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Home My WebLink AboutContract 44660-R8 CSC No.44660-R8 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 3, 2022 PowerDMS, Inc. Attn: Legal Department 101 S. Garland Ave., Suite 300 Orlando,FL 32801 Re: Contract Renewal Notice Contract No. CSC No. 44660 (the "Contract") Renewal Term No. 8: July 31, 2022 to July 30, 2023 The above referenced Contract with the City of Fort Worth expires on July 31, 2022 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Kathy Agee-Dow Sr. Contract Compliance Specialist 200 Texas Street Fort Worth, TX, 76102 Kathryn.Aee-Dow(a�fortworthtexas. og_v (817)392 - 8461 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Vendor: By: Valerie Washington(Jun 15,2022 12:30 CDT) By: Name: Valerie Washington Name. ichaei Burns Title: Assistant City Manager Title: Accounting Director Date: Jun 15,2022 Date: 6/10/2022 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all By Mark Deboer(Jun 13,2022 16:20 CDT) performance and reporting requirements. Name: Kevin Gunn Title: Director, IT Solutions By: Steven Vandever(Jun 15,2022 09:42 CDT) FoR �aa 0 Approved as to Form and Legality: Name: Steven Vandever ��►o°° °.0 Title: Sr. IT Solutions Manager ��0 o=C �d 0 Y �— ° By: °°OO°°°°°°° T� Name: Taylor Paris City Secretary: ��4 tL AixAc1 Title: Assistant City Attorney By: tte S.Goodall(Jun 15,2022 14. Contract Authorization: Name: Jannette Goodall M&C: N/A Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 PowerDMS t 0110-749.51 D4 f 407.210.9 113 Digital Mana ement Software 1G1 S.Ga Hand s.com g 101 S.Garland Ava-Ste 3fl0 Ori8ndo.FL 32841 NEOGOV AMMMCmpm 1- Order Details Account Number:A-137 Order#:Q-135263 Customer:City&Police of Fort Worth(TX) Order Date:7/31/2022 Sales Rep:Salesforce Administrator Valid Until:7/31/2022 Subscription Start Date:7/31/2022 Subscription Term(months):12 Customer Contact Billing Contact: City&Police of Fort Worth(TX) Billing Contact Email: lorraine.leonard@fortworthtexas.go1 Lorraine Leonard Phone: 817-392-4695 Address: City of Fort Worth Fax: 817-871-5481 200 Texas Street Fort Worth,TX 76102 Payment Terms Payment Term: Net 60 Notes: PO Number: Subscription Service Item Type Start Date End Date Qty Total PowerPolicy Professional Subscription Recurring 7/31/2022 7/30/2023 3,000 837,277.51 A policy and compliance management platform that lets you create,edit,organize,and distribute content from a secure,cloud-based site.Included are key features such as automatic workflows,signature capture and tracking,side-by-side comparison,Public-Facing Documents,PowerDMS University, and Analytics for advanced reporting. Legacy Training Included Recurring 7/31/2022 1 7/30/2023 1 3,000 $0.00 A training solution that lets you create,deliver,and track training content online,including videos and PowerPoint presentations.It integrates with PowerDMS Select and Professional,giving you the ability to attach policies to training courses while ensuring version control.This is granted to legacy customers. TOTAL: $37,2771 This price does not include any sales tax. Payment Terms All invoices issued hereunder are due upon the invoice due date.The fees set forth in this Service Order are exclusive of all applicable taxes,levies,or duties imposed by taxing authorities and Customer shall be responsible for payment of any such applicable taxes,levies, or duties.All payment obligations are non-cancellable,and all fees paid are non-refundable. Terms&Conditions Unless otherwise agreed in a written agreement between GovernmentJobs.com,Inc.