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Home My WebLink AboutContract 55678-A1 CSC No.55678-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 55678 This Amendment ("Amendment") is made and entered into by and between the City of Fort Worth ("City") and Boys and Girls Club of Greater Tarrant County ("Agency") by through their duly authorized agents. City and Agency may be referred to individually as "Party" and jointly as "Parties." WHEREAS the City of Fort Worth ("City") and Boys and Girls Club of Greater Tarrant County("Agency")made and entered into City Secretary Contract No. 55678 ("Contract"); WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development (HUD) through the Community Development Block Grant (CDBG) Program, Program No. B-20-MW-48-0010, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, City has received an additional allocation of CDBG grant monies under the Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act), referenced by HUD as "CDBG-CV3"; WHEREAS,pursuant to Section 3 of the Agreement,the contract may be extended if such extension is necessary for completion of the program and is authorized, and the Agency is requesting an amendment to extend the term of the agreement through September 30, 2022, as reflected in the attached amended Exhibit A; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a budget amendment from the City in order to adjust multiple line item amounts, as reflected in the attached amended Exhibit B; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT "A" — PROGRAM SUMMARY attached to the Contract and EXHIBIT "B" — BUDGET attached to the Contract are hereby deleted and replaced in their entirety with EXHIBIT"A" and EXHIBIT"B"Revised 06/01/2022, attached hereto. Amendment No. 1 to CSC No. 55678 OFFICIAL RECORD Boys and Girls Club of Greater Tarrant County CITY SECRETARY FT. WORTH, TX H. This amendment is effective as of June 1,2022 and Agency may request reimbursement for allowable costs directly related to implementation CDBG CV3 funds. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. I to CSC No. 55678 Boys and Girls Club of Greater Tarrant County Page 12 ACCEPTED AND AGREED: BOYS AND GIRLS CLUB OF GREATER TARRNT COUNTY CITY OF FORT WORTH By:[gip � yaoicwo By: Daphne Stigliano,CEO and Barlow President Fernando Costa,Assistant City Manager -d o�oF°Rr�aa ATTEST: 91° %PP, APPROVE AS TO FORM AND 000 o 2 LEGALITY: 000 oQoo*�� By:Tgnnette S. Goo�%ll d�a��EXAS.oAp By � Ja Jannette Goodall, City Secretary Jessika Williams,Assistant City Attorney M&C: 20-0940 and 21-0016 1295 Certification No. 2020-689222 Date: December 15, 2020 and January 12, 2021 RECOMMENDED: By: V Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements L"&-/�7/,/, Charletta Moaning, Sr. Contract Compliance Specialist Amendment No. I to CSC No. 55678 OFFICIAL RECORD Boys and Girls Club of Greater Tarrant County CITY SECRETARY FT. WORTH, TX Boys & Girls Clubs of Greater Tarrant EXHIBIT"A"PROGRAM SUMMARY: County CDBG CV3 Expanded Basic Mobile Needs January 1,2021 - September 30,2022 $231,120 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the contract. PROGRAM: The Program will provide youth development programming and basic needs services to youth and families living in targeted underserved communities in Fort Worth. The goal of the program is to cultivate collaborative partnerships with community based organizations to support basic needs in order to deliver a robust array of services and resources to members and families. The Program responds to the COVID-19 Pandemic by specifically addressing concerns of food insecurity, academic &social challenges of youth, and awareness and accessibility to basic needs services. These services will include case managed services delivered at the Basic Needs Center,mobile programming delivered through a recreational vehicle,and summer programming delivered on site at the North Fort Worth Branch. The program will also collaborate with agencies to assist with applying for services such as WIC, SNAP, and Medicaid. Counselors will be available for youth and families upon referral and families will have access to a food pantry and clothing closet. Eligible clients are defined as low to moderate income families living in the City of Fort Worth who meet HUD standards. Participants will be required to complete an intake form which includes address and income information to confirm eligibility. CDBG-CV funds will be used to pay for salaries, supplies,and programming materials. Agency's office and Program services will be available at the Basic Needs Center located at 1500 Hemphill St. Fort Worth TX 76104 Monday-Thursday from 8:30 AM to 6:00 PM, and Fridays by appointment. The Summer Experience program will