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Home My WebLink AboutContract 57711 CSC No. 57711 CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR GENERAL PROFESSIONAL SERVICES This agreement ("Agreement") is between the City of Fort Worth, a Texas home-rule municipality ("City"), and Shield Engineering Group, PLLC., authorized to do business in Texas ("Consultant"), for a project generally described as: Water/Sanitary Sewer Capital Project Management Services ("Project") . Article I Scope of Services (1) Consultant hereby agrees to perform professional services as set forth in this Agreement and the Scope of Services, attached hereto as Attachment "A" ("Services"). These Services shall be performed in connection with the Project. (2) Additional services, if any, will be memorialized by an amendment to this Agreement. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of City, and shall be furnished to the City, prior to or at the time such services are completed, or upon termination or expiration of Agreement. Article II Compensation Consultant shall be compensated an amount up to $307,320.00 ("Contract Amount") in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor (including all benefits, overhead and markups), materials, supplies, and equipment necessary to complete the Services. Consultant shall provide monthly invoices to City. Payments for services rendered shall be made in accordance with the Texas Prompt Payment Act (Texas Government Code Ch. 2251). Acceptance by Consultant of said payment shall release City from all claims or liabilities under this Agreement for anything related to, performed, or furnished in connection with the Services for which payment is made, including any act or omission of City in connection with such Services. Article III Term Time is of the essence. The term of this Agreement shall commence on the Effective Date and shall continue until the expiration of the funds or completion of the subject matter pursuant to City of Fort Worth,Texas [W/ss capital OFFICIAL RECORD Standard Agreement for Professional Services CITY SECRETARY Revision Date:November 23,2021 Page 1 of 9 FT.WORTH, TX the schedule, whichever occurs first, unless terminated in accordance with the terms of this Agreement. Unless specifically otherwise amended, the original term shall not exceed five years from the original effective date. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Consultant shall have exclusive control of and the exclusive right to control the details of the work to be performed hereunder and of all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership orjoint venture between City and Consultant. Article V Professional Competence Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable, standards, codes, rules and/or regulations promulgated by local, state and national boards, bureaus and agencies. Approval to proceed by City of Consultant's work or work product shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its performance of the Services. Article Vi Indemnification CONSULTANT, AT NO COSH'TO THE CITY, AGREES TO INDEMNIFYAND HOLD CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, HARMLESS AGAINST ANY AND ALL CLAIMS, .LAWSUITS, ACTIONS, COSTS AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT'S BUSINESS AND ANY RESULTING LOST PROFITS)AND/OR PERSONAL INJURY, INCLUDING DEATH, THAT MAY RELATE TO, ARISE OUT OF OR BE OCCASIONED BY CONSULTANT'S BREACH OF (i) ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (ii) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONSULTANT, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY) OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OR NON-PERFORMANCE OF THIS AGREEMENT. THIS SECTION SHALL SURVIVE ANY TERMINATION OR EXPIRATION OF THIS AGREEMENT. City of Fort Worth,Texas [W/SS Capital Project Management Services] Standard Agreement for Professional Services Revision Date:November 23,2021 Page 2 of 9 Article VII Insurance Consultant shall not commence work under this Agreement until it has obtained all insurance required under Attachment F and City has approved such insurance. Article VIII Force Majeure City and Consultant shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to: acts of the public enemy, fires, strikes, lockouts, natural