HomeMy WebLinkAboutOrdinance 20755-05-2013 Ordinance No. 20755-05-2013
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GENERAL FUND IN THE AMOUNT OF $317,000.00,
FROM AVAILABLE FUNDS, FOR THE PURPOSE OF EXECUTING A CONTRACT
WITH STRATEGIC GOVERNMENT RESOURCES FOR CITY-WIDE
PERFORMANCE MANAGEMENT TRAINING; PROVIDING FOR A
SEVERAB[LITY CLAUSE; MAKING THIS ORDINANCE CUMLTATIVE OF PRIOR
ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2012-2013 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
General Fund in the amount of$317,000.00, from available funds, for the purpose of executing a contract
with Strategic Government Resources for City-wide performance management training.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
pro-visions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 20411-09-2012 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repeated.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED 4S TO F0,RM AND LEGALITY:
Denji McElroy,A�s i ant City Attorney
ADOPTED AND EFFECTIVE: May 21,2013
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/21/2013•'- Ordinance Nos. 20754-05-2013 & 20755-05-,
2013'
DATE: Tuesday, May 21, 2013 REFERENCE NO.: **C-26261
LOG NAME: 14SGR
SUBJECT:
Adopt Supplemental Appropriation Ordinance Increasing Appropriations in the Risk Management Fund in
the Amount of$317,000.00 and Decreasing the Assigned Risk Management Fund Balance by the Same
Amount, Authorize Transfer of$317,000.00 to the General Fund, Adopt Appropriation Ordinance
Increasing Appropriations in the General Fund in the Amount of$317,000.00, and Authorize Execution of a
Contract with Strategic Government Resources, Inc., for Up to $317,000.00 for the Implementation of a
City-Wide Performance Management Program (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing the appropriations in the Risk
Management Fund in the amount of$317,000.00 and decreasing the Assigned Fund Balance by the same
amount;
2. Authorize the transfer in the amount of$317,000.00 from the Risk Management Fund to the General
Fund;
3. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the General Fund in the amount of$317,000.00; and
4. Authorize the execution of a contract with Strategic Government Resources, Inc., for an amount not to
exceed $317,000.00 for City-wide performance management and Lean Six Sigma training.
DISCUSSION:
In 2012, a Committee of Department Directors and Managers (Committee) was created to review the
City's current performance appraisal process and to formulate recommendations to the City Manager for
possible improvements. The Committee recommended revising the City's process and tools to encourage
managers and supervisors to provide employees with ongoing, constructive feedback with the goal of
improving productivity and accountability of all work teams across the City.
Recognizing that training and consistent application are critical to the success of any performance
appraisal system, the Committee issued a Request for Proposals (RFP)to engage a consultant to develop
and deliver appropriate training throughout the organization. The training would provide skills to
supervisors while also beginning a cultural shift for all employees regarding personal accountability. The
City received proposals from seven management consulting groups. An evaluation team composed of a
diverse group of City employees representing several departments and employee levels reviewed the
proposals and invited the top three to make presentations.
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Strategic Government Resources, Inc. <SGR\' was identified as having the strongest proposal and
providing the best value for the requested services. SGN is the largest provider of live training for local
governments in the nation and the only company in the nation that offers a comprehensive array of
supervisory and management curriculum specifically for local government. The proposed scope for this
phase ie summarized asfollows:
• Review proposed performance appraisal system and publish a comprehensive operations manual
• Produce a video-based manual to be used as an as-needed refresher tool for trained supervisors
• Develop and conduct a four-hour live training class for use in Fiscal Year 2014 for all supervisors
and managers k) learn about the tools and the skills needed tn effectively communicate, coach and
discipline employees
• Develop and conduct a survey of employees pre-and post-implementation of the new appraisal
system
• Conduct two-hour live training session with all employees to reiterate the City's organizational
values, inform all employees about the upcoming changes and improvements tO the appraisal
process and begin building a culture of high performance and accountability
• Produce related video to reinforce this message with current and future employees
• Provide the tools to launch an ongoing coaching and mentoring program for supervisors and
managers
• Develop and conduct a more intensive four-hour live training class for all supervisors and managers
focused on Coaching, Mentoring and Supervisory Counseling
• Provide access for all supervisors and managers to the SGR Learning Management System that
includes a variety of on-line courses and webinars
The new supervisory skills training and the appraisal process are anticipated to reduce the City's liability
exposure for future employment claims byensuring that supervisors are well-trained and effective in
overseeing the work Vfemployees. This will include communicating to them identified areas ofconcern
and opportunities t0 continuously improve performance. Because these enhancements are expected to
reduce the City's future liability exposure, Staff is recommending the use of excess reserves in the Risk
Management Fund (0 fund this initiative.
`
In addition to the specific performance management training noted above, this appropriation and contract
support the inaugural Lean Six Sigma training course that will allow up to twenty individuals across the
organization to seek certification in process improvement. The goal is to begin providing selected
participants with tools and skills to lead continuous improvement teams that will work to improve
organizational efficiency and service levels.
Over the coming months, staff will continue to evaluate the web-based and live course offerings by SGR
to determine if additional services would support the City's efforts to restore and enhance staff
development programs. A priority o/the City's Management Plan is to attract, rebyin, and develop a highly
nN||ed, diverse workforce for high quality customer service. More specifically, a key objective is to promote
continuous improvement ofemployee performance which demands an effective staff development
program. This ongoing initiative supports that management priority.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental ordinances, funds will be available in the current operating
budget, as appropriated, of the General Fund. Upon approval, the unassigned fund balance nf the Risk
Management Fund will exceed the minimum resenx*, as outlined in the Financial Management Policy
Statements.
FUND CENTERS:TO Fund/Account/Centers FROM Fund/Account/Centers
(3)GG01 531200 0141000 $317,000.00 (2) FE71 538040 0139010 $317,000.00
(1) (2) FE71 538040 0139010 $317,000.00 (4)GG01 531200 0141000 $317,000.00
(2)(3)GG01 476071 0141000 $317,000.00
CERTIFICATIONS:
Submitted for City Manager's Offigg-hy.Office-h Susan Alanis (8180)
Originating Department Head: Karen Marshall (7783)
Additional Information Contact: Richard Hodapp (7770)
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