Loading...
HomeMy WebLinkAboutContract 51543-A2 CSC No.51543-A2 AMENDMENT No.2 TO CITY SECRETARY CONTRACT No. 51543 WHEREAS, the City of Fort Worth (CITY) and CP&Y, Inc. , (ENGINEER) made and entered into City Secretary Contract No . 51543, (the CONTRACT) which was authorized by M&C C-28892 on the 16 day of October, 2018 in the amount of $150, 000 . 00; and WHEREAS, the contract may be renewed up to two times as provided by M&C C-28892; and WHEREAS, the contract was renewed and amended by the First Renewal and First Amendment (labor rates and changes to term) (CSC No . 51543- R1A1, 2/24/20) and subsequently renewed for its second and final time (CSC No. 51543-R2, 2/04/21) ; each renewal in the amount of $150, 000 . 00; and WHEREAS, the CONTRACT involves engineering services for the following project : Engineering Services for Annual Bridge Maintenance Program, CPN 101713; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT which is authorized by M&C 22-0311 on April 26, 2022 to include an increased scope of work and revised fee . NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $249, 847 . 00 . (See Attached Funding Breakdown Sheet, Page -4-) 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as renewed and amended, so that the total fee paid by the City for all work and services shall be an amount of $399, 847 . 00 . City of Fort Worth, Texas OFFICIAL RECORD Engineering Services for Bridge Maintenance Prof Services Agreement Amendment Template City Project Number 101713 Revision Date: November 23, 2021 CITY SECRETARY Page 1 of 4 FT.WORTH,TX 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect . EXECUTED and EFFECTIVE as of the date subscribed by the City' s designated Assistant City Manager. APPROVED: City of Fort Worth CP&Y, Inc. Dana Burandaff z IL", Dana Burghdoff(Sun 6,202209:09CDT) Robin Handel(May 19,202218:50 CDT) Dana Burghdoff Robin Handel Assistant City Manager Sr. Vice President DATE: Jun 6,2022 DATE: May 19, 2022 APPROVAL RECOMMENDED: Wj(May3D,2022 07)D EDT) William M. Johnson Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements . hWz- Tariqul Islam(May 19,202218:38 CDT) Tariqul Islam Graduate Engineer OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX City of Fort Worth, Texas Engineering Services for Bridge Maintenance Prof Services Agreement Amendment Template City Project Number 101713 Revision Date: November 23, 2021 Page 2 of 4 APPROVED AS TO FORM AND LEGALITY: M&C: 22-0311 WI Date : 4-26-2022 DBlack(Jun 3,202211:51 CDT) Douglas W. Black Sr. Assistant City Attorney ATTEST: �7�t�12tt2 cl GOOGt� F°FORro�oa�A JannetteS.Gooda U(Jun 6,2022 07:20 HST) p o 0 �o ° Jannette S . Goodall �vg S=� City Secretary �� o* d 0 ° oo a aa�nEXA`�oa�p OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX City of Fort Worth, Texas Engineering Services for Bridge Maintenance Prof Services Agreement Amendment Template City Project Number 101713 Revision Date: November 23, 2021 Page 3 of 4 FUNDING BREAKDOWN SHEET City Secretary No. 51543 Amendment No . 2 Department Fund-Account-Center Amount TPW 30100 0200431 5330500 101713 E02630 9999 $249, 847 . 00 Total : $249, 847 . 