HomeMy WebLinkAbout(0051) M&C 22-0204City of Fort Worth,
Mayor and
DATE: 03/29/22
Texas
Council Communication
LOG NAME: 13P22-0041 FERTILIZER
SUBJECT
M&C FILE NUMBER: M&C 22-0204
(ALL) Authorize Execution of a Non -Exclusive Agreement with Helena Agri -Enterprises and Simplot AB Retail Inc. dba Simplot Turf & Horticulture
for Fertilizer in a Total Annual Amount Up to $210,458.00 for the Aviation and Parks and Recreation Departments and Authorize Four One -Year
Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize a non-exclusive agreement with Helena Agri -Enterprises and Simplot AB Retail Inc. dba Simplot
Turf & Horticulture for fertilizer in a total annual amount up to $210,458.00 for the Aviation and Parks and Recreation Departments and authorize
four one-year renewal options for the same annual amount.
DISCUSSION:
The Aviation and Park and Recreation Departments approached the Purchasing Division to purchase fertilizer. This agreement will provide
fertilizer for the grounds and flower beds at different city property locations. To procure these goods, Purchasing staff issued an Invitation to Bid
(ITB).
ITB 22-0041 was advertised in the Fort Worth Star -Telegram on January 5, 2022, January 12, 2022 and January 19, 2022. The bid opened on
January 20, 2022 and two bids were received; one from Helena Agri -Enterprises, and one from Simplot AB Retail Inc. dba Simplot Turf &
Horticulture. The two bids were evaluated based on lowest responsible bid. Purchasing Staff certifies that both meet the requirements stated in the
specifications. Purchasing Staff recommends awarding a purchasing agreement for a total up to $210,458.00 to Helena Agri -Enterprises and
Simplot AB Retail Inc. dba Simplot Turf & Horticulture to meet the Department's needs. Products will be ordered based on price and
availability. No guarantee was made that a specific amount of products would be purchased.
The maximum amount allowed under this agreement will be $210,458.00, however, the actual amount used will be based on the need of the
department and available budget. The annual department allocation for this agreement is:
Department
Estimated Annual
Account Name
Amount
Aviation
$21,000.00
Facilities Rep/Maint
Supplies
P__]
arks and J�$189,458.00
Agri & Botantical Supplies
Recreation
Funding is budgeted in the Facilities Rep/Maintenance Supplies account of the Aviation Meacham Operations & Aviation Spinks
Operations Department's Municipal Airport Fund, the Agricultural & Botantical Supplies account of the Park & Recreation rollup Department's
General, Municipal Golf & Community Tree Planting Program Funds.
Agreement Terms: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date.
Renewal Terms: The Agreement may be renewed for four one-year renewal options for the same annual amount. The renewals do not require
specific City Council approval as long as sufficient funds have been appropriated.
Business Equity: A waiver of the goal for M/WBE subcontracting requirements is approved by the Office Business Diversity, in accordance with the
BIDE Ordinance, because the application of the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant
law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously
appropriated, in the Municipal Airport, General, Municipal Golf and Community Tree Planing Program Funds. Prior to any expenditure being
incurred, the Aviation and Park & Recreation Departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by- Reginald Zeno 8517
Originating Business Unit Head: Anthony Rousseau 8338
Cynthia Garcia 8525
Additional Information Contact: Heather Oakes 8354