HomeMy WebLinkAboutContract 55463-A3 CSC No.55463-A3
AMENDMENT NO.3
TO
CITY OF FORT WORTH CONTRACT CSC No. 55463
This Amendment is made and entered into by and between the City of Fort Worth (hereafter"City") and
Fort Worth Housing Solutions (hereafter"Agency"). City and Agency may be referred to individually as
a"Party" and jointly as "the Parties".
WHEREAS, the City and Agency made and entered into City Secretary Contract No.55463
("Contract") on April 21, 2021;
WHEREAS, City has received funding through the Emergency Rental Assistance ("ERA")
Program established by section 501 of subtitle A of title V of Division N of the Consolidated
Appropriations Act (the "Act") ("ERA Funds"), to assist households that are unable to pay rent and
utilities due to the public health emergency posed by the COVID-19 pandemic and that meet eligibility
criteria;
WHEREAS, Section 5.2.3.1 of the Contract permits Agency to request an
amendment other budget, subject to written approval by the Director of the City's
Neighborhood Services Department;
WHEREAS, the Agency requested a budget amendment from City in order to amend
EXHIBIT B, for the increase in funds to support additional program and administrative personnel;
WHEREAS, this request also requires a revision to Exhibit A and City believes that the
requested amendment will help Agency meet the program's goals and further the interests of both
Agency and City; and
WHEREAS,it is the mutual desire of the City and Agency to amend the Contract to complete the
Program and meet Contract objectives.
NOW,THEREFORE, City and Agency herby agree to amend the Contract as follows:
1.
AMENDMENTS
EXHIBIT"A"-Program Summary and EXHIBIT"B"-BUDGET attached to Contract are hereby amended
and replaced in its entirety with EXHIBITS "A" and"B"Revised 05/18/2022, attached hereto.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
OFFICIAL RECORD
TREASURY EMERGENCY RENTAL ASSISTANCE CONTRACT 2021—EXHIBIT A CITY SECRETARY
Fort Worth Housing Solutions
FT.WORTH,TX
an original and all of which shall constitute one and the same instrument. A facsimile copy or computer
image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an
original.
TREASURY EMERGENCY RENTAL ASSISTANCE CONTRACT 2021—EXHIBIT A
Fort Worth Housing Solutions
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By: of this contract, including ensuring all
Name: Fernando Costa performance and reporting requirements.
Title: Assistant City Manager
Date:
Jun 8, LOLL Terrance) nes(May25,202214:07CDT)
By:
Name: Terrance Jones
APPROVAL RECOMMENDED: Title:Interim Neighborhood Services
Manager
APPROVED AS TO FORM AND LEGALITY:
By: Uu � _
Name: Victor Turner
Title:Neighborhood Services Director BY: V
Name: Jessika Williams
ATTEST: Title: Assistant City Attorney
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Jannette S.Goodall(Jun 8,2022 21:19 HST) (�o
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Name: Janette Goodall P °°°°°°°°°° a
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Title: City Secretary a�Il nEXp`'o�Ap
<Ref>:
By: Mary-Margaret Lemons(Jun 8,202211:28 CDT)
Name: Mary-Margaret Lemons
Title: President-FWHS
Date: Jun 8,2022
OFFICIAL RECORD
CITY SECRETARY
TREASURY EMERGENCY RENTAL ASSISTANCE CONTRACT 2021—EXHIBIT A FT.WORTH, TX
Fort Worth Housing Solutions
Fort Worth Housing Solutions EXHIBIT "A"
TREASURY DEPARTMENT RENTAL PROGRAM SUMMARY
ASSISTANCE
PROGRAM SUMMARY: REVISED
January 11,2021 — September 30, 2022 $16,039,887.78
CONTRACT TERM AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The goal of the program is to provide emergency rental assistance, utility assistance, and related
housing assistance payments and services on behalf of income-eligible Fort Worth residents who
have been impacted by COVID-19 in order to help them maintain housing stability.
The Program serves clients by screening them for eligibility under the Fort Worth Emergency
Rental Assistance Program (FWERAP) authorized by Division N of the Consolidated
Appropriations Act of 2021, making payments to landlords, utility companies, or related vendors
of housing services, and re-certifying tenant household eligibility on a quarterly basis if they
continue to need rental assistance. The Program also provides clients with appropriate information
and referral to other social services or employment services as may be requested.
The Program will provide services to clients based on FWERAP Eligibility Guidelines as follows:
• All eligible clients must demonstrate housing instability as established by FWERAP
Policies and Procedures as updated from time to time by City in consultation with program
partners,must document that their financial hardship was caused by and/or is related to the
Coronavirus Pandemic, and must have household incomes under 80% of Area Median
Income.
