HomeMy WebLinkAboutContract 42344-A2 AM CITY S e;wmya
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To City Secretary Contract No. 42344 CONTRAM NO, 73- 1
Professional Services Agreement with
Acc l , Inc.
WHEREAS, the City of Fort Worth (City) and ACCELA, Inc (Consultant) made and
entered into City Secretary Contract No. 423 4, (the Agreement) which was authorized by
City Co�u ncil via l" 1&C G-17'37 n September 2 , 2011- and
WHEREAS, the Agreement inv lvEis simplementation services for Workorder an�d'�
Asset Management System software and implementation services for the Stormwater
Utility; and
WHEREAS, the Agreement was amended on September 14, 2012 by City
Secretary Contract No. 42344-Al- and
WHEREAS, it has become necessary to execute Amendment No. 2 to said
Agreement to extend the terry of performance until the contract funds have been
expended.
NOW THEREFORE, City and Consultant, acting herein by and thr u� h their duly
authorized representatives, enter into the following agreement, which amends the
Agreement:
Section 2, 'Term,' of the "Professional services Agreement' is amended t and
read:
This Agreement shall commence upon October 1, 2011 ("Effective Date"')
and shall continue until the expenditure of the $512,751.00 appropriated ted for
the Agreement or expire on December 31, 2013, whichever,ichever corner first,
unless terminated earlier in cc rd, n with the provisions of this
Agreement.
2.
Table 1 f xhi it "B," "Statement of Work Payment Schedule" is amended to
revise Appendix 1 as attached, The, Statement of Work payment ,Schedule, Appendix 1
takes rec d nt and supersedes all other documents and discussions regarding Payment
Schedule.
3.
All other provisions of the Agreement, which are not expir+cssly amended herein,
shall remain in full force and effect.
(Remainder of page Intentionally Left Blank)
Accela Inc.,PSA Stormwater
Amendment o,2 to CSC 42,344 OFFICIAL RECOIRL
Page I of 2 CITY SECRETARY
FT.wow",TX
RECEIVED MAY 30 2013, 'MA"'00..
EXECCUTED and AGREED on this the day of
2013, in Fort Worth,, Tarrant County, Texas.
CITY OF FORT WORTH, ATTEST'.*
............
..........................
Fernando Costa . Ka s
Ass,istant City Manager City, Secret
01 00
0
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APPROVED AS TO FORM, CONTRACT AU�THO�R
AND LEGALITY.* M&C: G-173 9
Approved.- 9/20/2011
Ma.eshia Farmer City Secretary
Senior As%siant City Attorney
ACCELAj �INC
�A
Colin Sari ens
I
Assistant Gen�eral Colunsell
ATTEST-
Name
..................
Title
Accede Inc-,PSA Stormwater OFFICIU RECORD 1,
Amendment No.2 to CSC 42344 Cilry SECRETARY
Page 2 of 2
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M C Review Page I of 2
Official site, of'the City of Fort Worth,Texas
CITY LAO*OUNCIL AGENDA FoRTWORTI]
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COUNCIL ACTION:: pproved on 9/20/2011
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: 0 011 I �'F� �'.: **G-17379 LOG ,M 20SW-� OAMS
CODE G TYPE,- CONSENT PUBLIC HEARING I
SUBJECT: Authorize a Contract with Accela, Inc. for Work Order and Asset Management System
Software and Implementation Services for the Stormwater Utility for a Not To Exceed
Amount of$512,751.00 (ALL COUNCIL DISTRICTS)
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RECOMMENDATION.
It is recommended that the City Council authorize a contract with Accelay Inc., for Work Order and
Asset Management ent System Software and Implementation Services for the Stormwater Utility for a not
to exceed amount of$512,7'51.00.
DISCUSSION:
The contract recommended by this M&C is for the implementation of software and processes for the
effective use of key management data related to the the City 11s storrnw titer management program..
Currently, the Stormwater Management Division ion uses a variety of automated and manual processes
and systems for this purpose, none of which are designed to com:pile and present the data for
effective program management. The new system and processes will pirovide, among other things: 1
immediate access to accurate data about the stormwater system e.g. location, material type,
condition, repair history) 2 resource expenditure tracking for all atormw ater facilities rnai�ntaine�d and
reppai�red 3) a risk of fa�iilu�re rating on the various components of the system and 4) key information
for prioritizing and designing capital improvements. This system will dramatically enhance the
efficiency and effectiveness of the division i,n maintaining and improving the City's stormy wateiir system
which consists of over 3,2,10010 inlets, 900 mniles of pipe and 327 miles of stormwater channel
On April 13, 2010, Stormwater Management staff briefed the city Council's Infrastructure and
Transportation Committee about the ui:ntent to pursue ao �uis!i�tio!n ofthis system- .. on May 111 ,x'0101, the
City Council authorized a contract (M&C C-2421 1 with Westin Engineering to assist the staff in
assessing the division's needs and processes related to operational data management and in
soliciting and evaluating vendor proposals for a work order/asset management ement system.
Eight vendors, responded to the implementation Request for Proposal (RFP). The evaluation
committee consisted of staff from the following departments- TPW, Planning and Development,
Information Technology Solu�tions, and Water., Accela, Inc., was selected as the best value for the
City. Accela is also the, vendor for the Permits Plus system used by the Planning and Development
Department.
PRICE ANALYSIS,`IS, —Accela, Inc., has offered a not to exceed price of$512,751.00, to complete all
tasks required for this project. City Staff has reviewed this price and determined it to be fair and
reasonable for the scope of services proposed.
ADMINISTRATIVE AMENDMENT One or more administrative amendments for this Contract may
be made by the city Manager, or his designee, for a total amount not to exceed 25 percent of the
original contract costa Such an increase or arnendment would not require specific City Couincil
approval so long as sufficient funds have been appropriated.
M E -A waiver of the goal of subcontracting requirements was requested by the
Transportation Public Wolrks, Department and approved by the M E office because the purchase
ttp:// p .cf n t.orgl o n '% ma — Idatc 9/20/20 t . 5/21/2013
MC Review Page 2 oft
of goods or services is from sources where subcontracting or supplier opportunities, are negli�gibl�e.
This contract will include ALL COUNCIL DISTRICTS.
FISCAL INF'ORMAT'ION/CERT'IFICAT'ION-,-
The Financial Mianiage!ment Services Director certifies that funds are available in the current olperatin�g
budget, as appropriated, of the Stormwater Utility Fuind.
TO Fund/Account/Centers FROM Fund/Account/Centers
PE69 539120 0209000 51.010
Submitted forCily Manac jer S Off'
' ice by; Fernando Costa (6 122)
PH
Igin.alling C artment Head: Doug Wiersig (78011)
Additional Informati" ntact Joe Kom,isarz (2662)
...........
ATTACHM'EI'�TS
http://apps.cfwnet.org,/council._pac '/mc r,eview.asp?ID==15411&cotincate=9/20/2011 5/21/2013
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