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CONTRACT N0.
STATE OF TEXAS
COUNTY OF TARRANT
ICNOW ALL BY THESE PRESENTS
THIS AGREEMENT is made and entered by and between the City of Fort Worth, Texas, a
municipal corporation situated in Tan�ant, Denton, Parker, and Wise Counties, Texas, hereinafter called the
"City", acting herein by and through Fernando Costa, its duly authorized Assistant City Manager, and
Hahnfeld Hoffer Stanford, hereinafter called the "Architect", acting herein by and through Eric L. Hahnfeld,
AIA, its duly authorized representative, for the purpose of providing architectural design and construction
adminish•ation services for a new Multi-Purpose Pavilion at the Will Rogers Memorial Center campus in
Fort Worth, Texas.
WITNESSETH:
That for and in consideration of the mutual covenants and agreements herein contained, City and Architect
do hereby covenant and agree as follows:
SECTION I SERVICES OF THE ARCHITECT
1.1 The City hereby contracts with Architect as an independent contractor, and the Architect hereby
agrees to perform, within the professional standards normally accepted in the State of Texas,
professional services in connection with the following general scope of work:
Provide design, construction documents, and construction administration services for
the design of a new Multi-Purpose Pavilion at the Will Rogers Memorial Center in Fort
Worth, Texas ("ProjecY').
The scope of services include the Basic Services (architectural; and structural,
mechanical, electrical and plumbing engineering) and Additional Services (civil
engineering, audio systems design, cost estimating, and third-party plan review and
inspection) is described more fully in Attachment "A" of this Agreement.
SECTION II PERSONNEL
1. The following personnel will be assigned to this Project:
1.1. City of Fort Worth
1.1.1. Project Manager: Alfonso Meza, Registered Architect
1.2. Architect
1.2.1. Principal in Charge: David R. Stanford, AIA
1.2.2. Project Manager: Lamarr McDonald, AIA
1.2.3. Project Architect: Jeff Westhoff, AIA
2. Neither party may change key personnel without the prior written agreement of the other party.
SECTION III CHARACTER OF ARCHITECT'S SERVICES
1. Architect shall consult with the City to clarify and define City's requirements relative to the Projects
and review available data.
2. Architect agrees to commit the personnel to each Project assignment as necessary in order to complete
the assignment in an expeditious manner.
RECEIVED .IUL� 2 3 ����
Hahnfeld Hoffer Stanford
Will Rogers Memorial Center Multi-Purpose Pavilion
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3. The Architect shall advise the City as to the necessity of City's providing or obtaining additional
seivices and data from others required in connection with the Projects at City's cost and expense (which
services and data the Architect is not to provide hereunder but .on which the Architect may rely in
performing services hereunder), and act as the City's representative in connection with any such
services of others.
The Architect shall pay for the printing of contract documents required for design submittals and
presentations as a part of the reimbursable allowance.
5. The Architect shall perform services as outiined in the Hahnfeld Hoffer Stanford letter dated October
18 2012 with last revision dated July 15 2013 subject• Architectural Design Services Multipurpose
Pavilion, Will Ro�ers Memorial Center. City of Fort Warth. Texas, which is attached hereto as
Attachment "A" and made a part of this Agreement.
6. If at any time in the course of the design, the City expands the scope of seivices, or the Architect
believes the City has requested services that are beyond the scope of this Agreement, the Architect shall
submit a proposal for additional fees and a written agreement shall be reached on said proposal prior to
the Architect proceeding with the work considered to be beyond the scope of this Agreement.
Architect shall not perform any additional services without a written agreement with City. Any services
provided prior to reaching an agreement on additional fees will be non-compensable.
7. The Architect shall apply for building permits and provide such service as may be necessary for the
building permits to be issued. The City shall pay any fees for such Building Permits.
SECTION IV SPECIAL SERVICES OF ARCHITECT
1. If authorized in writing by City, Architect shall furnish or obtain fi•om others special services necessary
to complete the Projects. These special services are not included as part of the Basic Services outlined
in SECTION I- SERVICES OF THE ARCHITECT and Attachment "A". These special services will
be paid for by City as indicated in SECTION V.
SECTION V COMPENSATION TO ARCHITECT
1. The total compensation for all of the assignments to be performed by Architect to complete the Projects
as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES and Attachment "A"
hereof shall be $297,254.00, hereina8er referred to as the "total fee," plus up to 15 000.00 in
reimbursable expenses for the portions funded and contracted by the City of Fort Worth.
2. The Architect shall be paid the following percentages of the total fee at the following stages of the
project:
2.1 Completion of Programming and Schematic Design and cost estimates 20%
2.2 Completion of Design Development and cost estimates 40%
2.3 Completion of Construction Documents and cost estimates 75%
2.4 Action by City Council to accept bids
2.5 Final acceptance of the Project by the City
80%
100%
2.6 Reimbursement of allowable expenses shall have prior approval of the City. Allowable expenses
include:
2.1.1. Printing Costs
2.1.2. Enhanced CAD drawings for public and City meetings.
2.1.3 Long distance phone calls
2.1.4. Postage and courier expenses
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Will Rogers Memorial Center Multi-Purpose Pavilion July 2013
2.1.5. Other costs with prior approval of the City
SECTION VI RESPONSIBILITY FOR CONSTRUCTION BUDGET
The Construction Budget for the Project is $3,100,000.00 plus Add Alternates to be determined. If the
Construction Budget is exceeded by the lowest bona fide bid, the City may (1) award the contract, (2
abandon the .project and terminate this agreement, or (3) cooperate in the reduction of the Project
Scope and features as required to stay within the Construction Budget in order to rebid the Project. If
the City decides to reduce the scope of the project and rebid, the Architect shall, without additional fee,
modify the Drawings and Specifications as necessary to stay within the Construction Budget. In the
event the City abandons the project, the City may terminate this Agreement, and the Architect shall be
entitled to 80% of the total fee plus allowable reimbursement.
2. The Architect shall inform the City in writing of the probable construction cost at the submission of
each design phase. The City shall either approve the adjustment of the Construction Budget or direct
the Architect to adjust the P�oject design, at no additional cost to the City, to stay within the previously
approved Construction Budget.
SECTION VII METHOD OF PAYMENT
l. The Architect shall be paid not more frequently than once per month on the basis of statements
prepared from the books and records of account of the Architect, such statements to be verified as to
accuracy and compliance with the terms of this Agreement by an officer of the Architect. Payment
according to statements will be subject to certification by the Director, Transportation and Public
Works Deparhnent or his duly authorized representative that such work has been performed.
2. The above charges are on the basis of prompt payment of bills rendered and continuous progress of the
work on the Projects until completion. If City fails to make any payment required herein for services
and reimbursable expenses within sixty days after approval of Architect's statement thereof, Architect
may, after giving seven days written notice to City, suspend services under this Agreement until
Architect has been paid in full all amounts due for services actually performed and reimbursable
expenses incurred.
SECTION VIII PROCEDURES FOR PROVIDING DESIGN SERVICES
1. Programming and Schematic Design Phase:
1.1. The Architect shall visit the site and make himself familiar with the scope of the Project.
1.2. The Architect shall prepare alternative site plans, floor plans with principal equipment,
architectural concepts, elevations, and finish plans and area-based cost estimates.
13. The Architect shall not proceed to the Design Phase until the City has approved in writing the
Program Design Manual.
2. Design Phase:
2.1. The Architect shall perform all services necessary to survey, plat, prepare and vacate easements
and any other property issues necessary to complete the design and secure a construction permit.
2.2. The design shall include all site work, design and coordination of utilities, landscaping and
facility design required for a complete and functional project.
2.3. The Architect shall prepare presentation graphics using plans necessary far the design and attend
two City meeting (if required).
2.4. The Architect shall prepare the design in stages as follows:
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Will Rogers Memorial Center Multi-Purpose Pavilion July 2013
2.4.1. Design Development Phase: Preparation of architectural and MEP plans, principal
elevations, civil and utility site plans, cartoon set, selection of principal equipment and
finishes, and discipline-based cost estimates. Upon written approval of this phase of the
work, Architect may proceed to the Construction Document Phase.
2.4.2. Construction Document Phase: Preparation of details, mechanical, electrical, and plumbing
plans, finishes schedules, detailed technical specifications, and detailed cost estimates.
2.5. Format of Drawings
2.5.1. Drawings at all stages of design wili have the following characteristics: Scale for floor plans
will be 1/8" or such other scale as may be agreed to in writing for all disciplines, elevations
will be at same scale as floor plans, area plans will have same scale for all disciplines, and
site plans for all disciplines will be at same scale.
2.5.2. Drawings shall plot to 22x34 sheet to facilitate half-size 11x17 prints. Fonts shall be legible
at half-size.
2.6. The Architect, at its sole cost and expense, shall engage a consultant to prepare "Elimination of
Architectural Barriers Registration" and submit the applications to the Texas Department of
Licensing and Regulation. The Architect (if required) will pay all fees required for TDLR
reviews and inspections. All designs shall be in conformance with the Architectural Barriers Act,
State of Texas, and the City of Fort Worth Building Codes.