disasters, epidemics/pandemics, wars, riots, material or labor restrictions by any governmental authority and/or any other similar causes. Article IX Transfer or Assignment Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of City. Article X Termination of Contract (1) City may terminate this Agreement for convenience by providing written notice to Consultant at least 30-days prior to the date of termination, unless Consultant agrees in writing to an earlier termination date. (2) Either City or Consultant may terminate this Agreement for cause if either party fails to substantially perform, through no fault of the other and the nonperforming party does not commence correction of such nonperformance within 5 days after receipt of written notice or thereafter fails to diligently pursue the correction to completion. (3) If City chooses to terminate this Agreement, upon receipt of notice of termination by Consultant, Consultant shall discontinue Services on the date such termination is effective. City shall compensate Consultant for such services rendered based upon Article II of this Agreement and in accordance with Exhibit "B". Article XI Right to Audit (1) Consultant agrees that City shall, until the expiration of three (3) years after final payment under Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to Agreement. Consultant agrees that City shall have access during normal City of Fort Worth,Texas [W/SS Capital Project Management Services] Standard Agreement for Professional Services Revision Date:November 23,2021 Page 3 of 9 working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontractor agrees that City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such subcontractor(s), involving transactions to the subcontract, and further, that City shall have access during normal working hours to all subcontractor facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any subcontractor reasonable advance notice of intended audit. (3) Consultant and subcontractor(s) agree to photocopy such documents as may be requested by City. City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. Article Xil Business Equity Participation City has goals for the full and equitable participation of minority business and/or women business enterprises in City contracts greater than $100,000. In accordance with City's Business Equity Ordinance No. 25165-10-2021 (replacing Ordinance No. 24534-11-2020, as codified in Chapter 20, Article X of the City's Code of Ordinances, as amended, and any relevant policy or guidance documents), Consultant acknowledges the MBE and WBE goals established for Agreement and its execution of this Agreement is Consultant's written commitment to meet the prescribed MBE and WBE participation goals. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by Consultant may result in the termination of Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XIII Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees or its subcontractor(s). City of Fort Worth,Texas [W/SS Capital Project Management Services] Standard Agreement for Professional Services Revision Date:November 23,2021 Page 4 of 9 Article XIV Immigration Nationality Act Consultant shall verify the identity and employment eligibility of its employees and employees of all subcontractor(s) who perform work under Agreement, including completing the Employment Eligibility Verification Form (1-9). Upon request by City, Consultant shall provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under Agreement. Consultant shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Consultant employee who is not legally eligible to perform such services. CONSULTANT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONSULTANT, CONSULTANT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Consultant, shall have the right to immediately terminate Agreement for violations of this provision by Consultant. Article XV Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. Agreement shall be construed in accordance with the laws of the State of Texas. Article XVI Contract Construction/No Waiver The parties acknowledge that each Party and, if it so chooses, its counsel, have reviewed and revised Agreement and that the normal rule of contract construction, to the effect that any ambiguities are to be resolved