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AMENDMENT No .1 -
TO CITY SECRETARY CONTRACT No. 44649
WHEREAS, the City of Fort Worth (CITY) and Wade Trim, Inc.,
(ENGINEER) made and entered into City Secretary Contract No. 44649, (the
CONTRACT) which was authorized by M&C C-26320 on the 9th day of July,
2013 in the amount of $ 524,244.00; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Westcliff Drainage Improvements Project; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
l.
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated February 15, 2016, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
totals $47,710.00. (See Attached Funding Breakdown Sheet, Page -3-)
2.
Article II of the CONTRACT is amended ta provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $571,954.00.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
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City of Fm•t Worth
Professional Services Agreement Amendment Template
PMO Ofticial Release 8/1/2012
Page 1 of 3
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OFFIC��V. RECOi3�
CI'�Y �ECRET�,it�
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EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth
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Jesus J. Chapa
Assistant City Manager
DAT E : � �� — /�
ENGINEER
Wad rim, c.
David Spei r, P.E.
Vice President
DATE : �/p2.(/ f ! �p
APPROVA RECOMMENDED:
Douglas ie sig, P.E.
Director ransportation and Public Works Department
APPROVED AS TO FORM AND LEGALITY:
Douglas W. Black
Assistant City Attorney
ATTEST:
i�rary ���ay�er
City Secretary
�F�ico�� �eco��
City of Fort Worth V
Pirofessional Se�vices Agreement Amendment Template �,��'���R�����
PMO Official Release 8/1/2012 � � IT. ���'�'�9 'B'�
Page 2 of 3
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Amendment No. 1
Departfnerat �und-Accotant-Cera�ex� l�mount
TPW 59651-0200431-5330500—001669-0O2830-- $ 47,710.00
Total: $ 47,710.00
City of �ort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
W�ET�M
Debbie Willhelm, P.E.
Project Manager
Transportation and Public Works
Stormwater management Division
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Ref: Westcliff / Phase II A- Surrey Street
Dear Ms. Willhelm
February 15, 2016
Westcliff project will require a change order/amendment to allow for additional services for
bidding and construction engineering. Wade Trim, Inc. respectfully requests a fee of $47,710 to
assist the CITY during the bid phase and construction phase of the project. I am available to
discuss with you any questions regarding our fees.
Wade Trim, Inc.
Change Order, Bid and Construction Phase Services -$47,710
Total requested - $47,710
Feel free to contact me if you have any questions.
Sincerely,
.
�
David Speicher, P.E.
Wade Trim, Inc.
Wade Trim, Inc. 682.237.7718 Direct
105-C North Oak Street 877.533.9873
Roanoke, TX 76262 682.237.7719 Fax
www.wadetri m. com
ATTACHMENT "A"
Scope for Engineerinq Desiqn Related Services for Storm Water Improvements Projects
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be perFormed and address the needs of the Project. Under this scope, "ENGINEER"
is expanded to include any sub-consultant, including surveyor, employed or contracted by
the ENGINEER.
OBJECTIVE
The objective of this project is to amend the existing Westcliff agreement to include Bid
Phase and Construction Phase Services for the construction of stormwater and water main
improvements for Phase 2A — Surrey Street.
WORK TO BE PERFORMED
Task 5. Bid Phase Services
Task 6. Construction Phase Services
TASK 5. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
5.1. Bid Support
• The ENGINEER shall upload all plans and contract documents onto Buzzsaw for
access to potential bidders.
• Contract documents shall be uploaded in a.xls file.
Unit Price Proposal documents are to be created utilizing CFW Bidtools only
and combined in a specified spreadsheet workbook, Bid Proposal Worksheet
Template, and will be populated and configured so that all pages are
complete and the Summary Worksheet(s) in the workbook detail and
automatically summarize the totals from the inserted Unit Price Proposal
document worksheets.
• Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files.
The .pdf will consist of one file of the entire plan set. The .dwf will consist of
individual files, one for each plan sheet, and will be numbered and named in
a manner similar to that of the plan set index.
• The ENGINEER shall sell contract documents and maintain a plan holders list on
Buzzsaw from documents sold and from Contractor's uploaded Plan Holder
Registrations in Buzzsaw.