2.6.1. The Architect shall reimburse the City of Fort Worth for all costs and fees incurred in
modifying a facility in the event it is constructed in accordance with the Architect's designs
and is subsequently determined to be in non-conformance with the above Act or Codes.
2.6.2. The City will bear the construction costs associated with enhancements. The Architect will
reimburse the City for costs to replace or rework features that were constructed in
accordance with the design but fail to meet accessibility requirements or building codes.
2.7. The Architect shall include procedures for mitigating environmental impact, use of recycled
building materials, sustainable construction, and a building-commissionin� nrogram in the design
of the Project.
2.8. The Architect shall submit estimates of probable construction cost for each stage of design to the
City.
2.9. The City shall acknowledge the probable construction costs and scope in writing at each stage of
design.
2.10. Upon written approval of the final design, the Architect shall make whatever final changes are
necessary and submit the drawings and technical specifications to the City for use in bidding.
2.11. The Architect shall provide electronic files in PDF or DWF format for posting to the Internet.
3. Bidding:
3.1. The Architect shall respond to Contractors inquiries, prepare necessary addenda, and conduct the
Prebid Conference, and participate in the contractor selection process.
3.2. The Architect shall coordinate printing of documents for bidding.
3.3. Following bidding, the Architect shall investigate the qualifications of up to three bidders and
make recommendations concerning the capability of the bidder to satisfactorily perform the
contract.
4. Construction Services:
4.1. The Architect shall assist the City by approving submittals, observing construction procedures and
results, reviewing methods and costs associated with proposed change orders, and resolving
construction problems.
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Will Rogers Memorial Center Multi-Purpose Pavilion July 2013
4.2. The Architect shall attend periodic job site meetings, prepare meeting notes and distribute them to
all participants and key project personnel.
4.3. At the completion of construction, the Architect shall conduct and document the iinal inspection
and assist the City on the resolution of construction or design deficiencies.
4.4. The Architect will review contractor's pay requests.
4.5. The Architect will conduct final acceptance and end of wai-��anty inspections.
4.6. The Architect shall provide electronic files to the Contractor for the Contractor's preparation of
"Record Drawings" for the City's archives.
4.7. The Architect will provide CAD files of all drawings suitable to use on AutoCAD LT or such
other operating system as deteimined by the City.
All designs, drawings, specifications, documents, and other work products of the Architect, whether in
hard copy or in electronic form, are instruments of service for this Project, whether the Project is
completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of
the City of any such instruments of service without the written permission of the Architect will be at the
City's sole risk. The City shall own the final printed designs, drawings, specifications and documents.
Transfer of ownership of the contract documents does not constitute sale of the documents.
6. Prepare schedules using the following scheduling software systems: Primavera Version 6.1 or
Primavera Contractor Version 6.1 or Primavera SureTrak Version 3 or Mircosoft Project Version
2003/2007. The softwares can be later versions. If a different software is planned, the software has to
be previously approved by the City.
SECTION IX CITY RESPONSIBILITIES
1. Provide criteria and information as to City's requirements and designate a person with authority to act
on City's behalf on all matters concerning the Projects.
2. Assist the Architect in obtaining existing studies, reports and other available data and services of otheis
pertinent to the Projects and in obtaining additional reports and data as required.
3. Upon reasonable notice arrange for access to and make all provisions for the Architect to enter upon
public and private property as may be required for the Architect to perform services hereunder.
4. Designate in writing qualified persons who will act as the City's representatives with respect to the
Project for the purposes of transmitting instructions, receiving information, interpreting and defning
City's policies and decisions with respect to the Architect's services.
5. Review all reports, recommendations and other documents and provide written decisions pertaining
thereto within a reasonable time.
6. Upon reasonable notice provide labor and safety equipment to expose structural elements, to make
temporary repairs, and to operate mechanical and electrical systems as required by the Architect in the
development of the design.
7. Examine all studies, reports, sketches, drawings, specifcations, proposals and other documents
presented by Architect, obtain advice of an attorney, insurance counselor and other architects as it
deems appropriate for such examination and render in writing decisions pertaining thereto within a
reasonable time so as not to delay the services of the Architect.
8. Provide "Instructions to Offerors" and "General Requirements" for use in assembling the Project
Manual.
9. Prepare easements and right-of-way acquisition conveyance documents, fi•om description provided by
Architect, contact owners, negotiate for or condemn all easements and right-of-way, pay all filing and
legal fees associated therewith.
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Will Rogers Memorial Center Multi-Purpose Pavilion July 2013
10. Provide such legal, accounting, insurance and other counseling services to the City as may be required
for the Project.
1 l. Manage the advertisement and bidding of the project; issue addenda, dish•ibute bid documents, award
contract, and execute the contracts.
12. Administer the construction of the Project.
13. Provide inspection and management services.
14. Provide contractors prepared field drawings to the Architect for review.
15. Pay all impact and utility fees and other fees not expressly assigned to the Architect. This includes fees
charged by Oncor for new or revised service.
16. Print documents for bidding and record.
17. Bear all costs incident to compliance with this SECTION IX.
SECTION X TERMINATION
1. The City may terminate this Agreement at any time for convenience or for any cause by notice in
writing to the Architect. Upon receipt of such notice, the Architect shall immediately discontinue all
seivices and warlc and the placing of all orders or the entering into contracts for supplies, assistance,
facilities and materials in connection with the performance of this Agreement and shall proceed to
cancel promptly all existing contracts insofar as they are chargeable to this Agreement.
2. If the City terminates this Agreement under the foregoing paragraph, the City shall pay the Architect
for services performed in accordance herewith prior to such termination, less such payments having
been previously made. Such payment shall be based upon the work completed up to the date of
termination of the Agreement in accordance with the method of compensation prescribed in
SECTIONS V and VI hereof. Architect shall also be compensated for all termination-related expenses
such as meeting attendance, document reproduction, transfer of records, etc. Provided, however, the
Architect shall not be entitled to any compensation that exceeds the total fee to be paid hereunder at the
applicable phase as stated in SECTION V.
3. Upon early termination or conclusion of this Agreement, the Architect shall provide the City
reproducible copies of all completed or partially completed engineering documents prepared under this
Agreement that shail become the property of the City and may be used by the City in any manner it
desires. The Architect shall not be liable for the use of such materials for any project other than the
project described in this Agreement.
SECTION XI INDEMNITY AND INSURANCE
1. Approval by the City of contract documents shall not constitute or be deemed to Ue a release of the
resp�z?sibility and liability of the Architect, its officers, agents, employees and consultants, for the
accuracy and competency of the services performed under this Agreement, including but not limited to
surveys, location of subsurface investigations, designs, working drawings and specifications and other
Engineering documents.
2. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City
for any negligent act, error or omission in the conduct or preparation of the subsurface investigations,
surveys, designs, working drawings and specifications and other Engineering documents by the
Architect, its officers, agents, employees and consultants, it being the intent of the parties that approval
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Will Rogers Memorial Center Multi-Purpose Pavilion July 2013
by the City signifies the City's approval of only the general design concept of the improvements to be
constructed.
In this connection the Architect shall indemnify and hold the City and all its ofiicers, agents, servants
and employees harmless fi•om any loss, damage, liability or expenses, on account of damage to property
and injuries, including death, to all persons, including but not limited to officers, agents, or employees
of the Architect or consultants, and all other persons performing any part of the worlc and
improvements, which may arise out of any negligent act, error or omission in the performance of the
ArchitecYs professional services or in the preparation of designs, working drawings, specifications and
other documents.
4. The Architect shall indemnify the City, its officers, agents, servants and employees, or any of them on
account thereof, and shall pay all expenses and satisfy all judgments which may be incurred by or
rendered against them arising out of the indemnifcation; provided and except, however, that this
indemnification provision shall not be construed as requiring the Architect to indemnify or hold the
City or any of its officers, agents, servants or employees harmless from any loss, damages, liability or
expense, on account of damage to property or injuries to person caused by defects or deficiencies in
design criteria and information provided to Architect by City, or any deviation in construction from
Architect's designs, working drawings, specifications or other documents.
5. Without limiting the above indemnity, Architect shall maintain a policy of comprehensive general
liability insurance coverage with carriers acceptable to City in at least the following amounts:
Commercial General Liability $1,000,000 Per Occurrence
$2,000,000 Aggregate Limit
Workers Compensation
Coverage A: Statutory limits
Coverage B: Employers Liability Insurance
$100,000 Each Accident/Each Occurrence
$100,000 Disease — per each employee
$500,000 Bodily Injury/Disease — Policy Limit
Automobile Liability
$1,000,000 each accident on a combined single basis
OR
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
Professional Liability Insurance
(En•ors and Omissions) $1,000,000 Per claim
$2,000,000 Annual aggregate
6. Architect shall furnish City a Certificate of Insurance in at least the above amounts. Certificate shall
contain a provision that such insurance cannot be canceled without 30 days prior written notice to City.
