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AN�NDMENT No . 2
TO CITY SECRETARY CONTRACT No. 44650
WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc.,
(ENGINEER) made and entered into City Secretary Contract No. 44650, (the
CONTRACT) which was authorized by M&C C-26322 on the 9th day of July, 2013
in the amount of $ 164,371; and
WHEREP,S, the CONTRACT involves engineering services for the
following project:
Evaluation of Stormwater Development Review Policies, City Project
No. ; and
WHEREAS, it has become necessary to execute Amendment No. 2 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
l.
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated July 23, 2015, a copy
of which is attached hereto and incorporated herein. The cost to City
for the additional design services to be performed by Engineer totals
$75,712. (See Attached Funding Breakdown Sheet, Page -3-)
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $288,424.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
E�
SCANNED
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 1 of 3
�9FFICIAL RECORD
CITY SECRETARY
�T. WARTIi,. TX .
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EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth
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Fernando Costa
Assistant City Manager
DATE: ZS IS
AP�P�OVAL RECOMMENDED:
ENGINEER
Freese and Nichols, Inc.
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Kelly illard, P.E.
Vice President
DAT E : �'�
D W. Wiersig, P. E.
Di or, Transportation and Public Works Department
APPROVED AS TO FORM AND LEGALITY : M&C : �_ - Z�F 5
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Douglas W. Black
Assistant City Attorney
ATTEST:
Mary J� y,�er
City Sec etary
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City of Fort Worth
Professional Services Agreement Amendment Template
PMO Offtcial Release 8/1/2012
Page 2 of 3
Date : 1- 7_ I- j 5
AFFICIAL RECORD
CITY SECRETARY
�T. W06tTH,1'X
FUND2NG BREAKDOWN SHEET
City Secretary No. 44650
Amendment No. 2
Department Fund-Account-Center Amount
TPW PE69 531200 0209207 75,712.00
Total: $75,712.00
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
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July 23, 2015
Mr. Greg Simmons, P.E.
Transportation and Public Works — Stormwater Division
City of Fort Worth
1000 Throckmorton
Fort Worth, TX 76102
RE: Evaluation of Stormwater Development Review Policies — Amendment No. 2
Dear Mr. Simmons:
Through discussions with the City of Fort Worth, it was determined that additional services are
required to continue progress in implementing improvements in the drainage development
review processes for the City of Fort Worth. We are requesting an amendment for the additional
services included in evaluating the efficacy of current processes, implementing revised
stormwater criteria documentation, providing internal and external training for reviewers and
applicants and implementation of a customer satisfaction survey for applicants. The scope items
are discussed briefly below. A fee summary is also included.
Scope Addition:
1. In-House Review
a. Provide a Senior Advisor for one full business week to observe and evaluate the
functions of the City's Stormwater review staff.
b. Review City Staff documentation regarding past instances of variance request
and/or applicant special meetings.
i. Research documentation for root cause analysis or consistent trends in
variance requests or applicant variance from standard review process.
ii. Document consistent causes for variance requests or variance from the
standard review process.
c. If warranted, provide recommended revisions to review "level of detail", varying
by size of developrnent or complexity of project. Specific focus will be on
facilitating a simplified review process for smaller or less "hydrologically
significant" projects.
d. Determine an acceptable average review cost and effort for the program to
assess the viability of the current drainage review process.
2. iSWM Draina�e Manual update and revisions
a. Facilitate City Staff review of proposed changes. Receive one final round of
comments from City Staff and incorporate into current draft.
b. Incorporate comments and prepare final document for adoption by City.
4055 Internatlona) Plaza, Sulte 200 • Fort Worth, Texas 76109 • 817-735-7300 • fax 817-735-7491
Evaluation of Stormwater Development Review Policies
July 23, 2015
Page 2 of 2
3. Internal Trainin�
a. Develop a format for all drainage reviewers, internal City Staff and 3�d Party
reviews meet to share variance requests, variances granted, clarifications to
criteria and best practices for review processing.
b. Create standard agenda for meetings
c. Facilitate and document the first two internal meetings.
4. External Trainin�
a. Collect up to 7 sample projects from actual submittals.
b. Utilize sample projects to develop guidance for applicants.
c. Coordinate with 3'd Party reviewers, internal City Staff and sub-consultants to
organize, advertise and facilitate two (2) external training meetings.
d. Meetings will be in the format of describing sample projects and answering
questions from attendees.