against the drafting party, must not be employed in the interpretation of Agreement or any amendments or exhibits hereto. The failure of City or Consultant to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Consultant's respective right to insist upon appropriate performance or to assert any such right on any future occasion. Article XVII Severability The provisions of Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or City of Fort Worth,Texas [W/SS Capital Project Management Services] Standard Agreement for Professional Services Revision Date:November 23,2021 Page 5 of 9 unconstitutional for any reason, the remainder of Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of Agreement to other persons or circumstances shall not be affected thereby and Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XVIII Notices Notices regarding Articles IX or X are to be provided to the other Party by hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Chris Harder, P. E. Water Department 200 Texas Street Fort Worth, Texas 76102 Consultant: Shield Engineering Group, PL.LC. Attn: Jean — Marie Alexander, P. E. 1600 W 7th Street Ste 400 Fort Worth, TX 76102 All other notices may be provided as described above or via electronic means. Article XIX Prohibition On Contracts With Companies Boycotting Israel Consultant, unless a sole proprietor, acknowledges that in accordance with Chapter 2271 of the Texas Government Code, if Consultant has 10 or more full time-employees and the contract value is $100,000 or more, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Consultant certifies that Consultant's signature provides written verification to the City that if Chapter 2271, Texas Government Code applies, Consultant: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. City of Fort Worth,Texas [W/SS Capital Project Management Services] Standard Agreement for Professional Services Revision Date:November 23,2021 Page 6 of 9 Article XX Prohibition on Boycotting Energy Companies Consultant acknowledges that in accordance with Chapter 2274 of the Texas Government Code-(as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2), the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more, which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Consultant certifies that Consultant's signature provides written verification to the City that Consultant: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. Article XXI Prohibition on Discrimination Against Firearm and Ammunition Industries Consultant acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code (as added by Acts 2021 , 87th Leg., R.S., S.B. 19, § 1), the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Consultant certifies that Consultant's signature provides written verification to the City that Consultant: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. Article XXII Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of Agreement. City of Fort Worth,Texas [W/SS Capital Project Management Services] Standard Agreement for Professional Services Revision Date:November 23,2021 Page 7 of 9 Article XXIII Attachments, Schedules and Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. The following attachments and schedules are hereby made a part of Agreement: Attachment A - Scope of Services Attachment B — Compensation Attachment C - Changes to Agreement Attachment D - Insurance Requirements Duly executed by each party's designated representative to be effective on the date subscribed by the City's designated Assistant City Manager. City of Fort Worth,Texas [W/SS Capital Project Management Services] Standard Agreement for Professional Services Revision Date:November 23,2021 Page 8 of 9 Duly executed by each party's designated representative to be effective on the date subscribed by the City's designated Assistant City Manager. BY: BY: CITY OF FORT WORTH CONSULTANT Shield Engineering, PLLC. 