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Home My WebLink AboutContract 44650-A1CITY S�ChETAR1� CdNTR�#CT �. � - � AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 44650 WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc., (ENGINEER) made and entered into City Secretary Contract No. 44650, (the CONTRACT) which was authorized by M&C C-26322 on the 9th day of �7uly, 2013 in the amount of $ 164,371; and WHEREAS, the CONTRACT involves engineering services for the following project: Evaluation of Stormwater Development Review Policies; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated January 15, 2014, a copy of which is attached hereto and incorporated herein. The cost to City for the additional engineering services to be performed by Engineer totals $48,341. (See Attached Funding Breakdown Sheet, Page -3-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $212,712. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 1 of 3 � c{��i�l�il �2E�ORD �� ITY SECRETARY FT. WORTH, TX �� REC��!�,,:3 �til� �� (�14 APPROVED: City of Fort Worth LI•�.----+ Fernando Costa Assistant City Manager DATE : .� ENGINEER Freese and Nichols, Inc. Jo n Dewar, P. E. Vi ce President DATE: �- 3- APPR VAL RECOMMENDED: G� � (�„� , �) U-�. ` Douglas . Wiersig, P. E. Director, Transportation and Public Works Department APPROVED AS TO FORM AND LEGALITY: �. � � • rn, � �. L 1 I � � - �� I--� Assistant City Attorney ATTEST: City City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release II/1/2012 Page 2 of 3 M&C: Date: � �'�FFICIAL RECORD ' GITY SECRETARY II �. ��H, TX �_ M�li1�l�7i�i�(ef ;��\;i�Z�]:�I��:i�M�4y City Secretary No. 44650 Amendment •No Department Fund-Account-Center Amount TPW PE69 531200 0209207 $48,341.00 Total: $48,341.00 City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of 3 OFFICIAL RECORD CITY SECRETARIf �o �� i i� ��I '. L� ' � � . . - I t_ I i_ I' I,, . . � I�.,il ! F+ih, �, � � � �� ufi� i�i-lal �YAd:;�;f'f'iI+AK�R? 4055 International Plaza, Suite 200 • Fort Worth, Texas 76109 • 817-735-7300 • fax 817-735-7491 • www.freese.com January 15, 2014 Mr. Greg Simmons, P.E. Transportation and Public Works — Stormwater Division City of Fort Worth 1000 Throckmorton Fort Worth, TX 76102 RE: Evaluation of Stormwater Development Review Policies — Amendment No. 1 Dear Mr. Simmons: Through discussions with the City of Fort Worth, it was determined that additional effort would be required to modify the iSWM Criteria Manual forSite Development and Construction which is the drainage standard for the City of Fort Worth. We are requesting an amendment for the additional services included in revising and updating the stormwater criteria. The scope items are discussed briefly below. A fee summary is also included. Scope Addition: 1. iSWM Criteria Manual Updates and Revisions a. Update document to align with the following changes implemented during the Evaluation of Stormwater Development Review Policies. These changes include: i. Modify Chapter 1— Overview of iSWM Criteria Manual to represent the Stormwater Policy and Guidelines for the City of Fort Worth. This includes clarification of the purpose and goals of the City's drainage criteria and the applicability of the drainage standards as it applies to land disturbance and previously approved projects. ii. Modify Chapter 2— integrated Development Process specifically for the City of Fort Worth stormwater development reviews. This will incorporate the flowchart developed as part of the original project. The local provisions for requirements on the iSWM plans will be incorporated into the drainage manual, and no longer included in the separate local provision boxes. iii. Modify Chapter 3— integrated Design Criteria specifically for the City of Fort Worth stormwater design criteria. These revisions will consolidate the existing Chapter .3 design guidelines with the specific City of Fort Worth criteria provided in the current Chapter 5. The local provisions will be incorporated into the drainage manual, and no longer included in the separate local provision boxes. iv. Modify Chapter 4— integrated Construction Criteria will be modified to incorporate the local provisions into the drainage manual, and no longer included in the separate local provision boxes. v. Re-write Chapter 5— The existing Chapter 5, Additional Local Requirements, will be incorporated, where appropriate, in Chapters 2 and 3. Chapter 5 will then be modified to provide sample submittals for the iSWM plans, final construction drawings, and the final iSWM plan. vi. Appendix A— City of Fort Worth checklists will be revised according the modified review requirements for the conceptual, preliminary and final iSWM plans. __ _ _ _ �, -� �' J6�f�9�V�� 0f�� 9TY SECRETARY � [FT113294] T:\Contract\Amendment No. 1\02 FTi13294 - Amendment Letterl.doc I�I � e• ��n��y �� F - FREESE o ;�� Evaluation of Stormwater Development Review Policies January 15, 2014 Page 2 of 2 In addition to the scope items added for the iSWM criteria manual revisions, additional funds are being requested to complete the following items for the Evaluation of Stormwater Review Polices. 