HomeMy WebLinkAbout(0058) M&C 22-0211City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 03/29/22 M&C FILE NUMBER: M&C 22-0211
LOG NAME: 13PMULTI COOP FURNITURE DESIGN AND INSTALLATION TD CITY
SUBJECT
(ALL) Authorize Agreement with Wilson Office Interiors, LLC. Using Various Cooperative Agreements as an Authorized Dealer for Various
Manufacturers for the Purchase, Design, and Installation of Furniture for all City Departments for an Amount Up to $2,000,000.00 and Authorize
Two Consecutive One -Year Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with Wilson Office Interiors, LLC. using various cooperative agreement as an
authorized dealer for various manufacturers for the purchase, design, and installation of furniture for all city departments for an amount up to
$2,000,000.00 and authorize two consecutive one-year renewal options for the same annual amount.
DISCUSSION:
Staples Contract and Commercial LLC (Staples) will no longer be able to provide the installation and design of furniture for City of Fort Worth
(City) Departments. Due to the effects of COVID-19 Staples has changed their business model removing their design and installation services.
Because of this change, Staples has recommended Wilson Office Interiors, LLC to staff.
Staff recommends Wilson Office Interiors, LLC as we continue to look for a new vendor able to provide the purchase of furniture as well as the
installation and design. As Wilson Office Interiors, LLC will be used as an authorized dealer, City Departments will use the following cooperative
contracts:
Manufacturer
Cooperative Contract
Term Expiration
Allsteel, Inc.
OMNIA Partners Contract No. R191802
April 30, 2023
The HON Company LLC.
BuyBoard Contract No. 584-19
March 31, 2022
The HON Company LLC.
OMNIA Partners Contract No. R191804
March 31, 2023
Metalworks, Inc dba Great Openings
TIPS Contract No. 210305
May 31, 2026
MooreCo Inc.
TIPS Contract No. 200301
May 31, 2023
National Office Furniture
OMNIA Partners Contract No. R191811
April 30, 2023
The maximum amount allowed under this agreement citywide will be $2,000,000.00, however the actual amount used will be based on the need of
the department and available budget.
RENEWAL OPTIONS: The agreement may be renewed for additional terms according to the cooperative agreement at the City's options to
renew. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the
City's obligations during the renewal term.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies any state law requiring that the local government seek competitive bids for the purchase of items. BuyBoard, OMNIA, and TIPS Contracts
are competitively bid to increase and simplify the purchasing power of government entities.
BUSINESS EQUITY - A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as appropriated, in the participating departments'
Operating Funds to support approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by- Reginald Zeno 8517
Originating Business Unit Head: Anthony Rousseau 8338
Additional Information Contact: Cynthia Garcia 8285
Taylor Dean 7648