'gana 24L( hdoAc Dana Burghdoff(:run 17,202217:07 CDT) Dana Burghdoff C.. Assistant City Manager Jean—Marie Alexand r, P. E. Chief Operating Officer Date: Jun 17, 2022 Date: J/y17-7, ATTEST: FORr4- :7�`I`IG��G c1 GDOG��GG A�t° f°0�o° ��d Jannette S.Goodall(Jun 21,2022 11:23 CDT) o° ° Jannette S. Goodall o City Secretary Ada0000000 APPROVAL RECOMMENDED: CGI�/,I�gGI Z 6�yW- Y:Christopher H rder(Jun 17,202207:06 CDT) Chris Harder, P. E. Director, Water Department APPROVED AS TO FORM AND LEGALITY Form 1295 No. 2022-876146 BevI 22-0396 By:DBlack(Jun 17,202216:56 CDT) M&C No.: _ Douglas W Black Sr. Assistant City Attorney M&C Date: 05/24/2022 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Tony olola, P.E. Assistant Water Director City of Fort Worth,Texas [W/SS Capital Pr Standard Agreement for Professional Services OFFICIAL RECORD Revision Date:November 23,2021 Page 9 of 9 CITY SECRETARY FT.WORTH, TX ATTACHMENT "A" Scope for Project Management Services for Water Department Capital Delivery The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective is to provide water and sanitary sewer capital project management and administrative support, from design through construction, as an extension to City staff. The tasks outlined below are examples of duties that may or may not be required to assist the City depending on the complexity and completeness of the projects that are assigned. WORK TO BE PERFORMED Task 1. Assist in Procurement of Design Consultants (Water Department Capital Delivery Projects) Task 2. Manage Project Design Process (Water Department Capital Delivery Projects) Task 3. Manage Right of Way Acquisition Process (Water Department Capital Delivery Projects) Task 4. Manage Utility Relocation Process (Water Department Capital Delivery Projects) Task 5. Manage Project Construction Process (Water Department Capital Delivery Projects) Task 6. Close Project (Water Department Capital Delivery Projects) Basic Assumptions • This scope assumes these services will be required by the City for approximately 12 months or 1560 hours of effort for one (1) project manager. • The presence or duties of Consultant's personnel at the construction site, whether as onsite representatives or otherwise, do not make CONSULTANT or Consultant's personnel in any way responsible for those duties that belong to OWNER's inspection staff and/or the construction contractors or other entities. And do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods,job site safety, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the construction Contract Documents and any health or safety precautions required by such construction work. The Task effort and deliverables outlined under the Scope are subject to change based on City needs and processes. The effort and deliverables are not limited to the items listed for each Task. City of Fort Worth.Texas Attachment A PMO Release Date:07/23/2012 Page 1 of 22 TASK 1. Assist in Procurement of Design Consultants Description of Work: • Become familiar with the project, available funding, and schedule • Review consultant scope, schedule, and fee • Negotiate with the consultant to obtain the appropriate level of scope • Prepare the Mayor and Council communication (M&C) • Review the final contract for completeness • Issue Notice to Proceed • Maintain documentation of the above process Deliverables: • Recommendation of consultant scope and fee • M/WBE or SBE project goal and Contract Compliance Memorandum • M&C for consultant contract • Executed contract • Documentation of the above maintained in hard copy form and electronic form on the City's BIM 360 site or future site. TASK 2. Manage Project Design Process Description of Work: • Act as the City's primary point of contact • Work with City staff to develop project charters, communication plans, stakeholder registers, and total project budget estimates (TPBE) • Coordinate with the consultant and City project control staff to develop a baseline schedule • Charter the project team • Schedule meetings as needed with City staff from all departments • Attend weekly staff meeting with the program manager, City PMs, CPMs and administrative staff • Obtain and review monthly consultant project status reports (PSR), risk registers (RR) and schedules. Report project status the program manager • Track projects' progress in the City's PM/Program Manager dashboard • Update the City's overall project schedule as needed • Review invoices for reasonableness, accuracy, and appropriate charges City of Fort Worth,Texas Attachment A PMO Release Date:07/23/2012 Page 2 of 6 • Review consultant submittals at 30%, 60%, 90%, and 100% design phases for completeness, constructability, conformance with the City's