00 City of Fort Worth, Texas Engineering Services for Bridge Maintenance Prof Services Agreement Amendment Template City Project Number 101713 Revision Date: November 23, 2021 Page 4 of 4 C P&Y.J_ Partners for a Better Quality of Life February 8, 2022 Mr. Tariqul Islam TPW/Street Services City of Fort Worth 5001 James Avenue Fort Worth,TX 76155 RE: Amendment of Existing Contract 51543 Dear Mr. Islam, We would like to submit this amendment to our existing Contract 51543 with the City of Fort Worth with the same terms and conditions. Scone: This contract would include engineering services for the preparation of bridge repair plans for the following packages. These engineering services include site visits which include photos, measurements and documentation, geotechnical investigations where noted, survey to determine existing topography where noted,preparation of pre-final and final repair plans, and assembly of cost estimates. Scope also includes maintenance to the bridge database as required, response to RFI's and material submittals, shop plan review and stand alone repairs that may be required during the fourth year. Below is a list of bridges and non-bridge class culverts that we anticipate working for this fourth year: Packa eg_6 1. W 7t' Street over Forest Park Blvd(NBI 022200ZZ7600002) 2. Meacham Blvd EB at Trib to Little Fossil Creek(NBI 022200ZM4258003) 3. Meacham Blvd WB at Trib to Little Fossil Creek(NBI 022200ZM4258004) 4. Bryan Irwin Road at Vickery Blvd&UPRR(NBI 022200ZB8300001) 5. Bryan Irwin Road at Drainage Relief System(NBI 022200ZB830002) Package 7 1. 1956 Golden Heights Rd(non-bridge class culvert) o Includes limited survey for determining possible culvert modification. 2. Carswell Access Road at West Fork Trinity River(NBI 022200ZC2225001) 3. Western Center Blvd at Big Fossil Creek(NBI 022200ZW3345001) 4. N Beach St. SB at Big Fossil Creek(NBI 022200ZB1440005) 5. N Beach St.NB at Big Fossil Creek(NBI 022200ZB1440006) 6. East Northside Dr over West Fork Trinity River(NBI 022200ZN7350003) 7. East Northside Dr over West Fork Trinity River(NBI 022200ZN73 5000 1) 8. Vickery Blvd at Trib of Lake Combo(NBI 022200ZV4040004) 9. S. Wildcat Way at Trib to Village Creek(NBI 022200ZH1550001) 13809 Research Blvd..Suite 300 Austin,TX 78750 512-349.0700.512.349-0727 fax www.cpyi.com C P&Y.J_ Partners for a Better Quality of Life 10. McCart Street NB at Trib to Sycamore Creek(NBI 022200ZM3505004) 11. East Rosedale St over Sycamore Creek(NBI 022200ZR7050001) 12. Bryant Irvin Rd at Branch of Clr Fork Trinity(NBI 022200ZB8300005) 13. Western Center WB at Big Fossil Creek(NBI 022200ZW3345002) 14. Berry Street at Sycamore Creek(NBI 022200ZB2880002) 15. Overton Park Dr E at Trib Clear Fork Trinity(NBI 022200ZO8250001) 16. White Settlement Rd EB over West Fork Trinity River (West Crossing) (NBI 022200ZW4570003) 17. White Settlement Rd WB over West Fork Trinity River (West Crossing) (NBI 022200ZW4570004) Package 8 1. Precinct Line Rd over West Fork Trinity River(NBI 022200ZP7170002) o Includes geotechnical investigations and survey for the design of gabion system for slope protection 2. Riverside Dr SB over West Fork Trinity River(NBI 022200ZR5050001) o Includes geotechnical investigations and survey for the design of gabion system for slope protection 3. Belknap Bridge (NBI unknown) 4. McCart Street NB at Branch Sycamore Creek(NBI 022200ZM3505002) 5. McCart Street SB at Branch Sycamore Creek(NBI 022200ZM3505001) 6. Anderson Blvd at Trib W Fork Trinity(NBI 022200ZA4120001) 7. Anderson Blvd at Trib