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Home My WebLink AboutContract 52196-R4 DocuSign Envelope ID:4D7F2443-BACF-44CC-A170-1 B2664DC6F01 CSC No.52196-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 7, 2022 Granicus, LLC Attn: Legal Department 408 St. Peter Street, Suite 600 Saint Paul, MN 55102 Re: Contract Renewal Notice Contract No. CSC No. 52196 (the "Contract") Renewal Term No. 4: July 1, 2022 to June 30, 2023 The above referenced Contract with the City of Fort Worth expires on June 30, 2022 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date,please log onto PeopleSoft Purchasing at hops://www.fortworthtexas. og v/departments/finance/purchasing If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Kathy Agee-Dow Sr. Contract Compliance Specialist 200 Texas Street Fort Worth, TX, 76102 Kathy n.Agee-Dowgfortworthtexas.gov (817) 392 - 8461 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 DocuSign Envelope ID:4D7F2443-BACF-44CC-A170-1 B2664DC6F01 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Granicus, LLC: ' DocuSigned by: By: Valerie Washington(Jun 28,202214:12 CDT) By: rt,SStCa t, Ff:a-24Q Name: Valerie Washington Name: 7ess,ca ang Title: Assistant City Manager Title: Director, Global Renewals Date: Jun 28, 2022 Date: 6/7/2022 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration 99/W of this contract,including ensuring all By: Mark Deboer(Jun 9,2022 09:11 CDT) performance and reporting requirements. Name: Kevin Gunn Title: Director,IT Solutions By: Steven Vandever(Jun 9,2022 09:13 CDT) �p� t OR 11aT Approved as to Form and Legality: Name: Steven Vandever O*� -' `°°°°° ��1�� Title: Sr. IT Solutions Manager /�oo�� ° dBy: City Secretary: � °°°°°°°°° pd Name: Taylor Paris *XAsoa Title: Assistant City Attorney By: J t8,202216 CDT) Contract Authorization: Name: Jannette Goodall M&C: N/A Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 DocuSign Envelope ID:4D7F2443-BACF-44CC-A170-1 B2664DC6F01 G GRAN ICUS 408 Saint Peter Street, Suite 600 Amendment Saint Paul, MN 55102 Prepared for United States Fort Worth TX Fourth Amendment to the Granicus Service Agreement between Granicus, LLC and Fort Worth TX This Fourth Amendment to the Granicus, LLC Service Agreement is effective on the date this document is signed and entered into by and between Granicus, LLC, a Minnesota Limited Liability Company d/b/a Granicus (hereinafter referred to as"Granicus"), and Fort Worth TX (hereinafter referred to as"Client"),with reference to the following: WHEREAS, the Client and Granicus entered into an Agreement effective 04/15/2019 (the "Agreement"); and WHEREAS, in addition to Client's existing solution, Client wishes to add certain products and services as detailed in Q- 206322,which is attached as Exhibit A and incorporated herein by reference; and NOW,THEREFORE, in consideration of the premises, the parties intend that the Agreement be amended as follows: 1. Compensation shall be amended to include the fees detailed in Exhibit A. Exhibit A is exclusive of applicable state, local, and federal taxes,which, if any,will be included in the invoice. It is the responsibility of the Client to provide applicable exemption certificate(s). 2. Except as amended by this Fourth Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. 3. In the event of any inconsistency between the provisions of this Fourth Amendment and the documents comprising the Agreement, the provisions of this Fourth Amendment shall prevail. IN WITNESS WHEREOF, the parties have caused this Fourth Amendment to be executed by their duly authorized representatives. Agreement and Acceptance By signing this document, the undersigned certifies they have authority to enter the agreement.The undersigned also understands the services and terms. Fort Worth TX a Granicus cuSigned by: Signature: , Signature: 1;iSS1t&iValerie Washington(Jun 28,2022 14:12 CDT) Name: Valerie Washington Name: Je jF6W-4VAgjjYCA.. Title: Assistant City Manager Title: Director, Global Renewals Date. Jun 28,2022 Date: 6/7/2022 Order #: Q-206322 Prepared: 