HomeMy WebLinkAboutContract 54507-R3 CSC No.54507-R3
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
June 1, 2022
Silver Creek Materials Inc.
P.O. Box 150665
Ft. Worth, Texas 76108
Re: Contract Renewal Notice
Contract No. CSC No. 54507
Renewal Term No. R-3: September 30, 2022 to October 1, 2023
The above referenced Contract with the City of Fort Worth expires on September 30,2022.
Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter
is to inform you that the City is requesting to renew the Contract for an additional one (1) year
period, which will begin immediately after the Expiration Date. All other terms and conditions of
the Contract remain unchanged.
To agree to renew the Contract for an additional one (1) year period,please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
7<�e0 ish.a �v"e,:Y
Regina Jones
Contract Compliance Specialist
[817] 392-2698
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
nmA' 8i4Z4Gcd administration of this contract, including
By: Dana Burghdoff(Arn 9,202 8:54 CDT) ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
By: Re96"%6w
APPROVAL RECOMMENDED: Name: Regina Jones
Title: Contract Compliance Specialist
Chn,Yophel- b�vglel- APPROVED AS TO FORM AND
By: Christopher H rder(Jun 8,2022 12:30 CDT)
LEGALITY:
Name: Chris Harder, PE
Title: Water Director
ATTEST: �I
By: DBlack(Jun 9,202212:12 CDT)
Name: Doug Black
Title: Senior Assistant City Attorney
By: J s a""ette S.Goodall(Jun 10,2022 05 HSTI
Name: Jannette Goodall a�44aon�� - CONTRACT AUTHORIZATION:
apF°F..... M&C: 20-0580
Title: City Secretary a�a° °°oa�dd Date Approved: 8/25/2020
—s °'�d
0
,�� o �° Form 1295 Certification No. 644514
as °O°°°°°°° a
a�nEXA5a4a
Silver Creek Mat *als, Inc.
By: -, �
Name: Aaron Fields
Title: Chief Products Officer
OFFICIAL RECORD
CITY SECRETARY
Contract Renewal FT. WORTH, TX
FORT
WORTH.
Ali&
SILVER CREEK: MATERIALS
EXHIBIT B-R3
PRICE SCHEDULE
RFP 17-0373-BULK DISPOSAL AND MATERIAL(Contract#CSC No.54507)
Unit
Proposal Item UOM Price
Bulk Material Disposal for soil, concrete&asphalt from cleanup
of water and sewer repairs, 10 Yard Loads EA $ 37.00
Top Soil CUYD $ 15.25
Crushed Limestone TON $ 37.00
Backfill Sand CUYD $ 9.75
Above pricing is for the term of September 30, 202 to October 1, 2023
Jennifer Lutz I Business Development Manager
Email:jennifer@silvercreekmaterials.com
Cell: 817-914-1672
Office: 817.246.2426
www.silvercreekmaterials.com
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, August 25, 2020 REFERENCE NO.: **M&C 20-0580
LOG NAME: 13P20-0138 BULK DISPOSAL AND MATERIAL SC WATER
SUBJECT:
(ALL) Ratify Expenditures of$20,000.00 and Authorize Service Agreement with Silver Creek Materials, Inc., for
Disposal of Spoil Material and Purchase of Bulk Material for an Annual Amount Up to $500,000.00 and
Authorize Four One-Year Renewal Options for the Water Department
RECOMMENDATION:
It is recommended that the City Council:
1. Ratify expenditures of$20,000.00 incurred by the Water Department for bulk disposal and materials; and
2. Authorize a service agreement with Silver Creek Materials, Inc. for disposal of spoil material and purchase of
bulk material for an annual amount up to $500,000.00 and authorize four one-year renewal options for the
Water Department.
DISCUSSION:
The Water Department approached the Purchasing Division to procure services that will dispose of bulk spoil
materials such as soil, concrete and asphalt from excavation and cleanup of water and wastewater projects. The
agreement also includes the purchase of bulk materials, including top soil, limestone and backfill,from the same
company in order to fill water or wastewater trenches and other excavations necessary for projects throughout the
City of Fort Worth (City).
The previous Mayor and Council Communication (M&C P-12096) for Invitation to Bid(ITB) 17-0373 was approved
on September 12, 2017 and authorized an annual authority of$200,000.00 with Silver Creek Materials, Inc. The
amount was then amended under M&C 19-0066 and approved on August 20, 2019 for a new annual amount of
$312,000.00. Following this approval, services and materials for the Water Department has increased. Staff requests
that Council ratify expenditures in the amount of$20,000.00. Payments made to Silver Creek Materials, Inc., after
October 1, 2020 will be counted against the first's year's authorized spending authority approved through this M&C.
An ITB was advertised in the Fort Worth Star-Telegram on June 3, 2020, June 10,2020 and June 17, 2020. The
evaluation factors consisted of quality of the bidders' goods and ability to meet material requirements, reputation of
the bidder in the marketplace and their ability to meet guidelines set forth in the specifications, availability of the
contractor's location and services and total cost of goods and services. Nine vendors were solicited from the
purchasing vendor database system; one response was received. The proposals were reviewed by an evaluation
committee consisting of staff from the Water Department.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and
approved by the M/WBE Office, in accordance with the BDE ordinance, because the purchase of goods or services is
from sources where subcontracting or supplier opportunities are negligible.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant
law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds
have been appropriated.
Upon City Council's approval, the contract will begin upon complete execution and expire one year from executed
date.
This contract may be renewed for up to four successive one-year periods under the same terms and conditions. Staff
anticipates that the costs for renewal years shall remain approximately the same as the first year. The renewals will
not require City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION I CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the current
operating budget, as previously appropriated, in the Water& Sewer Fund. Prior to an expenditure being incurred,the
Water department has the responsibility to validate the availability of funds.
BQN\\
FUND IDENTIFIERS (FIDs):
TO
Fund Department ID Account Project ID Program Activity Budget Year Reference# (Chartfield 2) Amount
FROM
Fund Department ID Account Project ID Program Activity Budget Year Reference# (Chartfield 2) Amount
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Dana Burghdoff (8018)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Sarah Czechowicz (2059)
ATTACHMENTS
1. 1295 FORM ITB 20-0138 BULK DISPOSAL AND MATERIALS.pdf (CFW Internal)
2. 20-0138 Purchasing Goal-Waiver Form-PJW,12d (CFW Internal)
3. Copy of SilverCreek FIDS table (002).xlsx (CFW Internal)
4. SAMs Report 7.14.2020.12df (CFW Internal)
5. SilverCreek Funding Avail_ 7.15.20.pdf (Public)
6. SilverCreek__Updated FID Table_7.1520.pdf (Public)