W Fork Trinity(NBI 022200ZA4120002) 8. Cooks Lane at Trib Cottonwood Creek(NBI 022200ZC7125001) 9. Western Center Blvd WB at Trib of Big Fossil Creek(NBI 022200ZW3345004) 10. Western Center Blvd EB at Trib of Big Fossil Creek(NBI 022200ZW3345004) The bridges in the above packages have been selected in review of the bridge scores developed by CP&Y during the previous calendar year and noting bridges with satisfactory condition ratings for deck, superstructure and/or substructure. Consideration was also given to bridges with significant scour issues around columns, channel embankments and culvert outfalls. Repair plans for the bridge listed above would include repair of structural elements, repair of damaged railing and more conventional riprap protection of columns and/or channels as indicated in TxDOT routing inspection reports and repairs noted in CP&Y site visits. Schedule: Package 6: • Dec. 20t', 2021 — Submission of pre-final plans and cost estimate to City of Fort Worth (CFW) • Dec. 21', 2021 through Jan. 7t', 2022—Review of package by CFW • Feb. 18t', 2022—Submission of final plans and cost estimate to CFW Package 7: • April 18t', 2022 — Submission of pre-final plans and cost estimate to City of Fort Worth (CFW) 13809 Research Blvd..Suite 300 Austin,TX 78750 512-349.0700.512.349-0727 fax www.cpy1.c0m C P&Y.J_ Partners for a Better Quality Of Life • April 19t', 2022 through Apr. 29t', 2022—Review of package by CFW • May 11t', 2022—Submission of final plans and cost estimate to CFW Package 8: • May 23rd, 2022 — Submission of pre-final plans and cost estimate to City of Fort Worth (CFW) • May 24t', 2022 through June Yd, 2022—Review of package by CFW • June 15t', 2022—Submission of final plans and cost estimate to CFW Estimated Fee: Amount Package 6 Site Visits& Documentation $3,630 Plan Development $17,533 Pre-Final Submittal with Estimate $2,150 Address CFW Review Comments $467 Final Submittal with Estimate $595 Pre-Bid Meeting $232 Prepare Invoices $600 Package 6 Subtotal $25,207 Package 7 Site Visits& Documentation $10,509 Survey(1 Site) $5,000 Plan Development $36,122 Pre-Final Submittal with Estimate $2,150 Address CFW Review Comments $935 Final Submittal with Estimate $605 Pre-Bid Meeting $232 Prepare Invoices $600 Package 7 Subtotal $56,153 Package 8 Site Visits& Documentation $8,344 Borings with Geotechnical Recommendations(2 Borings) $30,000 Survey(2 Sites) $20,000 Plan Development(Includes two gabion mattress designs) $77,333 Pre-Final Submittal with Estimate $2,150 Address CFW Review Comments $935 Final Submittal with Estimate $605 Pre-Bid Meeting $232 13809 Research Blvd.,Suite 300 Austin,TX 78750 512-349.0700.512.349-0727 fax www.cpyi.com C P&Y.J- Partners for a Better Quality of Life Prepare Invoices $831 Package 8 Subtotal $140,430 Miscellaneous Tasks Database Maintenance $6,452 RFI's&Submittal Reviews(12) $5,610 Shop Plan Reviews(9) $6,099 Miscellaneous Designs (2) $9,896 Miscellaneous Task Subtotal $28,057 Total $249,847 We have appreciated the opportunity to provide engineering services for the City of Fort Worth this past year on similar work and are excited about the opportunity to continue providing those same services in the coming year. We look forward to hearing from you. Sincerely, CP&Y,INC. Thomas Ashcraft, P.E. Vice President 13809 Research Blvd..Suite 300 