HomeMy WebLinkAboutContract 57762 CSC# 57762
AGREEMENT FOR COMMUNITY BASED PROGRAMS
AB Christian Learning Center- PROGRAM GRANT
FISCAL YEAR 2022
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between City of Fort Worth, a home
rule municipal corporation of the State of Texas ("City"), acting by and through Fernando Costa,
its duly authorized Assistant City Manager, and AB Christian Learning Center, a Texas non-
profit corporation ("Contractor"), acting by and through Loretta Burns, its duly
authorized representative.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2022 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3)to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community-Based Program called AB
Christian Learning Center Summer Reading Program ("Program"), which will support the police
department's crime prevention efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Community Based Program; and
WHEREAS,as consideration for Contractor's performance and operation of the Program,
City has appropriated monies in the CCPD Budget in the amount of $300,000.00 ("Program
Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this
agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A— Scope of Work: Project Plan and ZoomGrants Program Narrative
3. Exhibit B —Budget Narrative Worksheet
4. Exhibit C—Request for Reimbursement(RFR)
5. Exhibit D—Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report OFFICIAL RECORD
7. Exhibit F —Request for Budget Modification Form
CITY SECRETARY
FT. WORTH, TX
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8. Exhibit G—Corrective Action Plan
9. Exhibit H—Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City" shall include City, and its officers, agents, employees, and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit"B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly
Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of$300,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no
later than the 15th day following the end of the month. If this obligation of Contractor falls due on
a weekend or Federal holiday, then that obligation shall be due on the next business day following
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such weekend day or Federal holiday. Submittal of a monthly RFR Project Plan Status Report and
Quarterly Outcomes Report is required even if services are not provided.
Each monthly RFR should be sequentially numbered and include expense documentation that is
legible, detailed, clear and concise. The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "Agency Name - RhR
Month" and sent either via email to PSM(2fortworthtexas.zov_, or via mail addressed as such:
ATTENTION: Contract Compliance Specialist,Financial Management Division,Bob Bolen
Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not
be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status
Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described
in section 4.2 and must be approved prior to reimbursements.
2.3 Reimbursements shall be made within 30 days of receipt of said documents. With
exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect
submissions shall be returned to the Contractor for resubmission, restarting the 30-day
reimbursement schedule.
2.4 The last day for the City to receive RFRs and supporting expense documentation from the
Contractor for this agreement is July 15, 2025. No corrections or additional documentation will
be allowed after this date. Any discrepancies on the final RFR or expense documentation will be
adjusted from the final reimbursement amount.
2.5 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.6 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit"F")must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.7 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. The last day the City will approve a budget modification for this agreement is
May 1, 2025.
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2.8 Budget modification can only occur within the Direct and Indirect costs.Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4, and 2.5.
2.9 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.10 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.11 Budget Modifications shall be submitted via either email to PSMgfortworthtexas.�or
to the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public
Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term
This Agreement shall commence upon July 1, 2022 ("Effective Date"), and shall end on
June 30, 2025 ("End Date"). All of Contractor's expenditures under this Agreement must be
completed no later than June 30, 2025. The City reserves the right to withhold the final Request
for Reimbursement until all required documents have been received by the Contractor. All final
reports for this agreement must be received by July 15, 2025.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Monthly Reports Contractor agrees to provide a monthly Project Plan Status to
document the performance of the work described in Exhibit "D". The Project Plan Status shall
document the program activity names, numbers of participants attending, details of the activities,
and a description of the goals achieved in support of the CCPD goals. The monthly Project Plan
Status shall be submitted to City no later than the 15th day after the end of each month. If this
obligation of Contractor falls due on a weekend or Federal holiday, then that obligation shall be
due on the next business day following such weekend day or Federal holiday.
4.3 Quarterly Reports In addition to requirements outlined in Section 4.2, Contractor
agrees to provide a Quarterly Outcomes Report to document the performance of work as described
in Exhibit "E". The Quarterly Outcomes Report shall document details of the quarterly progress
toward outcome objectives achieved in support of the CCPD goals. Quarterly Outcomes Report
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shall be included in the October, January, April, and July report submissions. Additionally, the
Quarterly Outcomes Report must include descriptions of any realized successes, and zip code data
for unduplicated participants. The program reports shall be submitted to City no later than the 15th
day after the end of each month. If this obligation of Contractor falls due on a weekend or Federal
holiday, then that obligation shall be due on the next business day following such weekend day or
Federal holiday.