• The ENGINEER will develop and implement procedures for receiving and
answering bidders' questions and requests for additional information. The
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 1 of 22
procedures shall include a log of all significant bidders questions and requests
and the response thereto. The log shall be housed and maintained in the
project's Buzzsaw folder titled Request for Information. The ENGINEER will
provide technical interpretation of the contract bid documents and will prepare
proposed responses to all bidders questions and requests, in the form of
addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and
mail addenda to all plan holders.
• Attend the prebid conference in support of the CITY.
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• When substitution prior to award of contracts is aliowed in the contract
documents, the ENGINEER will advise the CITY as to the acceptability of
alternate materials and equipment proposed by bidders.
• Attend the bid opening in support of the CITY.
• Tabulate and review all bids received for the construction project, assist the CITY
in evaluating bids, and recommend award of the contract. A copy of the Bid
Tabulation and the CFW Data Spreadsheet created utilizing CFW Bidtools only
are to be uploaded into the project's Bid Results folder on Buzzsaw.
• Assist the CITY with assembling and awarding contracts for construction,
materials, equipment, and services.
• Incorporate all addenda into the contract documents and issue conformed sets.
5.2 Final Design Drawings
Final Design Drawings shail be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file and DWF format. There shall be one (1) PDF file
and one (1) DWF file (created from CAD application of drawing) for the TPW
plan set and a separate PDF and DWF file for the Water plan set. Each PDF and
DWF file shall be created from the original CAD drawing filess and shall contain
all associated sheets of the particular plan set. Sinqular PDF and DWF files for
each sheet of a plan set will not be accepted. PDF and DWF files shall
conform to naming conventions as follows:
I. TPW file name example —"W-1956_org47.pdf" where "W-1956" is the
assigned file number obtained from the CITY, "_org" designating the file is
of an original plan set, "47" shail be the total number of sheets in this file.
Example: W-0053_org3.pdf and K-0320_org5.pdf
I1. Water and Sewer file name example —"X-35667_org36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "_org"
designating the file is of an original plan set, "36" shall be the total number
of sheets in this file.
City of Fort Worth, Texas
Attachment A
PMO Release Dale: 07/23/2012
Page 2 of 7
Example: X-12755_org18.pdf
Both PDF and DWF files shall be uploaded to the projecYs Record Drawing folder
in Buzzsaw.
• In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet
as an individual DWG file with all reference files integrated into the sheet. If the
plans were prepared in DGN format, they shall be converted to DWG prior to
uploading. The naming convention to be used for the DWG files shall be as
follows:
TPW files shall use the W number as for PDF and DWF files, but shall
include the sheet number in the name —"W-1956_SHT01.dwg", "W-
1956_SHT02.dwg", etc.
II. Water and Sewer file names shall use the X number as for PDF and DWF
files, but shall include the sheet number in the name —"X-
12155_SHT01.dwg", "X-12755_SHT02.dwg", etc.
For information on the proper manner to submit files and to obtain a file number for
the project, contact the Department of Transportation and Public Works Vault at
telephone number (817) 392-8426. File numbers will not be issued to a project
unless the appropriate project numbers and fund codes have been assigned and
are in the Department of Transportation and Public Works database.
ASSUMPTIONS
• The project will be bid only once and awarded to one contractor.
• 1 sets of construction documents will be made available on Buzzsaw for
plan holders and/or given to plan viewing rooms.
• 5 sets of construction documents will be printed and made available for
purchase by planholders and/or given to plan viewing rooms.
• 2 sets of 11 x 17 size plans and specifications (conformed, if
applicable) will be delivered to the CITY.
• PDF, DWF and DWG files will be uploaded to Buzzsaw.
DELIVERABLES
A. Addenda
B. Bid tabulations
C. Recommendation of award
D. Construction documents (conformed, if applicable)
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 3 of 7
E. CFW Data Spreadsheet
TASK 6. CONSTRUCTION PHASE SERVICES.
ENGINEER wili support the construction phase of the project as follows.
6.1 Construction Support
e The ENGINEER shall attend the preconstruction conference.
• The ENGINEER shall provide conformed construction drawings depicting any
addendums made to the Bid Set for contractor and CITY use.
• The ENGINEER shall provide confirmed contract books upon execution of
documents for contractor and CITY use.
• After the pre-construction conference, the ENGINEER shall provide project
exhibits and attend public meeting to help explain the proposed project to
residents. The CITY shall select a suitable location and mail the invitation letters
to the affected customers.
• The ENGINEER shall visit the project site at requested intervals as construction
proceeds to observe and report on progress.
