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HomeMy WebLinkAboutContract 44649-A2CITY SECRETARI�' � , /(�, 2 AMENDMENT No . 2 CONTRACT NQ. �� TO CITY SECRETARY CONTR.ACT No. 44649 WHEREAS, the City of Fort Worth (CITY) and Wade Trim, Inc., (ENGINEER) made and entered into City Secretary Contract No. 44649, (the CONTRACT) which was authorized by M&C C-26320 on the 9th day of July, 2013 in the amount of $ 524,244.00; and WHEREAS, the CONTR.ACT was subsequently revised by Amendment Number 1 in the amount of $47,710.00 which was administratively authorized on May 12, 2016; and - WHEREAS, the CONTR.ACT involves engineering services for the following project: Westcliff Drainage Improvements Project; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTR.ACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: l. Article I of the CONTRACT is amended to includ engineering services specified in a proposal dated May 2 which is attached hereto and incorporated herein. The the additional design services to be performed by $574,992.00. (See Attached Funding Breakdown Sheet, Pag 2. e the additional , 2017, a copy of cost to City for Engineer totals e -3-) Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $1,146,946.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. ;- --- --� r City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 1 of 3 �`�� `'� ,4 1, i �'°�► � 6�; c�,j � �.. � ( C/�, l �°' ���'s'`°9r ti �6. Fc9��9�9T'y � OFFICIAL RECORD CITV �ECRETARY FT. WORTH, TX EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth � � Jesus J. Chapa Assistant City Manager DATE : ���� ✓/ � ENG�NEER � Wac�e T �'m,� I � �r � � I_, + / �� � � � � David ,� eic er Vice President r DATE : � ( j �� _��� AP OVAL RECOMMENDED: _ c�.� (,,� . Dougl W . 4Viersig, P . . Director, Transportation and Public Works Department CONTR.ACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. � Q.E. Debbie J. Willhelm, P.E. Sr. Professional Engineer APPROVED AS TO FORM AND LEGALITY: Douglas W. Black Assistant City Attorney ATTES'� : 1�Iar� J . Kayser l,,J City Secretary City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 2 of 3 Form 1295 No.: �201�-�ozay9 M&C: _C` �zSy Date : �9 -- �- J .� � � ��1) ' • ' l+�l � • �.�' r (, �� � . � tl,�t._ r� AFFICIAL RECORD CITY SECRE4ARY FT. WARTH, T3C FUNDING BREAKDOWN SHEET City Secretary No. 44649 Amendment No. 2 Department Fund-Account-Center Amount TPW 52002-0200431-5330500-001669-002830 $574,992.00 Total: $574,992.00 City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of 3 W�ET�M May 2, 2017 Transportation & Public Works Stormwater Management Division City of Fort Worth 1000 Throckmorton Street Fort Worth, Texas 76102 Attention: Ms. Debbie J. Wilhelm, PE Re: Westcliff Drainage Improvements Design - Amendment No. 2 Dear Ms. Wilhelm: As a follow up to discussions at our March 1, 2017 project coordination meeting, we are submitting this request for Amendment No. 2 to the Westcliff Drainage Improvements design project to provide engineering services for the next project phase to be implemented by the City as described below. A location map for the revised project phasing areas is provided on the attached Figure 3. Our original design contract as amended through Amendment 1 authorized design and construction services for the Phase 2A Surrey Relief in advance of the Phase 1 relief sewer (to meet the schedule for the Surrey Street roadway improvements), and deferred design completion of the Phase 1 sewer for a future phase. The Phase 2A sewer was constructed, but has not been placed into service pending construction of additional phases to provide an acceptable outlet. The Phase 1 Relief Sewer was progressed to a 30% design level, but requires further design evaluations and analysis to verify sizing and invert elevations to serve as a potential outlet for the Phase 2A relief sewer. Based on our discussions, the City would like to proceed, at this time, with final design and construction of the Phase 26 project components along Seminary, Cherokee, and Suffolk, including completion of the Phase 2A Surrey Relief Sewer inlet connections. The Phase 2B project is to also include the outlet sewer crossing Granbury Road/ Ft. Worth Western Railroad as part of the Phase 2B Improvements. The intent is to size the relief sewers for the full master plan flow capacity required, but initially construct an interim restricted outlet connection to the existing 54-inch sewer on the north side of Granbury. The level of service provided by the interim connection will be evaluated as part of our design analysis. To accomplish this, the Phase 1 30% design shall be updated and include profiles to verify design requirements for compatibility with both the interim and future outlet connections. Amendment No. 2 covers the additional design services to update the Phase 1 30% plans to include sewer profiles, and additional design and construction services for the Phase 2B sewers on Suffolk, Cherokee, and West Seminary, with development of the design concept for the interim connection of the Phase 2A and 2B sewers to the existing outlet sewer in advance of the future Phase 1 project, and hydraulic evaluation for level of service provided. A separate authorization will be required at a future date to complete the Phase 1 design plans. Wade Trim, Inc. 682.237.7718 105 Denton Drive 877.533.9873 Roanoke, TX 76262 682.237.7719 fax www.wadetrim.com B U I L D I N G R E L A T I 0 N S H I P S 0 N A F 0 U N D A T I 0 N 0 F E X C E L L E N C E Transportation & Public Works May 2, 2017 Page 2 Amendment 2 Scope of Services The scope of services is to follow tasks as outlined and described in Attachment "A" for design and construction services. Specific items for the Phase 1 30% Desiqn Plus Profile, and Phase 2B Desiqn and Construction services are described as follows: Phase 1 30% Design Plus Profile The Phase 1 30% design plans will be updated and revised to provide sewer profiles and verify the preferred horizontal and vertical alignment for the current proposed design configuration. The intent is to update the design