4.4 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. If this obligation of Contractor falls due on a weekend or Federal holiday, then that
obligation shall be due on the next business day following such weekend day or Federal holiday.
Should Contractor not be able to meet these requirements in a given month, the Contractor shall
provide written notification prior to the deadline that details the expected date of submission. If no
notification is received before the 15th day, the City may document for future corrective action.
If, by the last day of the same month, Contractor has not submitted the required reports, City will
send a non-compliance letter notifying Contractor's duly authorized representative of a possible
suspension of program funding.
4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City, how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"U'.
4.6 The final Quarterly Outcomes and Project Plan Status reports will be due July 15, 2025.
4.7 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
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5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
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business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board. All records shall be retained for three (3)years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15)days to provide City with a written
explanation and any supporting documentation regarding practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the
fifteen(15)day period, City reserves the right to withhold further Program Funds under this and/or
future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing
of the Program assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
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Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members, agents, servants, employees, subcontractors,program participants,licensees, or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members, agents, servants, employees, subcontractors,program participants,licensees, or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENTACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND
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ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONTRACTOR'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR,ITS OFFICERS,AGENTS,ASSOCIATES,EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITI), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THISAGREEMENT,EXCEPT THAT THE INDEMNITYPROVIDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONTRACTOR AND CITY,RESPONSIBILITY, IF ANY,SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS: NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
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12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers, members, agents, employees, subcontractors, or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
15. Waiver of Immunity
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If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property: Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL): Contractor is self-insured in keeping with the terms
of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self-Insurance in lieu of the
required general liability insurance certificate.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services)
$1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits
are at least$250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000
Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
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16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten(10)days' notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity, nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
FY2022 Community Based Programs Agreement 12
Between CFW&AB Christian Learning Center
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to ensure criminal background screenings are conducted for all
volunteers or employees who will be working with children under the proposed program. All
criminal background checks shall be in compliance with Texas Department to Family and
Protective Services standard, the Texas Administrative Code and all other applicable law.
Contractors will be responsible for ensuring criminal background screening is conducted and
maintain appropriate records, which will be subject to review by the City. CONTRACTORS
SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party
shown below:
CITY: Fernando Costa, Deputy City
Manager City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
FY2022 Community Based Programs Agreement 13
Between CFW&AB Christian Learning Center
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: AB Christian Learning Center
Loretta Burns, Executive Director
5005 Brentwood Stair Rd, #200
Fort Worth TX, 76112
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS, OR LICENSEES. City,upon written notice to Contractor, shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
21. No Boycott of Israel.
If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section
does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott
Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's
signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the Agreement.
22. Prohibition on Boycotting Energy Companies.
FY2022 Community Based Programs Agreement 14
Between CFW&AB Christian Learning Center
Vendor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, as
added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or
partly from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the company that it: (1) does not boycott energy
companies; and (2)will not boycott energy companies during the term of the contract. The terms
"boycott energy company" and "company" have the meaning ascribed to those terms by Chapter
2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To the
extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Vendor certifies that Vendor's signature provides written verification to the City that
Vendor: (1) does not boycott energy companies; and(2)will not boycott energy companies during
the term of this Agreement.
23. Prohibition on Discrimination Against Firearm and Ammunition Industries.
Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited
from entering into a contract for goods or services that has a value of$100,000 or more that is to
be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does
not have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate during the term of the contract against a
firearm entity or firearm trade association. The terms"discriminate,""firearm entity" and"firearm
trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg.,R.S., S.B. 19, § 1. To the extent that Chapter
2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor
certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not
have a practice,policy, guidance, or directive that discriminates against a firearm entity or firearm
trade association; and (2)will not discriminate against a firearm entity or firearm trade association
during the term of this Agreement.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2022 Community Based Programs Agreement 15
Between CFW&AB Christian Learning Center
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this day of , 20
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Vendor:
'T"- _ Loref�`� Survrs
By: By: Loretta Burns(Jun 30,202222:15 CDT)
Name: Fernando Costa Name: Loretta Burns
Title: Assistant City Manager Title: Executive Director
Date: Jul 1 , 2022 Date: Jun 30, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
B�7,7•Neil Noakes(Jul L TU2210:21 CDT) ensuring all performance and reporting
Name: Neil Noakes requirements.
Title: Chief of Police
s�s �
Approved as to Form and Legality: By.
