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HomeMy WebLinkAboutContract 55907-R1 CSC No.55907-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 20, 2022 Carahsoft Technology Corporation Attn: Legal Department 1493 Sunset Hills Road, Suite 100 Reston,VA 20190 Re: Contract Renewal Notice Contract No. CSC No. 55907 (the "Contract") Renewal Term No. 1: June 23, 2022 to June 22, 2023 The above referenced Contract with the City of Fort Worth expires on June 22, 2022 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date,please log onto PeopleSoft Purchasing at https://www.fortworthtexas. og v/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Kathy Agee-Dow Sr. Contract Compliance Specialist 200 Texas Street Fort Worth, TX, 76102 Kathryn.Agee-Dow(2 fortworthtexas.gov (817) 392 - 8461 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Carahsoft Technology Corporation: '-.�'-yam/ By: Valerie Washington(Jun 21,2022 08:19 CDT) By: X1Qw �m Name: Valerie Washington Name: Kristina Smith Title: Assistant City Manager Title: Contracts Manager Date: Jun 21,2022 Date: 06/08/2022 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration 99W of this contract,including ensuring all By: Mark Deboer(Jun 9,2022 09:34 CDT) performance and reporting requirements. Name: Kevin Gunn Title: Director,IT Solutions BY: Steven Vandever(Jun 9,2022 09:38 CDT) Approved as to Form and Legality: Name: Steven Vandever Title: Sr. IT Solutions Manager By: City Secretary: Name: Taylor Paris Title: Assistant City Attorney By: J ette S.Go Contract Authorization: Name: Jannette Goodall O°FORr Q4 a M&C: N/A Title: City Secretary o °00�� 0 ° ° o 0000000 da4��Ex0,o Ay OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 GOVERNMENT- PRICE QUOTATION carahsoft® Granicus at Carahsoft GRAN ICUS 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON,VIRGINIA 20190 PHONE(703)871-8500 1 FAX(703)871-8505 1 TOLL FREE(888)66CARAH WWW.CARAHSOFT.COM I SALES@CARAHSOFT.COM TO: Angela Estrada FROM: Stephanie Pham Sr.Contract Compliance Specialist Granicus Government at Carahsoft City of Fort Worth 11493 Sunset Hills Road 275 W 13th St Suite 100 2nd Floor Reston,Virginia 20190 Fort Worth,TX 76102 USA EMAIL: Angela.Estrada@fortworthtexas.gov EMAIL: Stephanie.Pham@carahsoft.com PHONE: (817)392-2431 PHONE: (571)662-3073 FAX: (703)871-8505 TERMS: DIR Contract No.DIR-TSO-4288 QUOTE NO: 33204238 Expiration Date:February 21,2025 QUOTE DATE: 03/15/2022 FTIN:52-2189693 QUOTE EXPIRES: 06/22/2022 Shipping Point:FOB Destination RFQ NO: Credit Cards:VISA/MasterCard/AMEX Remit To:Same as Above SHIPPING: ESD Payment Terms:Net 30(On Approved Credit) TOTAL PRICE: $67,895.37 Texas VID#:1522189693700 Sales Tax May Apply TOTAL QUOTE: $67,895.37 LINE NO. PART NO. DESCRIPTION QUOTE PRICE QTY EXTENDED PRICE ANNUAL FEE 1 607-EDSM-GD-250B Digital Communication Management(DCM)1000000- $67,895.37 TX DIR 1 $67,895.37 1999999 Potential Users(Annual Subscription Fee) Granicus-EDSM-GD-250B Start Date:06/23/2022 End Date:06/22/2023 SUBTOTAL: $67,895.37 TOTAL PRICE: $67,895.37 TOTAL QUOTE: $67,895.37 CONFIDENTIAL QUOTE DATE: 03/15/2022 PAGE 1 of 1 QUOTE NO: 33204238 G GRAN ICUS 408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Order Form Saint Paul, MN 55102 Prepared for United States Fort Worth TX Reseller: Carahsoft Procurement Vehicle: Texas Department of Information Resources (DIR) In Support of: Fort Worth TX ORDER DETAILS Prepared By: Noah Brogan Phone: Email: noah.brogan@granicus.com Order#: Q-176549 Prepared On: 03/14/2022 Expires On: 06/22/2022 ORDER TERMS Currency: USD Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Current Subscription End Date: 06/22/2022 Period of Performance: 06/23/2022-06/22/2023 The subscription includes the following domain(s) and subdomain(s): www.fortworthgov.org Order #: Q-176549 Prepared: 03/14/2022 Page 1 of 5 G GRANICUS Order Form Fort Worth TX PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. Renewing Subscription Fees Solution Billing Quantity/Unit Annual Fee Frequency Communications Cloud Annual 1 Each $67,895.37 SUBTOTAL: $67,895.37 Order #: Q-176549 Prepared: 03/14/2022 Page 2 of 5 G GRAN ICUS Order Form Fort Worth TX PRODUCT DESCRIPTIONS Solution Description Communications Cloud The Cloud is a Software-as-a-Service (SaaS) solution that enables government organizations to connect with more people. By leveraging the Cloud, the client will be able