• Eligible clients will receive 3 months' rent, for the current month and 2 future months, in
addition to payment of all arrearages, as well as any current month's utility payments
(electricity,gas)that have been shown to be past due.
• Agency will use Neighborly Software or other application platform designated by the City
of Fort Worth, for processing client applications, communicating with applicants,
maintaining all required data, and preparing reports.
• Categorical Eligibility demonstrating that client household income is at or below 80%AMI
may be documented through a determination letter from another local, state or federal
government assistance program (such as Supplemental Nutritional Assistance Program—
(SNAP/Food Stamps)within 12 months of date of application,provided the dollar amount
of the household income is indicated on the determination letter.
• Housing instability may be documented by past due rent or utility notice, or other means
as further described in the FWERAP Policies and Procedures.
• Agency will update client service practices, policies, procedures, and implementation of
TREASURY EMERGENCY RENTAL ASSISTANCE CONTRACT 2021—EXHIBIT A
Fort Worth Housing Solutions
the program in accordance with guidance received from the City and the U.S
Treasury, asit is communicated to Agency throughout the term of the Contract.
The Program will meet the following revised client service and funds expenditure goals:
Funds Number of Number of Percent of Amount
Obligated Clients Clients Funds offunds
(committed Approved for Served Expended Expended
Contract to Specific Assistance (Received
Month Date Clients) Assistance)
3 4/30/21 15% 371 247 10% $1,485,000
6 7/30/21 40% 989 742 30% $4,455,000
8 9/30/21 65% 1608 1237 50% $7,425,000
11 12/31/21 75% 1833 1709 70% $10,395,000
14 3/31/22 85% 2102 1957 80% $11,880,000
17 6/30/22 100% 2451 2328 95% $14,107,500
20 9/30/22 2451 100% $14,850,000
• NOTE: Above service goals based on number needed to achieve Agency's
proportionate share of statutory 65% funds obligation goal, and on actual
average rent and utilities assistance amount of$5660 per client; Number of
clients to be served may be adjusted based on overall average assistance
amounts and number of clients approved for 3, 6, or 9 additional months'
assistance.
Agency's Program services will be provided at 1201 East 13a' Street, Fort Worth Texas,
76102 from 8:30 am-4:30 pm Monday thru Thursday.
FWERAP Funds will pay for direct costs of delivering the program at outlined on Exhibit
B - Budget, including rental and utility payments to landlords and utility providers,
operational costs of providing housing stability services to clients (intake/referral, case
management,etc.) such as salaries and benefits for staff implementing the program, costs of
office supplies, communications and related operations, and administrative overhead costs
(accounting, audit, supervision, etc.)
TREASURY EMERGENCY RENTAL ASSISTANCE CONTRACT 2021—EXHIBIT A
Fort Worth Housing Solutions
Fort Worth Housing Solutions EXHIBIT "B"
TREASURY DEPARTMENT RENTAL ASSISTANCE (ERA I) Budget
PROGRAM BUDGET
Cost Line Item Total Program Budge
Program Operational and Housing Stability Costs
Salaries 140,502.8
FICA 10,095.4
Health/Dental Insurance 32,431.2
Life 361.6
Unemployment Insurance 1,118.9
Workers' Compensation Insurance 81.8
Employee Retirement Plan 10,547.2
Office Supplies 1,368.3
Postage
Transportation
Contracted Services(Office Temps Etc.) 86,919.9
Communications/Telephone 958.2
Laptops/Cellular Hotspots/Scanners 1,254.2
Neighborly Software / Related Client Service Software Costs (allocated
portion of online application cost)
Subtotal,OperationsMousing Stability 285,639.8
Rental Payments(including arrears) 14,933,970.5
Utility Payments(including arrears) 662,434.9
Subtotal,Direct Program Costs 15,596,405.5
FWERAP Administrative Costs
Salaries/Accounting Assistant 45,156.3
Salaries/Other Administrative 69,530.1
FICA 8,197.0
Dental/Heath Insurance 19,274.51
Life 372.5
Retirement 9,022.4
Unemployment/Workers' Comp 468.71
Marketing
IT Support
Bank Fees
Equipment Rental
Payroll Processing
Background Checks
Contracted Services:Accounting/Audit 3,000.0
Contracted Services: Office Temps Etc. 2,820.E
Office Rent
Subtotal,Administrative Costs 157,842.4
GRAND TOTAIL 16,039,887.7