HomeMy WebLinkAboutContract 49492-A4 CSC No.49492-A4
AMENDMENT NO. 4
TO
CITY OF FORT WORTH CONTRACT 49492
This Fourth Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Tyler Technologies, Inc., a Delaware corporation
("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the
Parties.
WHEREAS, on August 10, 2017,the Parties entered into City Secretary Contract 49492
to provide Brazos eCitation Software and Implementation Services ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to include two additional
eCitation software licenses and support.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended by adding Exhibit A-3, attached to this Fourth
Amendment, as Exhibit A-3, to add two eCitation software licenses for a one-time cost of
$1,600.00, to be invoiced upon delivery of the software, and a recurring cost of $448.00 for
support and hosting, to be invoiced one year from the date of signature of the last party to sign
as indicated below ("Amendment Effective Date"), prorated for a time period commencing on
such date and ending at the same time as the end of the then-current annual maintenance and
hosting term for the Tyler Software already licensed under the Agreement. Subsequent annual
maintenance and hosting fees, at Tyler's then-current rates, will be invoiced in accord with the
Agreement.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
[Signature page f ollowsJ
FT. WORTH, TX
Fourth Amendment to Fort Worth City Secretary Contract No.49492 Page 1 of 6
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
By. Valerie Washington(Jun 9,202209:16 CDT) responsible for the monitoring and administration
Name: Valerie Washington of this contract,including ensuring all
Title: Assistant City Manager performance and reporting requirements.
Date: Jun 9,2022
APPROVAL RECOMMENDED: By: Steven Van dever(Jun 8,202212:25 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
By. Mar�?b�(Jun 8,202215:23CDT) APPROVED AS TO FORM AND LEGALITY:
Name: Kevin Gunn
Title: Director,IT Solutions Department
ATTEST: By:
Name: Taylor Paris
Title: Assistant City Attorney
j�UL��Ci��Ci(J�9GDD��GG)
By: CONTRACT AUTHORIZATION:
Name: Jannette Goodall M&C: P-12078
Title: City Secretary poa�FORr 4 Approved: August 1,2017
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VENDOR: da4 nEXp►`�a4 x
Tyler Technologies, Inc. ATTES T:
By: (?Y By:
Name: She4 Clark Name: Robert Kenned -Je en
Title: Group General Counsel Title: Group General Counsel
Date: May 27, 2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fourth Amendment to Fort Worth City Secretary Contract No.49492 Page 2 of 6
Exhibit A-3
Tyler Technologies Quote 2022-322060-N8T3C8
•
•••'•• tyler
• technologies
INVESTMENT SUMMARY
Tyler Software $1,600
Services $o
Third-Party Products $0
Other Cost $o
Travei
Total One-Time Cost $1,600
Annual Recurring Fees/SaaS $112
Tyler Software Maintenance $336
202 2-3 2 20 60-NUX8
Fourth Amendment to Fort Worth City Secretary Contract No.49492 Page 3 of 6
•• ._,_;' ����� Quoted By: Lisa McKenzie
Quote Expiration: 1112122
• �chnalogies
Quote Name: 2022-322060
Software License For N1
-City Secretary Contract 49492
Sales Quotation For: Shipping Address: ASSUMPTION
pp & 'Tyler will invoice Client for the License Fees listed above upon
Fort Worth Police Department Fort Worth Police Department delivery of the software.Maintenanceand Hosting Fees listed
350 W Belknap St 311 W 10th Street ATFN Charles Yarbro above will be invoiced upon one(1)yearfrom the effective date
Fort Worth,TX 76102-2004 Fort Worth,TX 76102-2004 and annually thereafter on the anniversary ofthat date.The
Phone:+1(817)392-4200 first year's maintenance and hosting fees are waived.All
payment terms are net thirty(30[days."