1. Project Management and Meetings — Additional meetings to discuss the iSWM criteria manual revisions and the final project summary document. 2. Summary Documentation of Findings — A summary report documenting data collected, final recommendations and implementation plan. 3. Training—One additional training meeting, as required by our original scope. The total fee requested for this contract amendment is $48,341. Attachment B includes the fee breakout. We look forward to discussing this work with you further. Please feel free to contact me if you have any additional questions. Sincerely, I Kelly Di ard, P.E. �FFICI�L �3EC0(dD CIYY SECRETARV �Y. VIIOItTH, 7'X I [FT113294] T:\Contract\Amendment No. 1\02 FTll3294 - Amendment Letterl,doc ATTACHMENT "B" EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIES AMENDMENT NO. 1 COMPENSATION AND PAYMENT SCHEDULE A. The Engineer shall be compensated a total project fee of $48,341.00, on a time and materials basis for hours actually worked on the project at the rates shown on the attached compensations schedule. Payment of the hourly fees shall be considered full compensation for the Basic Services described in Attachment "A" for all labor materials, supplies and equipment necessary to complete the project. B. The Engineer shall be paid in accordance with "Exhibit B-1 ", Supplement to Attachment B. Each invoice from the Engineer shall be verified as to its accuracy and compliance with the terms of this contract by an officer of the Engineer. C. Additional tasks assigned by the CITY not included in Attachment "A" Scope of Services will be billed on an hourly basis. These tasks will not be performed without written authorization from the CITY. A summary of current hourly billing rates is provided in Exhibit "B-2". L�7 E F Professional Services Fee summary is provided in Exhibit "B-3". A Summary of Total Project Fees including SBE participation percentages is provided in Exhibit "B-3A". A schedule of partial submittals for review will be based on the Project Schedule Attachment "D" and is as follows: Proiect Phase Draft iSWM Revisions Final Summary Report Training Course Estimated Completion Date January 2014 Early 2014 Early 2014 OFFICIA� RECORD ��T� �ECRE�'ARY �'o M!�l��T�f�11f�( ATTACHMENT "B" Page 1 of 1 EXHIBIT "B-1" (SUPPLEMENT TO ATTACHMENT B) EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIES AMENDMENT NO. 1 METHOD OF PAYMENT & PROGRESS REPORT REQUIREMENTS I. Method of Payment � Partial payment shall be made to the Engineer monthly based on hours actually worked, upon City's approval of an invoice from the Engineer outlining the current labor and expenses of the total project. The aggregate of such monthly partial fee payments shall not exceed the following: Proiect Phase Project Management Summary Report iSWM Revisions Training Curriculum Estimated Proiect Percent Complete 10% 35% 95% 100% The balance of fees for the time and materials expended on the project, less previous payments, shall be payable after delivery of the FINAL report and electronic files. Progress Reports A. The Engineer shall submit to the designated representative of the Director of the Department of Transportation/Public Works monthly progress reports covering all phases of the analysis in the format required by the City. B. Periodic reports concerning MWBE participation shall be submitted as required by the MWBE Office. �FF��Ai. RECORD �1'�Y SECRE'�ARV �To alIll0li?'H, TaS EXHIBIT "B-1" Page 1 of 1 EXHIBIT "B-2" (SUPPLEMENT TO ATTACHMENT B) EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIEES AMENDMENT NO. 1 HOURLY RATE SHEDULES A summary of current hourly billing rates is provided below: CAD Technician/Designer - 1 CAD Technician/Designer - 2 CAD Technician/Designer - 3 Construction Manager - 1 Construction Manager - 2 Construction Manager - 3 Construction Manager - 4 Corporate Project Support - 1 Corporate Project Support - 2 Corporate Project Support - 3 Intern/ Coop Professional - 1 Professional - 2 Professional - 3 Professional - 4 Professional - 5 Professional - 6 Technology Charge 95 123 151 89 115 135 170 90 109 145 55 111 134 152 175 205 234 OFFICB�1� �ECORD CITY SE�CPtE'�ARII �T'. dVARTH, T� 8.50 EXHIBIT "B-2" Page 1 of 1 EXHIBIT "B-3" (SUPPLEMENT TO ATTACHMENT B) EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIES AMENDMENT NO. 1 PROFESSIONAL SERVICES FEE SUMMARY Task Descri tion Fee 1 Pro'ect Mana ement and Meetin s $5,196 2 Summa Re ort $12,016 3 iSWM Revisions $27,550 4 Trainin Curriculum and Resource Develo ment $3,579 Total Fee $48,341 �FFICIe4L E�ECORD CITV S�C��ARY fFT'. dIIORT�I, �}� � EXHIBIT "B-3" Page 1 of 1 EXHIBIT "B-3A" (SUPPLEMENT TO ATTACHMENT B) EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIES AMENDMENT NO. 1 SUMMARY OF TOTAL PROJECT FEES Consultinq Firm Prime Responsibility Amount Percent PRIME ENGINEER: Freese and Nichols, Inc. Engineering and Project Mgmt. $48,341 100% SUB ENGINEER. shall participate in performing portions of the following Tasks: Project Description Scope of Services Total Fee MWBE Fee Percent N/A N/A N/A N/A N/A Non-MWBE Participation Scope of Services Total Fee Non-MWBE Fee Percent N/A � N/A N/A [�1l_1 � __ - --- -- a ��PFIC9AL RECORD � ` �I'fY' SE�RE'�ARY �'. WOR4H, 'g'X EXHIBIT "B-3A" Page 1 of 1