Installation Policy and Design Criteria for Water, Wastewater, and Reclaimed Water Infrastructure Manual, and other City design standards • Schedule and lead review meetings of the consultant design submittals with the City's water and sanitary sewer technical review team. Coordinate reviews as needed with other City departments • Coordinate and conduct a public meeting at the 60% design stage • Schedule project site visits as necessary • Coordinate a construability review at the 60% design stage • Proactively manage change on the project. Deliverables: • Monthly status reports (PSR, RR) • Charters, Communication Plans, Stakeholder Registers, TPBE • Recommendation of invoice payment • Design review comments • Budget reviews and updates • Schedule updates • Recommendation of amendment scope and fee • Documentation of the above and other project activities, decisions and milestones TASK 3. Manage Right of Way Acquisition Process Description of Work: • Act as task manager for the City's Real Property group staff and acquisition consultants, if used. Be the primary point of contact with Real Property for the consultant and acquisition consultants • Review easement/ ROW and property acquisition documents against the requirements of the design for appropriateness and accuracy • Coordinate with Real Property so appraisals are completed in a timely manner. Review appraisals for completeness • Review acquisition M&Cs and update budget • Coordinate with the City's Legal Department on Eminent Domain issues • Review Real Property project tracking spreadsheet with estimated easement/ROW costs City of Fort Worth,Texas Attachment A PMO Release Date:07/23/2012 Page 3 of 6 Deliverables: • Easement/ROW/property acquisition review comments • Appraisal review comments • Acquisition M&C review comments • Budget reviews and updates • Documentation of the above and other project activities, decisions and milestones maintained in hard copy form and electronic form on the City's BIM 360 site or future site TASK 4. Manage Utility Relocation Process Description of Work: • Ensure appropriate Level of Subsurface Utility Engineering (SUE) is being conducted by the consultant • Review consultant SUE plan sheets for conformance to the SUE Quality Level scoped • Coordinate with the consultant to identify options that minimize utility conflicts • Submit plans to the City's Utility Coordinator • Coordinate with the City's Utility Coordinator for utility relocations Deliverables: • SUE plan sheet review comments • M&C for utility relocation costs • Budget reviews and updates • Documentation of the above and other project activities, decisions and milestones maintained in hard copy form and electronic form on the City's BIM 360 site or future site TASK 5. Manage Project Construction Process Description of Work: Obtain M/WBE or SBE construction project goal • Review consultant prepared Notice to Bidders and Comprehensive Notice to Bidders for accuracy and advertise the project City of Fort Worth,Texas Attachment A PMO Release Date:07/23/2012 Page 4 of 6 • Lead pre-bid meeting, if one is required • Attend Bid Opening • Review consultants bid tab summary for completeness and accuracy • Review contractor's bid package for conformance with the contract requirements • Recommend successful bidder for contract award • Prepare M&C for authorization to award contract • Coordinate routing of contract books with contract coordinator • Coordinate Storm Water Pollution Prevention Plan with Environmental Department • Issue the Notice to Proceed • Act as the point of contact between the contractor, inspector and consultant • Coordinate and conduct a public meeting at the start of construction • Coordinate with the design consultant on responses to Request for Information and submittal reviews. Maintain hard copies of these documents and ensure consultant is tracking them • Coordinate site visits with the inspector and consultant as appropriate • Ensure contractor and inspector are maintaining as-built mark-ups • Review contractor and consultant invoices for reasonableness, accuracy, and appropriate charges • Proactively manage change on the project Deliverables: • Advertisement • Recommendation to award contract • M&C for construction contract • Notice to proceed • Budget reviews and updates • Recommendation for change order approval • M&C for change order City of Fort Worth,Texas Attachment A PMO Release Date:07/23/2012 Page 5 of 6 Documentation of the above and other project activities, decisions and milestones maintained in hard copy form and electronic form on the City's BIM 360 site. TASK 6. Close Project Description of Work: • Once the water and sanitary sewer system is functional and construction is deemed complete, initiate the project close out process and coordinate with the inspector and consultant • Coordinate and attend a final walk through with the consultant, inspector, and contractor • Verify final punch list is completed by the consultant • If part of the consultant's scope, coordinate completion of Record Drawings and deliver to the City's record storage (the "vault") in electronic form and in hard copy mylar drawings • Review consultant and contractor final invoices for reasonableness, accuracy and appropriate charges • Prepare and route reconciliation change order • Recommend final project closure and complete the City's "green" sheet • Purge the files of any unnecessary documents and archive the project Deliverables: • Final punch list • Record drawings • Recommendation of final invoice payment • Expenditure and budget reconciliation • Final closure recommendation "green sheet" • Documentation of the above and other project activities, decisions and milestones maintained in hard copy form and electronic form on the City's BIM 360 site City of Fort Worth,Texas Attachment A PMO Release Date:07/23/2012 Page 6 of 6 ATTACHMENT B COMPENSATION Project Management Services for Water Department Capital Delivery Projects Time and Materials with Rate Schedule Project I. Compensation A. The ENGINEER shall be compensated for personnel time, non-labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Category Rate for the ENGINEER's team member performing the work. Labor Category Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category Field Rate Office Rate $/hour $/hour Project Manager $197 ii. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non-labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 1 of 4 B-1 ATTACHMENT B COMPENSATION ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department, Capital Delivery Division, monthly progress reports and schedules in the format required by the City. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 2 of 4 B-2 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant Shield Engineering Group, PLLC Project Manager $307,320 100% Proposed MBE/SBE Sub-Consultants I Non-MBE/SBE Consultants TOTAL $307.320 100% Project Number & Name Total Fee MBE/SBE Fee MBE/SBE $307 320 $ 0 % City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 3 of 4 B-3 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. 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( ( f � , I 3 e \ 2oo < \ } } > > ( k \ g » 00m ; ! \ \ 23 - : }CD Co [ \ � \ s- ecn -v o -02 -0 -V Fo q {f° k T ; § Qm 2 ) J § S 000aFD ■ ■ m 7 o0 )\ § � ) %) ( ( 2 @ CD:2NO2 co /j{\)/(\§ \ƒ\ \ / § ( : ° E �® C, A S S _ 2 "� � 2 <aaaa,0 / \ [ 2k\`/EC)@ } g g w 22 9 ¢ � ` Q G 0 2. @@ o Cl) .. ® m 2 - E881,1 8 8 8 8 8 / / e :GGRB:GGGB� \ / f \ - - - - - 0. \}® ± \ } �---Oo ƒ G � � � \ ��0,_ CD + w ƒ § ) % ID « \ [ (\\\\..... 0- \ ( \ \ / m \ \ [ ( CD b� � � ( ( D QE § & [ , ) o No _ (nm / CD[ ( ^°j ~ \\$\\\/§ � ) !! � \\\\\\\.00 \ „ ( \ }§ § §'babbbbb I I 2« §\}\ \ - 3§ \a\ ( ; § )\ , ![ \ ! ® � E G | Q ° n�oc\ \_ f§ af0 })\$) ! / %£}I/§ ®Fm= CU ( \}\\Q �§ ® § � k\ •,� — 2j�) o o ( ( co ! \ ())§N \//( :\Qi Id I I \ , ( ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for Water/ Sanitary Sewer Capital Project Management Services City Project No. No Changes City of Fort Worth,Texas Attachment C PMO Release Date:05.19.2010 Page I of I ATTACHMENT "D" CERTIFICATE OF INSURANCE Water/Sanitary Sewer Capital Project Management Services City of Fort Worth,Texas Attachment D City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, May 24, 2022 REFERENCE NO.: **M&C 22-0396 LOG NAME: 60PROEJCTM-SHIELD SUBJECT: (ALL) Authorize Execution of a Professional Services Agreement with Shield Engineering Group, PLLC., in the Amount of$307,320.00, for Water/Sanitary Sewer Capital Project Management Services Project and Adopt Attached Appropriation