Name: Sarah Shannon
Title: Supplemental Funding Manager
4_
13 Oi o Arias(Jul 1,2022 09:46 CDT) F OR T�aa
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Name: Jul 1, 2022 City Secretary: 'cya,60°° °
�o o����
Title: Assistant City Attorney 0vo gZO.
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Contract Authorization: By: J etteS.Goodall(Jul 5,20220T:4 T) ���AE�ppsoa
M&C: 22-0419 Name: Jannette S. Goodall
Title: Acting City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY2022 Community Based Programs Agreement 16
Between CFW&AB Christian Learning Center
FORT WORTH® Email This Preview Save as PDF Print Close Window AAV
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Fort Worth Police Department
Program Grants
Deadline: 3/31/2022
AB Christian Learning Center
AB Christian Learning Center Summer Reading Program
Jump to: Concept Paper Narrative Budget and Project Plan Uploaded Documents
USD$ 300,000.00 Requested AB Christian Learning Center
Submitted: 3/6/2022 10:53:28 AM (Pacific) 5005 Brentwood Stair Road #200 Telephone817-457-3911
Fort Worth, TX 76112 Fax 817-457-0027
Project Contact Web www.abchrist.org
Loretta Burns Executive Director EIN 27-0141151
Iburnsa-abchrist.orq Loretta Burns
Tel: 817-457-3911 Iburns(cDabchrist.orq
Additional Contacts
Toni.Mickle@abchrist.org
Concept Paper t•
1. Agency Legal Name
AB Christian Learning Center Summer Reading Program
2. Contact Person Name, Phone, Email
Loretta Burns, 817-614-6210, (burns@abchrist.org
3.Agency's Annual Non-CCPD Revenue
621,000
4. Districts Served by Project
Check all that apply
F_ District 2
District 3
District 4
✓ District 5
F_ District 6
F_ District 7
✓ District 8
F District 9
5.What is the mission of your agency?
To strengthen and improve the academic performance of at-risk students by taking a holistic approach to addressing their
needs.
6.What is the target group for this project?
The proposed project will target low-income at risk middle and high school students ages 13 to 17. Although the program will
accept students from throughout the City of Fort Worth, recruitment will focus on students attending low performing schools in
Districts 5 and 8. Ninety�pperc nt of students accepted will be low income eligible.
FY2022 Community Based Programs Agreement 17
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7.What is the crime/safety problem you are addressing?
The proposed project will address the safety of teens left along without adult supervision during the summer months. The project
will address the risk of teens getting involved in gang and/or criminal activities during the summer months due to lack of
supervision and affordable organized activities.
8.What are the causes of the crime/safety problem identified in the previous question?
According to juvenile delinquent crime statistics for Fort Worth, provided by the City of Fort Worth Police Department, the
month of March has an increase in juvenile crime with a decrease in April. There is then another uptick in juvenile crime for
May, June, July, and August, with a decrease again in September. These spikes in juvenile crime rates parallel the times that
students are not in school and in many instances have little or no adult supervision at home because parents have to work.
Teens ages 13 thru 17 left at home unsupervised are most likely to get involved with gangs and/or other criminal activities.
9. How will your strategy address those causes?
The proposed project will provide a free six week summer learning program for low-income at-risk students age 13 thru 17. The
program will operate five (5)days a week, from 8 am to 3:00 pm, providing two meals and a snack. The students will have adult
supervision at a 1 to 10 ratio with structured organized activities including college field trips. The program will invite law
enforcement personnel to speak to the students and parents about the value and importance of community and police relations.
The program will also hire college students (age 19 to 25)from the community to serve as mentors and interns. This will further
address the need to keep younger adults engaged in structured activities during the summer months.
10.What measurable impact will your strategy have related to crime and safety?
The proposed project will serve approximately seventy (70) middle school at-risk young men and women, selected primarily
based on socio-economic status, low-income, attendance in low performing school, living in a zip code identified as having high
crime rates, and/or living in single parent households. These students will be provided a structured, adult supervised summer
program at no cost, reducing the risk of getting involved in criminal or risky behavior. In additional, low income college students
from the same communities will be hired as intern and mentors to work with the students. This will provide the college students
an opportunity to earn funds and a college scholarship to return to college.
Narrative
1. Please select eligible CCPD Goal.
See "List of Defined Terms"in order to make your selection.