(D/B/A/NEOGOV),parent company of PowerDMS,Inc.,Cuehit,Inc.,Ragnasoft LLC(D/B/A/PlanIT Schedule),and Design PD,LLC(D/B/A Agency360)(collectively,"NEOGOV")and Customer,this Service Order and the services to be furnished pursuant to this Service Order are subject to the terms and conditions set forth here:https://www.ne000v.com/service-specifications.The Effective Date(as defined in the terms and conditions)shall be the Subscription Start Date. Page 1 of 2 P '3rDl tB6D_7A9.51D4ib47.216.9f13 Digital h14ana emerit Software 101 S.Garland .com g _ f01 S.Garland Ava_Ste 394 OrbndG.FL 32841 NEOGOV Accepted and Agreed By Authorized Representative of: City&Police of Fort Worth (TX) Signature: Valerie Washington(Jun 15,202212:30 CDT) Printed Name: Valerie Washington Title: Assistant City Manager Date Jun 15,2022 THE INFORMATION AND PRICING CONTAINED IN THIS SERVICE ORDER IS STRICTLY CONFIDENTIAL Page 2 of 2 Digital Mana ement Software 101 S.Garand Awe, ia1 S.Garland Awe,Ste SCO Griando.FL 329.1 NEOGOV 1- Order Details Account Number:A-136 Order#:Q-156859 Customer:Fort Worth Police Department Communications(TX) Order Date:3/9/2023 Sales Rep:Salesforce Administrator Valid Until:3/9/2023 Subscription Start Date:3/9/2023 Subscription Term(months):12 Customer Contact Billing Contact: Fort Worth Police Department Communications(TX) Billing Contact Email: corina.lomas@fortworthtexas.gov Corina Lomas Phone: Address: Attn:Accounts Payable Fax: 505 W.Felix Street Fort Worth,TX 76115 Payment Terms Payment Term: Net 60 Notes: 225-249 user tier PO Number: Subscription Service Item Type Start Date End Date Qty Total PowerPolicy Professional Recurring 3/9/2023 3/8/2024 225 $9,492.30 Subscription A policy and compliance management platform that lets you create,edit,organize,and distribute content from a secure,cloud-based site.Included are key features such as automatic workflows,signature capture and tracking,side-by-side comparison,Public-Facing Documents,PowerDMS University,and Analytics for advanced reporting. Legacy Training Included Recurring 3/9/2023 3/8/2024 1 225 $0.00 A training solution that lets you create,deliver,and track training content online,including videos and PowerPoint presentations.It integrates with PowerDMS Select and Professional,giving you the ability to attach policies to training courses while ensuring version control.This is granted to legacy customers. SSO Recurring 3/9/2023 3/8/2024 1 225 $0.00 Single Sign on Service TOTAL: $9,492.30 F-) Uri F__ ,r1 F f -� � F Page 1 of 1 Digital Mana ement Software 101 S.Garand ia1 S.Garland Ave,Ava,Ste SCO Griando.FL 329.1 NEOGOV Contract Details Order Details Account Number:A-271751 Order#:Q-170703 Customer:Fort Worth City Marshal's Office(TX) Order Date:5/4/2023 Sales Rep:Salesforce Administrator Valid Until:5/4/2023 Subscription Start Date:5/4/2023 Subscription Term(months):12 Customer Contact Billing Contact: Fort Worth City Marshal's Office(TX) Billing Contact Email: supplierinvoices@fortworthtexas.gc Fort Worth Billing Contact Phone: 8173928192 Address: Fax: Payment Terms Payment Term: Net 60 Notes: 125-149 user tier PO Number: Subscription Service Nor— M Item Type Start Date End Date Qty Total PowerPolicy Professional Recurring 5/4/2023 5/3/2024 149 $8,294.19 Subscription A policy and compliance management platform that lets you create,edit,organize,and distribute content from a secure,cloud-based site.Included are key features such as automatic workflows,signature capture and tracking,side-by-side comparison,Public-Facing Documents,PowerDMS University,and Analytics for advanced reporting. TOTAL: $8,294.19 Fj .J F` 3� 1 -J J J F, F l Page 1 of 1