to verify compatibility with the upstream Phase 2A and 2B improvements, and, also update the anticipated Phase 1 project requirements and construction costs for programming by the City as a future CIP project. Specific Phase 1 design tasks are to include the following items: - Update hydraulic design calculations to evaluate the use of box culverts rather than circular pipes, and incorporate into the design as a potential cost-saving option. - Verify relief sewer sizes, location, and proposed sewer invert elevations for vertical alignment. - Conduct hydraulic analysis to confirm design compatibility of the Phase 2B sewer crossing under Granbury Road/Ft. Worth Western Railroad with the Phase 1 master plan requirements. - Coordinate design with Water and Sewer Department for any planned improvements by others along the Phase 1 alignment. - Evaluate Trail Creek road crossing requirements and outlet to the existing open drain west of Trail Creek. - Prepare updated 30% Design with profile plans for City review. - Update cost estimates based on revised plans. - Identify any easements or right-of-way anticipated. Phase 2B Design and Construction Services - Complete design, bidding, and construction services for the Phase 2B project areas shown on Figure 3 along Suffolk, Cherokee, and Seminary. - Identify conflicts with existing utilities that will require utility relocations by others. - Develop design details for Granbury Road/Ft. Worth and Western Railroad Crossing sized for both Phase 1 100-Year design storm conditions and restricted interim condition outlet to existing downstream trunk sewer - Coordinate with Ft. Worth and Western Railroad for permitting requirements and permit application, including soil bores and Geotech Report. - Complete the following tasks as described in Attachment "A" Phase 2B project areas: • Task 1 Project Management • Task 2 Concept Design (30%) • Task 3 Preliminary Design (60%) • Task 4 Final Design plans and specifications • Task 5 Bid Phase services • Task 6 Construction Phase Services • Task 7 Row/Easement research Transportation & Public Works May 2, 2017 Page 3 • Task 8 Survey • Task 9 Permitting Budqet Amendment Request To complete the Addendum No. 2 scope of work items, we request a design authorization in the amount of $574,992. A cost and man-hour breakdown by task for Amendment 2 is attached. The budget amount includes services by our subconsultants in the amount of $121,500, with $80,500 MBE/SBE [for Pacheco Koch (PK), Rios, and Alliance Geotechnical Group (AGG)] and $41,000 non-MBE/SBE [Lachel & Associates]. The MBE/SBE amount represents 14% of the Amendment 2 budget amount. Schedule The City is programming bidding and construction of the Phase B project for Fiscal Year 2018-2019 with construction to begin in September 2018. This requires the project design be completed and ready for bidding in March 2018. A preliminary design schedule is attached assuming Notice to Proceed to be issued by June 1, 2017. We will provide an updated schedule for review at the project kick-off meeting. Please feel free to contact us if you have any questions. Very truly yours, Wade Trim, Inc. �� . � David T. Speicher, PE DTS:SAK:jel FTW 2004-02X Westcliff Desiqn Amend 2 Letter 5.2.17.docx Attachments The information contained in the above message is privileged and confidential information solely for the use of the intended recipient. If the reader of this message is not the intended recipient, the reader is notified that any use, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify Wade Trim by telephone. -�--�z-Q � 0 m 3 O� a ,� N � ``_�� �\� � _� � c,i � a � � � 7 N , ! 11111 � ' �"� 1111111 � 1 1111111111111111 �11 ' :IIIIII����11111�11 ! 111111111111111 • . .. .._ .� 1111111 - 11111�1111111 - n — . .. 1 '� �' "1' �_ , t "1'1� �_ - � _ I��-- -- 11"1�,�_ � '�1 • '1'111, „111'1"�,— � 1 _ � � 1 ��1�11� 1�♦1��1�1�'� � � � ' . ► �� , �11�11� ' 1�11��1����� � � � � � ��,� . 111111 � 1�11�111` ,� i �I _ I��■■■■ � � �I�IIIII1���II 11 . IIIIIIII� j� � ■ 11111� �i . ����1 � � . ���� � • ♦ . ► ♦� �111 �i � �� �� �i �I �� � �� II �� •.. I �� I� I �.. ► �� � �� �I �I. �► I 1 I �. /, •. . , �� � �� � �� �� � � �� � � ,• � ATTACHMENT "A" Scope for Enqineerinq Desiqn Related Services for Storm Water Improvements Projects The scope set forth herein defines the work to be perFormed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to cleariy define the work to be perFormed and address the needs of the Project. Under this scope, "ENGINEER" is expanded to include any sub-consultant, including surveyor, employed or contracted by the ENGINEER. OBJECTIVE The objective of this project is to relieve fiooding in the Westcliff South Drainage Basin. Scope includes design and construction of PH 2B drainage improvements along portions of Seminary, Cherokee, and Suffolk; installation of inlets previously designed under the PH 2A Surrey Street Project; and providing 30% conceptual design and profiles for PH 1. Refer to Figure 3 — Location Map. WORK TO BE PERFORMED Task 1. Task 2. Task 3. Task 4. Task 5. Task 6. Task 7. Task 8. Task 9. Design Management Conceptual Design Preliminary Design Final Design Bid Phase Services Construction Phase Services ROW/Easement Services Survey Services Permitting TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities • Ensure quality control is practiced in perFormance of the work • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting City of Fort Worth, Texas Attachment A PMO Reiease Date: 07/23/2012 Page 1 of 22 • Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements. � Conduct and document monthly project update meetings with CITY Project Manager. • Conduct review meetings with the CITY at the end of each design phase. • Prepare invoices, in accordance with Attachment B and submit monthly in the format requested by the CITY. � Prepare and submit monthly progress reports in the format provided by the respective CITY Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates according to the City of Fort Worth's Schedule Guidance Document. • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project. • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design. • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • The current schedule assumes the design project will have 10 month duration. DELIVERABLES A. Meeting summaries with action items B. Monthly invoices C. Monthly progress reports D. Baseline design schedule E. