HomeMy WebLinkAboutOrdinance 25563-06-2022 ORDINANCE NO.25563-06-2022
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE PUBLIC EVENTS CAPITAL FUND, IN THE
AMOUNT OF$1,625,000.00,FROM AVAILABLE FUNDS,FOR THE PURPOSE OF
FUNDING THE FORT WORTH CONVENTION CENTER TABLE
REPLACEMENT PROJECT (CITY PROJECT NO. 104045); PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2021-2022 in the
Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the Public
Events Capital Fund in the amount of$1,625,000.00,from available funds,for the purpose of funding the Fort
Worth Convention Center Table Replacement project(City Project No. 104045).
SECTION 2.
That should any portion,section or part of a section of this ordinance be declared invalid,inoperative or void
for any reason by a court of competent jurisdiction,such decision,opinion or judgment shall in no way impair
the remaining portions,sections,or parts of sections of this ordinance,which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 25073-09-2021 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations,in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
O Jannette S.Goodall(Jun 30,202213:05 CDT)
Tyler Wallach Jannette S. Goodall
Sr.Assistant City Attorney City Secretary . �.
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ADOPTED AND EFFECTIVE:June 28,2022 'rr
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City of Fort Worth,Texas
Mayor and Council Communication
DATE: 06/28/22 M&C FILE NUMBER: M&C 22-0503
LOG NAME: 25PED CAP PRJ 104045 FWCCTABLES
SUBJECT
(CD9)Authorize an Amendment to the Contract Agreement with Wilson Bauhaus Interiors, LLC to Increase the Spending Authority by the Amount
of$1,625,000.00 for a New Annual Amount Up to$3,625,000.00,Adopt Appropriation Ordinance Increasing Estimated Receipts and
Appropriations in the Public Events Capital Fund in the amount of$1,625,000.00,from Available Public Events Capital Funds,for Table
Replacement at the Fort Worth Convention Center and Amend the Fiscal Year 2022-2026 Public Events Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize an amendment to the Contract Agreement with Wilson Bauhaus Interiors, LLC to increase the spending authority by the amount of
$1,625,000.00 for a new annual amount up to$3,625,000.00;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Public Events Capital Fund in the
amount of$1,625,000.00,from available funds,for the purpose of funding the Fort Worth Convention Center Table Replacement project(City
Project No. 104045);and
3. Amend the Fiscal Year 2022-2026 Public Events Capital Improvement Program.
DISCUSSION:
This Mayor and Council Communication(M&C)appropriates capital funding in the Public Events Capital Fund from available funds and amends
the FY2022-2026 Public Events Capital Improvement Plan (Ordinance 25073-09-2021)for the replacement of tables at the Fort Worth Convention
Center(City Project No. 104045). Tables will be procured using the City's existing furniture vendor contract with Wilson Bauhaus Interiors, LLC
(M&C 22-0211 approved March 29,2022)for$2,000,000.00 for the purchase,design,and installation of furniture for citywide needs.Therefore,
this M&C seeks to increase the annual spending authority by the amount of$1,625,000.00 for a new annual amount up to$3,625,000.00.
As part of the Economic Development Agreement between the City and the Omni Hotel,the Fort Worth Convention Center(FWCC)facility must
be maintained at its current level.Although repair and maintenance initiatives for the facility have been minimal during the financial recovery from
the pandemic, planned repair and maintenance projects of the aging facility are necessary including replacement/modernization of tables,chairs,
and concourse carpet.
The continuously increasing demand for the use of the FWCC has resulted in more than normal wear and tear on banquet tables.The majority of
the existing table inventory has exceeded its life expectancy of 10-15 years.Additionally,the tables are bulky and extremely heavy, making
transporting them difficult and inefficient.Many of the tables are broken or unserviceable and require cross-leveling parts to meet current demand.
This project to modernize and replace the current table inventory at the FWCC includes various sizes and shapes of tables, replacement parts and
carrier systems.The new carrier system allows staff to move volumes of tables safer and more efficiently while also improving the overall customer
experience making the FWCC a leading venue of choice. The current ancillary rental fee for a(1)table is$15.00. With the new inventory,it is
anticipated that a future rental rate increase of$15.25 to$16.00(1.75%-6%) is feasible for generating additional revenues. This purchase will
also increase the inventory in some table sizes for additional client options and the inventory deemed damaged or beyond repair for use at the
FWCC, but viable for other uses,can be offered to another city department in need or auctioned to offset the cost of this purchase.
Since the furniture industry has been affected by supply chain disruptions, increases in demand,increase in fuel costs,transportation challenges,
and material/parts and labor shortages,unprecedented delays are resulting in longer than normal delivery times.This order has a four to six-month
lead time from order to initial delivery.
The current project budget of$1,625,000.00 includes the following breakdown:
Staff Cost: $5,710.00
Contractor(Tables/Delivery): $1,501,290.00
Purchase/Installation/Storage Contingency: $118,000.00
Project Total: $1,625,000.00
Funding is available for appropriation in the Unspecified-All Funds project of the Public Events Capital Fund for the purpose of funding the FWCC
Table Replacement project.
Funding for this project was not included in the FY2022-2026 Capital Improvement Program due to uncertainty, in early 2021 when the CIP was
developed,of the financial stability to support capital outlays during the continued recovery from the pandemic. The action in this M&C will amend
the FY2022-2026 Capital Improvement Program as approved in connection with Ordinance 25073-09-2021.
A Form 1295 is not required because:This M&C does not request approval of a contract with a business entity,
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified-All Funds within the Public Events Capital Fund and upon
approval of the above recommendations and adoption of the attached appropriation ordinance,funds will be available in the Public Events Capital
Fund for the FWCC Table Replacement project to support the approval of the above recommendations and award of the contract. Prior to an
expenditure being incurred,the Public Events Department has the responsibility of verifying the availability of funds.
Submitted for City Manager's Office by; Reginald Zeno 8517
Originating Business Unit Head: Michael Crum 2501
Additional Information Contact: Keith Chisolm 2525