• The ENGINEER shall review shop drawings, samples and other submittals
submitted by the contractor for general conformance with the design concepts and
general compliance with the requirements of the contract for construction. Such
review shall not relieve the Contractor from its responsibility for performance in
accordance with the contract for construction, nor is such review a guarantee that
the work covered by the shop drawings, samples and submittals is free of errors,
inconsistencies or omissions. The ENGINEER shall log and track all shop
drawings, samples and other submittals in Buzzsaw.
• As requested by the CITY, the ENGINEER shall provide necessary interpretations
and clarifications of contract documents, review change orders, and make
recommendations as to the acceptability of the work.
• The ENGINEER shall attend the "Final" project walk through and assist with
preparation of final punch list.
6.2 Record Drawings
• The ENGINEER shall prepare record drawings from information provided by the
CITY depicting any changes made to the Final Drawings during construction.
The following information shall be provided by the CITY:
o As-Built Survey
o Red-Line Markups from the Contractor
o Red-Line Markups from City Inspector
o Copies of Approved Change Orders
o Approved Substitutions
City of Forl Worth, Texas
Attachment A
PMO Release Date: 07123/2012
Page 4 of 7
The ENGINEER shall modify the Final Drawings electronically and shall place a
stamp on the plans indicating that they represent Record Drawings of the project
as constructed. The stamp shall be signed and dated by the ENGINEER and
shall be placed on each plan sheet, whether there are any revisions on the sheet
or not. Each sheet shall clearly indicate all changes which apply to that sheet by
clouding and numbering, or other suitable means.
• The following disclaimer shall be included with the Record Drawing stamp:
o These Record Drawings were prepared using information provided by
others and represent the as constructed conditions to the extent that
documented changes were provided for recording. The ENGINEER
assumes no liability for undocumented changes and certifies only that the
documented changes are accurately depicted on these drawings.
• The ENGINEER shall submit a set of sealed Final Drawings, modified and
stamped as Record Drawings, on mylar for record storage. The ENGINEER may
keep copies of the information provided by the CITY for their files, but all original
red-lined drawings shall be returned to the CITY with the mylars.
Record Drawings shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file and DWF format. There shall be one (1) PDF file
and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for
the Water plan set. Each PDF and DWF file shall contain all associated sheets
of the particular plan set. Sinqular PDF and DWF files for each sheet of a
plan set will not be accepted. PDF and DWF files shall conform to naming
conventions as follows:
TPW file name example —"W-1956_org47.pdf" where "W-1956" is the
assigned file number obtained from the CITY, "_org" designating the file is
of an original plan set, "47" shall be the total number of sheets in this file.
Example: W-0053_org3.pdf and K-0320_org5.pdf
I1. Water and Sewer file name example —"X-35667_org36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "_org"
designating the file is of an original plan set, "36" shall be the total number
of sheets in this file.
Example: X-12755_org18.pdf
Both PDF and DWF files shall be uploaded to the project's Record Drawing folder
in Buzzsaw.
For information on the proper manner to submit files and to obtain a file number for
the project, contact the Department of Transportation and Public Works Vault at
telephone number (817) 392-8426. File numbers will not be issued to a project
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07123/2012
Page 5 of 7
unless the appropriate project numbers and fund codes have been assigned and
are in the Department of Transportation and Public Works database.
ASSUMPTIONS
• 8 Conformed Construction Drawings (11 x 17)
• 8 Conformed Construction Drawings (22 x 34) (Full Size)
• 6 Conformed Executed Contract Documents
• 18 Site visits are assumed. (3 visits per Month)
• 5 Submittal reviews are assumed.
• 5 RFI's are assumed.
• 1 Change Orders are assumed.
• One copy of fuil size (22"x34") mylars will be delivered to the CITY
DELIVERABLES
A. Public meeting exhibits
B. Response to Contractor's Request for Information
C. Review of Change Orders
D. Review of shop drawings
E. Final Punch List items
F. Record Drawings
Additional Services not included in the existinq Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if
needed, upon the CITY's written request. Any additionai amounts paid to the
ENGINEER as a result of any material change to the Scope of the Project shall be
agreed upon in writing by both parties before the services are performed. These
additional services include the following:
• Negotiation of easements or property acquisition.
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre-qualification, bid protests, bid rejection
and re-bidding of the contract for construction.
• Construction management and inspection services
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor.
