for the
Transportation and Public Works (TPW), Water, Fire and Code Compliance Departments. During the course of this agreement, other departments
may request Class 2 Cab and Chassis, therefore, this agreement should also allow for those purchases. A Class 2 Cab and Chassis is a
gasoline -based item with diesel upgrade capabilities. The items will be used for hauling equipment, personnel, tools and supplies to and from
jobsites to maintain and install City infrastructure.
Staff issued an Invitation to Bid (ITB), ITB No. 22-0040 on December 14 2021. The ITB was advertised in the Fort Worth Star -Telegram on
Wednesday's from December 15, 2021 through January 5, 2022. Two (2) responses were received.
Staff evaluated the bid response to ensure each bidder was in compliance with the specifications of the ITB, and recommends awarding an
agreement to Grapevine DCJ, LLC and Caldwell Country Chevrolet. No guarantee was made that a specific amount of these items will be
purchased. It is recommended that each annual award amount include the average industry standard of 5% increase in cost per year.
FUNDING: Funding is budgeted in the Cap Out -Equipment account in the department's capital funds
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. The
agreement may be renewed for four (4) additional one-year terms at the City's option.
BUSINESS EQUITY: A waiver of the goal for M/WBE subcontracting requirements is approved by the Office Business Diversity, in accordance
with the BIDE Ordinance, because the application of the purchase of good or services is from sources where subcontracting or supplier
opportunities are negligible.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the participating department's
Capital Funds to support the approval of the above recommendation and execution of a purchase agreement. Prior to any expenditure being
incurred, the participating departments has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Reginald Zeno 8517
Dana Burghdoff 8018
Originating Business Unit Head: Anthony Rousseau 8338
Steve Cooke 5134
Additional Information Contact: Cynthia Garcia 8525
Maria Canoura 2526