HomeMy WebLinkAboutContract 55907-R1 CSC No.55907-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 20, 2022
Carahsoft Technology Corporation
Attn: Legal Department
1493 Sunset Hills Road, Suite 100
Reston,VA 20190
Re: Contract Renewal Notice
Contract No. CSC No. 55907 (the "Contract")
Renewal Term No. 1: June 23, 2022 to June 22, 2023
The above referenced Contract with the City of Fort Worth expires on June 22, 2022 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter and current insurance certificate, to the address set forth below,
acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date,please log onto PeopleSoft
Purchasing at https://www.fortworthtexas. og v/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Kathy Agee-Dow
Sr. Contract Compliance Specialist
200 Texas Street
Fort Worth, TX, 76102
Kathryn.Agee-Dow(2 fortworthtexas.gov
(817) 392 - 8461
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Carahsoft Technology Corporation:
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By: Valerie Washington(Jun 21,2022 08:19 CDT) By: X1Qw �m
Name: Valerie Washington Name: Kristina Smith
Title: Assistant City Manager Title: Contracts Manager
Date: Jun 21,2022 Date: 06/08/2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
99W of this contract,including ensuring all
By: Mark Deboer(Jun 9,2022 09:34 CDT) performance and reporting requirements.
Name: Kevin Gunn
Title: Director,IT Solutions
BY: Steven Vandever(Jun 9,2022 09:38 CDT)
Approved as to Form and Legality: Name: Steven Vandever
Title: Sr. IT Solutions Manager
By: City Secretary:
Name: Taylor Paris
Title: Assistant City Attorney
By: J ette S.Go
Contract Authorization: Name: Jannette Goodall O°FORr Q4 a
M&C: N/A Title: City Secretary o °00��
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
GOVERNMENT- PRICE QUOTATION
carahsoft® Granicus at Carahsoft
GRAN ICUS
11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON,VIRGINIA 20190
PHONE(703)871-8500 1 FAX(703)871-8505 1 TOLL FREE(888)66CARAH
WWW.CARAHSOFT.COM I SALES@CARAHSOFT.COM
TO: Angela Estrada FROM: Stephanie Pham
Sr.Contract Compliance Specialist Granicus Government at Carahsoft
City of Fort Worth 11493 Sunset Hills Road
275 W 13th St Suite 100
2nd Floor Reston,Virginia 20190
Fort Worth,TX 76102 USA
EMAIL: Angela.Estrada@fortworthtexas.gov EMAIL: Stephanie.Pham@carahsoft.com
PHONE: (817)392-2431 PHONE: (571)662-3073 FAX: (703)871-8505
TERMS: DIR Contract No.DIR-TSO-4288 QUOTE NO: 33204238
Expiration Date:February 21,2025 QUOTE DATE: 03/15/2022
FTIN:52-2189693 QUOTE EXPIRES: 06/22/2022
Shipping Point:FOB Destination RFQ NO:
Credit Cards:VISA/MasterCard/AMEX
Remit To:Same as Above SHIPPING: ESD
Payment Terms:Net 30(On Approved Credit) TOTAL PRICE: $67,895.37
Texas VID#:1522189693700
Sales Tax May Apply
TOTAL QUOTE: $67,895.37
LINE NO. PART NO. DESCRIPTION QUOTE PRICE QTY EXTENDED PRICE
ANNUAL FEE
1 607-EDSM-GD-250B Digital Communication Management(DCM)1000000- $67,895.37 TX DIR 1 $67,895.37
1999999 Potential Users(Annual Subscription Fee)
Granicus-EDSM-GD-250B
Start Date:06/23/2022
End Date:06/22/2023
SUBTOTAL: $67,895.37
TOTAL PRICE: $67,895.37
TOTAL QUOTE: $67,895.37
CONFIDENTIAL QUOTE DATE: 03/15/2022
PAGE 1 of 1 QUOTE NO: 33204238
G GRAN ICUS
408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Order Form
Saint Paul, MN 55102 Prepared for
United States Fort Worth TX
Reseller: Carahsoft
Procurement Vehicle: Texas Department of Information Resources
(DIR) In Support of: Fort Worth TX
ORDER DETAILS
Prepared By: Noah Brogan
Phone:
Email: noah.brogan@granicus.com
Order#: Q-176549
Prepared On: 03/14/2022
Expires On: 06/22/2022
ORDER TERMS
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Current Subscription
End Date: 06/22/2022
Period of Performance: 06/23/2022-06/22/2023
The subscription includes the following domain(s) and subdomain(s):
www.fortworthgov.org
Order #: Q-176549
Prepared: 03/14/2022
Page 1 of 5
G GRANICUS
Order Form
Fort Worth TX
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Renewing Subscription Fees
Solution Billing Quantity/Unit Annual Fee
Frequency
Communications Cloud Annual 1 Each $67,895.37
SUBTOTAL: $67,895.37
Order #: Q-176549
Prepared: 03/14/2022
Page 2 of 5
G GRAN ICUS
Order Form
Fort Worth TX
PRODUCT DESCRIPTIONS
Solution Description
Communications Cloud The Cloud is a Software-as-a-Service (SaaS) solution that enables
government organizations to connect with more people. By leveraging the
Cloud, the client will be able to utilize a number of different outreach
mediums, including email, SMS/text messages, RSS feeds, and social media
integration to connect with its target audiences. The Cloud includes:
• Unlimited email sends with industry-leading delivery and
management of all bounces
• Support to upload and migrate existing email lists
• Access to participate in the GovDelivery Network
• Ability to send mass notifications to multiple devices
• 24/7 system monitoring, email and phone support during business
