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Home My WebLink AboutContract 49492-R3 CSC No. 49492-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 14, 2022 Tyler Technologies, Inc. Attn: Legal Department 5101 Tennyson Parkway Plano, TX 75024 Re: Contract Renewal Notice Contract No. CSC No. 49492 (the "Contract") Renewal Term No. 3: August 1, 2022 to July 31, 2023 The above referenced Contract with the City of Fort Worth expires on July 31, 2022 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/Turchasing. v�/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Kathy Agee-Dow Sr. Contract Compliance Specialist 200 Texas Street Fort Worth, TX, 76102 Kathryn.Agee-Dowg fortworthtexas.gov (817)392 - 8461 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Vendor: v.By: Valerie Washington(Jun 21,2022 08:20 CDT) By: 0b)�a Name: Valerie Washington Name: Sherry dark Title: Assistant City Manager Title: Group General Counsel Date: Jun 21, 2022 Date: June 15, 2022 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration 7,,. �_-- of this contract,including ensuring all By: performance and reporting requirements. Name: Kevin Gunn Title: Director, IT Solutions By: Steven Vandever(Jun 17,202212:36 CDT) Approved as to Form and Legality: Name: Steven Vandever Title: Sr. IT Solutions Manager a � a By: City Secretary: ICY o�oFORr0.� Name: Taylor Paris 00�� Title: Assistant City Attorney r 0~0 040, 7G1�'l�'lGI��GI c) GDOG�GILL o c)o °_� o d By: Jannette S.Goodall(Jun 21,202211:24 CDT) �� 000 0000000"00 � Contract Authorization: Name: Jannette Goodall darn rEX�►So�p M&C: 22-0469 Title: City Secretary �naa000 Approved: June 14,2022 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 2 of 2 •• Remittance THIS IS NOT AN INVOICE ••• •• tyle r Tyler Technologies, Inc. PROFORMA • • • (FEIN 75-2303920) • technologies P.O. Box 203556 g Company Order No. Date Page Dallas,TX 75320-3556 Empowering people who serve the public® Questions 130 20148 06/08/2022 1 of 2 Tyler Technologies- Phone: 1-800-772-2260 Press 2 Fax: 1-866-673-3274 Finail• ArntvlPrtPch cnm To: City of Fort Worth Ship To: City of Fort Worth 200 Texas Street 200 Texas Street Fort Worth,TX 76102 Fort Worth,TX 76102 United States United States Customer Grp/No. Customer PO# Payment Terms Currency Code Ship Via Salesperson Cd 1 51796 Net 30 USD ELEC No.Item/Description/Comments Drop Ship #Users Quantity U/M Unit Price Disc% Total Cost Contract No.:Fort Worth,TX City of 1 Renewal: No 1 1 EA 945.43 .00 045.43 Interface:Local Database Annual Maintenance Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months 2 Renewal: No 1 1 EA 2,769.78 .00 2,769.78 Interface:CMS-Journal Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months 3 Renewal: No 1 1 EA 0.00 .00 0.00 Parking Enforcement:TASK:Scofflaw/Boot List Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months 4 Renewal: No 1 2 EA 157.58 .00 315.16 TASK:Language Translation Maintenance- Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months 5 Renewal: No 1 150 EA 198.53 .00 29,779.88 REF License-PDA Maintenance Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months 6 Renewal: No 1 100 EA 225.11 .00 22,510.65 Real Time Query-Message Switch Annual Maintenance Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months 7 Renewal: No 1 1 EA 9,232.72 .00 9,232.72 Locally Installed(non-hosted)Brazos Application Server Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months 8 Renewal: No 1 1 EA 0.00 .00 0.00 Interface:Authentication Maintenance Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months 9 Renewal: No 1 30 EA 198.53 .00 5,955.98 Code Compliance:REF License-TABLET Maintenance Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months •• Remittance THIS IS NOT AN INVOICE ••• •• tyle r Tyler Technologies, Inc. PROFORMA • • • (FEIN 75-2303920) • technologies P.O. Box 203556 g Company Order No. Date Page Dallas,TX 75320-3556 Empowering people who serve the public' Questions 130 20148 06/08/2022 2 of 2 Tyler Technologies- Phone: 1-800-772-2260 Press 2 Fax: 1-866-673-3274 Finail• ar(a�tvlPrtPch cnm No.Item/Description/Comments Drop Ship 4 Users Quantity U/M Unit Price Disc% Total Cost 10 Renewal: No 1 1 EA 1,772.68 .00 1,772.68 Code Compliance:TASK:Code Enforcement Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months 11 Renewal: No 1 8 EA 198.53 .00 1,588.26 Parking Enforcement:REF License-PDA Maintenance Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months 12 Renewal: No 1 1 EA 0.00 .00 