Reduce crime through prevention projects
Reduce crime through intervention projects
Increase safety through Direct Neighborhood Projects
✓ Increase Safety through youth crime prevention projects
Increase safety through youth crime intervention projects
2. Select entity type
Private Non-Profit 501 c3
✓ Public Non-Profit
3. Does your project address the Special Emphasis: Police/Community Relations
Projects must have measurable activities or outcome objectives that "increase existing or create new collaborations between
Fort Worth Police Department and minority community members/stakeholders."
✓ Yes
No
4.Which Council Districts does the project serve?
Mark all that apply.
F_ District 2
F_ District 3
F_ District 4
✓ District 5
F_ District 6
F_ District 7
✓ District 8
District 9
5. RbiQi characters). 18
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Freedom School is an academic enrichment program which provides a safe out of school environment for low-income middle
and high school students during the summer months when juvenile crime activities are at their peak. The free program also
provides USDA nutritional breakfast, lunch, and a snack to children who might otherwise not have access to food during the
summer.
6. Describe the eligible crime/safety situation the target group faces. Support the description with relevant data from
your agency and the community that explains the extent of the problem and what causes it to persist.
A Washington State Institute for Public Policy (WSIPP) study found that the total benefits of effective prevention programs were
greater than their costs. More recent research by WSIPP found that sound delinquency-prevention programs can save
taxpayers seven to ten dollars for every dollar invested, primarily due to reductions in the amount spent on subsequent
incarceration. In light of the growing body of research, we now know that the better and more cost-effective place to stop the
"cradle to prison pipeline" is as close to the beginning of that pipeline as possible. Early intervention prevents the onset of
delinquent behavior and supports improvement of youth's academic performance, classroom behavior, and health and nutrition.
The study indicates that intervening early"not only saves young lives from being wasted," but also prevents the onset of adult
criminal careers and reduces the likelihood of youth becoming serious and violent offenders. This in turn reduces the burden of
crime on society, and saves taxpayers billions of dollars.
According to juvenile delinquent crime statistics for Fort Worth, provided by the City of Fort Worth Police Department, for the
years 2016 thru 2019, there is a distinct pattern for crimes committed by juvenile delinquents in the following categories:
• Curfew/Loitering/Vagrancy
• Larceny/Theft All other larceny
• Motor Vehicle Theft
• Robbery
• Trespass of Real Property
The data provided indicates that in most categories and most years, the month of March has an increase in juvenile crime
(most likely Spring break), with a decrease in April. There is then another uptick in juvenile crime for May, June, July, and
August, with a decrease again in September. These spikes in juvenile crime rates parallel the times that students are not in
school and in many instances have little or no adult supervision at home.
Justice Policy Institute, a national non-profit organization, reported in a national study that the average cost per state to
incarcerate a juvenile is$407.58 per day per juvenile. The average proposed cost for ABCLC's summer reading program is $143
per day per child. ($100,000 per year/70 students/30 days).
7. Define the target group and how many will benefit from this project. Include defining characteristics, how the
crime or safety situation (described in the previous question) affects them, and how they relate to community efforts
to impact CCPD crime and safety goals.
ABCLC's proposed summer program will target low-income students living in high crime areas of Fort Worth and primarily
attending Title 1 low performing schools. The target areas include zip codes 76104 (District 8), 76112, 76105 and 76119
(District 5). The program will provide two sites for students grades 6th thru 12th, both located in zip code 76104. This grade level
is targeted for this proposal because the targeted age group are most likely to engage in juvenile criminal activities during the
summer months. According to the Office of Juvenile Justice, having children unsupervised during the summer months often lead
to youth becoming involved in criminal activities such as experimenting with alcohol and drugs, and the lure of gang involvement.
ABCLC will host one all female site one all male site. Research indicates that when you provide parents and other caretakers
with low-cost or free community options that can engage young people during the summer months, kids are less likely to get
restless and commit minor juvenile offenses or status offenses. Although this kind of summer juvenile delinquency activity is
pretty common across race and social class, according to a paper from the Annie Casey Foundation, the kids most being
penalized for it are usually low-income and children of color. While ABCLC summer program is available to all low-income
students on a first come first serve basis, since it's inception in 2012, approximately 98% of children served are children of
color, both African-American or Hispanic. Based on income verification data obtained from program participants, 98% of past
participants'were eligible for free or reduced lunch, and families' income are below the area median income guidelines
prescribed by the federal government.
8. Describe your project. Discuss how you will address the causes of the crime/safety situation faced by the target
group. Describe how the project will be measured and how it will impact the selected crime/safety goal. Explain
how it is unique, new, and/or similar to other efforts. Include relevant data and outside sources that prove that the
project is likely to achieve the desired results.
