HomeMy WebLinkAboutContract 54951-A2 CSC No. 54951-A2
SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 54951
This Amendment("Amendment")is made and entered into by and between the City of Fort
Worth("City") and United Community Centers, Inc. ("Agency") by and through their duly
authorized agents. City and Agency may be referred to individually as "Party" and jointly as
"Parties."
WHEREAS, the City and Agency made and entered into City Secretary Contract No.
54951 ("Contract") on December 1, 2020;
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development ("HUD") through the Community Development Block Grant Program
("CDBG"), Program No. B-20-MC-48-0010, Catalog of Federal Domestic Assistance No.
14.218;
WHEREAS, the CDBG regulations and related HUD guidance publications establish
all requirements for the CDBG funds;
WHEREAS, City believes that the requested amendment will help Agency meet the
program's goals and further the interests of both Agency and City;
WHEREAS, City approved M&C 22-0450 on June 14, 2022 and whereby the revised
Exhibit "A"- Program Summary previously included in Amendment 1 of the Agreement (CSC.
54951-A1)will now reflect an effective date of June 14, 2022 in accordance with the M&C; and
WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW,THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
EXHIBIT" A" PROGRAM SUMMARY attached to the Contract is hereby amended and
replaced in its entirety with EXHIBIT " A" Revised June 2022, attached hereto.
II.
This Amendment is effective as of the date of execution of this Amendment.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No. 2 to CSC No. 54951 Page 1
United Community Centers,Inc. (CDBG)
III.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not definedherein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 2 to CSC No. 54951 Page 2
United Community Centers,Inc. (CDBG)
ACCEPTED AND AGREED:
UNITED COMMUNITY CENTERS,INC. CITY OF FORT WORTH
By: Celia Esparza(Jun 27, 2214:2)-9T) By:
Celia Esparza,CEO/President Fernando Costa,Assistant City Manager
ATTEST: APPROVE AS TO FORM AND LEGALITY:
By: Jannette S.Goodall(Jun 29,2022 07:05 CDT) By:
Jannette Goodall,City Secretary Jessika Williams,Assistant City Attorney
M&C: 22-0450 ag4pORr��aa
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1295 Certification No. 2020-637884 Oo°° °°�LOd�
Date: June 14,2022 � 0 op�0j
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RECOMMENDED BY:
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Victor Turner,Neighborhood Services Director
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all performance and reporting requirements
Charletta Moaning, Senior Contract Compliance Specialist
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No. 2 to CSC No. 54951 Page 3
United Community Centers,Inc. (CDBG)
UNITED COMMUNITY CENTERS,INC.—(UCC) EXHIBIT "A"
Educational Enrichment Program PROGRAM SUMMARY
PROGRAM SUMMARY
(CDBG)
October 1,2020 (previous effective date)
June 14,2022 (new effective date) to September $165,555.00
30, 2022
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Educational Enrichment program will provide a child care literacy program.
The Program assist children pre-k to 13 years of age with reading,writing, comprehension and is
designed to increase literacy skills, United Community Centers, Inc. also provides a licensed
child care after-school program during the regular school year and full-day during the summer.
The after-school program classes are aligned with the Fort Worth ISD Calendar and provide a
full-day summer program. The Summer program is ten (10) consecutive weeks from early June
to mid-August.
UCC serves clients all day through October 08, 2020. Due to the COVID-19 Pandemic UCC will
follow social distancing guidelines and intends to resume normal program operations when it is
considered safe to do so. UCC is also reserving the right to possibly extend all day services if
families continue to need all day services.
CDBG Funds will be used to pay for a percentage of salaries for employees. The percentage of
any program employee's salary will not exceed the percentage of Fort Worth clients participating
in the Program and shall be cost allocated in accordance with the amount applicable to the
CDBG funded Program.
Agency's office is located at 3900 Meadowbrook Drive, Ste 122, Fort Worth, TX 76103.