The City reserves the right to revise insurance requirements specified in this Agreement to the best
interests of the City.
'7. General Insurance Requirements
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Will Rogers Memorial Center Multi-Purpose Pavilion July 2013
'7. L Commercial General Liability coverage shall be endorsed to name the City an Additional Insured
thereon. The term "City" shall include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
7.2. Certificate(s) of insurance shall document that insurance coverage specified are provided under
applicable policies documented thereon.
7.3. Any failure on part of the City to request required insurance documentation shall not constitute a
waiver of the insurance requirements.
7.4. A minimum of thirty days notice of cancellation, non-renewal in coverage shall be provided to the
City. A ten days notice shall be acceptable in the event of non-payment of premium. Such terms
shall be endorsed onto Architect's insurance policies. Notice shall be sent to the Architectural
Services Manager, Transportation and Public Works Department, 401 West 13`�' Sh•eet, Fort Worth,
TX 76102.
7.5. The City shall not be responsible for the direct payment of any insurance premiums required by this
Agreement. It is understood that insurance cost is an allowable component of the Architect's general
overhead.
'7.6. The City reserves the right to revise insurance requirements specified in this agreement according to
the best interests of the City.
7.7. Insurers for all policies must be authorized to do business in the state of Texas or be otherwise
approved by the City; and, such insurers shall be acceptable to the City in terms of then• fmancial
strength and solvency.
7.8. Deductible limits, or self-insured retentions, affecting insurance required herein may be acceptable to
the City at its sole discretion; and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be also approved. Dedicated
imancial resources or letters of credit may also be acceptable to the City.
7.9. The City shall be entitled, upon its request and without incurring expense, to review the ArchitecYs
insurance policies including endorsements thereto and, at the City's discretion, the Architect may be
required to provide proof of insurance premium payments.
7.10. All insurance, except for the Professional Liability insurance policy, shall be written on an
occurrence basis.
7.11. The Professional Liability policy shall be written on a"claims made" basis, and shall be in effect
for the duration of this Agreement and maintained for a period of six years following the issuance
of the Certificate of Substantial Completion by the Architect. The City shall be notified at least
30 days prior to cancellation or non-renewal in coverage. An annual certifcate of insurance
submitted to the City shall evidence such insurance coverage.
The City shall require its General Contractor to include the Architect as an additional insured on its
general liability insurance.
SECTION XII HAZARDOUS MATERIALS
l. City acknowiedges Architect will perform part of the work at City's facilities that may contain
hazardous materials, including asbestos containing materials, or conditions, and that Architect had no
prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the
associated risks that may give rise to claims by third parties or employees of City, City hereby releases
Architect from any damage or liability related to the presence of such materials.
2. The release required above shall not apply in the event the discharge, release, or escape of hazardous
substances, contaminants, or asbestos is a result of Architect's negligence or if Architect brings such
hazardous substance, contaminant, or asbestos onto the Projects.
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Wil( Rogers Memorial Center Multi-Purpose Pavilion July 2013
SECTION XIII RIGHT TO AUDIT
Architect agrees that the City shall, until the expiration of three (3) years after final payment under this
Agreement, have access to and the right to examine any directly pertinent books, documents, papers
and records of the Architect involving transactions relating to this Agreement. Architect agrees that the
City shall have access during normal working hours to all necessary Architect facilities and shall be
provided adequate and appropriate workspace in order to conduct audits in compliance wifh the
provisions of this section. The City shall give Architect reasonable advance notice of intended audits.
2. Architect further agrees to include in all its subcontracts hereunder a provision to the effect that the
subconsultant agrees that the City shall, until the expiration of three (3) years after final payment under
the subcontract, have access to and the right to examine any directly pertinent boolcs, documents,
papers and records of such subconsultant, involving transactions to the subcontract, and further, that
City shall have access during normal working hours to all subconsultant facilities, and shall be provided
adequate and appropriate work space, in order to conduct audits in compliance with the provisions of
this article. City shall give subconsultant reasonabie advance notice of intended audits.
3. Architect and consultants agree to photocopy such project-related documents as may be requested by
the City. The City agrees to reimburse Architect and consultants for the costs of copies at the rate
published in the Texas Administrative Code.
SECTION XIV SUCCESSORS AND ASSIGNS
1. The City and the Architect each bind themselves, their successors and assigns, to the other party to this
Agreement and to the successors and assigns of each other party in respect to all covenants of this
Agreement.
SECTION XV ASSIGNMENT
1. Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of
the other party, and any attempted assignment, sublease or transfer of all or any part hereof without
such prior written consent shall be void.
SECTION XVI INDEPENDENT ARCHITECT
Architect shall perform all work and services hereunder as an independent Architect, and not as an
officer, agent, servant or employee of the City. Architect shall have exclusive control of, and the
exclusive right to control the details of the work performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, agents, employees and
consultants. Nothing herein shall be construed as creating a partnership or joint venture between the
City and the Architect, its officers, agents, employees and consultants, and doctrine of respondent
superior has no application as between the City and the Architect.
SECTION XVII M/WBE GOALS
In accordance with City of Fort Worth Ordinance No. 15530, the City has goals for the participation of
minority and woman business enterprises in City contracts. Architect acknowledges the M/WBE goal
of 24% is established for this Agreement and its commitment to meet that goal. Any misrepresentation
of facts (other than a negligent misrepresentation) and/or the commission of fraud by Architect may
result in termination of this Agreement and debarment from participating in City contracts for a period
of time not less than three years.
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SECTION XVIII OBSERVE AND COMPLY
Architect shall at all times observe and comply with all Federal and State laws and regulations and with
all City ordinances and regulations which in any way affect this Agreement and the work hereunder,
and shall observe and comply with all orders, laws, ordinances and regulations which may exist or may
be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. Architect agrees to defend, indemnify and
hold harmless City and all its ofiicers, agents and employees fi•om and against all claims or liability
arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its
employees.
SECTION XIX MISCELLANEOUS
1. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the
United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement
shall be construed in accordance with the laws of the State of Texas.
2. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised
this Agreement and that the nortnal rule of construction to the effect that any ambiguities are to be
resolved against the drafting party must not be employed in the interpretation of this Agreement or any
amendments or exhibits hereto.
3. This Agreement shall inure only to the beneft of the parties hereto and third persons not privy hereto
shall not, in any form or manner, be considered a third party beneficiary of this Agreement. Each party
hereto shall be solely responsible for the fulfillment of its own contracts or commitments.
XXXXXXXXXXXXXX The Remainder of this Page Is Intentionally Left Blank XXXXXXXXXXXXXX
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Will Rogers Memorial Center Multi-Purpose Pavilion July 2013
IN TESTIMONY THEREOF, the City of Foi�t Worth has caused this instrument to be signed in triplicate in
its name and on its behalf, by its City Manager and attested by its City Secretary, with the Corporate Seal
affixed; and the Architect has also properly executed this instrument in triplicate copies, each of which is
deemed an original.
�
EXECUTED IN THE CITY OF FORT WORTH, TEXAS, THI� day o . , A.D., 2013.
HAHNFELD HOFFER ST RD
By: �
Eric L. a eld, AIA
Principal
APPROVAL RECOMMENDED:
By: � l,✓ . �
`�� S Dougla . Wiersig, PE, Direct
Transportation and Public Wor epartment
APPROVED AS TO FORM AND LEGALITY:
By: j�;'�. I G G�l ��( l� l,( IC �� /�
Douela� W_Blacl� ��1 � � !�'� (L� v+-� • (� �-t f�
Assistant City Attorney
APPROVED:
By: w»� C..�tc�--•
Fernando Costa
Assistant City Manager
RECORDED: - �
By: .c
Mary J. K s p�
City Secre aiy � �
�'
��
M&C C-26342 Jul 16 2013 �
Contract Authorization
Date:
The Texas Board of Architectural Esaminers, 8213 Slioal Creek Boulevard, Suite 107, Austin, Texas, 78758, telephone (512) 305-
9000, has jurisdiction over individuals licensed under the Architects' Registration Law, Texas Civil Statutes, Article 249a.
OFFICIAL ldECORD
�IYY SECRET�R�
�
'�
Hahnfeld Hoffer Stanford � �'�. ��'�'�� �'�
Will Rogers Memorial Center Multi-Purpose Pavilion �, ___ ____ _ July 2013
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October 18, 2012
Revised October 24, 2012
Revised October 29, 2012
Revised November 19, 2012
Revised December 5, 2012
Revised July 15, 2013
Mr. Alfonso Meza
Registered Architect
City of Fort Worth
Transportation & Public Works Department
Facilities Management Group/Architectural Services
401 West 13th Street
Fort Worth, TX 76102-4616
Re: Architectural Design Services
Multipurpose Pavilion
Wili Rogers Memorial Center
City of Fort Worth, Texas
Dear Mr, Meza;
�'f?�GHM � N Y ��� �`
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Hahnfeld Hoffer Stanford appreciates the opportunity to provide this design services
proposal for the new Multipurpose Pavilion to be located north of the Richardson-Bass
Building. The information contained herein is representative of our understanding of the
scope of work and the scope of required services.