to utilize a number of different outreach mediums, including email, SMS/text messages, RSS feeds, and social media integration to connect with its target audiences. The Cloud includes: • Unlimited email sends with industry-leading delivery and management of all bounces • Support to upload and migrate existing email lists • Access to participate in the GovDelivery Network • Ability to send mass notifications to multiple devices • 24/7 system monitoring, email and phone support during business hours, auto-response to inbound messages from end users, and emergency support • Text-to-subscribe functionality • Up to 2 Web-hosted training sessions annually • Up to 50 administrators • Up to 1 GovDelivery account(s) • Access to a complete archive of all data created by the client for 18 months (rolling) • Up to 3 hours of message template and integration development • Up to 100 subscription topics • Up to 100,000 SMS/text messages per year from a shared short code within the United States* *International numbers are not supported. SMS/text messages not used in the period of performance will not carry over to the following year. GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION • Granicus Communications Suite Subscriber Information. o Data provided by the Client and contact information gathered through the Client's own web properties or activities will remain the property of the Client ('Direct Subscriber'), including any and all personally identifiable information (PII). Granicus will not release the data without the express written permission of the Client, unless required by law. o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to operate the Granicus Products and Services (provided that the Client hereby grants to Order #: Q-176549 Prepared: 03/14/2022 Page 3 of 5 G GRANICUS Order Form Fort Worth TX Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on an anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the functionality of the Granicus Products and any other legitimate business purpose, including the right to sublicense such data to third parties, subject to all legal restrictions regarding the use and disclosure of such information). • Data obtained through the Granicus Advanced Network. o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communication (the 'Advanced Network'). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the agency it subscribed to through the Advanced Network. o Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order, SOW, or Exhibit.The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt- in email to Network Subscribers that shall include an explanation of the Client's relationship with Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to further updates from the Client in the future. Any Network Subscriber that does not opt-in will not be transferred with the subscriber list provided to the Client upon termination. UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS ONLY): • Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where available, for an additional fee. • Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. Order #: Q-176549 Prepared: 03/14/2022 Page 4 of 5 G GRAN ICUS Order Form Fort Worth TX TERMS & CONDITIONS • Link to Terms: https:Hgranicus.com/pdfs/Master Subscription Agreement.pdf • Terms and Conditions are in accordance with the Granicus Texas Department of Information Resources agreement DIR-TSO-4288 and takes precedence over all other conflicting terms and conditions incorporated herein. • This quote is exclusive of applicable state, local, and federal taxes,which, if any,will be included in the invoice. It is the responsibility of Fort Worth TX to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • Client will be invoiced for use of any product or service measured or capped by volume or amount of usage that exceeds the permitted amount set forth in this Quote at the same cost or rate set forth herein. • Updates to Shared Short Codes for SMS/Text Messaging: Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where available,for an additional fee. Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. • Notwithstanding anything to the contrary, Granicus reserves the right to adjust pricing at any renewal in which the volume has changed from the prior term without regard to the prior term's per-unit pricing. Order #: Q-176549 Prepared: 03/14/2022 Page 5 of 5