hours, auto-response to inbound messages from end users, and
emergency support
• Text-to-subscribe functionality
• Up to 2 Web-hosted training sessions annually
• Up to 50 administrators
• Up to 1 GovDelivery account(s)
• Access to a complete archive of all data created by the client for
18 months (rolling)
• Up to 3 hours of message template and integration development
• Up to 100 subscription topics
• Up to 100,000 SMS/text messages per year from a shared short
code within the United States*
*International numbers are not supported. SMS/text messages not used in
the period of performance will not carry over to the following year.
GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION
• Granicus Communications Suite Subscriber Information.
o Data provided by the Client and contact information gathered through the Client's own web
properties or activities will remain the property of the Client ('Direct Subscriber'), including any
and all personally identifiable information (PII). Granicus will not release the data without the
express written permission of the Client, unless required by law.
o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to
operate the Granicus Products and Services (provided that the Client hereby grants to
Order #: Q-176549
Prepared: 03/14/2022
Page 3 of 5
G GRANICUS
Order Form
Fort Worth TX
Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on
an anonymous or aggregate basis only, that arises from the use of the Granicus Products by
the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the
functionality of the Granicus Products and any other legitimate business purpose, including the
right to sublicense such data to third parties, subject to all legal restrictions regarding the use
and disclosure of such information).
• Data obtained through the Granicus Advanced Network.
o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct
Subscribers recommendations to subscribe to other Granicus Client's digital communication
(the 'Advanced Network'). When a Direct Subscriber signs up through one of the
recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the
agency it subscribed to through the Advanced Network.
o Network Subscribers are available for use while the Client is under an active subscription with
Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus
Order, SOW, or Exhibit.The Client shall not use or transfer any of the Network Subscribers after
termination of its Order, SOW, or Exhibit placed under this agreement. All information related to
Network Subscribers must be destroyed by the Client within 15 calendar days of the Order,
SOW, or Exhibit placed under this agreement terminating.
o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt-
in email to Network Subscribers that shall include an explanation of the Client's relationship with
Granicus terminating and that the Network Subscribers may visit the Client's website to
subscribe to further updates from the Client in the future. Any Network Subscriber that does not
opt-in will not be transferred with the subscriber list provided to the Client upon termination.
UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS
ONLY):
• Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code
option to a unique standard toll-free number within the United States (International numbers not
supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where
available, for an additional fee.
• Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the
duration of its use.
Order #: Q-176549
Prepared: 03/14/2022
Page 4 of 5
G GRAN ICUS
Order Form
Fort Worth TX
TERMS & CONDITIONS
• Link to Terms: https:Hgranicus.com/pdfs/Master Subscription Agreement.pdf
• Terms and Conditions are in accordance with the Granicus Texas Department of Information Resources
agreement DIR-TSO-4288 and takes precedence over all other conflicting terms and conditions incorporated
herein.
• This quote is exclusive of applicable state, local, and federal taxes,which, if any,will be included in the invoice. It
is the responsibility of Fort Worth TX to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
• Client will be invoiced for use of any product or service measured or capped by volume or amount of usage that
exceeds the permitted amount set forth in this Quote at the same cost or rate set forth herein.
• Updates to Shared Short Codes for SMS/Text Messaging:
Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a
unique standard toll-free number within the United States (International numbers not supported). Short Codes
are recommended for Text-to-Subscribe functionalities, if enabled where available,for an additional fee.
Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its
use.
• Notwithstanding anything to the contrary, Granicus reserves the right to adjust pricing at any renewal in which
the volume has changed from the prior term without regard to the prior term's per-unit pricing.
Order #: Q-176549
Prepared: 03/14/2022
Page 5 of 5