Desiqn Team
Hahnfeld Hoffer Stanford (NON-SBE1:
David Stanford, AIA
Rick Bargas, AIA
Jeff Westhoff
Principal-in-Charge/Designer
Project Manager
Project Coordinator
Ponce-Fuess Enqineering (SBE1:
Lucas Ponce, P,E,, S.E.
Gary Stowe, P.E., S.E.
Binyam Jemal, EIT
Carlos Molina
Project Principal
Senior Project Manager
Engineer-In-Training
BIM Manager
AXXIS Buildinq Svstems (SBE):
Sophie Purdy, P.E. Mechanical/Plumbing Engineer
Ken Randall, P.E. Electrical Engineer
Dunawav Associates fNON-SBE):
Brooks Baca, P.E. Senior Project Manager
1
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BAi SBE :
Charles R. Bonner President
Riddle & Goodniqht, Inc. (NON-SBE):
Rick Riddle, RA, CSI, CCS Construction Cost Estimator
Mark Goodnight, CSI, CCS Construction Cost Estimator
K+K Associates, LL.P (NON-SBE):
Sharon Krueger, AlA Registered Accessibility Specialist
Scope of Services
Hahnfeld Haffer Stanford will provide Architectural Basic Services (architectural,
structural engineering and mechanical, electrical, and plumbing engineering), Civii
engineer, audio/video consultant, cost estimator, and Texas Accessibility Standards
(TAS) review and inspection, will be additional s�rvices.
ARCHITECTURAI. DESIGN SERVICES SC4PE OF WORK
A. Generai
Hahnfeld Hoffer Stanford will provide the following general design services:
• Overali administration/project management for the Owner.
• Visual/aesthetic architectural design of the facility and related architectural
improvements.
• Assist Owner in development of project goais, objectives, program of
required spaces, project budget and schedule/project milestones.
• Review all design work for compliance with local building codes and zoning;
and overall coordination of architectural design tearn.
• Assist Owner in obtaining all permits, regulatory agencies approvals,
variances or other exceptions to governing codes, laws and regulations.
• Sign and seal Constructian Documents as required by Texas Board of
Architectural Examiners.
B, Schematic Design
• Validate Owner's goal and abjectives for project.
• Develop floor plans and elevations.
• Develop material and finish selections.
2
• Coordinate ths work and deliverables from engineers and consultants in the
form of narratives or "one line" drawings describing proposed systems.
• Prepare presentation materials including plans and elevations necessary to
generally describe design to Owner,
• Meet with City of Fort Worth building official/planning development staff to
review proposed building design; adjust design as necessary to carnpiy with
City requirements.
• Lead project design reviews with the Owner and Design Team.
C. Design Development
• Coordinate and manage design work of engineers and cansultants.
• Further develop building drawings and detaifs.
• Develop project manual/specifications.
• Review and coordinate drawings/specifications prepared by engineers and
consultants for conformance with project design intent.
• Lead project design reviews with the Owner and Design Team.
D. Construction Documents
• pevelop drawings/design information in sufficient manner far cantractor
bidding purposes.
• Review and coordinate drawings prepared by engineers and consultants for
purpose of checking for conformance with visuai, aesthetic and technical
design requirements.
• Submit 95% Construction Documents for Owner review/approvai; incorporate
Owner review comments.
E. Bidding and Negotiation
• Lead pre-bid conference to review Construction Documents with prospective
contractors. Prepare addendums/clarificatian responses to bidder's
questions.
• Submit Construction Documents to state/local agencies having jurisdiction
over project far review/approvai.
� Assist Owner in review of contractor bids; review references/qualifications of
subcontractors; assist in review of contractor construction contract, bonds
and insurance requirements.
3
F. Construction Administrafion
o Provide architectural representation of Owner at praj�ct site at intervals
appropriate to stage of canstruetion, to becorne generally familiar with the
work and keep Owner informed about progress and quality of the work
completed.
• Ali Owner/contractor communications about matters arising out of or relating
to Constructian Documents shall be through Architect.
• Review/certify monthly applications for payment based upon evaluation of the
work in place and contractor's current schedule of values.
• Review/take appropriate action on constructian submittals such as shop
drawings, product data, and samples,
• ReviewJtake appropriate action on reasonable request from the contractor on
additional information, clarifications, interpretations related to the work,
requests for information, etc. �
• Review change proposals and change arders requested for project when
related to the work.
• Prepare Substantial Completion punchlist and review contractor's project
ciase-out documents.
BASIS OF C4MPENSATION
Basic Services
Hahnfeld Haffer Stanford proposes a Lump Sum Basic Services Fee (Architectural,
Structural, and MEP) in the amount of $245,950.00, This fee is based upon the Opinion
of Probable Cost developed by Riddle & Goodnight, Inc, of $3,100,000,00 plus add
Alternates ta be determined, for the campletion of the design documentation and
construction administration services.
1. Hahnfeld Haffer Stanford $184,�50.00
2. Ponce-Fuess Engineers $ 32,000.00
3. AXXIS Suilding Systems $ 29,500.00
Additional Services
1. Dunaway Associates, Inc., far any civil engineering design services; $36,200,00
(Non-SBE); refer to Exhibit 'C',
2, BAi, for any audio systems design services; $9,300,00 (SBE}; refer to �xhibit'D'.
3. Riddle & Goodnight, inc. for any cost estimating; $4,840.00 (Non-SBE); refer to
Exhibit'E',
4
4, K+K Associates, LLP for third-party plan review and inspection; $964.00
(Non-SBE); refer to Exhibit'F',
. � . � � . �
Reimbursable Expenses are in addition to Basic Services and Additional Services and
include actual expenditures made necessary by our services and our consultants'
services in the interest of the Project. These include expenses for printing, including final
Construction Documents, travel, expense of fees paid for securing approval of authorities
having jurisdiction over the Project, etc, For the Architect and it's consultants,
reimbursable expenses shal) not exceed $15,000,00,
OWNER'S RESPONSIBILITIES
The Owner will be responsible for non-construction issues associated with the
development of the project. Architect will assist Owner with the preparation of drawings
and diagrams as necessary to submit to the City of Fort Worth.
The Architect wili assist Owner in obtaining vendors for the services not included in this
proposal, including but not limited to environmental engineering, geotechnical
investigation, and construction material testing.
We look forward
design services
please advise.
Sincerely,
our continued relationship with the City of Fort Worth as we provide
for your project. If you have any additional questions or comments,
HAHNFELD HOFFER STANFORD
architect planners interiors
�
Eric L, Hahnfeld, AIA
Principal
Enclosures:
Exhibit `A': Ponce-Fuess Engineering Proposal (SBE)
Exhibit'B': AXXIS Building Systems Proposal (5BE)
Exhibit `C'; Dunaway Associates Proposal
Exhibit'D': BAi Proposal (SBE)
Exhibit 'E': Riddle & Goodnight, Inc. Proposal
Exhibit'F'; K+KAssociates, LLP Proposal
Exhibit'G': HHS 2013 Standard Billing Rates
, . . �' A
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�tJ��E��U�SS
Fngineering
Proposal for Professional Engineering Services
Proposal to: David Stanford, AIA
Hahnfeld Hoffer Stanford, Inc.
200 gailey Ave
Suite 200
Fort Worth, Texas 76107
Date: July 16, 2012
Project Will Rogers Memorial Center Covered Arena
Ft. Worth, Texas
Project 144ft x 336ft Multi�Purpose Pavilion at the Will Rogers Memorial Center.
Description
Basic Services Structural Engineering services descrfbed as follows:
Design Development
• Prepare structural pians, typical details and wall sections of the selected structural
system
• Consult regarding geatechnicai recommendations and impact on the project
• Evaluate geotechnical recommendations for foundation design and coordinate with
the geotechnical consultant
• Consult regarding fire resistance requirements and their impact on structural
systems
• Attend design meeting.
Construction Docurnents
• Prepare designs and drawings for bidding and construction of the primary
structural system and foundation
• Assist with details and specifications of architectural components (exterior walls,
suspended room dividers, catwallts, steel stairs) • excluding curtainwall design
• Prepare structural specifications and assist with related architectural sections such
as earthworl<, masonry, miscellaneous metais, etc.
• Coordinate structurai documents with architectural documents and other
engineering disciplines based on information provided
• Attend coordination meetings
Bidding/Contract Negotiation
• Prepare structural addenda as necessary
• Respond to questions from bidders
Construction Administration
+ Attend a pre•construction conference, if requested
• Interpret or clarify documents during construction
• Assist with structural change order proposals and change orders
• Assist evaluation of change orders
• Review required structural submittals for conformance to contract documents
• Review and evaluate material tests and inspection reports
• On•site conformance review during structural construction. Proposal considers up
to (3) three trips to jobsite.