The U.S. Department of Justice Office of Juvenile Justice and Delinquency Prevention (OJJDP) identified risk factors that
increases the probability youths will become delinquent, and protective factors that decreases the potential harmful effect of
those risk factors. Some of the risk factors cited are:
1. Poverty;
2. Low level of positive parental involvement;
3. Spending time with peers who engage in delinquent behavior;
4. Less exposure to positive social opportunities;
5. Poor academic performance;
6. Low education aspiration;
7' q 1 om iuni ysl�adsec� rogramoss�gredement 19
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8. High crime and social disorganization in the neighborhood in which the youth lives.
Some of the protective factors identified are:
1. Participation in shared activities between youth and family;
2. Providing a forum to discuss problems and issues with caring adult;
3. Availability of resources to expose youth to positive experiences;
4. presence of positive adults to mentor and be supportive;
5. Positive and healthy peers to associate with;
6. Engagement in healthy and safe activities with peers;
7. Enrollment in programs that address the academic and social emotional needs of youths;
8. programs that provide a safe environment; and
9. A community and neighborhood that promote and foster healthy activities for youth.
While the study clearly denotes that risk factors do not operate in isolation and typically are cumulative, the more risk factors
that youths are exposed to, the greater likelihood that they will experience negative outcomes including delinquency.
ABCLC's proposed program provide many of the protective factors cited as having the ability to decrease and/or mitigate the
harmful effects caused by the risk factors. The program provides:
1. Participation in shared activities through once a week parent engagement event where the parents and children engage in a
meeting and dinner;
2. Students are afforded many opportunities to openly discuss the books they read and talk about how they relate to their lives;
3. Students engage in conflict resolutions and learn how to make good choices;
4. The program is provided to families free of cost so there is no stigma associated with poverty and the inability to pay;
5. The program provides college students, many who grew up in the same neighborhood, as teachers and mentors to work with
the students;
6. The program addresses the academic and social emotional needs of the students;
7. The program provides a free safe out of school environment for the students, while they engage in healthy activities;
8. The program provides free meals for the students, many who would not have access to nutritional meals during the summer;
9. Students and parents will gain a greater respect for and develop a better relationship with the police.; and
10. We believe as cited by the OJJDP study, ABCLC's program will provide delinquent prevention for 70 at-risk youths during
the summer.
9. Discuss your anticipated results. Explain how the crime/safety situation will change in measurable ways for both
the target group and the community.
ABCLC anticipate after the proposed program 70 students will have benefitted from protective factors that decrease the potential
harmful effects of their current risk factors as follows:
1. Students will have benefitted from a safe environment during the summer months with adult supervision when juvenile
delinquent crimes are at a peak.
2. Students will have been in a learning environment with supervision by caring adults.
3. Students will have the opportunity to improve academically and not have any summer learning loss.
4. Students will have the opportunity to engage in family activities.
5. Students will have the benefit of a USDA nutritional breakfast, lunch and snack.
6. Students will have an opportunity to meet and discuss community relationship with Fort Worth Policemen.
We believe that as a result of this program:
1. The seventy enrolled students will not be involved in any criminal or juvenile delinquent behavior during the summer.
2. Thru college tours the enrolled students will appreciate the value of and aspire to achieve a higher education.
3. In past programs, we always have police officers come and speak with our parents and students. Thru these visits with
parents and students by police officers, we will foster an improved relationship between community and police,
4. We believe that students will have a greater respect and understanding of the work that police officers do.
10. If applicable, describe how the project will address the CCPD Special Emphasis: Police/Community Relations
defined as "increasing existing or creating new collaborations between Fort Worth Police Department and
minority/underserved community members and stakeholders."
ABCLC has operated the summer reading program for all male middle/high school students since 2012, and the all female
program since 2020. Our community coordinator for the all male program is Tarrant County Constable Robert J. McGinty. Since
2012, Constable McGinty has arranged and coordinated for police officers,judges, attorneys, and various other influential
members of the law enforcement community to speak to our students and families about the importance of positive community
engagement with the law enforcement community. Every year he also arranges for police officers to read to our students during
daily guest reader time. During family engagement events, law enforcement personnel come and speak to families about
positive community engagement. This interaction fosters positive communication and has always been a positive experience for
our students and families, We will continue this practice for our 2022 summer program for both sites.