Austin,TX 78750 512-349.0700.512.349-0727 fax www.cpyi.com City of Fort Worth, Texas Mayor and Council Communication DATE: 04/26/22 MSC FILE NUMBER: M&C 22-0311 LOG NAME: 20ENGINEERING SERVICES FOR BRIDGE MAINTENANCE AMENDMENT 2 SUBJECT (ALL)Authorize Execution of Amendment Number Two in the Amount of$249,847.00 to an Engineering Services Agreement with CP&Y, Inc., for the Bridge Maintenance Program RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment Number 2 in an amount of$249,847.00 to an engineering services agreement for City Secretary Contract number 51543 with CP&Y, Inc.,for the Bridge Rehab Agreement project for a revised contract amount of$399,847.00(City Project No. 101713). DISCUSSION: On October 16, 2018 via Mayor and Council Communication (M&C)C-28892,the City Council authorized an engineering agreement with CP&Y, Inc. in the amount of$150,000.00 and provided for up to two renewals(City Project No. 101713). Subsequently,the first renewal and amendment of the agreement with CP&Y, Inc.was executed on February 24,2020, and the second renewal was executed on February 4,2021. Amendment Number 2 of the agreement provided for CP&Y, Inc.to prepare three additional bridge maintenance bid packages.The scope of services for this additional effort includes field visits of multiple(32)bridge structures, measurement and documentation of structural distresses, geotechnical investigation, survey services, preparation of plans and cost estimates.The scope of this amendment also includes maintenance of the City of Fort Worth bridge database and assisting staff in the bidding and construction phase of the project. CP&Y, Inc., proposes to provide the necessary additional services for a fee not to exceed the amount of$249,847.00. Staff considers the fee to be fair and reasonable for the scope of services proposed. The following table summarizes previous renewals and amendments: Action Amount Scope MSC Date Initial Contract- $150,000.00 Engineering services for annual C-28892 October 16, bridge maintenance program for 2018 CSN 51543 2019 Renewal 1 -CSN $150,000.00 Engineering services for annual C-28892 February 24, 51543-Rl Al bridge maintenance program for 2020 2020 Renewal 2-CSN $150,000.00 Engineering services for annual C-28892 February 4, 51543-R2 bridge maintenance program for 2021 2021 Amendment 2- $249,847.00 See discussion above This April 12, CSN 51543- M&C 2022 R2A2 Pay-As-You-Go funding is budgeted in the TPW Highway&Streets Department's General Capital Projects Fund for the purpose of funding Amendment 2 of the Bridge Rehabilitation Agreement, as appropriated. M/WBE OFFICE: CP&Y, Inc.agrees to maintain its initial M/WBE commitment of 6% made on the original agreement and extends and maintains that same MMIBE commitment of 6%to this amendment. Therefore, CP&Y remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of the company. This project is located in ALL COUNCIL DISTRICTS FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the Bridge Rehab Agreement project to support the approval of the above recommendation and execution of the amendment to the engineering agreement. Prior to any expenditure being incurred,the Transportation&Public Works Department have the responsibility to validate the availability of funds. Submitted for City Manager's Office by. Dana Burghdoff 8018 