Services excluded
• Design of curtainwall systems
• Design of light gauge metal stud framing
• Geotechnical engineering and inspection of related aspects af construction
(backfill, soil compaction, pier driliing)
3333 (.ee Parkway Suite 475 T. 469.310.2850
Dallas, Texas 75219 www.ponce-fuess,com
Proposai — 80005-1 Page 1 oi 3
��hl��w�U�S�
�ngineering
Proposal for Professional Engineering Services
• Construction cost estimating
• Construction related services (earth retention systems, concrete shoring systems,
temporary bracing of steel frames)
• Inspection or supervision of construction
o Review of construction submittals other than those required by the contract for
construction
• Services relating to permitting of work for construction
• Verification of existing conditions, materiais and dimensions of existing structures
F'ees /or Basic Professional Fees for Basic Services are proposed as foliows;
ca��,;�a�
Stipulated Sum Basis
$32,OQ0
F'ees will be invoiced monthly based on estimated compietion by contract phase:
Design Development Phase 30 %
Construction Documents Phase 45 %
Bidding Phase 5 %
Construction Phase 20 °jo
Reiint�ursable Project expenses will be invoiced, at cast, in addition to Basic Fees as follows:
Expenses �tem Estimated Amount
Printing & Copying (1) TBD
Auto Expenses (@IRS Standard Rate per Mile) $300
Courier/Expressage Charges $20Q
Total Estimated Reimbursable Expenses $500
Notes:
(i) Special note regarding printing:
• This proposal includes providing progress drawings, permit drawings and
drawings for construction. This can be in electronic format (PDF, for example) or
bond prints, at the client's option.
• One set of prints of the entire set of design drawings shall be provided to Ponce-
Fuess Engineering at each progress printing, permit printing, and construction
printing. In the case that prints are not provided, but rather are only made
available in electronic format, Ponce-Fuess will have one set printed and the cost
of such printing shall be a reimbursable expense.
• At least one paper print af large format shop drawings (larger than 11x17) shall
be provided to Ponce•Fuess Engineering. In the case that prints are not provided,
but rather are only made available in electronic format, Ponce•Fuess will have one
set printed and the cost of such printing shall be a reimbursable expense.
• Any other printing requested of Ponce-Fuess will be a reimbursable expense.
3333 Lee Parkway Suite 475 T. 469.310.2850
Dallas, Texas 752)9 www.ponce-fuess.com
Praposal - 80005-1 Page 2 of 3
���l��rFU�SS
Engineering
Proposal for Professional �ngineering Services
puali/ications • Client to provide subsoil investigation and professional geotechnical engineering
recommendations for design of foundations, slabs supporked on soil, subsoil
drainage and earth•retaining walls.
• Proposal is based on soil•supported floor slab ("slab•on•grade") at ground level.
Proposal does not include design of structurally-supported ground floor slab (over
crawispace or formed void). Design of structurally�supported ground floor slab, if
required, will be an Additional Service.
• Proposal does not include design of site structures (paving, stairs, site wails,
retaining walis, bridges) located farther than 5 ft from building perimeter unless
noted otherwise above.
• Revit BIM software will be used as tool for production of Construction Documents.
Proposal includes conventionai exchange of structural plans, sections, and details
fnr document coordination and construction purposes. Progress copies of Revit
model may be provided to design team for reference during coordination. Copy of
"as is" Revit model may also be made available for contractor use upon receipt of
executed Ponce�Fuess' Electronic File Waiver & Indemnification Agreement. Ponce�
Fuess retains ownership rights to and control of structural Revit rnodel,
• Proposal does not include issue of early-release structural documents (for bidding
or construction of foundation or superstructure prior to release of complete project
documents).
• Proposal does not include printin� for Owner, city or contractor review, or for
permitting or construction.
• Client to provide as�built drawings of existing construction to be modified or
appended. Verification of existing conditions, materials and dimensions is not
included in this proposal.
• This proposal is based on the duties and responsibilities of both Engineer and
Architect defined in the AIA standard contract Documents C401, and as expanded
or modified under "Scope of Services".
Additional Services required and authorized beyond the scope of Basic Services will be invoiced
Services on the basis of personnel time and expenses,
• Principals $195.00 per hour
• Employees 3.00 times base salary
• Expenses 1.00 times cost.
ContractForm AIA Document G401, or equivalent. In lieu of an executed contract, this proposai will
serve as the interim agreement for professional services.
Duration This proposal is valid for a period of 6 months from the date that the proposal was
made and signed below.
- END OF PROPOSAL -
Proposal made by.�
.. � �' , � �
Lucas Ponce, PE
President
pONCE-FUESS Engineering, LLC
3333 Lee Parkway Suite 475
Dalias, 7exas 75219
Proposal - 80005-i
Proposal accepted by:
(Signature)
(Printecf Name)
(Date)
T, 469.310.2850
www,ponce-fuess.com
Page 3 of 3
p�N���FU�S5
Engir�eering
July 2013
Personnel Hourly Billing Rates
Principals:
L.G. Ponce, PE
$195.00 per hour
Employees billed at 3.00 times base hourly salary, representative rates as follows;
G.W. Stowe, PE $173.08 per hour
B. Jemal, EIT $90.14 per hour
C. Molina $80.25 per hour
3333 Lee Parkway Sui�e 475 Dailas, Texas 75219 Te! 469.310.?_850 www.ponce-fuess.com
�' �
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� t�u��c�irv� sv�•i��r�s
July 15, 2013
Hahnfeld Hoffer Stanford
200 Bailey Avenue
Suite 20�
Fort Worth, Texas 76107
Re: Will Rogers Memorial Center
Multipurpose Pavilion
Mechanical, Electrical, and Plumbing Design Services
Mr. Hahnfeld,
Automation � En�ineering ( Energy � Commissioning
Axxis Building Systems appreciates the opportunity to provide design services for the mechanical, electrical, and
plumbing engineering design for the referenced project, The project includes mechanical, electrical, and
plumbing engineering for a new covered horse arena of approximately 48,000 square feet.
SCOPE OF SERVICES:
• Two site visits during construction.
• Electrical design to include fire alarm, lighting, and power.
• Mechanical design to include ventilation fans and operable louvers in clerestory and 4 ta 6"big-ass"
fans.
• Plumbing design to include hose bibs for wetting arena, hose bibs for area clean up, roof drains, sewer
line,
• Preparations of performance specifications for fire sprinkler system, as required,
• Design based on attachments included with proposal.
• Preparation of International Energy Code Compliance forms (MEPj required for permitting.
• Two coordination meetings per discipline during the design of the project.
• Review of Subrnittals and shop drawings for systems designed and/or specified by Axxis and/or BHB.
EXCLUSIONS:
• No phasing of design services will be required.
• Project will not be LEED Certified.
• Saund system, audio/visual system design, security system wiring, telephone system wiring design, and
data system wir(ng design wili not be included. Rough-in conduits will be designed as defined by the
Owner.
2821 Nl, 7U7 St��t, Suite 250 Fon SYorih, Te�s i61.07
TEL 811 ci�2 4630 FJUC 817 9Ct'2 61U 1
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" �ui�c�irvc sysr��ws
Automation � Engineering � Energy ( Commissioning
• Site utility design worl< will be provided by another consultant and will not be part of our work. Contact
with the utility wil) be to send load lnformation and site plan information.
• Time and costs involved with clearance requirements for entry to facility.
• Meetings, in addition to the coordination meetings described above.
• Repraduction, ather than original than single copy of Contract Drawings.
• Services in addition to those described above.
GENERAL CONDITIONS:
We propose to provlde the mechanical, electrical, and plumbing engineering design for the referenced proJect in
sufffcient detail to recelve construction bids from subcontractors and (n sufficient detail to install the systems in
accardance with applicable codes, Qeliverables will include original drawings (CADD Plots) and speclfications
prepared for binding separately. Deliverables will not include any cost estimates. Drawings will be sealed by a
Registered/Licensed Professfonal Engineer.
The design will be fn accordance with crlteria and guidance received from the Owner via communication from
you.
EXECUTION FEE:
Axxis shall perform the scope of services listed based on the following fees on a lump sum basis:
Engineering Design Services
$29,500.00
Invoices will be submitted monthly upon the percentage of design completion. Compensation of additionai
services will be negotiated as required.
If you agree with the terms of this proposal, please indicate your approval by signing below and returning to our
office.
We deeply appreciate this opportunity to be of service and lool< forward to worlting with you on this project.
Sincerely,
AXXIS BUILDING SYSTEMS, INC
-:�?�r��� ��� -
� �
Sophle Purdy, P.E.