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly M/WBE Report Form and Final Summary Payment Report Form TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 2 of 17 The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem, and to obtain the CITY's endorsement of this concept. ENGINEER will utilize concepts and criteria contained in the current CITY — iSWM Criteria Manual for Site Development and Construction for conceptual planning and design. ENGINEER will develop the conceptual design of the infrastructure for Phase 1 and Phase 2B as foilows. 2.1. Data Collection Task already perFormed under original contract CS-44649. 2.2. Drainage Computations ENGINEER will delineate the watershed based on contour data and field verification and document existing street, right-of-way and storm drain capacities for the subject site. A drainage area map will be drawn at maximum 1" = 200' scale from available 2-foot contour data with the contours labeled. Data source and year will be provided by the CITY. Calculations regarding street and right-of- way capacities and design discharges (5-year and 100-year frequencies) at selected critical locations will be provided. Other frequencies as required by iSWM criteria may be appropriate for outfalls and sensitive locations. Capacities of existing storm drain will be calculated and shown. All calculations shall conform to CITY criteria delineated in the current CITY iSWM Criteria Manual for Site Development and Construction. All locations in the project area where 100- year runoff exceeds available storm drain and right-of-way capacities shall be clearly identified. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with CITY standards. 2.3. SubsurFace Utility Engineering Provide SubsurFace Utility Engineering (SUE) to Quality Level B, and Quality Level A at select locations as described below. The SUE shall be perFormed in accordance with Cl/ASCE 38-02. Qualitv Level D • Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. • Collect applicable records (e.g., utility owner base maps, "as built" or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. • Review records for: evidence or indication of additional available records; duplicate or conflicting information; need for clarification. • Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files, and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate: utility type and ownership; date of depiction; City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 3 of 17 quality level(s); end points of any utility data; line status (e.g., active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement. Qualitv Level C(includes tasks as described for Qualitv Level D) • Identify surFace features, from project topographic data and from field observations that are surface appurtenances of subsurFace utilities. • Include survey and correlation of aerial or ground-mounted utility facilities in Quality Level C tasks. • Survey surFace features of subsurFace utility facilities or systems. • The survey shall also include (in addition to subsurFace utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surFace markings denoting subsurFace utilities, furnished by utility owners for design purposes. • Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. • Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality �evel D and Quality Level C information. • Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. • Provide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets. Level B(includes tasks as described for Qualitv Level C) • Select and apply appropriate surFace geophysical method(s) to search for and detect subsurFace utilities within the project limits, and/or to trace a particular utility line or system. • Based on an interpretation of data, mark the indications of utilities on the ground surFace for subsequent survey. Utilize paint or other method acceptable for marking of lines. • Unless otherwise directed, mark centerline of single-conduit lines, and outside edges of multi-conduit systems. • Resolve differences between designated utilities and utility records and surveyed appurtenances. • Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. • As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction that enables the correlation of surface geophysical data to the project's survey control. Level A • Expose and locate utilities at specific locations. • Tie horizontal and vertical location of utility to survey control. • Provide utility size and configuration. • Provide paving thickness and type, where applicable. City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 4 of 17 • Provide general soil type and site conditions and such other pertinent information as is reasonably ascertainable from each test hole site. Prior to entering private property (if necessary), the ENGINEER shall prepare, mail and obtain Temporary Right of Entries from landowners. 