Originating Business Unit Head: William Johnson 7801 Additional Information Contact: Monty Hall 8662 101713-EPAM-Engineering Services for Annual Bridge Maintenance Program- Amendment No. 2 Final Audit Report 2022-05-31 Created: 2022-05-19 By: Andrea Munoz(Andrea.Mu noz@fortworthtexas.gov) Status: Canceled/Declined Transaction ID: CBJCHBCAABAAKPeywnYKnPmTp8XQx4w3RFSv341Ax_51 "101713-EPAM-Engineering Services for Annual Bridge Mainten ance Program- Amendment No. 2" History Document created by Andrea Munoz (Andrea.M u noz@fortworthtexas.gov) 2022-05-19-9:25:43 PM GMT-IP address:209.194.29.100 Document emailed to Alexiz Ramirez (Alexiz.Ram i rez@fortworthtexas.gov) for filling 2022-05-19-9:27:44 PM GMT Document emailed to Robin Handel (rhandel@cpyi.com) for signature 2022-05-19-9:27:44 PM GMT Document emailed to Tariqul Islam (Tariqul.Islam@fortworthtexas.gov)for signature 2022-05-19-9:27:45 PM GMT Email viewed by Alexiz Ramirez (Alexiz.Ram i rez@fortworthtexas.gov) 2022-05-19-9:31:55 PM GMT-IP address:209.194.29.100 Email viewed by Tariqul Islam (Tariqul.Islam @fortworthtexas.gov) 2022-05-19-10:10:24 PM GMT-IP address: 166.137.115.20 d© Form filled by Alexiz Ramirez (Alexiz.Ram i rez@fortworthtexas.gov) Form filling Date: 2022-05-19-10:22:23 PM GMT-Time Source:server-IP address:209.194.29.100 Email viewed by Robin Handel (rhandel@cpyi.com) 2022-05-19-11:08:07 PM GMT-IP address: 174.246.197.3 GS© Document e-signed by Tariqul Islam (Tariqul.Islam @fortworthtexas.gov) Signature Date:2022-05-19-11:38:27 PM GMT-Time Source:server-IP address:209.194.29.100 L RT W❑RTH.., '3,1E1Eo1Y Adobe Sign Document e-signed by Robin Handel (rhandel@cpyi.com) Signature Date:2022-05-19-11:50:42 PM GMT-Time Source:server-IP address: 174.246.197.3 Document emailed to Omar Elbagalati (omar.elbagalati@fortworthtexas.gov) for filling 2022-05-19-11:50:44 PM GMT Email viewed by Omar Elbagalati (omar.elbagalati@fortworthtexas.gov) 2022-05-20-3:34:10 PM GMT-IP address:209.194.29.100 Form filled by Omar Elbagalati (omar.elbagalati@fortworthtexas.gov) Form filling Date: 2022-05-20-3:35:02 PM GMT-Time Source:server-IP address:209.194.29.100 Document emailed to Lane Zarate (Lane.Zarate@fortworthtexas.gov)for filling 2022-05-20-3:35:04 PM GMT Email viewed by Lane Zarate (Lane.Zarate@fortworthtexas.gov) 2022-05-23-7:58:36 PM GMT-IP address:209.194.29.100 6o Form filled by Lane Zarate (Lane.Zarate@fortworthtexas.gov) Form filling Date:2022-05-23-7:58:56 PM GMT-Time Source:server-IP address:209.194.29.100 Document emailed to Lauren Prieur(Lauren.Prieur@fortworthtexas.gov)for filling 2022-05-23-7:58:59 PM GMT Email viewed by Lauren Prieur(Lauren.Prieur@fortworthtexas.gov) 2022-05-28-2:05:05 PM GMT-IP address: 108.209.194.42 Form filled by Lauren Prieur(Lauren.Prieur@fortworthtexas.gov) Form filling Date: 2022-05-28-2:05:25 PM GMT-Time Source:server-IP address: 108.209.194.42 Document emailed to Wj (William.Johnson@fortworthtexas.gov)for signature 2022-05-28-2:05:27 PM GMT Email viewed by Wj (William.Johnson@fortworthtexas.gov) 2022-05-30-11:49:39 AM GMT-IP address: 166.137.175.68 Document e-signed by Wj (William.Johnson@fortworthtexas.gov) Signature Date:2022-05-30-11:50:10 AM GMT-Time Source:server-IP address: 166.137.175.68 Document emailed to Priscilla Ramirez (Priscilla.Ram irez@fortworthtexas.gov)for approval 2022-05-30-11:50:12 AM