President
2s321'�V, 7U7 Stt�et, Suite 2a0 Fort 4'Jorth, Te�s 7fi147
ret. 81l ��J� ahBU F�x �iz 3g2 h1ci1
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Dunaway No. P000766.007
July 15, 2013
Mr, David Statiford
I-iahnf�ld Hoffer Stanfard
2p0 �ailey Avenue, Suite 200
rar# Warth, Texas i6107
f�efer�nc�: Praposal for Profossional Civil Engine�ring Services
WRMC Multi-!'urpose I'avilion Site Design -- f�rivat� Impravernent�
D�ar David;
punaway /�ssociates, I_.P. (Dunaway) is pleased to submit this praposal far p►'ofessional
enc�ineering and land surveying services for the WRMC Multi-Purpos� Pavllion. l3ased on aur
previous meetings, tl�e WRMC Master ('lan, and a completion date of OCtob�r 1, 2013, we
believe the follawing scape of services will meet your needs for this project.
SCOPE �� S�RVICES
Storm W�ter Pollution Prevention Pian fSW3P) -- Dunaway wiil provide a storm water
pollution prevention plan template far use by the ClienYs contractor. This templato wiii
be prepared in accordance with T�xas Commission an Environmental Quality (TCEQ)
regulations for the Texas I'oliutant Discharge �limination Sy�tem (TPDES). It shauld be
noted that it wiii be the Client's contractor thaf w111 be responsible for cnmpleting the
infnrmation required by the template and for perfarmir�g the required inspectior�s and
maintenance reparts. Dunaway wlll assist the Client in completing the required Notioe-
of�lntent (N01) th�t wili need to be filed by both the Cliei�t ai�d the contractor.
2. Construction Plai7s �- Privat� Civii Imarovements �- Dunaway wiil prepar� constructidn
plans for the improvements required for this project. ihese plans will be 5igr��d and
sealed by a Register�d Professionai �ngineer licansed in the State of Texas and wiii be
processad with the City af Fort Worth far approval and constructian. A tentative list of
drawings anticipated to be �i•epar�d for this proj�ct follows:
Site Plan
Dimen$ion and Coordinate
Control Plans
Site Dntafls
Grading Plans
Drainage Area Map
5torm Drain Plans
�rasion Control Details
�torm Drain Detaiis
Paving Plans
Paving Details
Striping Plans
Water ar►d Sanitary Sewer Wlan
Utility Detaiis
Erosinn Controi Plan
.'i.`.,nls,.rl�iy/�v,;nw.: :iuihi dr1t1 �' i,.,il 4�'c�:lli b;?r.�,r. !l,111/ �: I..,� �tl /.�.g1� 1 i71 �°' lii�: if I/.{;�.`� /�t i7 G U�Nr�vn��;�iti;c:�+:��.il<���t;.�u�n
i'roposal far f'ro�essianal Civil Cnginoor)n� Soi�vices
WI�MC Multi-P�u�poso {'avilion Site [�esign � i'rivatQ Impravements
July 15, 2013 / ('�t�� 2
3. Urban 1=orestry f'lan (Uri') �nc! �pplication -• Dun�way wfil prepar� UFf� Phaso I �nd Phase
II plans cansistent with the submission requirements ner the City of 1=ort Worth Urban
Foreslry Ordinance, '('h� site area is I�ss than the �rea required far presorvation and without
any oxisting tree canopy oi� site; currentiy it is anticipatec� to t�l<e one we�l< upon r�ceipt of
approval to coinplot� the Phase I t�si<. Phase i can bO ffled without f'hase II, or filed
together, Phase I worlc can begin immedi�t�ly upon rec�ipt of cantr�ct and conceptual
project site pl�n, Phase I worlc will use th� 5ite E�lan anc! aerial photography and wili be
sign�d and s�al�d by a Regist�red Pi�4fessional l_andscape Architect licensed in the Stat� of
Texas, Th� pians will b� submitted with tf�e applicatioi7 and applic�tion fee for review by the
City of Fort Worth Urb�n 1=orestry Depa►trnent, The City af Fort Worlh Urban Forestry
bepartment will undertal<e their standard rovl�w pracess and post the result to thelr website.
Phase il worl< can cither b� submittod wilh Phase I or later after i'has� I has b�en submitted,
To complete I'hase ii woric will require a planning session with client to determine best
location on campus to locate the r�quired tree canopy coveragP as required in Phase il. It is
estimated at this tiine the Ph�se II document will be developed to show the praposecl tr�e
planting. phaso II worl� will use the ovei-all campus s(te plan as bacl<ground to the I'hase II
documents and will b� signad and sealed by a Rogistered f'eofessional (_andscape Architect
Iicensed in the State of Texas. The plans will be suhmltted with the applicatlon and
�pplication feo for roview hy the City of I�oi� Worth Urban Forest�y Deparkment. Th� City of
�ort Worth Urban �orestry Department will undei�tako their standard review process and post
the result to their website.
Landscape Archit�cture and Irrigation Constructian Docut�nents will not be �repared at this
time,
4. Meetinqs and Conference Calls � Uunaway will aitend required moetings �rnc! cnnference
calis on an as-needed basis. As pai� of tha base scope of services we h�ve included un to 20
man hours for this effort. If adclitianal tim� is requir�d, we can perform this servic� on �n
hourly basis,
5, Construction Administration — I7�maway will provide canstruction administratlon sc�rvices
as fallows:
a, Review and respor�d on the Client's behalf far shop drawing submittals rslated to
el�ments di the d�sic�n for which Dunaway is responsible,
Review a�7d respond to written Ftequests for Inf�i�matlon from tf7e Client's
contractar r�garding �lem�nts at the design for which Dunaway is responsibl�,
c. Mal<e site visits during consh�uction for a cursory revi�w of pro�ress of
construotion, nl�ase nate that Dunaway has nnt provided constructian inspection
services, and would nEcd ta r�tain a geoteci7nical encJineer to provide insp�ction
of private site improvements.
d, Coordinate the design documents betw�en aganci�s such as Tarrant County,
The City of Fort Worth, and the Tai•rant Regional Water District,
GMtop�s�rla10007001P000760•WRMCMuIilpu�posoPnviliontP�oposol�Pinol SubmBiad NroposnitP000Y�0.042�WRMC Mulil�Pur{wao Pnvilion Ptivalo Ooslgn P�oposxh201:i•
0%iG.doCx
!,!d�l!�ulnyJ�vunu;• tnutu;.l7n c; t��n�;'�.,rlt�. I���rJ> /l,Ifi/ :' 1<rl ttl/ s.3'� Il�l 7 liry l+Il:t.S', /+1:1! �1 cuin�i�v�ry�r.;������il�;;,a�n�u
Propos�l for I'rofessfonal Clvil Lnc�ii7�ering Servicas
WRMC Multi�l'urpose P��villon Site besign -� Priv�te Impi�ovemei7ts
July 15, 2013 / I'age 3
F'EC
Dunaway /�ssoci�tes, L.,P, proposes to provide tiic abave-described scnpe of wnrk for a foo as
outlined b�low, �xciusiv� of roimbursable oxponsos, basod on a time line shown on the
attached site ��lan �xhfb(t. Pl�ase find attached to this pi'oposal our Stanciard T�rms & Conditions
for professional services, which is also �art of this proposal,
Stoi�m Water ('oilution Preventfon Plan
Civil Enginoering — Private Improvements & Urban (�orestry
Construction Administration
TnTAi..:
$ 1,200
$ 30, 500
$ 4,500
$ 3G,200
Only those services specifically mentioned in th� Scapo of Work section arA afferad as part of this
praposal,
ADDITIONAI. S�RVIC�S
The following is a Iist of somQ, but not necessarlly all, nf tha services that c�n be usef�d or requfred for
a proJect of this type. The listed gervices have i7ot been inclucled in this prapasal. Dunaway can
provide ar sub-cans�tit many of these services if desired by the Client. If the Client determines �any of
these services is desired, Dunaway can either amend this proposai to incarporate the desired service
or services or recommend ather actions to cover the needs as Qxpressed,
Phase 1 and Phaso 2�nvironmentai Sito Ass�ssrl�onts, and flood studies far changes to
F�MA fiood maps,
2.
3,
�
Design of off-site public utility extensians,
Design of off-site paving improvements.
Retaining wall design o�� design of subsoil c�r�inay� systems,
5, Sail InvestigationlLaboratory Testinc�: Dunaway recommends that the Client r�t�in an
independent laboratory for use in any testing r�quii'�d during the design phase, i.e,, for
donsity approval in the p�ving areas, and for any sito excavation �nd embanl<m�nt th�t wlll
be required for this project,
�
7.
:
Construction inspection servicQs are not included. Dunaway do�s not provide construction
inspection services.
Construction bidding �al7ase services or conti�actor selections,
Construction stalcing; may be provided by contractar.
