HomeMy WebLinkAboutContract 49492-A5 CSC No. 49492-A5
AMENDMENT NO. 5
TO
CITY OF FORT WORTH CONTRACT 49492
This Fifth Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Tyler Technologies, Inc., a Delaware corporation
("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the
Parties.
WHEREAS, on August 10, 2017,the Parties entered into City Secretary Contract 49492
to provide Brazos eCitation Software and Implementation Services ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to include additional eCitation
software licenses and associated hardware in the amount of$1,185,336.00 and recurring cost of
$75,583.00 for software maintenance and support as authorized by Mayor & Council
Communication 22-0469.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended by adding Exhibit A-4, attached to this Fifth
Amendment, as Exhibit A-4, to add eCitation software and associated hardware for a total one-
time cost of $1,185,336.00 and a recurring annual cost of $75,583.00 for software maintenance
and support as authorized by Mayor& Council Communication (M&C) 22-0469.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
[Signature page f ollowsJ
OFFICIAL RECORD
CITY SECRETARY
Fifth Amendment to Fort Worth City Secretary Contract No.49492 FT.WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
f By signing I acknowledge that I am the person
By: ValerieWashington(Jun21,202208:20CDT) responsible for the monitoring and administration
Name: Valerie Washington of this contract,including ensuring all
Title: Assistant City Manager performance and reporting requirements.
Date: Jun 21, 2022
A�
APPROVAL RECOMMENDED: By: Steven Van d ever(Jun 17,202212:37 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
By: APPROVED AS TO FORM AND LEGALITY:
Name: Kevin Gunn
Title: Director,IT Solutions Department
ATTEST: By:
Name: Taylor Paris
�. Title: Assistant City Attorney
Jlette�GoodalSj GOO�G,11:25 CDT)
By: CONTRACT AUTHORIZATION:
Name: Jannette Goodall M&C: 22-0469
Title: City Secretary _o Fonr Approved: June 14,2022
°gy O�
_6 gild
ox
(, $ o° d
p�'f°°° °o°�`d
VENDOR: Q4b nEX*o
Tyler Technologies, Inc.
//)) ATTEST:
U �i
By: �` � � By: —
Name: Sh ry Clark Name: Robert Kenned Je n
Title: Group General Counsel Title: Group General Counsel
Date: June 45, 2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fifth Amendment to Fort Worth City Secretary Contract No.49492 Page 2 of 11
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M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT�TII
Create New From This M&C
REFERENCE **M&C 22- 13PPOLICE ECITATION
DATE: 6/14/2022 NO.: 0469 LOG NAME: SOFTWARE AND
HARDWARE
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Amendment to City Secretary Contract No. 49492 with Tyler Technologies
to Purchase Additional eCitation Software Licenses and Associated Hardware Using a
Cooperative Agreement in the Amount of$1,200,000.00 and Authorize Four One-Year
Renewals in an Amount Up to $250,000.00 for the Police Department through the
Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to City Secretary Contract No.
49492 with Tyler Technologies to purchase additional eCitation software licenses and associated
hardware using cooperative agreement Sourcewell Contract No. 090320-TTI in the amount of
$1,200,000.00 authorize four one-Year renewals in an amount up to $250,000.00 for the Police
Department through the Information Technology Solutions Department.
DISCUSSION:
The City of Fort Worth's Police Department currently provides a combination of electronic and paper
citations to the Municipal Court Services Department. Approval of this Mayor and Council
Communication (M&C) will provide the Police Department the software licensing to rollout electronic
citation software, mobile printers, and associated hardware for the installation on Police Mobile Data
Computers (MDCs) in Police vehicles and other applicable computer systems throughout the
department.
The benefits to the City from this system will be: reduced time spent on traffic stops and parking
citations; increased officer and violator safety; elimination of data entry errors on citations; elimination
of data entry into court and public safety records systems; reduction of the total cost of processing
citations; complete citation, statistical and mapping reports; and automatic document completion of
suspect's information from driver's license, vehicle identification number or registration sticker.
The Police Department funded $600,000.00 in Fiscal Year 2021 and an additional $600,000.00 in
Fiscal Year 2022 as part of the five-year Information Technology Solutions Department (ITS) Capital
Plan. Funds were provided from the Crime Control & Prevention District. Funding is budgeted in
the ITS Other General Government Department's ITS Capital Fund for the purpose of funding the
FY22 PD eCitation project, as appropriated.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERM: Upon City Council's approval, this agreement will become effective and expire
November 2, 2024, in accordance with Tyler Technologies Sourcewell Contract No. 090320-TTI.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30022&councildate=6/14/2022 6/14/2022
M&C Review Page 2 of 2
RENEWAL TERMS: The Agreement may be renewed annually in accordance with Sourcewell
Contract No. 090320-TTI, for an amount up to $250,000.00 for maintenance and support of existing
and additional eCitation software licenses. The renewal action will not require City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during
the renewal terms.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY22 PD eCitation project to support the approval of the
above recommendation and execution of the amendment. Prior to any expenditure being incurred,
the IT Solutions Department has the responsibility to validate the availability of funds.
BQN\\
TO _
Fund I nd Department Account Project Program Activity Budget Reference# Amount
ID I ID Year (Chardield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Reginald Zeno (8517)
Valerie Washington (6192)
Originating Department Head: Kevin Gunn (2015)
Anthony Rousseau (8338)
Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
13PPOLICE ECITATION SOFTWARE AND HARDWARE funds availability.pdf (CFW Internal)
FID Table Police eCitation Project 103895.xlsx (CFW Internal)
SAMs.PNG (CFW Internal)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30022&councildate=6/14/2022 6/14/2022