Ordinance to Effect a Portion of Water's Contribution to Fiscal Years 2022-2026 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of a professional services agreement with Shield Engineering Group, PLLC., in the amount of$307,320.00, for Water/Sanitary Sewer Capital Project Management Services project with up to one renewal; and 2. Adopt the attached appropriation ordinance in the total amount of$307,320.00, transferred from available funds within the Water and Sewer Fund increasing estimated receipts and appropriations as follows: in the Water and Sewer Capital Projects Fund in the Sanitary Sewer Rehabilitation Contract 166 project, City Project Number (CPN 102787) by $36,000.00, in the Water & Sanitary Sewer Replacement contract 2019 WSM-K project (CPN 103416) by $20,000.00, in the Water & Sanitary Sewer Replacement Contract 2019 WSM-M project (CPN 103417) by $70,928.00, in the 2022 Bond Year 1 — Contract 4 project (CPN 102930) by $25,000.00, in the Sanitary Sewer Rehabilitation Contract 113 project (CPN 102785) by $25,000.00, in the 2022 Bond Year 1 — Contract 1 project (CPN 102918) by $35,000.00, in the Eagle Mountain & West Side Weatherproof Enclosure project (CPN 103335) by $30,392.00, in the Sanitary Sewer Rehabilitation Contract 103 project (CPN CO2723) by $45,000.00, in the North Holly Water Treatment Plant Filter Modification project (CPN 103049) by $10,000.00 and in the Eagle Mountain Water Treatment Plant Clearwell Number 3 project (CPN 103048) by $10,000.00 all to effect a portion of Water's contributions to Fiscal Years 2022-2026 Capital Improvement Program. DISCUSSION: This Mayor and Council Communication (M&C) is to authorize the execution of a professional services agreement with Shield Engineering Group, PLLC., in the amount of$307,320.00, for Water/Sanitary Sewer Capital Project Management Services for staff extension services managing Water Department Capital Delivery Projects. The Professional Services Agreement recommended by this M&C will provide staff extension services to augment and expedite the delivery of Water Department Capital Delivery projects consisting of design and construction for cast iron pipe replacements, major transmission mains, major wastewater collectors, water treatment plan projects and waste water treatment plant project. The City reserves the option to renew (subject to appropriated funding) this agreement one time under the same term and conditions. It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year, instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2022-2026 Capital Improvement Program, as follows: Capital FY2022 CIP Budget Change Revised Fund Project Name Appropriations Authority (Increase/Decrease) FY2022 Name Budget 56002 - 102787 - SS $0.00 This M&C $36,000.00 $36,000.00 Water & Rehab Contract Sewer 116 Capital [REPL 3416 - W/SS Projects Contract $0.00 This M&C $20,000.00 $20,000.00 Fund 19 WSM-K _ 103417 - W/SS REPL Contract $0.00 This M&C $70,928.00 F70,928-00 2019 WSM-M 102930 - 2022 Bond Yr 1 - I $0.00 This M&C $25,000.00 $25,000.00 Contract 4 102785 - SS Rehab Contract $0.00 This M&C $25,000.00 $25,000.00 113 _ --�- --- 102918 - 2022 Bond Yr 1 - $0.00 FThisM&C $35,000.00 $35,000.00 Contract 1 103335 - EM & WS $0.00 This M&C $30,392.00 $30,392.00 WEATHERPROOF ENCLOSURE CO2723 - SaniSewer Rehab $0.00 F s M&C $45,000.00 $45,000.00 Contract 103 __ _ 103049 - NHWTP 000.00I Filter Modification $0.00IThis M&C $10,000.00 $10, 103048 - EAGLE —I MTN WTP $0.00 This M&C $10,000.00 $10,000.00 CLEARWELL No3 I _ � $307,320.00 $307,320.00 Funding is budgeted in the transfer to Water/Sewer account of the Water and Sewer operating budgets for the purpose of funding the Water/Sanitary Sewer Capital Project Management Services within the Water & Sewer Capital Projects Fund. Appropriations for Water/Sanitary Sewer Capital Project Management Services are as depicted below: 102787 SS Rehab Contract 116 Fund Existing Additional Project Appropriations Appropriations Total W&S Capital Projects 1 $494,444.00 $36,000.00 $530,444.00 d 5600- Fund �_ --- 600 — — - Total $494,444.00 $36,000.00 $530,444.00 103416 W/SS REPL Contract 2019 WSM-K Fund Existing Additional Project _ Appropriations Appropriations Total W&S Capital Projects IF—$313,054.0011 $20,000.00 $333,054.00 I-Fund 56002 IL I ._IL 11 Total $313,054.00 $20,000.00 $333,054.00 103417 W/SS REPL Contract 2019 WSM-M Fund Existing Additional project Total _ Appropriations Appropriations W&S Capital Projects - Fund $961,962.00 $70,928.00 $1,032,890.00 56002---------- -- --- --- -�J ----- — I _ Total $961 962.00 $70 928.00 $1,032,890.00 102930 2022 Bond Yr 1 - Contract 4 Fund Existing Additional Project Appropriations Appropriations Total MS Capital Projects $378,300.00 $25,000.00 $403,300.00 - Fund 56002 2007 Critical Capital $335,228.00 $0.00 $335,228.00 Projects - Fund J Total $713,528.00 1 $25,000.00 $738,528.00 102785 SS Rehab Contract 113 Existing Additional Fund _I Project Total _ _Appropriations Appropriations) � General Capital Projects - Fund i $603,254.001 $0.00 $603,254.00 30100 W&S Capital Projects - Fund $2,179,095.00 $25,000.001$2,204,095.00 56002.--.---_ __ Total $2,782,349.00 $25,000.0�$2,807,349.00 102918 2022 Bond Yr 1 - Contract 1 f — Existing Additional Project Fund �Appropriat-i-ons Appropriations Total Street Imprvmnt Cos Residuals - Fund $344,224.00 $0.00 $344,224.00 39412- -----� - -- ---------- —__ Stormwater Capital Projects - Fund 52002; $37,000.00 $0.00 $37,000.0011 W&S Capital Projects $314,203.00 $35,000.00 $349, - Fund- 56002 203.00 Total $695,427.00 $35,000.00 $730,427.00 103335 EM & WS WEATHERPROOF ENCLOSURE Fund Existing Additional Project Total Appropriations Appropriations) W&S Capital Projects - Fund $99,332.00 $30,392.00 $129,724.00 56002 W&S Commercial $9,144,089.001 $0.00 K,144,089.Paper - Fund 56020 _ Total $9,243,421.00 $30,392.00 $9,273,813.00 CO2723 SaniSewer Rehab Contract 103 Fund Existing Additional Project Appropriations Appropriations Total W&S Capital Projects 457.00 --Fund 56002 $606,457.00 $45,000.00 $6�1, Total $606,457.00 $45,000.00 1$651,457.00 103049 NHWTP Filter Modification Existing Additional Fund Project Total Appropriations_ Appropriations W&S Capital Projects - Fund $0.00 $10,000.00 $10,000.001 56002 W&S Rev Bonds Series 2021 - Fund $138,999.00 $0.00 $138,999.00 56019_ _ W&S Commercial Paper - Fund 56020 $1,610,736.00 $0.00 $1,6101736.00 Total 9,735.001 $10,000.00 $1,759,735.00 103048 EAGLE MTN WTP CLEARWELL No3 Existing Additional Fund _Appropriations Appropriations Project Total W&S Capital Projects - Fund $1,156,443.001 $10,000.00 $1,166,443.00 56002 _ --I Total $1,156,443.00 0.00 $1,$10,00166,443.00 *Numbers rounded for presentation purposes. Business Equity -A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. The project is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Water and Sewer Fund, and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Capital Projects Fund for the SS Rehab Contract 166, W/SS REPL Contract 2019 WSM-K, W/SS REPL Contract 2019 WSM-M, 2022 Bond Yr 1 - Contract 4, SS Rehab Contract 113, 2022 Bond Yr 1 - Contract 1, EM & WS Weatherproof Enclosure, SaniSewer Rehab Contract 103, NHWTP Filter Modification, and Eagle Mtn WTP Clearwell No3 projects to support the approval of the above recommendations and execution of the professional services agreement. Prior to any expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIERS (FIDs).: TO Fundy_Depart_ m_ent ccount Project Program ctivityl Budget Reference # mounts ID ID Year __ (Chartfield 2) -- ---1 ------ ------ ---.------ ---.--_-------- FROM Fund Department ccount Project Program ctivity Budget Reference # mount ID ---11 _— - --- _ Year - (Chartfield 21--- I - - CERTIFICATIONS: Submitted for City Manager's Office by: Dana Burghdoff (8018) Originating Department Head: Chris Harder (5020) Additional Information Contact: Tony Sholola (6054) ATTACHMENTS 1. 60PROEJCTM-SHIELD 1295.pdf (CFW Internal) 2. 60PROEJCTM-SHIELD FID Table (WCF 04.15.22).xlsx (CFW Internal) 3. 60PROEJCTM-SHIELD funds availabilitypdf (CFW Internal) 4. 60PROEJCTM-SHIELD MBE Waiyer.pdf (CFW Internal) 5. 60PROEJCTM-SHIELD SAM.pdf (CFW Internal) 6. 60PROEJCTM-SHIELD 56002 A022(r2).docx (Public) 7. PBS CPN 102785.pdf (CFW Internal) 8. PBS CPN 102787.pdf (CFW Internal) 9. PBS CPN 102918.pdf (CFW Internal) 10. PBS CPN 102930.pdf (CFW Internal) 11. PBS CPN 103048.pdf (CFW Internal) 12. PBS CPN 103049.pdf (CFW Internal) 13. PBS CPN 103335.pdf (CFW Internal) 14. PBS CPN 103416.pdf (CFW Internal) 15. PBS CPN 103417.pdf (CFW Internal) 16. 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