5. Customer Satisfaction Survev
a. Create 4-question survey to be automatically submitted to applicants upon
completion of an application (final acceptance of application and all requested
revisions).
b. Coordinate with Halff Associates to automate the survey and incorporate
responses into existing review process database.
The total fee requested for this contract amendment is $75,712.00. Attachment B includes the
fee breakout.
We look forward to discussing this work with you further. Please feel free to contact me if you
have any additional questions.
Sincerely,
Kelly Di ard, P.E.
Principal
ATTACHMENT "B"
EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIES
AMENDMENT NO. 2
COMPENSATION AND PAYMENT SCHEDULE
A. The Engineer shall be compensated a total project fee of $75,712.00, on a
time and materials basis for hours actually worked on the project at the rates
shown on the attached compensations schedule. Payment of the hourly
fees shall be considered full compensation for the Basic Services described
in Attachment "A" for all labor materials, supplies and equipment necessary
to complete the project.
B. The Engineer shall be paid in accordance with "Exhibit B-1 ", Supplement to
Attachment B. Each invoice from the Engineer shall be verified as to its
accuracy and compliance with the terms of this contract by an officer of the
Engineer.
C. Additional tasks assigned by the CITY not included in Attachment "A" Scope
of Services will be billed on an hourly basis. These tasks will not be
perFormed without written authorization from the CITY. A summary of
current hourly billing rates is provided in Exhibit "B-2".
D. Professional Services Fee summary is provided in Exhibit "B-3".
E. A Summary of Total Project Fees including SBE participation percentages
is provided in Exhibit "B-3A".
F. A schedule of partial submittals for review will be based on the Project
Schedule Attachment "D" and is as follows:
Proiect Phase Estimated Completion Date
Root Cause Analysis March 2015
Final Drainage Manual Revisions April 2015
Internal Training Course April 2015
External Stakeholder Training June 2015
Customer Sat Survey May 2015
Im lementation
ATTACHMENT "B"
Page 1 of 1
EXHIBIT "B-1"
(SUPPLEMENT TO ATTACHMENT B)
EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIES
AMENDMENT NO. 2
CITY PROJECT NO.
METHOD OF PAYMENT
&
PROGRESS REPORT REQUIREMENTS
I. Method of Payment
Partial payment shall be made to the Engineer monthly based on hours actually
worked, upon City's approval of an invoice from the Engineer outlining the current
labor and expenses of the total project.
The balance of fees for the time and materials expended on the project, less
previous payments, shall be payable after delivery of the FINAL report and
electronic files.
II. Progress Reports
A. The Engineer shall submit to the designated representative of the Director of
the Department of Transportation/Public Works monthly progress reports
covering all phases of the analysis in the format required by the City.
B. Periodic reports concerning MWBE participation shall be submitted as required
by the MWBE Office.
EXHIBIT "B-1"
Page 1 of 1
EXHIBIT "B-2"
(SUPPLEMENT TO ATTACHMENT B)
EVALUATION OF STORMWATER DEVELOPMENT REVIEW PO�ICIEES
AMENDMENT NO. 2
HOURLY RATE SHEDULES
A summary of current hourly billing rates is provided below:
CAD Technician/Designer - 1
CAD Technician/Designer - 2
CAD Technician/Designer - 3
Construction Manager - 1
Construction Manager - 2
Construction Manager - 3
Construction Manager - 4
Corporate Project Support - 1
Corporate Project Support - 2
Corporate Project Support - 3
Intern/ Coop
Professional - 1
Professional - 2
Professional - 3
Professional - 4
Professional - 5
Professional - 6
91
117
145
85
111
131
164
87
105
139
53
110
110
130
165
165
165
Technology Charge
8.50
EXHIBIT "B-2"
Page 1 of 1
EXHIBIT "B-3"
(SUPPLEMENT TO ATTACHMENT B)
EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIES
AMENDMENT NO. 2
PROFESSIONAL SERVICES FEE SUMMARY
Task Descri tion Fee
1 In-House Review $16,658
2 Draina e Manual Im lementation $26,156
3 Internal Best Practices Trainin $3,916
4 External Stakeholder Trainin $26,206
5 Customer Satisfaction Surve Im lementation $2,776
Total Fee $75,712
EXHIBIT "B-3"
Page 1 of 1
EXHIBIT "B-3A"
(SUPPLEMENT TO ATTACHMENT B)
EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIES
AMENDMENT NO. 2
SUMMARY OF TOTAL PROJECT FEES