06/03/2022 Page 1 of 5 DocuSign Envelope ID:4D7F2443-BACF-44CC-A170-1 B2664DC6F01 GG(:;' GRAN ICUS 408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Exhibit A Saint Paul, MN 55102 Prepared for United States Fort Worth TX Exhibit A ORDER DETAILS Prepared By: Noah Brogan Phone: Email: noah.brogan@granicus.com Order#: Q-206322 Prepared On: 06/03/2022 Expires On: 06/30/2022 ORDER TERMS Currency: USD Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Current Subscription End Date: 06/30/2022 Period of Performance: 07/01/2022-06/30/2023 Order #: Q-206322 Prepared: 06/03/2022 Page 2 of 5 DocuSign Envelope ID:4D7F2443-BACF-44CC-A170-1 B2664DC6F01 G GRANICUS Exhibit A Fort Worth TX PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. Renewing Subscription Fees Solution Billing Quantity/Unit Annual Fee Frequency Boards and Commissions Monthly 1 Each $31,214.20 Government Transparency Suite Monthly 1 Each $18,071.39 Upgrade to SDI 720p Streaming Monthly 1 Each $3,606.44 Open Platform Suite Monthly 1 Each $4,771.31 Meeting Efficiency Suite Monthly 1 Each $19,661.83 Legistar Training Database Monthly 1 Each $2,105.82 SUBTOTAL: $79,430.99 Order #: Q-206322 Prepared: 06/03/2022 Page 3 of 5 DocuSign Envelope ID:4D7F2443-BACF-44CC-A170-1 B2664DC6F01 G GRANICUS Fort Worth TX PRODUCT DESCRIPTIONS Solution Description Boards and Commissions Boards and Commissions is a S of twa re-a s-a-Service (SaaS) solution that enables government organizations to simplify the citizen application and appointment to boards process of the clerk's office. Boards and Commissions includes: • Unlimited user accounts • Unlimited boards, commissions, committees, and subcommittees • Unlimited storage of citizen applications • Access to up to one (1) Boards and Commissions site • Access to customizable, embeddable iFrame websites for displaying information to citizens • Access to a customizable online citizen application form including board-specific questions • Customizable forms for board details, appointment details, and internal tracking details • Pre-designed document PDFs for applications, board details and rosters, and vacancy reports • Downloadable spreadsheets for easy reporting Optional custom templates for document or report generation may also be purchased for an additional fee. Government Transparency Government Transparency are the live in-meeting functions. Streaming of Suite an event, pushing of documents, and indexing of events. Upgrade to SDI 720p Streaming Upgrade to SDI 720p Streaming (requires Digital encoder and HD feed) Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage. Order #: Q-206322 Prepared: 06/03/2022 Page 4 of 5 DocuSign Envelope ID:4D7F2443-BACF-44CC-A170-1 B2664DC6F01 G GRANICUS Fort Worth TX Solution Description Meeting Efficiency Suite Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardware- as-a-Service (HaaS) solution that enables government organizations to simplify the in-meeting management and post-meeting minutes creation processes of the clerk's office. By leveraging this solution, the client will be able to streamline meeting data capture and minutes production, reducing staff efforts and decreasing time to get minutes published. During a meeting, use LiveManager to record roll calls, motions, votes, notes, and speakers, all indexed with video. Use the index points to quickly edit minutes, templates to format in Microsoft Word, and publish online with the click of a button. Meeting Efficiency includes: • Unlimited user accounts • Unlimited meeting bodies • Unlimited storage of minutes documents • Access to the LiveManager software application for recording information during meetings • Access to the Word Add-in software component for minutes formatting in MS Word if desired • Up to one (1) MS Word minutes template (additional templates can be purchased if needed) Legistar Training Database Legistar training database allows the customer to have one additional Legistar training database and InSite environment to use for testing and training. Order #: Q-206322 Prepared: 06/03/2022 Page 5 of 5