0.00 Parking Enforcement:TASK:eChalk(for Parking) Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months 13 Renewal: No 1 1 EA 0.00 .00 0.00 Parking Enforcement:TASK:eParking(Standard Parking) Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months 14 Renewal: No 1 1 EA 472.72 .00 472.72 TASK:eParking Standard Maintenance Maintenance Plan: ; Start: 09/01/2022,End: 08/31/2023; Term: 12 months Does not include any applicable taxes Order Total: 75,343.26 Comments: Upon acceptance please email your purchase order to PO(Ztylertech.com M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FU T Worm Create New From This M&C REFERENCE **M&C 22- 13PPOLICE ECITATION DATE: 6/14/2022 NO.: 0469 LOG NAME: SOFTWARE AND HARDWARE CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Amendment to City Secretary Contract No. 49492 with Tyler Technologies to Purchase Additional eCitation Software Licenses and Associated Hardware Using a Cooperative Agreement in the Amount of$1,200,000.00 and Authorize Four One-Year Renewals in an Amount Up to $250,000.00 for the Police Department through the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize an amendment to City Secretary Contract No. 49492 with Tyler Technologies to purchase additional eCitation software licenses and associated hardware using cooperative agreement Sourcewell Contract No. 090320-TTI in the amount of $1,200,000.00 authorize four one-Year renewals in an amount up to $250,000.00 for the Police Department through the Information Technology Solutions Department. DISCUSSION: The City of Fort Worth's Police Department currently provides a combination of electronic and paper citations to the Municipal Court Services Department. Approval of this Mayor and Council Communication (M&C) will provide the Police Department the software licensing to rollout electronic citation software, mobile printers, and associated hardware for the installation on Police Mobile Data Computers (MDCs) in Police vehicles and other applicable computer systems throughout the department. The benefits to the City from this system will be: reduced time spent on traffic stops and parking citations; increased officer and violator safety; elimination of data entry errors on citations; elimination of data entry into court and public safety records systems; reduction of the total cost of processing citations; complete citation, statistical and mapping reports; and automatic document completion of suspect's information from driver's license, vehicle identification number or registration sticker. The Police Department funded $600,000.00 in Fiscal Year 2021 and an additional $600,000.00 in Fiscal Year 2022 as part of the five-year Information Technology Solutions Department (ITS) Capital Plan. Funds were provided from the Crime Control & Prevention District. Funding is budgeted in the ITS Other General Government Department's ITS Capital Fund for the purpose of funding the FY22 PD eCitation project, as appropriated. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. AGREEMENT TERM: Upon City Council's approval, this agreement will become effective and expire November 2, 2024, in accordance with Tyler Technologies Sourcewell Contract No. 090320-TTI. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30022&councildate=6/14/2022 6/14/2022 M&C Review Page 2 of 2 RENEWAL TERMS: The Agreement may be renewed annually in accordance with Sourcewell Contract No. 090320-TTI, for an amount up to $250,000.00 for maintenance and support of existing and additional eCitation software licenses. The renewal action will not require City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal terms. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the FY22 PD eCitation project to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the IT Solutions Department has the responsibility to validate the availability of funds. BQN\\ TO _ Fund I nd Department Account Project Program Activity Budget Reference# Amount ID I ID Year (Chardield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Reginald Zeno (8517) Valerie Washington (6192) Originating Department Head: Kevin Gunn (2015) Anthony Rousseau (8338) Additional Information Contact: Cynthia Garcia (8525) Ashley Kadva (2047) ATTACHMENTS 13PPOLICE ECITATION SOFTWARE AND HARDWARE funds availability.pdf (CFW Internal) FID Table Police eCitation Project 103895.xlsx (CFW Internal) SAMs.PNG (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30022&councildate=6/14/2022 6/14/2022