GlProposals�OWy001P0(�0'I0�•WRMCMuillpurpocoPrvtllon�NroposatlPin�l Submillad Pioposa�IPOtlU%OG,002••Wf2hiC M�dtV•Pwposo Pavilion P�ivaie Deatgn Proposn1�2013-
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Proposal for Prof�ssion�l Civil �'ngin�erir�c� Sei�vic�s
WRMC Multi-f'urpos� !'avilion Site i�esign �, I'rivat� Impravomonts
July 15, 2013 I('a�e 4
9, Reloc�tion, design and coordination of fr�nchi�e utilities (gas, alectric, telephono and cabie
TV) wiil be conducted by the franchis� utllity camp�nies and Owner. Usually, oach fl'anchise
utility company wiil provide its own design, If d�:sircd, Dui�away will show the conduit for cach
of ih�se on our drawings providod that the sizo, number and matarial for each c�nduit is
providod to Dunaway by the utility comnany.
'10, I�reparation of �ny temporary or pormanent easoments, other than ��nentioned above,
If this proposal meets with yo�n� appraval, please sign below and return one copy fo our o(fice as o�u�
notice to proceed. We �ppreciate the opportunity to assist you with this project and loo{< forward to its
SUCCGSS.
I�espectfully subr�yitted,
DUNAUU,AY �SSOCIATh�S, L.,l�.,
a TQxas liinittici partnership
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J � , ayl •, I?. E e
'�ect Manager
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Thomas 0. I-It ff�ti - es, I',�.
President /
1� rc�e�d t3� Accepted_
I-IAI-IN�ELD I�i��I��R STAN1=01�C3
F3y;�
Name;
Titlo:�
D�te:
/�ttachments
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These 5tandard Terma �, CondiUans are attachatt to and fuily Incarporatoct Into Iho paso Contract. Tho Baso Contract, togother with those
St��tdard'fenns ancl Condltions, Is somothnes oai�nd thls "Ac�rnnment" hnrtiin,
Bas4s of Compansation. Pro(essional SeNices siiali bs blUecl
monlhly and based upon ellhor a percent complete for lump sum
(asks or Dunaway Assoclates, L,P.'s Siandard Wourly Dili Rate
Scheduis, 7his Schadule is updaled annually In January.
2013 S7ANqARD HOURI.Y BILI. RATG SCN�pUL�
STAFF TYPE HQUF2I,Y l311.L f2A'1'�
AdminisUative ........................................ �71,00�• $II8.00
Cadd Technician . . ................................ �79.00 • �86.00
p�partmenl Direciors ............................. �1GB.00 - $23G.00
Graduale Enginser ................................ �4f9.Q0 - $105,00
Desic�n Technlcian ................................. $�J9.00 • $160.00
Environmental Scientist ......................... �u83.00 - �130.00
Expert Witness / Specfal Gonsultant ..,,.. 52G0.00 -$300.00
Fiold Supervisor ..................................... �10p,00 - 3150.00
Financlal ................................................ �95.Qo • $170.00
lnformatio�ti Systems .............................. �80.00 - S1G0.00
lnstn,m�nt Operator ............................... �47.00
lntern..................................................... �68.00
Land Alanner ......................................... $126.00 • $160.00
Landscape Arch(iect .............................. �126.00 - $160,00
Landscapa Planner,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, $84,00 • $10A,00
Marketfngleusfneas Development...,.....,571,00-�v11G.OD
Principal ................................................. 51G5.00 • $235.00
nroduction Manager ............................... �v1tl0.o0 - �120.00
Project Engineer .................................... 5114.00- $iG�,00
ProJect Surveyor .................................... $10'S.00 - $1Q6.On
project Manager .................................... 5120.00 - $150.00
Rodman................................................. 540,40
Survey Manager .................................... 5120.00 - $160.OQ
Survey f'ariy Chfef ................................. �11h.00
Survey Technician ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, �80A0 - $9A.00
7rafflclfr�nsporlatfon Enyinear .............. S�J9,00 - $156,00
notwlli�sianding any olher provislon of lhls Agreamanl, ihe diai
Ilabilily in tha aggregate of Dunaway Associales, L. , and
Dunaway Associales, L.P.'s oNicers, direclors, ariners,
empioyees, agents and qunaway Associ es, L.P °s
5ubconsultants, and any of iiiem, to Cliont end iyone clafmind
by, through or undnr Client, fnr any aird ali clai , lossys, cosls, or
damages whalsoever arisinc� otd of, resuit�f from, or fn �ny way
related to the ProJect or ihis A�reament r4m any causo or causes,
lncluding but not Iltn(ted to tha nd�l�nce, profosstona) Qrro�s
or omissions, slricl Ilabilily or� ach of conlracl, or warranty
express or impiled of �unav�Ay Associales, l..P. or punaway
Associates, �,P,'s of(icers, Geclors, pariners, employees, ac�enls
or Dunaway Assoclate ,,P.'s 3ubconsiUlants or any of (hem,
shali no1 exceecl th ola) compensalion received by Dunaway
Assoclates, L.p. er Ihis Aqreement.
IIL No Conse dential Damac�es. Notwithstandinp any other
provision ihis Agreemenl, neither pariy shali be Ilable to ihe
other any oonsequenlial damages Incurred due to the fa�dt of
Ihe her party, reg�rdiess pf thn nalure nf Ihis fauil nr whelher It
s conimitted by itie Cli�nt nr tJunaway Associates, L,P., thvfr
employees, agenls, or subconsullanis, Consvquenliai dam�ges
Dunaway Assoclalos, l..P. under this Agreemont are inlen �d
sololy fot ttle banefii o1 the Glienl. NoUiing contalned herein hall
confar any righls upon or crsale any duties on fitie part of Du away
�ssociates, L.P, toward any nerson or persons not a part to ihis
Agreement Inuluding, bul not limited lo any c ilraclor,
subcontractor, supplier, or ths �genis, officers, e ployees,
InsurPrs, ar surolies of any of 11tem,
V. Claims Lbnfted ta litsuranco Coverac�e, Th Client and
Dunaway Aasocieles, l..P. wafve all ric�hts for d mages, each
agalnst ihe other and �gainst lhe contraclors, ubconsullanls,
agents, and employees o( the other, bul only lo i e extenl covered
by propariy insurance during or after conslru lion, except such
ri�ttis as Ihey may havo to the prviceeds of s ch insurance. The
CUent and Dunaway Assocfales, L.P. eac shall require simflar
waivers frnm their conirnclors, subconsuliai s, and agents.
VI. Oeneral Contructar Dutles and F�esp nsibilities. Neither tho
profess(onal acUvilies of �unaway sociates, L.f'., nor lhe
presence of Dunaway Associates, L. , or his nr her employees
and subconsulianls at a construatfon fte, shaU ralieve ttie Ganoral
Conlractor and any oUier entily o ttieU obiigai(ons, dulies aod
responsihlififes including, but nol imited to, construcllon means,
�nelhods, sequence, technique or procedufes nac�ssary tor
�erforming, superhilending or c ordinating all pniiions of ihe Waic
of constructlon In accardance ilh the conlract docamenis and any
linallh or s�fety precaulions equired by any repulatory agencies,
Dunaway Associales, L.P and his or har personnel hava no
aulhariry lo exarcise any ontrol over any conskuClion conlrActo�
or olhef enlity ot Ihe(r e pioyaes in connecUon wilh iheit worfc or
eny heallh or safety recAulions, The Client ogrees Ihat tha
Oeneraf Contraciot i saiely r�spansible for (obsRe safety, and
war�anls that this f vni shali bt� ntade evident in the Clieni's
agreement wilh Ui General Ctintraolor. 7he Ciient also agrees
th�t the Client, DunawHy Aasocfates, L.F'. end Dunaway
Associates, �,P,' Subconsullants sh�il be fndemnlfisd and ehali
ho mado ad ' lonal fnsureds undar ihe GenerAl Cnntracior's
general Ilobilil insurance poflcy.
VIL CancdllAti i. It is understood lhat this Agreem�nl may be
canceled f any tima by thQ Qllent And payment shall be dua
based o Ihe melhod of computatfon in Seci(on I oniy on Work
perfo d or expenses inctured ia date of cancellation,
VIIL Payi ents and intarest. Client recognizes thal prompt paymenl
of unaway Asaociates, L.P,'s (nvoices is an essgnlial aspect of
Ih overall conslderalion punaway Assooiales, l..f', roqi�ites for
oviding servlca ta Client, Cil4nl �grees to pay all charges not in
ispute within 30 d�ys af dat� of involca. A atatement nf charg�a
for sorvicas will ba submilled by Ihe 15'�' of each monlh. All
accounts past due 60 ctays (rom dale af involce sitall pay �nteresl
at It�e rale o► 18% (9.5% per monlh), or moximum allowable by
0:lproposals1000700U'00078�•WRMCMultiputposoPavilbnlPiaposallKinal Submifiod ProposmnP0op766.602-WRMC Muld•purpozo PoviGon Privolo ooeign Proposal-2d13•�716.Uocx
!i��J tirJi:i.�V /or�.inUi�. Suil .� 41i0 £:' ! ��rl'id�:yfl� b.•>a.r. 1l�.1(i/ =: It.l H I/;1:1'� 11 7 t ;' �; n: if I/:�'S!, /d'S/ �? ��i u�rnv�iV<> >�r-�nl��y c�nn�
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�, i L► � e ) ��1 ��\, �. �i � I ., �. �� � � �. r ii;i � ��� � ��� I I � ��i � "`r
1r�
. �
undispuled portlon of Qunaway Assocfates, I..P,'s Invoices wi in
30 days o( Invoice date, Dunaway Assacfates, L.P. has lhe rlg t to
cease work on tha project and Clfenl shall waive any clalm a ainst
Dunaway Associatas, L.P, f0i CBSS8II0J1 OI SBNICpS, 811( sh�ll
dofend and (ndemn{fy punaway AssAciatos, l.,P. (r and
against any clalms tor inJucy or loss slemmin4 from unaway
Assocfates, L,P,'s cessailon of service. Cllenl shafl aiso pay
Dunaway Associates, i..P. the cost associateQ wfth premature
nrojecl demobilizalion. In lhe evenl the project is amobilixed,
Clienl shall also pay fi�e cost ot remobllizatio , and shall
renegollale anpropriale contract tem�s and condi'ons, such as
those assoclaled wAh bud�ei, sch�dulo ot scope o seNice.