Tyler Software
Year One
Descripticn License Discount License lotal Maintenance
License
REF License-PDA[21 $1,600 $0 $1,600 $336
Total $1,600 $0 $1,600 $336
TOTAL $1,600 $0 $1,600 $336
Annual/SaaS
Description
Hosting Fee
Hosting Fee 1 $112 $0 $112
TOTAL $112
2022-322060-N8T3CB Page 1
Fourth Amendment to Fort Worth City Secretary Contract No.49492 Page 4 of 6
Services
Description Quantity Unit Price Discount Total Maintenance
TOTAL $0 $0
Summary One Time Fees Recurring Fees
Total Tyler Software $1,600 $336
Total Annual $0 $112
Total Tyler Services $0 $0
Total Third-Party Hardware,Software,Services $0 $0
Summary Total $1,600 $449
Unless otherwise indicated in the contract or amendment thereto,pricing for optional items will be held
For six{6)months from the Quote date or the LfFective Date of the Contract,whichever is later.
Customer Approval: Date:
2 02 2-3 22 660-NST3CS Page 2
Fourth Amendment to Fort Worth City Secretary Contract No.49492 Page 5 of 6
Print Name: P.O.#:
Comments
Agency is responsible for paying any applicable state taxes. Contract total does not include tax.
Client agrees that items in this sales quotation are,upon Client's signature or approval of same,hereby added to the existing.agreement
("Agreement")between the parties and subject to its terms.Additionally,payment for said items,as applicable but subject to any listed assumptions
herein,shall conform to the following terms:
•License fees for Tyler and third party software are invoiced upon the earlier of(i)deliver of the license key or(ii)when
Tyler makes such software available for download by the Client;-Fees for hardware are invoiced upon delivery;-Fees for
year one of hardware maintenance are invoiced upon delivery of the hardware;
•Annual Maintenance and Support fees,SaaS fees,Hosting fees,and Subscription fees are first payable when Tyler makes
the software available for download by the Client(for Maintenance)or on the first day of the month following the date
this quotation was signed(for SaaS,Hosting,and Subscription),and any such fees are prorated to align with the
applicable term under the Agreement,with renewals invoiced annually thereafter in accord with the Agreement.
•Fees for services included in this sales quotation shall be invoiced as indicated below.
-Implementation and other professional services fees shall be invoiced as delivered.
-Fixed-fee Business Process Consulting services shall be invoiced 50%upon deliveryof the Best Practice
Recommendations,by module,and 50%upon delivery of custom desktop procedures,by module.
-Fixed-fee conversions are invoiced 50%upon initial delivery of the converted data,by conversion option,and 50%
upon Client acceptance to load the converted data into Live/Production environment,by conversion option. Where
conversions are quoted as estimated,Tyler will invoice Client the actual services delivered on a time and materials
basis.
-Except as otherwise provided,other fixed price services are invoiced upon complete delivery of the service.For the
avoidance of doubt,where"Project Planning Services"are provided,payment shall be invoiced upon delivery of the
Implementation Planning document.Dedicated Project Management services,.if any,will be invoiced monthly in
arrears,beginning on the first day of the month immediately following initiation of project planning.
-If Client has purchased any change management services,those services will be invoiced in accordance with the
Agreement.
-Notwithstanding anything to the contrary stated above,the following payment terms shall apply to services fees
specifically for migrations:Tyler will invoice Client 50%of any Migration Fees listed above upon Client approval of
the product suite migration schedule. The remaining 50%,by line item,will be billed upon the go-live of the
applicable product suite.Tyler will invoice Client for any Project Management Fees listed above upon the go-live of
the first product suite.
•Expenses associated with onsite services are invoiced as incurred.