2.4. The Conceptual Design Package shall include the following: • Written summary of alternative design concepts considered, strengths and weaknesses of each, and the rationale for selecting the recommended design concept. • Cover sheet • Drainage area map with supporting drainage computations in the CITY's standard tabular format. • Conceptual iSWM Checklist in accordance with the current iSWM Criteria Manual for Site Development and Construction. Include documentation that the proposed storm water project will not impact upstream and downstream properties. • SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. • Horizontal alignment (excluding profiles) of proposed storm water improvements, including existing lot layout, streets, street right-of-way, proposed easements, and existing utilities gathered during the SUE within the project limits. • Proposed phasing of water, sanitary sewer, street and drainage work documented in both the project schedule and narrative form. • Documentation of key design decisions (Project Decision Log). • Estimates of probable construction cost. ASSUMPTIONS • All storm water calculations and design shall conform to the current CITY iSWM Criteria Manual for Site Development and Construction. • The SUE and SUE plan sheets shall be in accordance with Cl/ASCE 38-02. Level A SUE shall be performed at the following locations: o Sanitary sewer service locations and FL elevations at service cleanout (or at ROW line) where sanitary service crosses proposed storm sewer. • Water meter numbers, size and coordinates. • Existing telecommunication duct bank in south bound lane on west side of Granbury, and other locations as necessary based on Level B through D SUE. • 2 full size (22" X 34") sets of conceptual plans. 8 half size (11" X 17") sets of conceptual plans. City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 5 of 17 10 copies of the written summary, conceptual iSWM checklist, project decision log, and estimate of probable construction cost. • DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw • All submitted documents and checklists will also be uploaded t the designated project folder in Buzzsaw • ENGINEER shall not proceed with Preliminary Design activities without written approval by the CITY of the Conceptual Design Package. DELIVERABLES A. Conceptual Design Package. B. Conceptual iSWM Checklist TASK 3. PRELIMINARY DESIGN (60 PERCENT). Preliminary plans shall be submitted to CITY per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure for Phase 2B as follows. 3.1. Development of Preliminary Design Drawings shall include the following: • Cover Sheet • Drainage area maps showing proposed improvements with drainage calculations and hydraulic computations in accordance with the current iSWM Criteria Manual for Site Development and Construction. A Project Control Sheet, showing all Control Points, used or set while gathering data. Generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument #8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinates on City Datum only; descriptive location (i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Overall project easement layout sheet (if applicable). • SUE plan drawings. • Preliminary iSWM Checklist in accordance with the current iSWM Criteria Manual for Site Development and Construction • Plan and profile drawings of proposed storm water improvements, including existing lot layout with property ownership, streets, curb lines, driveways, medians (if applicable), sidewalks, existing and proposed water and sanitary sewer mains, existing utilities gathered during the SUE and existing utility easements within the project limits. • No less than two bench marks per plan/profile sheet. City of Fort Worth, Texas Attachment A PMO Reiease Date: 07/23/2012 Page 6 of 17 • The ENGINEER will prepare standard and special detail sheets that are not already included in the City's standard details. These may include connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless detaiis, and special service lateral reconnections. 3.2. Geotechnical Investigation/Pavement Design • Prior to entering private property (if necessary), the ENGINEER shall prepare, mail and obtain Temporary Right of Entries from landowners. Soil investigations, including fieid and laboratory tests, borings, related engineering analysis and recommendations for determining soil conditions will be made. In addition to the above investigations, borings and appropriate field and laboratory analysis wili be made at reasonable interva�s along the project alignment for the Contractor's use in determining soil conditions for preparing bids and a Trench Safety Plan. • The ENGINEER shall prepare a detailed geotechnical engineering study and pavement design in conformance with the City of Fort Worth Pavement Design Standards Manual, 2005. The study shall include recommendations regarding utility trenching and identifying existing groundwater elevation at each boring. • The ENGINEER shall prepare a detailed geotechnical engineering study for the installation of pipe by "other than open cut" design for the improvements crossing the railroad. 3.3 Constructability Review • Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY's comments from the field visit and submit this information to the CITY in writing. 3.4 Public Meeting After the preliminary plans have been reviewed and approved by the CITY, the ENGINEER shall prepare project exhibits, and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. The ENGINEER shall coordinate with CITY GIS staff to identify affected property owners/residents and develop a spreadsheet listing addresses of those to invite to the public meeting. 3.5 Utility Clearance The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 7 of 17 • The ENGINEER shall upload individual DWF files for each plan sheet of the approved preliminary plan set to the designated project folder in Buzzsaw for forwarding to all utility companies which have facilities within the limits of the project. The DWF files should be created directly from the CAD files as opposed to PDF files. ASSUMPTIONS • All storm water calculations and design shall conform to the current CITY iSWM Criteria Manual for Site Development and Construction. • 20 borings at an average bore depth of 30 feet each will be provided. Soil bores will be obtained for both the Phase 1 and Phase 2B sewer routes. • Two copies of each geotechnical report will be delivered to the CITY. • 2 full size (22" X 34") sets of preliminary plans. 13 half size (11" X 17") sets of preliminary plans. 15 copies of the preliminary iSWM checklist, project decision log, and estimate of probable construction cost. • DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. • All submitted documents and checklists will also be uploaded to the designated project folder in Buzzsaw. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. DELIVERABLES A. Preliminary Design drawings B. Preliminary iSWM Checklist C. Utility Clearance drawings (Buzzsaw only) D. Geotechnicai Reports E. Documentation of key design decisions (Project Decision Log) F. Estimates of probable construction cost G. Public Meeting exhibits TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plans, ENGINEER will prepare construction plans for Phase 2B as follows: • Final draft construction plans and specifications including iSWM Construction Plan shall be submitted to CITY per the approved Project Schedule. City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 8 of 17 • Final iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction. • The ENGINEER shall submit a final design estimate of probable construction cost with the final design plans submitted. This estimate shall use ONLY standard CITY bid items. o Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. ASSUMPTIONS • All storm water calculations and design shall conform to the current CITY iSWM Criteria Manual for Site Development and Construction. • 2 full size and 11 half size drawings and 4 specification books will be delivered for the 90% design. • 13 copies of final iSWM checklist, project decision log, and estimate of probable construction cost for the 90% design. • A DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. • 2 full size and 2 half size drawings and 2 specification books will be delivered for the 100% design. • A DWF file for the 100% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. DELIVERABLES A. 90% design plans and specifications. B. 100% construction plans and specifications. C. Final iSWM Checklist D. Documentation of key design decisions (Project Decision Log). E. Detailed estimates of probable construction cost for the authorized construction project, including summaries of bid items and quantities using the CITY's standard bid items and format. F. Original cover Mylar for the signatures of authorized CITY officials. TASK 5. BID PHASE SERVICES. ENGINEER will support the bid phase of Phase 2B as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. • Contract documents shall be uploaded in an .xls file. City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 9 of 17 • Unit Price Proposal documents are to be created utilizing CFW Bidtools only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, and will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. � Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files. The .pdf will consist of one file of the entire plan set. The .dwf will consist of individual files, one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. • The ENGINEER shall sell contract documents and maintain a plan holders list on Buzzsaw from documents sold and from Contractor's uploaded Plan Holder Registrations in Buzzsaw. The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders' questions and requests, in the form of addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders. • Attend the prebid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation and the CFW Data Spreadsheet created utilizing CFW Bidtools only are to be uploaded into the project's Bid Results folder on Buzzsaw. • Assist the CITY with assembling and awarding contracts for construction, materials, equipment, and services. • Incorporate all addenda into the contract documents and issue conformed sets. 5.2 Final Design Drawings • Final Design Drawings shall be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file and DWF format. There shall be one (1) PDF file and one (1) DWF file (created from CAD application of drawing) for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall be created from the original CAD drawing files and shall contain all City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 10 of 17 associated sheets of the particular plan set. Sinqular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example —"W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the totai number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf I1. Water and Sewer file name example —"X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_org18.pdf Both PDF and DWF files shall be uploaded to the projecYs Record Drawing folder in Buzzsaw. • In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet as an individual DWG file with all reference files integrated into the sheet. If the plans were prepared in DGN format, they shall be converted to DWG prior to uploading. The naming convention to be used for the DWG files shall be as follows: TPW files shall use the W number as for PDF and DWF files, but shall include the sheet number in the name —"W-1956_SHT01.dwg", "W- 1956_SHT02.dwg", etc. II. Water and Sewer file names shall use the X number as for PDF and DWF files, but shall include the sheet number in the name —"X- 12155_SHT01.dwg", "X-12755_SHT02.dwg", etc. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • The project will be bid only once and awarded to one contractor. City of Fort Worth, Texas Attachment A PMO Reiease Date: 07/23/2012 Page 11 of 17 • 20 sets of construction documents will be printed and made available for purchase by plan holders and/or given to plan viewing rooms. • After award of project, 7 copies of executed contract book (conformed) will be delivered to the CITY. • After award of project, 8 copies of 11" X 17" and 6 copies of 22" X 34" construction plans will be delivered to the CITY. • PDF, DWF and DWG files will be uploaded to Buzzsaw. DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Construction documents (including conformed contract books) E. CFW Data Spreadsheet TASK 6. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction of Phase 2B as follows. 6.1 Construction Support • The ENGINEER shall attend the preconstruction conference. • After the pre-construction conference, the ENGINEER shall provide project exhibits and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. • The ENGINEER shall visit the project site at requested intervals as construction proceeds to observe and report on progress. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, sampies and other submittals in Buzzsaw. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of finai punch list. 6.2 Record Drawings City of Fort Worth, Texas Attachment A PMO Reiease Date: 07/23/2012 Page 12 of 17 • The ENGINEER shall prepare record drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. The following information shall be provided by the CITY: o As-Built Survey o Red-Line Markups from the Contractor o Red-Line Markups from City Inspector o Copies of Approved Change Orders o Approved Substitutions The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. • The following disclaimer shall be included with the Record Drawing stamp: o These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. • The ENGINEER shall submit a full size set of sealed Final Drawings, modified and stamped as Record Drawings for record storage. The ENGINEER may keep copies of the information provided by the CITY for their files, but all original red- lined drawings shall be returned to the CITY. Record Drawings shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file and DWF format. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Sinqular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: TPW file name example —"W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf II. Water and Sewer file name example —"X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 13 of 17 designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_org18.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in Buzzsaw. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • 12 site visits are assumed. • 12 submittal reviews are assumed. • 12 RFI's are assumed. • Two Change Orders are assumed. DELIVERABLES A. Public meeting exhibits B. Response to Contractor's Request for Information C. Review of Change Orders D. Review of shop drawings E. Final Punch List items F. Record Drawings TASK 7. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and easements as outlined below, per scoping direction and guidance from the CITY's Project Manager 7.1. Right-of-Way Research • The ENGINEER shall determine rights-of-way and easement needs for Phase I and Phase 2B projects. Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. 7.2 Right-of-Way/Easement Preparation and Submittal. • The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. City of Fort Worth, Texas Attachment A PMO Release Date: 0712 3/2 01 2 Page 14 of 17 • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 7.3 Temporary Right of Entry Preparation and Submittal � Prior to construction, the ENGINEER shall prepare, mail and obtain Temporary Right of Entries from landowners. It is assumed that letters will only be required for land owners adjacent to temporary construction easements or who are directly affected by the project and no easement is required to enter their property. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. ASSUMPTIONS Right-of-Way research includes review of property/right-of-way records based on current internet based Tarrant Appraisal District (TAD) information available at the start of the project and available on-ground property information (i.e. iron rods, fences, stakes, etc.). It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD, right-of-way takings, easement vacations and abandonments, right-of-way vacations, and street closures. DELIVERABLES • Right-of-Way and existing or proposed easements shown in the plans. • Right-of-Way, easement exhibits and metes and bounds provided on CITY forms (if necessary). • Temporary right of entries (if necessary). TASK 8. SURVEY. ENGINEER will provide survey support as follows. 8.1 Design Survey ENGINEER will perForm field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, utilities as required by the SUE, structures, trees (measure caliper, identify overall canopy, and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: — A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400: City of Fort Worth, Texas Attachment A PMO Release Date: 07123/2012 Page 15 of 17 — The following information about each Control Point; a. Identified (Existing. CITY Monument #8901, PK Nai�, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinates on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). 8.2. Temporary Right of Entry Preparation and Submittal • Prior to entering property for field survey, the ENGINEER shall prepare, mail and obtain Temporary Right of Entry from landowners. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 8.3. Construction Survey The construction survey/staking and as-built survey will be provided by the CITY or Contractor. • ENGINEER shall be available to the CITY on matters concerning the layout of the project during its construction ASSUMPTIONS The construction survey/staking and as-built survey will be provided by the CITY or Contractor. DELIVERABLES A. Copies of design survey data and notes signed and sealed by a licensed surveyc�r. B. Drawing of the project layout with dimensions and coordinate list. TASK 9. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and ali agreements and/or permits normally required for a project of this size and type, as follows. 9.1. Storm Water Pollution Prevention Plan • For projects that disturb an area greater than one (1) acre, the contractor will be responsible for preparing and submitting the Storm Water Pollution Prevention Plan (SWPPP) with appropriate regulatory agencies. The ENGINEER will prepare the iSWM Construction Plan according to the current CITY iSWM Criteria Manual for Site Development and Construction with will be incorporated into the SWPPP by the contractor. 9.5. Railroad Permit City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 16 of 17 • Negotiating and coordinating to obtain approval of the agency issuing the agreement and/or permits • Completing all forms/applications necessary • Submitting forms/applications for CITY review • Submitting revised forms for agency review • Responding to agency comments and requests ASSUMPTIONS • Permit preparation will begin after approval of the Conceptual Design. • 3 meetings are assumed with 2 for the railroad permit. DELIVERABLES A. Copy of forms/applications to the agency. B. Copy of agency's comments and requests. ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existinq Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre-qualification, bid protests, bid rejection and re-bidding of the contract for construction. • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 17 of 17 ATTACHMENT "B" Design Services for Westcliff Drainage Improvements Amendment #2 City Project No. 01669 Lump Sum Project Compensation A. The ENGINEER shall be compensated a total lump sum fee of $574,992.00. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER and as required in the approved schedule. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Stormwater Division / Transportation and Public Works Department, monthly progress reports and schedules in the format required by the City. IV. Summary of Total Project Fees I Firm ; Primary Responsibility I Fee Amount � % Prime Consultant Wade Trim, Inc . � $ 453,492 78.9 % Proposed MBE/SBE Sub-Consultants Pacheco Koch Survey, Bidding Assistance, $ 40,500 7.1 % Construction Assistance Rios Group SubsurFace Utility Engineering $ 10,000 1.7 % Alliance Geotechnical Soil Borings and Report $ 30,000 5.2 % Group �� Non-MBE/SBE Consultants I ' Lachel & Associates I� Tunnel Geotechnical I� $ 41,000 7.1 % i ' I Evaluation and Report i '� ; ' TOTAL $ 574,992 100% I'� Project Number & Name City MBE/SBE Goal = 14 % Total Fee MBE/SBE Fee MBE/SBE % $ 574,992 $ 80,500 14.0 % Consultant Committed Goal = 14 % Westcliff Amendment No. 2 Total Budget Estimate Manhour Breakdown W ESTCLIFF AMENDMENT No. 2 ( 5/1 / 17 ) Phase 1 (30%) Plus Pro(ile Phase 2B Reliet Improvemenh �esign (100%)- Indudes Cherokee, Seminary, and Suffolk Across Granbury Rd. � . E , ��������i�t�en� ���"te����� = �������e�mo�tv : ,���'�e��"u� �nm ■■■■■�■�m■n ���■■■■�■■�m ' � �u"uii� IIIIlI!�IU!� � IIIIIIiCC :� _ �■� �■���■■■■��m■n ■�■■■■■�■�■m ; = . ��111111.�111111��C � 11�11111�1�011 • �IC.�111oC=C�11C..0 �.CIOC�CC01111� � ■■■■■■�■�■m� �•n■■�■■�■■■■■m - �ne �����teo���'�� = ��e����"����� m ...........o. �� .............� � �■�■R■■■■■■■��■■ - ■N�■■■■■� ■■m . � ��=,�'�t"mc� "'�.���ec�; �"o�e �mm■■■�■��■ �on■�■�■■�■ i■�m . �m■n�■■■■� - �r ■n ■■■■�■ ■■n■ � �u■�iiiii� = �ii�■�iiiiii iim . . � .i�i�iiiii �i■■�'meive�vi■�■ ���mo't t:�t�:� , :�:�m��::�n � .. ..�.o ........W , ��„ ��m�.��ita�:e� ���:� ' �11��� � 1 CC�'��iCC0111�C�� �nm■■■ - ■■m■n�m■■�■■�■�■�m , - ��, �e� = .Il���:���vom�e��e�: � . � �■■■■n-■�u■�■■■o■■nm■■�■■■�■■■�■m � - � �C:�� :C: :: :IC�::�ICCOC�111C:C� ��..._CCO II�.C.��...II�C=��111� �N ■■■�■■■�■m�n■■■■�■■�r� ■�■��■m �ii� ���iiiiiiiuiniri�ii�iiiiiim � mun�s_�■■■■■�■■m■u■■■■■■� _�■■�■■m �■■■u� ■�■■■■■■■m�nm�■■��■n■■■■m � �C:: ::CCIICCC:o1C:�a�1:C :�CCIIC:� � .. o.. . - �� � ��B��o=I� =6�l6� � �11=� .C��C��I�::CCL01C:::C� �.. ...............o..................m . � ��CCCIO�C:�C:�:�IC�:::=11��C� � ..CIIOCIII�I��C.C�110...1� � _ . . 11�&C Review CITY COUNCIL AGENDA Page 1 of 2 Official site of the City of Fort Worth, Texas FoR� i� COUNCIL ACTION: Approved on 6/6/2017 REFERENCE 20SW WESTCLIFF STORM DATE: 6/6/2017 N� : **C-28254 LOG NAME: DRAIN AMENDMENT #2 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract No, 44649, an Engineering Agreement with Wade Trim, Inc., in the Amount of $574,992.00 for Additional Engineering Services for the Westcliff Drainage Improvements Project; Thereby Revising the Total Contract Amount to $1,146,946.00 (COUNCIL DISTRICTS 3 and 9) RECOMMENDATION: It is recommended that the City authorize the execution of Amendment No, 2 to City Secretary Contract No. 44649, an Engineering Agreement with Wade Trim, (nc., in the amount of $574,992.00 for additional engineering services for the Westcliff Drainage Improvements project; thereby revising the total contract amount to $1,146,946.00. DISCUSSION: On July 9, 2013, (M&C C-26320) the City Council authorized an Engineering Agreement with Wade Trim, Inc., in the amounf of $524,244.00 for engineering services for analysis and cost-benefit evaluation of phased capital improvement projects to address flooding in the Westcliff North and Westcliff 5outh drainage basins and the design of Phase 2A Drainage Improvements. The contract was subsequently amended to include construction phase services for Phase 2A Drainage Improvements by Amendment No. 1 in the amount of $47,710.00, which was administratively authorized on May 12, 2016. The Amendment recommended by this Mayor and Council Communication (M&C) is for engineering � services for design and construction-phase for Phase 2B which is anticipated to be constructed in FY ^ 2Q18 and conceptual design of Phase 1 which is anticipated to be constructed in FY 2021. ontract Initial Contract CS-44649 escription Amount M&C No. Approved Analysis & Cost benefit evaluation of phased projects in the Westcliff North and South Drainage f Phase 2A mendment Construction Phase o, 1 Services for Phase 2A mendment Design and o. 2 Construction Phase $524,244.0 $47,710. $574,992.0 G26320 7/9/2013 Administrative �� 5/12/2016 pending �� pending http�//apps.cfwnet.org/council_packet/mc_review.asp,.. 6/7/2017 �+�1&C Review �rvices for 2B and �nceptua! Design r Phase 1 Page 2 of 2 Total $1,146,946.00 Contract Wade Trim, Inc., proposes fo perform the engineering services described for a lump sum fee of $574,992.00. Staff considers the fee to be fair and reasonable for the scope af services proposed. Authorizations provided with this M&C wili result in no additional annual operating impacts to the Stormwater operating budget. M/WBE Office — Wade Trim, Inc,, is in compliance with the City's BDE Ordinance by committing to an additional 14 percent SBE participation for this Amendment No. 2. Funding for this amendment is being provided from Stormwater Capital Projects Bond Fund. This projec# is located in COUNCIL DISTRICTS 3 and 9, Mapsco 397 B1, B2, C2. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as appropriated, of the Stormwater Capital Projects Bond Fund. Fund Department ID OM Fund Department ID _ Account Project Program Activity Budget Reference # ID Year (Chartfield 2' Account Project Prograrn Activity Budget Reference # �a __ Year (Chartfield 2' Submitted for Citv Manaqer's Office bv: Oriqinatinq Department Head: Additional Information Contact: Jay Chapa (5804) Douglas Wiersig (7801) Debbie Willhelm (2481) ATTACHMENTS CP C01669 Wade Trim 1295.pdf CP C01669 Westcliff Storm Drain Map.pdf Amount unt http�//apps.cfwnet.org/council_packet/mc_review.asp... 6/7/2017 City of Fort Worth, Texas Mayor and Council Communication COUNCIL' ACTION: `Approved bn'6/6/2017 DATE: Tuesday, June 6, 2017 LOG NAME: 20SW WESTCLIFF STORM DRAIN AMENDMENT #2 SUBJECT: REFERENCE NO.: **C-28254 Authorize Execution of Amendment No. 2 to City Secretary Contract No. 44649, an Engineering Agreement with Wade Trim, Inc., in the Amount of $574,992.00 for Additional Engineering Services for the Westcliff Drainage Improvements Project; Thereby Revising the Total Contract Amount to $1,146,946.00 (COUNCIL DISTRICTS 3 and 9) RECOMMENDATION: It is recommended that the City authorize the execution of Amendment No. 2 to City Secretary Contract No. 44649, an Engineering Agreement with Wade Trim, Inc., in the amount of $574,992.00 for additional engineering services for the Westcliff Drainage Improvements project; thereby revising the total contract amount to $1,146,946.00. DISCUSSION: On July 9, 2013, (M&C C-26320) the City Council authorized an Engineering Agreement with Wade Trim, Inc., in the amount of $524,244.00 for engineering services for analysis and cost-benefit evaluation of phased capital improvement projects to address flooding in the Westcliff North and Westcliff South drainage basins and the design of Phase 2A Drainage Improvements. The contract was subsequently amended to include construction phase services for Phase 2A Drainage Improvements by Amendment No. 1 in the amount of $47,710.00, which was administratively authorized on May 12, 2016. The Amendment recommended by this Mayor and Council Communication (M&C) is for engineering services for design and construction-phase for Phase 2B which is anticipated to be constructed in FY 2018 and conceptual design of Phase 1 which is anticipated to be constructed in FY 2021. Contract Description Initial Contract CS-44649 Analysis & Cost benefit evaluation of phased projects in the Westcliff North and South Drainage of Phase 2A endment IConstruction Phase No. 1 Amendment Services for Phase 2A Design and Construction Phase __ ---_.__- Amount M&C No. �Approved $524,244.00 C-26320 7/9/2013 $47,710.00 Administrative 5/12/2016 Logname: 20SW_WESTCLIFF STORM DRAIN_AMENDMENT #2 Page 1 of 3 �� Total Contract Services for 2B and Conceptual Design for Phase 1 $574,992.00 $1,146,946.00 proposes to perForm the engineering services described for a lump sum fee of $574,992.00. Staff considers the fee to be fair and reasonable for the scope of services proposed. Authorizations provided with this M&C will result in no additional annual operating impacts to the Stormwater operating budget. M/WBE Office — Wade Trim, inc., is in compliance with the City's BDE Ordinance by committing to an additional 14 percent SBE participation for this Amendment No. 2. Funding for this amendment is being provided from Stormwater Capital Projects Bond Fund. This project is located in COUNCIL DISTRICTS 3 and 9, Mapsco 397 B1, B2, C2. Wad� Trim, Inc., FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as appropriated, of the Stormwater Capital Projects Bond Fund. FUND IDENTIFIERS (FIDs): TO Fund DepartmentAccoun ProjectProgram ctivity Budget Reference moun ID ID Year # � (Chartfield 2 i • lJ Fund DepartmentAccoun ProjectProgram ctivity Budget Reference moun ID ID Year # (Chartfield 2) CERTIFICATIONS: Submitted for Citv Manager's Office by_ Originating Department Head: Additional Information Contact: Jay Chapa (5804) Douglas Wiersig (7801) Debbie Willhelm (2481) ATTACHMENTS 1. CP C01669 A-2 Westcliff Storm Drain Improvements FID Table.xlsx (CFW Internal) 2. CP C01669 CS44649-A2 Westcliff Storm Drain Improvements PO.pdf (CFW Internal) 3. CP C01669 Wade Trim 1295.pdf (Public) 4. CP C01669 Wade Trim Amend 2 MWBE.pdf (CFW Internal) 5. CP C01669 Wade Trim SAM.pdf (CFW Internal) pending pending Logname: 20SW_WESTCLIFF STORM DRAIN_AMENDMENT #2 Page 2 of 3 6., CP C01669 Westcliff Storm Drain Map.pdf (Public) Logname: 20SW_WESTCLIFF STORM DRAIN_AMENDMENT #2 Page 3 of 3 C-28254 C CERTIFICATE OF INTERESTED PARTIES FORnn 1295 1or1 Complete Nos.1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if tfiere are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filinc� form, and tfie city, state and country of the business entity's place Certificate Number: of business, 2017-202249 Wade Trim Roanoke, TX United States Date Filed: 2 Name of c�overnmental entity or state agency that is a party to the contract for which the form is 05/03/2017 being flled. City of Fort Worth Date Acl<nowle 3 Provide tfie identification number used by the governmental entity or state ac�ency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 44649 Engineering Services. Westcliff South Drainage Improvements - Amendment No. 2 4 Nature otinterest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling intermediary 5 Check only if there is NO Interested Party. ❑ X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. KIMBEHLY M ADpISON Notary Public - Mlchip��% Wayna,Counly e P�y Comrnission Explres Sep 18, 2019 ActiOy in iho Couply Of Sic� aWre of authorized agent of conlracting business entity AFFIX NOTARY Sl'AMP / SEAL ABOVE n/ �� �, Swom to and subscribed before me, by the said �� L.Pv-� l�" I�(,t �� , this the � f day of �H/Y , 20_�_, to certify which, wi(ness my hand and seal of office. �, _ � �)� ;�a+ �'i % .�.-c. � ` N G � c . %I ,� ,.� . S Sigr� ture of officer administering oath Prinled name, f ofiicer administering oath Title of ofiicer administering oath Forms provided by Texas Ethics Commission www,ethics,state,tx,us Versfon V1,o.�a:i