After-School Program
Monday through Friday, 2:00 p.m. to 6:00 p.m.
CDBG 51%PSA CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM SUMMARY Page 1
UNITED COMMUNITY CENTERS,INC.(UCC)—Amendment 2
Full-day Summer Program
7:00 a.m. to 6:00 p.m. for summer and on school waiver days/holidays.
Services will be provided at the following locations:
United Community Centers, Inc.- Wesley
3600 N. Crump St., Fort Worth, Texas 76106
United Community Center s, Inc - Bethlehem
951 Evans Avenue, Fort Worth, Texas 76104
United Community Centers, Inc. - Poly
3100 Avenue I, Fort Worth, Texas 76105
Agency is a Fort Worth Agency which means at least 90% of clients served by the Program are
Fort Worth residents. Agency will submit documentation which verifies that at least 51% of all
clients served by the Program, whether Fort Worth residents or not, are Income Eligible Clients
with current household incomes at or below 80% of AMI.
REGULATORY CLASSIFICATION:
IDIS Matrix Code(s) and Service Category: 05L Child Care Services
National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a) (2)
Regulatory Citation(s): 24 CFR 570.201(e)
Agency will maintain documentation that verifies that 5 1% of clients served by the Program are
Income Eligible Clients.
PROGRAM GOALS:
Minimum Fort Worth Agency Program Performance Outcome: At least 51% of all
Program clients must be Income Eligible Clients. Agency must furnish City a Certification of
Income Statement for all clients served. For example, if the Program serves 1,000 clients, 510
must be Income Eligible Clients. In this example,Agency would be required to furnish City
1,000 Certification of Income Statements that prove at least 510 of the clients served by the
Program are Income Eligible Clients.
CDBG 51%PSA CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM SUMMARY Page 2
UNITED COMMUNITY CENTERS,INC.(UCC)—Amendment 2
Minimum Number of Fort Worth Clients to be Served: The Educational Enrichment
Program must serve a minimum of 231 Unduplicated Clients from Fort Worth as shown by the
monthly reports on Attachment III.
When determining the number of clients which constitutes 51%, HUD regulations require that
partial numbers must be rounded up.
CDBG 51%PSA CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM SUMMARY Page 3
UNITED COMMUNITY CENTERS,INC.(UCC)—Amendment 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/14/22 M&C FILE NUMBER: M&C 22-0450
LOG NAME: 19UCCPY20-21CDBGREVISION
SUBJECT
(ALL) Authorize a Substantial Amendment to the City of Fort Worth's 2020-2021 Action Plan to Reallocate $65,555.00 in Unprogrammed
Community Development Block Grant Funding to the Contract with United Community Centers, Inc. to Increase the Total Contract Amount to
$165,555.00 for the Educational Enrichment Program
RECOMMENDATION:
It is recommended that City Council:
1. Authorize substantial amendment to the City of Fort Worth's 2020-2021 Action Plan to reallocate a total of$65,555.00 in unprogrammed
Community Development Block Grant Funds, including $1,414.28 from Housing Channel (City Secretary Contract Number
54967), $30,333.90 from Goodwill (City Secretary Contract Number 54903), $5,259.28 from Guardianship Services (City Secretary
Contract Number 54928), $16,252.22 from Ladder Alliance(City Secretary Contract Number 54949), $0.01 from Presbyterian Night Shelter
(City Secretary Contract Number 54936), and$12,294.00 from AB Christian Learning Center-Freedom School (City Secretary Contract
Number 54947), including $1.31 of unprogrammed funds to the contract with United Community Centers, Inc. (City Secretary Contract
Number 54951)contingent upon successful completion of the federal public comment period; and
2. Authorize the City Manager or his designee to further amend the agreement if necessary to achieve program goals and meet Housing and
Urban Development expenditure deadlines, provided the amendment is within the scope of the program and in compliance with applicable
City policies, laws and regulations.