202 2-3 22 060-N8T3C8 Page 3
Fourth Amendment to Fort Worth City Secretary Contract No.49492 Page 6 of 6
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F°RT�1'
COUNCIL ACTION: Approved on 8/1/2017
REFERENCE ** 13P17-0412 E-TICKET SYSTEM
DATE: 8/1/2017 NO.: P-12078 LOG NAME: SB ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Purchase Agreement for Software, Hardware, Services and One Year of
Maintenance for Electronic Citation Solution with Tyler Technologies, Inc., Using a
Cooperative Contract in the Total Amount Up to $682,736.00 for the Information
Technology Solutions Department for the First Year (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council authorize a Purchase Agreement for software, hardware,
services and a one year maintenance plan for electronic citations with Tyler Technologies, Inc., using
a National Joint Powers Alliance Contract No. 110515-TTI in the total amount up to $682,736.00 for
the Information Technology Solutions Department for the first year and an estimated $70,000.00 for
the maintenance for the second year.
DISCUSSION:
The City of Fort Worth's Police, Parking and Code Compliance Departments currently provide a
combination of electronic and paper citations to the Municipal Court Services Department that are
manually scanned to CourtView Justice Solutions (CJS) to create cases. Approval of this Mayor and
Council Communication (M&C) will provide the Police, Transportation & Public Works(TPW)/Parking
Enforcement and Code Compliance Departments with 158 handheld electronic citation writers,
mobile printers and an electronic interface into the Municipal Court Services System. Instead of
hand-written citations that have to be re-entered into the court or public safety records management
systems, patrol officers can easily enter citation information in a mobile device, which is automatically
uploaded into the Municipal Court Services Management System.
The benefits to the City from this system will be: reduced time spent on traffic stops and parking
citations, increased officer and violator safety, elimination of data entry errors on citations, elimination
of data entry into court and public safety records systems, reduction of the total cost of processing
citations, complete citation, statistical and mapping reports and automatic document completion of
suspects information from driver's license, vehicle identification number or registration sticker.
This phase represents a multi-year plan for the Police Department. At the conclusion of Fiscal Year
2016, The Police Department transferred $600,000.00 from General Fund savings to this Capital
Project. The five-year IT Capital Plan projects that $600,000.00 will be budgeted annually beginning
in Fiscal Year 2019 and ending in Fiscal Year 2022 to completely outfit the department. Funds are
anticipated from the Crime Control & Prevention District. Maintenance for this system is estimated to
be $70,000.00 per year paid for by the appropriate departments through the Information Technology
Solutions annual budget allocation.
PRICE ANALYSIS—The City has no previous purchase history for this type of system. Staff has
reviewed this price and determined it to be fair and reasonable for the scope of services proposed.
M/WBE OFFICE —A waiver of the goal for the MBE/SBE subcontracting requirements was
requested by the Purchasing Division and approved by the M/WBE Office in accordance with the
BDE Ordinance because the purchase of goods and services is from sources where subcontracting
or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER- An administrative change order or increase may be made by
the City Manager in the amount up to $100,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this Agreement shall commence on August 2,
2017 and shall expire on August 1, 2018.
RENEWAL OPTIONS - This Agreement may be renewed for one year in accordance with the
National Joint Powers Alliance Contract No. 110515-TTI or applicable successive NJ PA contracts for
the same services. This action does not require specific City Council approval provided that the City
has appropriated sufficient funds to satisfy the City's obligation during the renewal terms.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available within the existing appropriations of the
General Capital Project Fund (Police), Municipal Parking Capital Projects Fund (TPW-Parking), and
the Solid Waste Fund (Code Compliance) for this purchase agreement and that prior to an
expenditure being made, the participating department has the responsibility to validate the availability
of funds.
BQN\17-0412\SB
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM _
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Sheila Baker (8356)
Cynthia B. Garcia (8525)
ATTACHMENTS
EPLS TYTLER TECHNOLOGIES INC 2017.pdf (CFW Internal)
MWBE Waiver-Tyler Technologies Brazos e-Citation.pdf (CFW Internal)
Signed Tyler 1295-Notarized.pdf (Public)
Tyler-Brazos Contract 6-30-2017.docx (CFW Internal)