located at the North Fort Worth Branch located at 2000 Ellis Ave. Fort Worth TX 76164 Monday—Friday 7:00 AM to 6:0 PM. To serve youth ages 6-18 years old. Agency shall not change any locations without prior City approval. Costs incurred at any locations that have not been approved by the City shall not be reimbursed. REGULATORY CLASSIFICATION: IDIS Matrix Code(s)and Service Category: 05D Youth Services National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2) Regulatory Citation(s): 24 CFR570.201(e) Agency will maintain documentation which verifies that 51% of clients served by the Program are Income Eligible Clients. CDBG-CV3 PSA CONTRACT 2020—Exhibit"A"—PROGRAM SUMMARY Boys and Girls Club of Greater Tarrant County PROGRAM GOALS: Minimum Number of Fort Worth Clients to be Served: The Program will serve a minimum of 200 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. CDBG-CV3 PSA CONTRACT 2020—Exhibit"A"—PROGRAM SUMMARY Boys and Girls Club of Greater Tarrant County CDBG-CV3 PSA CONTRACT 2020—Exhibit"A"—PROGRAM SUMMARY Boys and Girls Club of Greater Tarrant County EXHIBIT "B" -BUDGET Accoun AL t Grant Budget Increase ecrea Total PROGRAM PERSONNEL Salaries 1001 150,129.20 (36,629.20) 113,500.00 FICA 1002 11,484.88 (2,984.88) 8,500.00 Life/Disability $ $ $ Insurance 1003 3,900.00 (2,900.00) 1,000.00 Health/Dental $ $ $ Insurance 1004 7,800.00 (1,800.00) 6,000.00 Unemployment-State 1005 750.65 (633.35) 117.30 Worker's $ $ $ Compensation 1006 1,501.29 (501.29) 1,000.00 Retirement 1007 3,900.00 (1,600.00) 2,300.00 Staff Training 1008 2,480.00 4,200.00 6,680.00 SUPPLIES AND Office/Program $ $ $ Supplies 2001 23,639.85 32,832.85 56,472.70 Postage 2002 Printing 2003 3,034.13 10,015.87 13,050.00 Computer $ $ $ equipment/software 2004 3,750.00 10,000.00 13,750.00 other 2004 MISCELLANEOU S Contract Labor Food Supplies/Meals(City needs copy of contract before expenses can be reimbursed) 3001 Food Supplies 3002 Teaching Aids 3003 Craft Supplies 3004 Field Trip Expenses 3005 Mileage 3006 18,750.00 (10,000.00) 8,750.00 FACILITY AND UTILITIES Telephone 4001 Electric 4002 Gas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Rent(City needs copy of lease before expenses can be reimbursed) 4006 Cleaning Supplies 4007 LEGAL, FINANCIAL AND INSURANCE Fidelity Bond or Equivalent 5001 Directors and Officers 5002 General Commercial Liability 5003 Bank fees DIRECT ASSISTANCE Audit/IT/Legal Volunteer Recruitment,Misc. 6001 BUDGET TOTAL $ 231,120.00 $ 57,048.72 S (57,048.72) $ 231,120.00 FUNDING A: FUNDING B: FUNDING C: The following tables were created for the purpose of preparing,negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT `B"—Budget is June 1,2021. SALARY DETAIL-PROGRAM PERSONNEL Annual Est. Percent Amount to Position Title Salary to Grant Grant Senior Director FTE 81,120.00 34.1% 27,656.80 Senior Director FTE 70,720.00 22.6% 15,978.20 Program Manager $ $ (FTE) 62,400.00 29.2% 18,240.00 Program Coordinator $ $ (FT) 41,600.00 27.9% 11,600.00 Program Coordinator $ $ (FT) 41,600.00 21.0% 8,750.00 Program Coordinator $ $ (FT) 41,600.00 34.2% 14,220.00 Program Specialist Driver(PT) 27,144.00 7.6% 2,060.00 Program Specialist(PT) 24,128.00 22.0% 5,315.00 Program Specialist(PT)-SPECIALIZED 37,700.00 11.7% 4,400.00 SrVP of Operations $ $ FT 124,800.00 4.2% 5,280.00 TOTAL 552,812.00 113,500.00 FRINGE DETAIL-PROGRAM PERSONNEL Percent of Est. Percent Amount to Payroll Amount to Grant Grant FICA 7.65% 42,290.12 20.1% 8,500.00 Life/Disability $ $ Insurance 5.00% 1 27,640.60 1 3.6% 1 1,000.00 Health/Dental Insurance 10.00% 55,281.20 10.9% 6,000.00 $ $ Unemployment-State 1.00% 5,528.12 2.1% 117.30 Worker's Compensation 2.00% 11,056.24 9.0% 1,000.00 Retirement 5.00% 27,640.60 8.3% 2,300.00 Staff Training 5.43% 1 30,000.00 22.3% 6,680.00 TOTAL 36.08% 199,436.88 12.8% 25,597.30 SUPPLIES AND SERVICES Est. Percent Amount to Total Budget to Grant Grant Office/Program Supplies 175,000.00 32.3% 56,472.70 Postage Printing 44,000.00 29.7% 13,050.00 Computer equipment/software 50,000.00 27.5% 13,750.00 TOTAL 269,000.00 31.0% 83,272.70 MISCELLANEOUS Est. Percent Amount to Total Budget to Grant Grant Contract Labor Food Supplies Teaching Aids Craft Supplies Field Trip Expenses Mileage 35,000.00 25.0% 8,750.00 TOTAL 35,000.00 8,750.00 FACILITY AND UTILITIES Est. Percent Amount to Total Budget to Grant Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Cleaning Supplies Repairs Custodial Services Utilities, Transportation, PP & E TOTAL $ - LEGAL, FINANCIAL AND INSURANCE Est. Percent Amount to Total Budget to Grant Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Prof Fees TOTAL $ - DIRECT ASSISTANCE Est. Percent Amount to Total Budget to Grant Grant Audit/IT/Legal Volunteer Recruitment, Misc. TOTAL $ -