11. Briefly describe your agency and why it is the best to lead this project. Include how long your agency has served
the community, its mission, partners, and the nature of your services.
A"11� ommunrgy�ased pissamsisAgoreetm then and improve the academic performance of at-risk youth by t ring a
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holistic approach to addressing their needs. ABCLC have operated out of school time programs, after school and summer, for
low-income at-risk youth since 2008. Programs are provided to low-income at-risk students at no cost to help prevent the
summer learning loss often experienced by low-income students. During its sixteen years of operation, ABCLC have developed
partnerships with many community organizations to leverage its resources and bring quality program to students and families.
Some of those partnerships include:
1. Read Fort Worth, a partnership which includes the City of Fort Worth and FWISD;
2. Cooks Children Hospital
3. Martin Luther King Community Center
4. Many community Churches
5. Tarrant Area Food Bank
6. University of North Texas Health Science Center
7. Fort Worth Housing and Urban Strategies
8. FWISD
In collaboration with these partners,we are able to provide a six week summer program, 7 hours a day, providing a USDA
breakfast, lunch, and snack for all children. Our partners' in-kind resources provide ABCLC financial leverage which allows us to
operate with reduced funding. Because of our proven track records and outcomes over the years, our primary funders continue
to provide the financial resources needed to operate and grow the program.
12. Describe how the project fits the mission of your agency.
ABCLC's mission is to strengthen and improve the academic performance of at-risk youth by taking a holistic approach to
addressing their needs. Our goals: (a) improve the academic skills of children in a safe out of school time environment; and (b)
increase parental involvement in the educational process of their children. ABCLC's purpose is to provide academic services and
support to vulnerable families, and our belief is that a strong family unit is the basis for a strong, moral, ethical society. The
strategy that our organization employs to fulfill it's purpose is to form relationships with parents and families through programs,
which in return, strengthen the family structure and support system. To accomplish this mission and reach our goals, ABCLC
provides a summer learning program for at-risk youth in low income communities of Fort Worth free of charge. The program
provides a research based curriculum which eliminate summer learning loss and improve students reading grade level. The
program also improves students' self esteem, while helping them understand the value of making a difference in themselves,
their family, community, country, and the world with hope and education. This project aligns with the organization's mission in
that it creates a positive academic environment for students during the summer while engaging the entire family in the program.
13. Describe the geographic area you will serve (i.e. city-wide, council districts, zip code, neighborhood, census
tracts, etc.) and why it was selected.
ABCLC's summer learning program is available to middle school and high school students (grades 6th thru 12th) living in the
City of Fort Worth. While the program will operate in zip code 76104, (District 8)and has a limited number of available
participants, first priority is given to residents living in zip codes 76104, 76105, 76112, and 76119. The zip codes are targeted
due to the high crime rates relative to the city as a whole, the high number of low performing schools, and the high level of
poverty.
14. Describe and list what other funds you have secured or requested on behalf of this project. If this is a new
project, include a description of how you plan to maintain these services beyond the CCPD grant period.
ABCLC has operated the Freedom School summer reading program for 10 years, and we have successfully secured funding to
operate and expand each year. To date we have the following proposed or confirmed funding:
1. Rainwater Charitable Foundation -$15,000 (awarded for 2022)
2. AmeriCorps VISTA- $41,880 grant(2022 summer proposed)expected award March 2022
3. FWISD -$15,750 USDA feeding program always funded (2022 proposed)
4. FWISD -$2,500 Transportation (approved for 2022)
5. Donations- $5,000
FY2022 Community Based Programs Agreement 21
e ween is ian earning Center
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FORT WORTH® Exhibit C
Request for Reimbursement(RFR)
FY 20XX
CRIME CONTROL
AND PREVENTION DISTRICT
By Email: Submit To: Submitting Agency: AB Christian Learning Center
PSM@fortworthtexas.gov Contact Name: Loretta Burns
Phone Number: 817-457-3911
Mail: Email: burns(cbabchrist.oro
Bob Bolen Public Safety Complex �uu�Brentwood Starr xu,ate.LOU,rort worm,
Attn:Contract Compliance Specialist Remit Address: TX 76117
Financial Management Division Invoice Number:
505 West Felix St. Month of Request:
Fort Worth,TX 76115
DIRECT COSTS(90%Minimum)
A B C D E
Total of Previous (B+C) (A-D)
Budget Category Budget Amount Reimbursements This Month'sRequest Total Requested Remaining Balance
