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HomeMy WebLinkAboutContract 55991-R1 CSC No. 55991-Rl CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 20, 2022 CDW Government LLC Attn: Peter McGee 230 North Milwaukee Avenue Vernon Kills, IL 60061 Re: Contract Renewal Notice Contract No. CSC No. 55991 (the "Contract") Renewal Term No. 1 :June 01,2022 to May 31,2023 The above referenced Contract with the City of Fort Worth expires on May 31, 2022 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Erin Luttrell Administrative Assistant 200 Texas Street Fort Worth, TX, 76102 Erin.Luttrell(d,fortworthtexas.gov (817) 392-8414 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page I of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: CDW LLC. By: Valerie Washington(Jun 22,202212:49 CDT) By. Name: Valerie Washington Name: Anup Sreedharan Title: Assistant City Manager Title: Sr,Manager,Program Management Date: Jun 22, 2022 Date: Jun 14,2022 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration — of this contract,including ensuring all By: performance and reporting requirements. Name: Kevin Gunn Title: Director, IT Solutions 4 BY: Bobby Lee(Jun 20,2022 11:53 CDT) Approved as to Form and Legality: Name: Bobby Lee Title: Sr. IT Solutions Manager FORra� By: City Secretary: F E.o Name: Taylor Paris tag g= Title: Assistant City Attorney �p *o o* TgnnBtfe 5. Goo qll �'� °°°°°°°°°°°° X By: Jannette S.Goodall(Jun 22,2022 16:27 CDT) a� EXASoAp Contract Authorization: Name: Jannette Goodall M&C: N/A Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 From: Luttrell,Erin M To: Soto,Vania Elizabeth Subject: RE: Information requested on"Please review and complete CDW Government LLC CSC 55991 R2" Date: Thursday,July 7,2022 10:15:56 AM Attachments: RE City of Fort Worth-City Secretary Contract Renewal TIPS 200105.msa RE Signature reauested on Contract Renewal CDW Government LLC CSC 55773 R2.msa Please see the attached emails from CDW and Taylor From: Soto, Vania Elizabeth <Vania.Soto@fortworthtexas.gov> Sent:Thursday,July 7, 2022 10:05 AM To: Luttrell, Erin M <Erin.Luttrell @fortworthtexas.gov> Subject: RE: Information requested on "Please review and complete CDW Government LLC CSC 55991 R2" Please forward me that email when you get a chance as it will get attached to the renewal. Vania E. Soto Administrative Assistant City Secretary's Office 817-392-6090 Vania.Sotokfortworthtexas.gov From: Luttrell, Erin M Sent: Thursday,July 7, 2022 10:02 AM To: Soto, Vania Elizabeth <Vania.Soto@fortworthtexas.gov> Subject: RE: Information requested on "Please review and complete CDW Government LLC CSC 55991 R2" Sorry forthe delayed response—Taylor said if I got approval from the supplier in writing (email) I could change the renewal number with redrafting. The supplier agreed and I am routing back to you for filing. Thank You, Erin Luttrell From: Soto, Vania Elizabeth <Vania.Soto@fortworthtexas.gov> Sent:Thursday,June 23, 2022 8:50 AM To: Luttrell, Erin M <Erin.Luttrell l@fortworthtexas.gov> Subject: FW: Information requested on "Please review and complete CDW Government LLC CSC 55991 R2" Importance: High This contract says it is Renewal No. 2 but it seems it would be Renewal No. 1. Please review your files and consult with Legal if a change needs to be made and if the vendor needs to be notified or rerouted. Thank you. Vania E. Soto Administrative Assistant City Secretary's Office 817-392-6090 Vania.Sotonfortworthtexas.gov From: erin.luttrell@fortworthtexas.gov<adobesign@adobesign.com> Sent: Wednesday,June 22, 2022 4:27 PM To: Soto, Vania Elizabeth <Vania.Soto@fortworthtexas.gov> Subject: Information requested on "Please review and complete CDW Government LLC CSC 55991 R2" CAUTION:This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. erin.luttrell@fortworthtexas.gov requests your information on Please review and complete CDW Government LLC CSC 55991 R2 Review and fill out Please review and complete CDW