• Services related to damages caused by fire, flood, earthquake or other acts of
God.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07I23I2012
Page 6 of 7
Services related to warranty claims, enforcement and inspection after final
completion.
Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
Performance of miscellaneous and supplemental services related to the project
as requested by the CITY.
City of Fort Wor1h, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 7 of 7
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City of Fort Worfh, Texas
. • . • •' •' , ' •'+
COUNCI� ACTION: Approved on 7/9/2013
DATE: Tuesday, July 09, 2013
REFERENCE NO.: **G26320
LOG NAME: 20SW WESTCLIFF DRAINAGE DESIGN
SUBJECT:
Authorize Engineering Agreement with Wade Trim, Inc., in the Amount of $524,244.00 for the Design of the
Westcliff Drainage Improvements Project (COUNCIL DISTRICTS 3 and 9)
RECOMMENDATION:
it is recommended that the City Council authorize the execution of an engineering Agreement in the
amount of $524,244.00 with Wade Trim, Inc., for the design of the Westcliff Drainage Improvements
Project.
DISCUSSION:
The Engineering Agreement recommended by this Mayor and Council Communication will provide for the
design services for the Westcliff Drainage Improvements Project, which is needed to reduce the
probability of home flooding in the Westcliff North and Westcliff South Drainage Basins (south of Berry
Street, north of Bilglade Road, east of Manderly Place and west of Cockrell Avenue).
Wade Trim, Inc., was selected to design this project based on a Request for Qualifications (RFQ)
process. They propose to perForm the design services for a lump sum fee of $524,244.00. Staff
considers the fee to be fair and reasonable for the scope of services proposed.
Funding for this project is being provided from revenue bonds in the Stormwater Capital Projects Bond
Fund.
M/WBE Office: Wade Trim, Inc., is in compliance with the City's BDE Ordinance by committing to 16
percent SBE participation on this project. The City's SBE goal on this project is 14 percent.
This project is located in COUNCIL DISTRICTS 3 and 9.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Stormwater Capital Projects Bond Fund.
FUND CENTERS:
TO Fund/Account/Centers
FROM Fund/Account/Centers
P227 531200 203280166930
CERTIFICATIONS:
Submitted for City Manager's Office by:
Fernando Costa (6122)
$524,244.00
Logname: 20SW_WESTCLIFF DRAINAGE_DESIGN Page 1 of 2
Originating Department Head:
Additional Information Contact:
Douglas W. Wiersig (7801)
Vibhuti Pandey (2424)
ATTACHMENTS
1. 01669 Westcliff Drainage Map.pdf (Public)
2. 01669 Westcliff Drainaqe.pdf (CFW Internal)
3. 142. 20SW Westcliff Drainage Design(FAR funds verification 6-11-13 JCT).docx (CFW Internal)
4. FAR-01669-00003-Desiqn.pdf (CFW internal)
Logname: 20SW_WESTCLIFF DRAINAGE_DESIGN Page 2 of 2
CERTIFICATE OF INTERESTED PARTIES FORnn 1295
1of1
Compiete Nos. 1- 4 and 6 if there are interested parties, OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2016-44190
Wade Trim, Inc
Roanoke, TX United States �ate Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 04/22/2016
being filed.
City of Fort Worth Date Acknowledged:
g Provide the identification number used by the governmentai entity or state agency to track or identify the contract, and provide a
description of the goods or services to be provided under the contract.
44649
Bid and Construction Phase Services
4 Nature of interest (check applicable)
Name of Interested Party City, State, Country (place of business)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 AFFIDAVIT
�.�•••�•�r• I swear, or affir , under pen f perjury, t t the above disclosure is true and correct.
�,o`a;;P"�.,, KIM STRANGE
:_������"'e�,� Notary Public, Siate of Texas
;a,,:���; Comm. Expires 01-07•2017
�'';F'oF`:;'`� Nolary ID 129254046
�,�������
Signatur f authorized ag t of contracting usi s entity
AFFIX NOTARY STAMP / SEAL ABOVE
Swom to and subscribed before me, by the said ���'�� ---x"�-'�� �C.-t , this the `���� day of I'tt'� I ,
20 ��, to certiiy which, witness my hand and seal of office.
�� , ��.:� � ,�-�C�r�.� � C� <����e�
Signature of officer administ ' oath Printed name of o�cer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.bc.us Varcinn \/1 h FdS