HomeMy WebLinkAbout(0057) M&C 22-0210City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/29/22 M&C FILE NUMBER: M&C 22-0210
LOG NAME: 13PCOOP OP 16154 MRO SUPPLIES TD CITY
SUBJECT
(ALL) Authorize Purchase Agreement with HD Supply Facilities Maintenance LTD. in the Amount of $400,000.00 and Authorize Five Consecutive
One -Year Renewal Options for the Same Annual Amount for Maintenance, Repair and Operating Supplies for All City Departments Using OMNIA
Partners Cooperative Contract No. 16154
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement with HD Supply Facilities Maintenance LTD. in the amount of
$400,000.00 and authorize five consecutive one-year renewal options for the same annual amount for maintenance, repair and operating supplies
for all City Departments using OMNIA Partners Cooperative Contract No. 16154.
DISCUSSION:
This City-wide Agreement will be used by various departments to purchase maintenance, repair and operating supplies. HD Supply Facilities
Maintenance LTD provides operating supplies such as appliances, building materials, hardware, heating, ventilation, and air conditioning (HVAC),
cabinets, janitorial supplies, landscaping equipment, motors/pumps, paints, power tools, floor/window, coverings, hospitality supplies, and
water/waste water treatment supplies.
OMNIA Partners Contract No. 16154 had an initial term through December 31, 2021, amended to end through December 31, 2026. The Request
for Proposals for OMNIA Partners Contract No. 16154 was published on August 4, 2016, and responses were opened on September 22, 2016.
OMNIA Partners contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable.
The maximum amount allowed under this agreement citywide will be $400,000.00, however the actual amount used will be based on the need of
the department and available budget.
This agreement may be renewed for up to five additional one-year terms, in accordance with the terms of the OMNIA Partners Contract. Should
OMNIA Partners elect to exercise the renewal option, the City will do the same.
State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the
local government seek competitive bids for purchase of the item. OMNIA has been competitively bid to increase and simplify the purchasing power
of government entities. OMNIA conducted competitive bidding for the contract during August 2016 through Maricopa County, AZ (Request for
Proposal 16154-RFP).
A MMBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
department's Operating Funds to support the approval of the above recommendation and execution of the purchase agreement. Prior to any
expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Reginald Zeno 8517
Originating Business Unit Head: Anthony Rousseau 8338
Additional Information Contact: Cynthia Garcia 8285
Taylor Dean 7648