Government LLC CSC 55991 R2_ CDW Government LLC contract is for the purchase of hardware, appliances, and software under cooperative agreement TIPS 200105. Annual amount not to exceed $100,000.00 per year. Various FIDs will be used depending on department needs. Please review and complete this document. erin.luttrell@fortworthtexas.gov After you fill Please review and complete CDW Government LLC CSC 55991 R2,all parties will be notified. Don't forward this email:If you don't want to fill,you can delegate to someone else. By proceeding,you agree that this agreement may be signed using electronic or handwritten signatures. To ensure that you continue receiving our emails,please add adobesign@adobesign.com to your address book or safe list. ©2022 Adobe.All rights reserved. From: Dave Edwards To: Luttrell.Erin M Subject: RE: City of Fort Worth-City Secretary Contract Renewal TIPS 200105 Date: Thursday,July 7,2022 10:14:27 AM Attachments: imaoe001.ono CAUTION:This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. That works! Thanks, Dave Edwards I CDWG 19 312.547.28851 E-- daveedw(&cdwg.com From: Luttrell, Erin M <Erin.Luttrell @fortworthtexas.gov> Sent:Thursday,July 7, 2022 11:07 AM To: Dave Edwards <daveedw@cdwg.com> Subject: RE: City of Fort Worth- City Secretary Contract Renewal TIPS 200105 We are changing to Renewal #1 not#2 Thank You, Erin Luttrell From: Dave Edwards <daveedwPcdwg.com> Sent:Tuesday,July 5, 2022 1:38 PM To: Luttrell, Erin M <Erin.Luttrell(@fortworthtexas.gov>; Dave Kriedemann <davekriPcdwg com> Subject: RE: City of Fort Worth- City Secretary Contract Renewal TIPS 200105 CAUTION:This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. Hello Erin, I believe we should be fine if you would like to add renewal #2. As long as the dates are accurate and the terms are the same, I don't see a need to redraft. Thanks, Dave Dave Edwards I CDWG 19 312.547.28851 Ee daveedwacdwg.com From: Luttrell, Erin M <Erin.LuttrellCcDfortworthtexas.gov> Sent:Tuesday,July 5, 2022 10:16 AM To: Dave Kriedemann <davekriCcDcdwg.com>; Dave Edwards <daveedwccDcdwg.com> Cc:Ty Robles<taisrob(@cdw.com> Subject: FW: City of Fort Worth- City Secretary Contract Renewal TIPS 200105 Importance: High Good Morning, Have you been able to make a decision on the below issue? Thank You, Erin Luttrell From: Luttrell, Erin M <> Sent: Monday,June 27, 2022 12:48 PM To: Dave Edwards <daveedwCcDcdwg.com>; Dave Kriedemann <davekri(@cdwg.com> Subject: RE: City of Fort Worth-City Secretary Contract Renewal TIPS 200105 Importance: High Good Afternoon Dave, I made a mistake with the CSCO 55991 Renewal, it should be Renewal #1 not#2. Are you ok with me changing the renewal number or would you like me to redraft? Thank You, Erin Luttrell From: Dave Edwards<daveedwC@cdwg.com> Sent: Thursday,June 16, 2022 10:00 AM To: Luttrell, Erin M <Erin.LuttrellCo�fortworthtexas.gov>; Dave Kriedemann <davekri(@cdwg.com> Subject: RE: City of Fort Worth-City Secretary Contract Renewal TIPS 200105 CAUTION:This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. Hi Erin, Please see attached for the signed agreement. Thanks! Dave Edwards I CDWG 19 312.547.28851 Y-' daveedw(&cdwg.com From: Luttrell, Erin M <Erin.LuttrelIPfortworthtexas.gov> Sent: Friday, May 20, 2022 8:39 AM To: Dave Kriedemann <davekriC@cdwg.com> Cc: Dave Edwards<daveedwC@cdwg.com> Subject: City of Fort Worth-City Secretary Contract Renewal TIPS 200105 Good Morning Dave, Attached for your review and signature, City Secretary Contract Renewal TIPS 200105 for purchases up to $100,000.00. Please see the attached original City Secretary Contract 55991 TIPS 200105 Please let me know if you have any questions. Thank you. Thank you, Erin Luttrell Administrative Assistant Department of Information Technology Solutions-Finance 275 W. 13th St. Fort Worth,TX 76102 Phone (817) 392-8414 Email Erin.LuttrelIC@fortworthtexas.gov City of Fort Worth— Working together to build a strong community Fort Worth ❑O