DISCUSSION:
The City of Fort Worth City Council approved Mayor and Council Communication (M&C)20-0497, the City of Fort Worth's 2020-2021 Annual
Action Plan, on August 4, 2020. The 2020-2021 Annual Action Plan summarizes the major housing and community development activities and
proposed expenditures for the program year beginning on October 1, 2020 and ending September 30, 2021 for the use of federal grant funds
totaling$12,793,159.00 from the United States Department of Housing and Urban Development(HUD)from the Community Development Block
Grant(CDBG), HOME Investment Partnerships Program(HOME), Emergency Solutions Grant(ESG), and Housing Opportunities for Persons with
human immunodeficiency virus, acquired immunodeficiency syndrome (HIV/AIDS) (HOPWA)grant programs. The primary purposes of these
programs is to benefit low-and-moderate-income persons in Fort Worth, homeless persons, and low-and-moderate-income persons with
HIV/AIDS.
Six of the agencies receiving funding under the 2020-2021 Annual Action Plan did not expend their funding allocation within the federal program
contract period ending September 30, 2021. As a result, there is a total of$65,555.00 in unprogrammed Community Development Block Grant
Funds. The Neighborhood Services Department recommends approval to direct these funds to United Community Centers, Inc. (hereafter, UCC)
to use for educational enrichment programming. Social Services for school-age children continues to be an urgent need in responding to the
Coronavirus pandemic. Directing these funds to UCC will provide vulnerable youth with services to address negative educational or
developmental impacts from the pandemic. The Agreement with UCC was extended until September 30, 2022 to ensure that there is no
disruption in services and that program goals are met.
A public notice authorizing this reallocation of funds was published in the Fort Worth Star-Telegram on Sunday, May 15, 2022, with the five-day
comment period being completed on May 20, 2022. The notice was published after the executed amendment with UCC, dated February 23, 2022
(CSC No. 54951-A1). However, no funds have yet been reallocated or expended. Moreover, after approval of this M&C, CSC No. 54951-A1 will
be amended so that it reflects an effective date of June 14, 2022.
Staff recommends funding adjustments in the following amounts, based on City Secretary Contract No. 54951-A1.
Available Account Adjusted
FROM: Agency and Program Unprogrammed Adjustment
Balance (Unprogrammed) Balance
Housing
Channel Homebuyer
1. Counselling(City $1,414.28 ($1,414.28) $0.00
Secretary Contract No.
54967)
Goodwill—Employment
2. Services(City Secretary $30,333.90 ($30,333.90) $0.00
Contract No. 54903)
Guardianship
3. Services(City Secretary $51259.28 ($5,259.28) $0.00
Contract No. 54928)
Ladder Alliance(City
4. Secretary Contract No. $16,252.22 ($16,252.22) $0.00
54959)
Presbyterian Night Shelter
5. (City Secretary Contract $0.01 ($0.01) $0.00
No. 54936)
AB Christian Learning
6 Center-Freedom School $12,294.00
(City Secretary Contract ($12,294.00) $0.00
No. 54947)
F(Eity Unprogrammed�(acct 103020-991999)ds $204fun ,366.26 ($1.31) $204,364.95
TOTAL ($65,555.00)
TO: [Contract Amendment 1 Original Account Revised Contract
Amount Adjustment Amount
United Community
Centers, Inc. (City $100,000.00 $65,555.00 $165,555.00
Secretary Contract No.
54951)
These programs are available in ALL COUNCIL DISTRICTS.
A Form 1295 is not required because: This contract legally does not require City Council approval.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and reallocation of funds, funds are available in the current
operating budget, as appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department(and Financial Management
Services)will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Neighborhood
Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant.
Submitted for City Manager's Office by: Fernando Costa 6122
Originating Business Unit Head: Victor Turner 8187
Additional Information Contact: Charletta Moaning 7333
Sylvia Flores 8550