Requested To-Date Available
A Personnel $ 202,800.00 $ - $ 202,800.00
B Fringe Benefits $ 20,700.00 $ - $ 20,700.00
C Travel&Training $ - $ -
D Equipment $ - $ -
E Supplies $ 27,000.00 $ - $ 27,000.00
F Contracts/Consultants $ - $ -
G Sub-Awards $ - $ -
H Occupancy $ 22,500.00 $ - $ 22,500.00
Total Direct Costs $ 273 000.00 $ $ $ $ 273 000.00
INDIRECT COSTS(10%Maximum)
A B C D E
(B+C) (A-D)
Budget Category Budget Amount Total of Previous This Month's Reimbursements Request Total Requested Remaining Balance
Requested To-Date Available
Total InDirect Costs $ 27 000.00 $ $ $ 27 000.00
Supporting documents required with monthly requests. Summary:
See Requestfor Reimbursementlnstmcfiom forreference Total Budget: $ 300,000.00
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 300,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Dept ID Account
RFRApproved For Payment(Forth Worth Police Department CCPDStaffUse Only)
Reviewed by: Approved by:
Grant Staff Signature Date Grant Staff Signature Date
Finance Received Stamp Placed Below
FY2022 Community Based Programs Agreement 27
Between CFW&AB Christian Learning Center
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: AB Christian Learning Center
Program/Project Title: Summer Reading Program
Fiscal Period: Reporting Period:
Contact Name: Loretta.Burns Email: lburns(a abchrist.org
1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the
implementation of the project. Complete the following questions in a brief 2-3 page narrative format.
Outcome Outcome Description This Year-to- Goal
Measure# Quarter Date
Outcome Ninety percent(90%) (189 out of 210)of students will have
Objective an improved relationship and mutual trust and respect for 189
1.1 police officers and the communities they serve.
Outcome Eighty percent(80%)(168 out of 210)of students will
Objective maintain or show a gain in instructional reading levels and 168
1.2 will not experience summer learning loss.
Outcome Eighty percent(80%)(168 out of 210)of students will have
Objective positive changes in their attitudes and character skills and a 168
1.3 willingness to become more engaged in academic activities.
Outcome Ninety percent(90%) (90 out of 100)of parents will report
Objective an increased perception in their children's social and 90
2.1 academic confidence.
Outcome Ninety percent(90%) (90 out of 100)of parents will report
Objective an increased willingness to participate and engage in their 90
2.2 children's schoolwork.
Outcome Ninety percent(90%) (90 out of 100)of parents will report
Objective feeling more trusting toward police and law enforcement in 90
2.3 their community.
2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the
project contributing to its success.
3. Describe any challenges (i.e. frustrations,barriers,disappointments)in implementing the project and how they
were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined
in the contract?
5. Attach a copy of an unduplicated participant zip code report for this Quarter to the Exhibit E form.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately
reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY2022 Community Based Programs Agreement 30
Between CFW&AB Christian Learning Center
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2022
Date
Submitting Agency AB Christian Learning Center
Contact Name Loretta Burns
Phone Number and Email 817-457-3911/lbums abchrist.or
Remit Address 5005 Brentwood Stair RD, Ste. 200,Fort Worth, TX 76112
DIRECT COSTS (90% minimum)
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
A. Fringe Benefits
B. Travel and Training
C. E ui ment
D. Supplies
E. Contracts/Consultants
F. Sub-Awards
G. Occupancy
Total Direct Costs
INDIRECT COSTS(10% maximum)
Approved Budget Change Requested Revised Budget
Modification Narrative describe in detail what change is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑Modification Approved ❑Modification NOT Approved
FWPD Staff Signature Date
FY2022 Community Based Programs Agreement 31
Between CFW&AB Christian Learning Center
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6/30/22,9:24 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FbRTWoRTII
Create New From This M&C
REFERENCE**M&C 22- LOG 35FY22 COMMUNITY BASED
DATE: 6/14/2022 NO.: 0419 NAME: PROGRAMS - PROGRAM GRANTS
ROUND 2
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Contracts with AB Christian Learning Center, CASA of
Tarrant County, Operation Blue Shield (One Community USA), MHMR Visions, and
YMCA of Metropolitan Fort Worth from the Crime Control and Prevention District
Community Based Programs Fund in the Total Program Amount of$1,500,000.00 to
Operate Crime Prevention Programming that Benefits Fort Worth Residents
RECOMMENDATION:
It is recommended that the City Council authorize the execution of contracts with AB Christian
Learning Center, CASA of Tarrant County, Operation Blue Shield (One Community USA), MHMR
Visions, and YMCA of Metropolitan Fort Worth from the Crime Control and Prevention District
Community Based Programs fund in the total program amount of$1,500,000.00 to operate crime
prevention programming that benefits Fort Worth residents.