GMT Email viewed by Priscilla Ramirez (Priscilla.Ramirez@fortworthtexas.gov) 2022-05-31 -1:13:49 PM GMT-IP address:209.194.29.100 C� Document approved by Priscilla Ramirez (Priscilla.Ramirez@fortworthtexas.gov) Approval Date:2022-05-31 -1:14:51 PM GMT-Time Source:server-IP address:209.194.29.100 FoR OR I H•a 4_1 Eo ev Adobe Sign Document emailed to Douglas.Black@fortworthtexas.gov for signature 2022-05-31 -1:14:54 PM GMT Email viewed by Douglas.Black@fortworthtexas.gov 2022-05-31 -10:24:34 PM GMT-IP address:209.194.29.100 Document declined by Douglas.Black@fortworthtexas.gov 2022-05-31 -10:26:35 PM GMT-IP address:209.194.29.100 FORT W❑RTH.., ��EREoaY Adobe Sign 101713-EPAM-Engineering Services for Annual Bridge Maintenance Program- Amendment No. 2 Interim Agreement Report 2022-06-08 Created: 2022-06-02 By: Andrea Munoz(Andrea.Munoz@fortworthtexas.gov) Status: Out for Filling Transaction ID: CBJCHBCAABAAXkBXCrbcF4wTz9hRz-7ubbgAK8oghv94 Agreement History Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature.A final audit report will be generated when the agreement is complete. "101713-EPAM-Engineering Services for Annual Bridge Mainten ance Program- Amendment No. 2" History Document created by Andrea Munoz(Andrea.Munoz@fortworthtexas.gov) 2022-06-02-5:19:53 PM GMT-IP address:209.194.29.100 Document emailed to DBlack(Douglas.Black@fortworthtexas.gov)for signature 2022-06-02-5:26:53 PM GMT Email viewed by DBlack(Douglas.Black@fortworthtexas.gov) 2022-06-03-4:50:12 PM GMT-IP address:209.194.29.100 Document e-signed by DBlack(Douglas.Black@fortworthtexas.gov) Signature Date:2022-06-03-4:51:27 PM GMT-Time Source:server-IP address:209.194.29.100 Document emailed to Dana Burghdoff(Dana.Burghdoff@fortworthtexas.gov)for signature 2022-06-03-4:51:29 PM GMT Email viewed by Dana Burghdoff(Dana.Burghdoff@fortworthtexas.gov) 2022-06-06-2:09:09 PM GMT-IP address:209.194.29.100 Document e-signed by Dana Burghdoff(Dana.Burghdoff@fortworthtexas.gov) Signature Date:2022-06-06-2:09:23 PM GMT-Time Source:server-IP address:209.194.29.100 Document emailed to Allison Tidwell (allison.tidwell@fortworthtexas.gov)for approval 2022-06-06-2:09:25 PM GMT FORT WORTH, :I Eo 61' Adobe Sign Email viewed by Allison Tidwell (allison.tidwell@fortworthtexas.gov) 2022-06-06-4:10:40 PM GMT-IP address:209.194.29.100 6v Document approved by Allison Tidwell (allison.tidwell@fortworthtexas.gov) Approval Date:2022-06-06-4:11:26 PM GMT-Time Source:server-IP address:209.194.29.100 Document emailed to Jannette S. Goodall (Jannette.goodall@fortworthtexas.gov)for signature 2022-06-06-4:11:28 PM GMT Email viewed by Jannette S. Goodall Qannette.goodall@fortworthtexas.gov) 2022-06-06-5:19:28 PM GMT-IP address:72.253.213.134 Document e-signed by Jannette S. Goodall (Jannette.goodall@fortworthtexas.gov) Signature Date:2022-06-06-5:20:02 PM GMT-Time Source:server-IP address:72.253.213.134 Document emailed to Vania Soto (Vania.Soto@fortworthtexas.gov)for filling 2022-06-06-5:20:04 PM GMT Email viewed by Vania Soto(Vania.Soto@fortworthtexas.gov) 2022-06-06-5:37:57 PM GMT-IP address:209.194.29.100 Email viewed by Vania Soto(Vania.Soto@fortworthtexas.gov) 2022-06-07-6:01:07 PM GMT-IP address:209.194.29.100 Email viewed by Vania Soto(Vania.Soto@fortworthtexas.gov) 2022-06-08-6:04:14 PM GMT-IP address:209.194.29.100 FORT WORTH, :I Eo 61' Adobe Sign