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Home My WebLink AboutContract 57153-A1 CSC No. 57153-A1 AMENDMENT NO. 1 TO CITY OF FORT WORTH CONTRACT 57153 This First Amendment is entered into by and between the City of Fort Worth (hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and Resource Data, Inc. ("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on February 21, 2022, the Parties entered into City Secretary Contract 57153 to provide digitizing services for approximately 117 City ordinances ("Agreement/Contract"); WHEREAS, the Parties wish to amend the Agreement to digitize approximately 65 additional City ordinances. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS The Agreement is hereby amended to add Exhibit A-1 District 3 Ordinance Digitizing services to this Amendment No. 1. The total cost for digitizing 65 City ordinances is $22,417.00. Including this First Amendment, the total cost of the contract is $65,675.00. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. OFFICIAL RECORD CITY SECRETARY First Amendment to Fort Worth City Secretary Contract No. 57153 FT. WORTH, TX ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person By: Valerie Washington(Ju11,202215:38 CDT) responsible for the monitoring and administration Name: Valerie Washington of this contract,including ensuring all Title: Assistant City Manager performance and reporting requirements. Date: Jul 1, 2022 APPROVAL RECOMMENDED: By: Steven Van dever(Ju 11,202214:04 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager By: APPROVED AS TO FORM AND LEGALITY: Name: Kevin Gunn Title: Director,IT Solutions Department ATTEST: By: Name: Taylor Paris Title: Assistant City Attorney :7G1�'l�'IG��G� GDOcIa�G By. Jan netteS.Good all(JU15,202207:43CDT) CONTRACT AUTHORIZATION: Name: Jannette Goodall M&C: N/A Title: City Secretary �pv0o a►=d1 Approved: N/A cP OrFF°°°° 1295: N/Ao�� 010 °0g— ° p� VENDOR: aaa��nE0000 XASa' Resource Data, Inc. ATTEST: &�O- By: By: Name:ALEX ANKRAH Name: Title: BRANCH MANAGER Title: Date: 07/01/2022 OFFICIAL RECORD CITY SECRETARY First Amendment to Fort Worth City Secretary Contract No. 57153 FT. WORTH, TX Exhibit A-1 June 30,2022 ►'',Resource Data City of Fort Worth Anchorage District 3 Ordinance Digitizing 560 E 34th Ave Suite 100 Anchorage,AK 99503 Project Approach (907)563-8100 Resource Data will digitize approximately 65 ordinances from District 3. Boise To help accomplish the task at hand in an efficient and cost-effective 1450 S Eagle Flight Way manner, Resources Data proposes a time-boxing approach to digitizing Suite 150 each ordinance.The time-box approach will comprise two phases: Boise, ID 83709 (208)424-2203 Time Box Approach Phase i Houston Resource Data estimates an average of 3 hours to read, understand, 15915 Katy Fwy Suite 350 and digitize an ordinance as well as provide relevant attributes data Houston,TX 77094 when needed data is readily available. If an ordinance is completed in (713)468-3385 less than 3 hours, it will be flagged as completed and Resource Data will move to the next ordinance. If the efforts to digitize an ordinance Juneau exceed the allotted 3 hours or cannot proceed due to data availability 1 Sealaska Plaza Suite 301 issues,that ordinance will be flagged for completion in Phase Two of the Juneau,AK 99801 Time Box Approach. (907)519-0292 The deliverable after Phase I will include Portland 1220 SW Morrison St • An Excel table documenting all ordinances reviewed with status, Suite 210 confidence level for those that were successfully completed, Portland, OR 97205 data sources used, and notes for those that could not be (503)208-3693 digitized. www.resourcedata.com • A geodatabase with digitized features for all earmarked ordinances-this includes o Polygons of successfully digitized ordinances o Polylines of partially digitized ordinances requiring further guidance • PDF map collection of successful and attempted ordinances Time Box Approach Phase 11 Ordinances that were partially digitized or failed to be digitized or rejected by Fort Worth due to low confidence levels will be moved to Phase 11.Ordinances will remain in Phase 11 until the City provides new information or additional data sources or orders Resource Data to seek First Amendment to Fort Worth City Secretary Contract No. 57153 Page 3 of 5 additional data source to mitigate the data issues. Resource Data will continue editing ordinances in Phase II as the original budget allows. If any ordinances still remain after the original budget is expended Resource Data will ask for amended of the budget to cover the outstanding ordinances. Due to the unknowns associated with data availability,this iterative process as mentioned above is cost-effective and efficient as it affords Fort Worth the ability to quickly sift through large numbers of ordinances,quickly digitizing those that readily have data available, and at the same time allowing management to make decisions on those that need additional work or funds. This approach will also help Fort Worth identify which dataset are suitable or otherwise to digitize each ordinance. Both phases will be wrapped in data sourcing activities as well as our standard project management activities_ Estimated Cost and Rates The tables below shows our estimated costs for the tasks of this project and the rates for the project's team members.Work will proceed on a tune-and-materials basis up to the total authorized budget listed below. We will bill monthly for actual hours worked, at the hourly rates of the team members performing the work. If we anticipate any overruns,we will contact you promptly so you can decide to stop work, add to the budget, or adjust the remaining scope in order to reach a good stopping point. Table 1.Estimated Costs Task Hours Rate/hr Cost Digitizing 225 $76.60 $17,912 QAQC&Prepare Deliverables 16 $112.64 $1,802 Project Management 24 $112.64 $2,703 Total 265 $22,417 City of Fort Worth,Ordinance Digitizing Resource Page 2 Data First Amendment to Fort Worth City Secretary Contract No. 57153 Page 4 of 5 We are committed to the success of this project and look forward to working with you. Please do not hesitate to contact Alex Ankrah, your single point of contact for this project, with any questions at(713)268-6802 or via email at aankrah@resourcedata.com. Sincerely, Alex Ankrah Branch Manager Resource Data City of Fort Worth,Ordinance Digitizing Resource Page 3 Data First Amendment to Fort Worth City Secretary Contract No. 57153 Page 5 of 5