DISCUSSION:
Crime Control and Prevention District (CCPD) Community Based Programs provide funding to
agencies that are recommended by a selection panel and then approved by the CCPD Board of
Directors (Board). This panel consisted of staff and community representatives who evaluated the
proposals to ensure minimum qualifications were met and that the proposed projects met one or more
of the goals of the Board.
On May 24, 2022, the Board reviewed and approved the recommendation to fund five crime
prevention programs. The following programs total $1,500,000.00 and are funded from the Crime
Control and Prevention District Community Based Fund (25100). The five programs will have a
contract term of July 1, 2022 through June 30, 2025 with no renewals.
Funding will be allocated as follows to each agency in Fiscal Year 2022 on a reimbursement basis:
AB Christian Learning Center ($300,000.00) — Implementing the Summer Reading Program where
participants will engage in a Summer Reading Program in Council Districts 5 and 8. Academic
performance, explicitly literacy, has shown to be correlated with juvenile crime. There is also a
correlation between parental involvement and children's social and academic confidence and skills. In
addition to summer reading program, youth will participate in educational sessions that will include
guest speakers, college tour field trips, and STEM activities. The parents of the participants will also
be engaged in weekly family sessions.
CASA of Tarrant County ($300,000.00) — Implementing the Aging-Out Prevention and Preparation
(APP) program which assists youth at risk of aging out of foster care in all Council Districts. The
transition period from aging out of foster care is a critical time as youth are more at risk for engaging in
juvenile and gang related crime as a result of lack of social supports. CASA youth will receive social
support through an appointed Court Appointed Special Advocate (CASA) volunteer and receive family
engagement services that will help guide them through this transition period;
Operation Blue Shield dba One Community USA ($300,000.00) — Implementing ShopTalk in Council
Districts 2, 3, 5, 6, 8, 9. Participants will consist of owners and customers of minority-owned African-
American and Hispanic barbershops with beauty salons in Areas of Concentrated Poverty (ACP). One
Community will implement Shop Talk and expand services into existing barbershops across the Fort
Worth metroplex to shape up the surrounding communities. The barbershops and salons will be
apps.cfwnet.org/council_packet/mc_review.asp?ID=29972&councildate=6/14/2022 1/2
6/30/22,9:24 AM M&C Review
known as safe environments to discuss and resolve social issues to bridge the gap between the Fort
Worth Police Department and community members.
MHMR Visions ($300,000.00) — Implementing the Mental Health Law Liaison Project which targets
previously adjudicated and non-adjudicated individuals with mental illness or co-occurring psychiatric
and substance use disorders in all Council Districts. The Mental Health Law Liaison will divert these
individuals from the criminal justice system into recovery and treatment services. The Mental Health
Law Liaison Project will enhance neighborhood safety by reducing the number of mental health crisis
calls.
YMCA of Metropolitan Fort Worth ($300,000.00) — Implementing Y Achievers in Council District 5,
which targets minority and underserved high school students in grades 9 through 12. Programming
will reinforce positive attitudes toward education, community involvement, and overall community
relationships with law enforcement by offering academic activities, career development, and
community service opportunities.
Funding is budgeted in the CCPD Community-Based Programs Department's CCDP Community
Based Fund.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the CCPD Community Based Fund for the CCPD Community Based Prgm
FY22 project to support the approval of the above recommendation and execution of the contract.
Prior to any expenditure being incurred, the Police Department has the responsibility to validate the
availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Elizabeth Garza (5571)
Sarah Shannon (4254)
ATTACHMENTS
35FY22 COMMUNITY BASE PROGRAMS- PROGRAM GRANTS ROUND 2.xlsx (CFW Internal)
35FY22 COMMUNITY BASE PROGRAMS-PROGRAM GRANTS ROUND 2.docx (CFW Internal)
FY22 -ABCLC- 1295.pdf (CFW Internal)
FY22 -Comm USA- 1295.pdf (CFW Internal)
FY22 CASA TC- 1295.pdf (CFW Internal)
FY22 MHMR- 1295.pdf (CFW Internal)
FY22 YMCA- 1295.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=29972&councildate=6/14/2022 2/2