HomeMy WebLinkAbout(0088) M&C 22-0237City of Fort Worth,
Mayor and
DATE: 03/29/22
Texas
Council Communication
LOG NAME: 602020SSMHRR2R-ACEPC
SUBJECT
M&C FILE NUMBER: M&C 22-0237
(ALL) Rescind Mayor and Council Communication 22-0038 and Adopt the Attached Appropriation Ordinance in the Amount of $250,000.00 to
Fund the Second Renewal of the 2020 Miscellaneous Sanitary Sewer Manhole Repair Contract for Various Locations throughout the City to Effect
a Portion of Water's Contribution to the Fiscal Years 2022-2026 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Rescind Mayor and Council Communication 22-0038; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects Fund
in the amount of $250,000.00, transferred from available funds within the Water and Sewer Fund, for the purpose of funding the 2020
Miscellaneous Sanitary Sewer Manhole Contract project (City Project No. 102639) and to effect a portion of Water's Contribution to the
Fiscal Years 2022-2026 Capital Improvement Program.
DISCUSSION:
Mayor and Council Communication (M&C) 22-0038 contained an error in the public notice with regard to the amount of the appropriation
ordinance. Rescinding that M&C and the contemporaneous adoption of its attached appropriation ordinance is recommended to rectify the issue.
This M&C is to appropriate additional funds in the Water and Sewer Capital Projects Fund for the 2020 Miscellaneous Sanitary Sewer Manhole
Contract project.
On June 23, 2020, M&C 20-0458, the City Council authorized the execution of a contract in the amount of $225,000.00, for the 2020
Miscellaneous Sanitary Sewer Manhole Repair Contract with Ace Pipe Cleaning, Inc (City Secretary Contract No. 54211). The M&C referenced
four renewals but did not specifically authorize same.
On June 8, 2021, M&C 21-0386, the City Council formally authorized up to four renewals of the 2020 Miscellaneous Sanitary Sewer Manhole
Repair Contract (City Secretary Contract No. 54211) and authorized execution of the first renewal of the contract. On June 8, 2021, Change Order
1 was administratively authorized for $782.70 to provide for additional manhole epoxy coating quantities.
The City and the Contractor desire to exercise the second renewal of the contract in the amount of $225,000.00.
The work to be performed under this contract consists of sanitary sewer manhole repairs and the installation of interior epoxy manhole coatings as
identified by the Water Department's Wastewater Field Operations staff. The Water Department is neither staffed nor equipped to perform sanitary
sewer manhole interior epoxy coating. This contract is necessary to extend the useful life of deteriorated sanitary sewer manholes in the
wastewater system in lieu of replacing with new manholes. In addition to the contract amount, $25,000.00 is required for project management and
inspection. This project will have no impact on the Water Department's operating budget when completed.
It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year as projects commence, additional funding needs
are identified, and to comply with bond covenants. The actions in the M&C will amend the City of Fort Worth's Fiscal Year 2022-2026 Capital
Improvement Program, as approved in connection with Ordinance 25073-09-2021, Section 6. Capital Improvements, page 28, as follows:
Capital
Fund
Name
Project
Name
FY2022 CIP
Appropriations
Authority
Budget Change
(Increase/Decrease)
Revised
FY2022
Budget
56002-
102639-
W&S
MISC
Capital
Manhole
$ -
This M&C
$250,000.00
$250,000.00
Projects
Repair
Fund
Contract
Funding is budgeted in the Transfer to Water/Sewer account of the Sewer operating budget for the purpose of funding the Misc. Manhole Repair
Contract project within the Water & Sewer Capital Projects Fund.
Appropriation for the 2020 Miscellaneous Sanitary Sewer Manhole Repair project are depicted below:
FUND
Existing
Appropriations
Additional Appropriations)
Project
Total*
W&S
Capital
Projects —
$500,000.00
$250,000.00
$750,000.00
Fund
56002
EProject
$500,000.00
$250,000.00
$750,000.00
* Numbers rounded for presentation purposes.
This project is located in ALL COUNCIL DISTRICTS.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Water & Sewer Fund and upon approval of the above
recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Capital Projects Fund for the MISC
Manhole Repair Contract project to support the renewal of the contract. Prior to any expenditure being incurred, the Water Department has the
responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: J. Chris Underwood 2629