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Home My WebLink AboutResolution 5579-06-2022 A Resolution NO. 5579-06-2022 A RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 2 TO AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION TO INCREASE THE FEDERAL, STATE AND CITY PARTICIPATION BY THE COMBINED AMOUNT OF $2,712,299.00 AND TO INCREASE THE TOTAL FUNDING AGREEMENT AMOUNT TO $6,396,749.00 FOR INCREASED CONSTRUCTION COSTS OF THE CENTREPORT TRAIL PHASE I PROJECT WHEREAS, the Transportation Alternatives Program, administered by the Texas Department of Transportation, provides funding for programs and projects defined as transportation alternatives, including on and off-road pedestrian and bicycle facilities; and WHEREAS, the City of Fort Worth and the Texas Department of Transportation ("TxDOT") entered into a Local Project Advance Funding Agreement ("Agreement") (City Secretary No. 49494; CSJ# 0902-90-050) for the division of costs and responsibilities associated with the design and construction of the Project; and WHEREAS, the project as Phase I was estimated to cost $2,757,588.00 including City participation in the amount of $520,002.00; and WHEREAS, additional engineering between THE CentrePort Station and the Mike Lewis Trail in the City of Grand Prairie was added into Phase I project scope as Phase JI by Amendment No. I (M&C G-19383, September 25, 2018). The increased project scope was estimated to cost $3,684,450.00 of which, City participation increased by $179,998 for a revised participation amount of$700,000.00; and WHEREAS, as a result of unanticipated areas of unstable soil and the trail's necessarily close vicinity to exiting highway and THE railroad infrastructures, extra drainage structures, security fencing, concrete piers and retaining wall reinforcement structures are being added into the construction scope which increases the construction costs; and WHEREAS, the City and TxDOT desire to amend the Agreement to add the additional scope and increase the funding amount by $2,712,299.00, apportioned as follows: Federal $2,098,334.00, State $89,382.00 and City $524,583.00 resulting in the City's increased participation in the amount of $1,224,583 and a revised total amount of the Agreement to $6,396,749.00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, THAT: The City Manager or his/her designated assistant city manager is authorized to execute Amendment No. 2 to the Advance Funding Agreement with the Texas Department of Transportation (City Secretary No. 49494; CSJ# 0902-90-050) increasing the total amount of the Agreement to $6,396,749.00 with a correlative increase of the City's participation by the amount of $524,583.00 for a revised amount of City participation of $1,224,583.00 for increased construction cost of the CentrePort Trail Phase I project. Adopted this 14th day of June 2022. ATTEST ia� -s, yrirttr'a,�G � SORT GL Jannette 5.Goodall(Jun 16,202216:52 CDT) �O ••••• Jannette S. Goodall % City Secretary U -� XAS: r s'r 1 LP 47 .:, ri V l0 - + 'f, iL all(I ION '-. BP l� -� tl;it� „ti� {�•'1 f �'.� a"1.!�jl'/�2 �� ____� Ji yy City of Fort Worth, Texas Mayor and Council Communication DATE: 06/14/22 M&C FILE NUMBER: M&C 22-0405 LOG NAME: 80CENTREPORT TRAIL AFA AMENDMENT 2 SUBJECT (CD 5)Adopt a Resolution Authorizing Execution of Amendment No.2 to the Advance Funding Agreement with the Texas Department of Transportation for the CentrePort Trail Project to Increase Project Costs from$3,684,450.00 to$6,396,749.00 with City Participation Increasing to the Amount of$1,224,583.00,Adopt Attached Appropriation Ordinances and Amend the Fiscal Years 2022-2026 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council.- 1. Adopt the attached Resolution authorizing execution of Amendment No.2 to the Advance Funding Agreement with the Texas Department of Transportation (City Secretary Contract No.49494; CSJ#0902-90-050)for the CentrePort Trail project(City Project No.100082)to increase the total project cost estimate from$3,684,450.00 to$6,396,749.00 with city participation increasing to the amount of$1,224,583.00; 2. Authorize the acceptance of additional$2,098,334.00 in federal funds contributing to CentrePort Trail project(City Project No. 100082) through the Texas Department of Transportation; 3. Authorize the acceptance of additional$89,382.00 of indirect in state contributions to CentrePort Trail grant through the Texas Department of Transportation; 4. Accept$59,412.00 from the City of Grand Prairie for use toward local match to fund the Centreport Trail project(City Project No. 100082); 5. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the General Capital Projects Fund by decreasing estimated receipts and appropriations from the PARD New Enhancements programmable project(City Project No. P00132) in the amount of$60,000.00 and increasing estimated receipts and appropriations in the Centreport Trail project(City Project No. 100082) by the same amount; 6. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the General Capital Projects Fund by decreasing estimated receipts and appropriations from the PARD Leveraging&Partnership Opportunities programmable project(City Project No. P00118) in the amount of$205,171.00 and increasing estimated receipts and appropriations in the Centreport Trail project(City Project No. 100082)by the same amount; 7. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Capital Projects Federal Fund, subject to the receipt of the grant,in the amount up to$2,098,334.00, (1)with$59,412.00 contributed from the City of Grand Prairie; (2)by $200,000.00 as a transfer from the PARD Gas Lease Capital Projects Fund; and (3)by$265,171.00 as a transfer from the General Capital Projects Fund for a total of$524,583.00 to meet City's local match requirements.The grand total fund increase is$2,622,917.00 for the purpose of funding the Centrepoint Trail project(City Project No. 100082);and 8. Amend the Fiscal Years 2022-2026 Capital Improvement Program. DISCUSSION: The purpose of this Mayor and Council Communication(M&C)is to adopt a resolution authorizing execution of Amendment No.2 to the Advance Funding Agreement(AFA)with the Texas Department of Transportation(TxDOT)(City Secretary Contract No.49494;CSJ#0902-90-050)for an increase of project construction cost, and the corresponding increase of Federal, State and City cost participation. The City Council approved an AFA with TxDOT in the amount of$2,757,588.00 on June 20,2017(M&C G-18975 and M&C G-19040)for the engineering and construction of the CentrePort Trail Phase I between American Airlines Headquarters at Trinity Boulevard and THE CentrePort Station (approximately 1.6 miles total). Later,the City Council approved Amendment No. 1 to increase total agreement amount from $2,757,588.00 to$3,684,450.00 on September 25,2018(M&C G-19383)for additional engineering of the CentrePort Trail Phase II between THE CentrePort Station and the Mike Lewis Trail in the City of Grand Prairie(approximately 3.5 miles total).Anticipated improvements include a 12- foot wide concrete paved trail,2-foot wide shoulder on both sides of the trail and other trail structures. Amendment No.2 is for an increase in the estimated cost of constructing the CentrePort Trail Phase I due to the realignment of the trail around unanticipated large areas of unstable slopes and the trail's close vicinity to exiting highway and THE railroad infrastructure. As a result,additional drainage structures,security fencing,concrete piers and retaining wall reinforcement structures are added into the construction scope. The action in this M&C will amend the Fiscal Year 2022-2026 Capital Improvement Program as approved in connection with Ordinance 25073-09- 2021, Section 6. Capital Improvements,as listed on page(s)22-23: Capital Fund Name Project Name FY2022 CIP JFu7th�o�nllBudget Revised FY2022 Appropriations Adjustment Budget, _J 30100-General Capital This Projects P00132 PARD-New Enhancements I$698,000.00 M&C ($60,000.00) $638,000 00 30100-General Capital P00118 Leveraging and Partnership This Projects (Opportunity $564,495.00 M&C ($205,171.00) $359,324.00 Including the increase of Direct and Indirect Costs,the total AFA increase of$2,712,299.00 is summarized below: Participation Fund Authority Original Budget Change Revised Budget (Increase/Decrease) Budget Federal Grants Cap Projects Federal Fund M&C G-18975; G-19383 $2,800,000.00 $2,098,334.00 $4,898,334.00 Local PARD Improvements Fund(2013 CO's) M&C G-18637; G-18975 $350,000.00 $0.00 $350,000.00 Local 2014 Bond Fund M&C G-18975 $170,002.00 $0.00 $170,002.00 Local General Capital Projects Fund(PAYG) M&C G-19305;G-19383;This $89,998.00 $265,171.00 $355,169.00 Local PARD Gas Lease Capital Projects M&C 20-0256 $0.00 $200,000.00 $200,000.00 Fund Local City of Grand Prairie �G-19383;22-0131;This M&C 11$90,000.00 1$59,412.00 $149,412.00 Total Federal and Local Participation $3,500,000.00 $2,622,917.00 $6,122,917.00 Indirect State(TxDOT) Indirect $184,450.00 $89,382.00 IL$273,832.00 Total State Management Participation $184,450.00 $89,382.00 $273,832.00 Total Project Costs $3,684,450.00 $2,712,299.00 $6,396,749.00 Funding for this project was not included in the Fiscal Years 2022-2026 Capital Improvement Program(CIP)due to unanticipated construction challenges being incurred after the CIP was adopted.The action in this M&C will amend the FY2022-2026 CIP as approved in connection with Ordinance 25073-09-2021. The City does not budget Indirect State Costs in grants/projects. DBE Goal-The amendment doesn't require DBE participation. This project is located in COUNCIL DISTRICT 5. A Form 1295 is not required because:This contract will be with a governmental entity,state agency or public institution of higher education:Texas Department of Transportation FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the PARD New Enhancements programmable project and the Leveraging& Partnership Oppor programmable project within the General Capital Projects Fund and available in the Centreport Trail project within the PARD Gas Lease Capital Project Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinances,funds will be available in the Grants Cap Projects Federal Fund for the CentrePort Trail project to support the approval of the above recommendations and execution of an amendment to the agreement. Prior to an expenditure being incurred,the Park&Recreation Department has the responsibility of verifying the availability of funds. Submitted for City Managees Office by: Valerie Washington 6192 Originating Business Unit Head: Richard Zavala 5704 Additional Information Contact: David Creek 5744