HomeMy WebLinkAboutOrdinance 25575-06-2022 ORDINANCE NO.25575-06-2022
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE WATER AND SEWER CAPITAL PROJECTS FUND
IN THE AMOUNT OF $116,.097.50, FROM AVAILABLE FUNDS, FOR THE
PURPOSE OF FUNDING THE FISCAL YEAR 2022 PROJECT MANAGEMENT
INFORMATION SYSTEM PROJECT(CITY PROJECT NO. 103782);PROVIDING
FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE
OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2021-2022 in the
Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the Water
and Sewer Capital Projects Fund in the amount of$116,097.50, from available funds, for the purpose of
funding the Fiscal Year 2022 Project Management Information System project(City Project No. 103782).
SECTION 2.
That should any portion,section or part of a section of this ordinance be declared invalid,inoperative or void
for any reason by a court of competent jurisdiction,such decision,opinion or judgment shall in no way impair
the remaining portions,sections,or parts of sections of this ordinance,which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 25073-09-2021 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations,in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
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Jannette S.Goodall(Jun
Jannette S. Goody, -. A:
Assistant City Attorney City Secretary
ADOPTED AND EFFECTIVE:June 28,2022
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/28/22 M&C FILE NUMBER: M&C 22-0493
LOG NAME: 13P AMEND CITY SECRETARY CONTRACT NO.54771
SUBJECT
(ALL)Authorize an Amendment and Extension to City Secretary Contract No.54771 with Kilan Holdings, Inc. until December 31,2023 to add
Project Management Information System Implementation Support Services for an Amount of$232,195.00 and Adopt the Attached Appropriation
Ordinance to Effect a Portion of Water's Contribution to Fiscal Years 2022-2026 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize an amendment and extension to City Secretary Contract No.54771 with Kilan Holdings, Inc.until December 31,2023 to add
Project Management Information System Implementation Support Services for an amount up to$232,195.00;and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water&Sewer Capital Projects Fund
in the amount of$116,097.50,from available funds,for the purpose of funding the Fiscal Year 2022 Project Management
Information System project(City Project No. 103782)to effect a portion of Water's contribution to Fiscal Years 2022-2026 Capital
Improvement Program.
DISCUSSION:
A Request for Qualifications, RFQual 20-0164,for a Project Management Information System(PMIS)consultancy was issued on May 27,2021,
and opened on June 11,2020. Upon evaluation, it was determined that Kilan Holdings, Inc.was the most qualified vendor for the City's needs.
Subsequently,the City executed City Secretary Contract No.54771 with Kilan Holdings, Incc(Kilan).
The City executed a contract with Kilan to assist the Transportation and Public Works(TPW)and Water Departments with preparing a bid for its
PMIS. Kilan assisted in developing, issuing, and providing support for the evaluation process.
The evaluation is complete and staff is making a recommendation for the PMIS project. Staff recommends continuing its contractual relationship
with Kilan so they can provide support and expertise during the implementation phase of the PMIS project.Kilan will provide support and expertise
during the PMIS implementation phase. The costs for these additional services is an amount up to$232,195.00.
The costs of this extended agreement will be shared by Transportation and Public Works and the Water Departments.The cost breakdown is
Department Share of Contract Cost
Transportation
and Public 50% $116,097.50
Works
Water 50% $116,097.50
Total $232,195.00
It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year,instead of within the annual budget ordinance,as
projects commence,additional funding needs are identified,and to comply with bond covenants.The actions in the Mayor and Council
Communication will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2022-2026 Capital Improvement
Program,as follows:
Capital Revised
Project =Aa
Budget
Fund Name Authority Adjustment FY2022
Name Budget
56002- 103782-
W&S Fiscal Year
2022 Project This
Capital Management;$ M&C $116,097.50$116,097.50
Projects Information
Fund System
DVIN-BE:A waiver of the goal for MM/BE subcontracting requirement is approved by the Office of Business Diversity,in accordance with the
M/WBE or BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER:An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council's approval,this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS:This agreement may be renewed for one additional one-year term.This action does not require specific City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
Funding is budgeted in the Consultant and Other Professional Services account of the TPW Department's Capital Project Srvc-Capital Fund and
in the Unspecified-All Funds within the W&S Capital Projects Fund.
A Form 1295 is not required because:This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified-All Funds project within the W&S Capital Projects Fund and in
the TPW PMIS Procurement project within the Capital Project Srvc-Capital Fund and upon approval of the above recommendations and adoption
of the attached appropriation ordinance,funds will be available in the W&S Capital Projects Fund for the FY 22 PMIS project to support
the approval of the above recommendations and execution of the change order. Prior to an expenditure being incurred,the Transportation Public
Works and the Water Department have the responsibility of verifying the availability of funds.
Submitted for City Manager's Office by: Reggie Zeno 8517
Valerie Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Kevin Gunn 2015
Additional Information Contact: Cynthia Garcia 8525
Ashley Kadva 2047
Expedited