Consultinq Firm Prime Responsibility Amount Percent
PRIME ENGINEER:
Freese and Nichols, Inc. Engineering and Project Mgmt. $64,312 85.00%
Total for Professional Services $75,712 100%
SUB ENGINEERS shall participate in performing portions of the following Tasks:
Proiect Description Scope of Services Total Fee MWBE Fee Percent
External Stakeholder Training 75,712 5,900 7.8%
Stormwater Criteria Manual Figures 75,712 5,500 7.2%
Non-MWBE Participation Scope of Services Total Fee Non-MWBE Fee Percent
!�
N/A
N/A N/A
N/A
EXHIBIT "B-3A"
Page 1 of 1
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��J111��IL A�`T��I�: �p�r�v�d �r� 7121/24�5
DAl'�: Tuesday, July 21, 2015 REFEREfVCE NO.: �*C-27373
LOG N�4ME: 20SWMDESIGNSTANDARDREVIEWAMD2
SlJ J Ci:
Autharize Execuiion of Amendment No. 2 to a Professional Services Agreement with Freese and Nichols,
Inc., in an Amount Nofi to Exceed $75,712.00 to Review and Improve the City's Drainage Design Standard�
and Review Process for a Total Agreement Amount of $288,424.00 (ALL COUNCIL DISTRICiS)
. � �: ,,
It i� recommended that the Ciiy Council authorize the execution of Amendment No. 2 to a Professional
Service� Agreemenf with Freese and Nichols, Inc., in the amount not io exceed $75,712.00 to review and
improve the City's drainage design standards and review process.
� �,,
The purpose of the amendment recommended by this Mayor and Council Communication (M&C) i� to
provide additional services associated with the review and improvement of drainage design standards and
the associated process for evaluating new development projects for compliance wiih the standards. The
revisions implemented as a result of the inifiial improvement initiative were found to be insufficient to adjust
the process and standards to the degree needed. The work under Amendment No. 2 will complete this
improvement initiative and establish standards and a review process that satisfactorily balances the needs
to both: (1) protect the community from drainage problems created by new developmenf and (2) not to
hamper new and r�-development with an unnecessarily time-consuming and expensive review process.
The scope of work of this amendment includes: conduct an audit of projects reviewed to identify
opportuniiies for improvement, finalize revisions to the City of Fort Worth'� (City) iSWM manual and
publish the revi�ed manual, develop and conduct training for City review�rs and the private development
community on the improved process and sfandards and develop a customer �ati�fac4ion �unrey tool and
process thaf can be used to monifor the effectiveness of the review process.
Fr��se and Ni�hols, Inc., was engaged in July 2013 (M&C C-26�22) fio work wi�h the Ci�y and the priva�e
development community io clarify and revise the standards as appropriate and fio identify and implement
improvements to the design review process. Amendment No. 1 to the Agreement in the amount of
$48,341.00 was administratively executed in January of 2014 for large scale revisions to the iSWM
manual, a need idenYified during the conducf of the scope of the basic Agreement.
M/WBE Office: Freese and Nichols, Inc., is in compliance with the City's BDE Ordinance by committing to
15 percent SBE participation on this Amendment No. 2. The City's goal on this Amendment is 15 percent.
. � -� � . _ . � • � -
Lo�name: 20SWMDESIGNSTANDARDREVIEWAMD2 Pa�e 1 of 2
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that funds will be available in the current operating
budget, as appropriated, for the Stormwater Utility Fund and that prior to an expenditure being made, the
Stormwater Utility Fund has the responsibility to validate the availability of funds without exceeding
existing appropriations.
The Stormwater Fiscal Year 2015 operating budget includes appropriations of $1,100,000.00 in the
Floodplain Management section of the Stormwater Utility Fund for the Consultant and Professional
Services account and as of June 2, 2015, the amount of $609,880.20 has been expended.
FUND CENTERS:
TO FundlAccount/Centers
CERTIFICATIONS:
Submitted for City Manager's Office bv:
Ori�inatin� Department Head:
Additional Information Contact:
FROM Fund/Account/Centers
PE69 531200 0209207
Fernando Costa (6122)
Douglas W. Wiersig (7801)
Gregory Simmons (7801)
ATTACHMENTS
1. Compliance Memo-SWMDESIGNSTANDARDREVIEWAMD2.pdf (CFW Internal)
2. PE69 531200.pdf (CFW Internal)
$75,712.00
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