Associates, L.P.'s normal sarv{cQs, the Client may, (
1�is opiion, conlract diroctly wlih ihe third party (or su i
services or lhrout�h bunaway Assaclales, 4.P, I( e ch
eontracts are mada lhraugh Uunaway Assoclates, ..P.,
a service charge of 10% wiil be added to th net
amaunt o( such confr�cis,
XV. Ceri{ticatiwts, Guarantees and Warrantios. unaway
Assoclales, L,P. shall tiot be requ(red to execule any ocument
Ihat wouid result In Its cerlifyfnc�, guaranteeing or wa anting Ihe
existc�nce of conclilions wt�ose exlstpnce Dunaway Rssociales,
l..P, cpnnnt ascertaln.
X, Logal Actlon. 5�d�)ecl In oll respects to ihe othe provisions o( Ih4s XVI. Assi�nment. Neilher party to 11ds Agreomeni sha transfar, sublel
Agreement, in ihe evenl lagal aclion is neces ry to enforca the or assign any ric�hls or duties under nr Interest i thls Agreement,
payrnent lerms af Ihis Agreomont, Uie prnvailii pacty in any suoh h�duding but not limil�d to monies Ihat z�re due monles thal may
acllon shall he ontitled to collecl any Judc�mer or selUemnnt sums be due, wilhout the prior wriiten consenl liie other pady.
due, plus reasonabia attornoy's faas, c�rt costs and ofher Subcontrncling to subcons�altaNs, normally nlemplated by lha
reasanable expanses inourred by lh prevailing pariy in Consuilant as e�}enoraliy accepled busines. praclice, shall not be
connection wllh such coilaclion aclion, considered an assignment tor �u�poses of 1 is Agreeinsnt,
XI. Dls�ute Resolutlan attd Terminailoll In lhe event any bili, or
poriion thereof, Is disputed by Cllent, lient shall nolify nunaway
Assoclales, I.,A, wilhin 10 days of r ipt of tha bill fn queslion,
and Clfent and Dunaway Aasociate , L..P, shall work logelher to
resolve the malter wilhln GO days f fts be6iq calied to Dunaway
Associates, 1„I','s attenlion. IC soluUon oF tho malter Is noi
aUained wilitir� 60 days, e(ther pa y may terrninate this A�rQoment
in aceardance with conditfons indiCaled in lhe IeRninaUon of
ac�reement clauae sneci(ied in ecUon VII.
XII. Madiailon, In an effort to r sofva any contiicis lhat arise clurinp
the design and construcl' n of lhe Projett ar following lhe
compielion of the PrpJect the Cllent end Dunawpy Associales,
i..P. agree that all dispute between them a�islnc� out al or relaiing
to lhls Agroemenl or Ih Prqject shall be submitted io nonbinding
medialion unless lho p riios mutually ac�ree olhenvise, 7he Ciient
and Dunaway Associ tes, L.P, fudher �gree to inciude � similar
mediation provislon i all agreementa wIU� Independenl contractars
and subconsult�ni relalned far Ihe Project and to requite all
Independent conlr ctars and subconsull�nts also tn include a
similar mediatio provision in all agreements wilh lheir
subcontractors, ubconsUllan►s, suppilers and (abricators, Ihereby
providing for ed(atlon as the priinary melhod for dlspide
resoluUon be een the pArties to ail Ihose nqreemente.
XIIi, Surooying egulalfons, Land Surveying in the State of 1'dxas is
regulated lhe Texas Board of P�ofessional Land S�rveying,
Building Suile 15fi, 12100 Park 35 Circle, AusUn, 7ex�s 78'753,
lelephon number (512) 239•5263.
XIV, 12eimb irsabie Ex{�anses. Olher charges which mny appiy to the
CIIenP project inoluds;
A, Prii__ iiinn and reproduct(on shall be billed at standard
commerclal rat�s.
All direo non-labor expense, including bid advertising,
etc„ and travel and subsistancQ for the pr(ncipals and
staff as required for ihe prop4r execution of tlie worlc,
are charged a1 aclual invoice GosL Filing fees paid by
Dunaway Associates, L,P, will be cliarged ai cost pius
10%. 7ravel by passenger vehiclas shali be at a rAle
XVII. Miscellaneaus,
A. )�itellectual Pro�eriY, The drnv mgs, specificstions and
any othor Work producis (Inc ding biit npt I(mited to
sofiwara progr�ms and e ectronic madia of any
dascripUon) prepared by D� iaway Assncfates, L.P. for
this proJecl shall ramaln tho property of I7unt+way
Assocfates, L,P, and C?u away Assoclates, l.,P, shail
rataln all comman law, statutory and other reserved
righis, inCiudinq tha cop� ight, where appilcaUle.
�. �rltire A�reement. This Agreement is Ihe enUre
agreement balween !he pari(es wlitt respect to the
subject maltar of tt s Ac�reement and shc�ll be binding
upon and inure to he beneNt ot Ihe parUos heralo pnd
their respaCtive I al repre�entatives, heirs, successofs
�nd assigns.
C. Countemarfs. This Agreomgnl shell be executed with
one or more oparate counierpatts, each ot which, when
so executed shall, 1ogeU�er, consUlute and be ane In the
same instru ienl.
0, Govemin l.aw and Venue, This Agreemenl sltall be
o erna _ by, and construed in accordAnce with lhe
subsla tive laws of tlie State of Texas and ►he partles
heret agree and consenl lhat venue for all purposes
shali e in Tarrant County, Tex�s,
C:. r osal Gx Iration. The terms slated in Ihe proposai
a valid only i( execuled by bath parlles withln 90 days
om the date of the proposal.
F, FfeB Publicilv. D�inaway Associ�les, l..P, has the right
to pholocLraph ihe above namod proJecl and lo usn tho
photos in the promol(on o►;he profaseiona! practice nf
Dunaway AssociatQs, L.P. througi� advertising, puUlic
relalions, hrochures or olher ritarkeling materials,
Should addilfonal photos be needod in ►h� future, ihe
h!�'.,Ii�,r,4.,y1�����:�i���.: ti�li��� l,Utl :� I�nlli��.�ill� I�.,�r�, !!-�I�U . Ii,�l F'1! .�')t� IVI� � Irii t41/ :�.� �� ht.+/ : ti�m.�r�;�lyc��.r, .�.��7t;�;r�r�:��
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srnce 181s � �.r
C ON5ULTANTS 1 N A(:pUST ICS,
�iOOG SPEEUYlRY �iUSTIN, TE%A5 %8�5�-���i
July 15, 2013
David Stanford
Hahnfeld Hoffer Stanford
200 Bailey Ave., Suifie 200
Fort Worfih, TX 76107
�. '�'
!� UpIOVISUAI., AND I NPQNMATION T FCEirtot.or,ies
voicv: 51?.•47G•3d�d (�x: 51?.-476-9442 +vww.haiouslin.com
Re: Will Rogers Memoria) Center — Multipurpose Pavilion
Dear Mr, Stanford:
Thanl< you for requesting a proposal for consulting services.
Based on available information, it is our understanding that our worl< wili include:
• Design overhead paging systems for the arena per owner's request
• Provide drawings and specifications for public bid
• Post construction testing of all systems, final checl<out
• Two trips are included to complete the project, 1 for design, 1 for CA
FEE SUMMARY
For the services described above, fees are based on estimated time and expenses, with
compensation as follows:
A. Design:
B. Final Testing and checl<out
C. Travel expenses
Please note that we are SBE certified.
$5,800.00
$3,500.00
at cost
We apprecia�e �he apportunity of presenting this proposal. I hope this information
serves your needs. If you have any questions or comments, please contact the
undersigned.
Respectfully submitted,
BAi, LLC
Consultants ln Acoustics, A/V
and Information Technologies
(��v ��- .,
Charles R. Bonner
President
ii
i�d,�� � l�a�d��,gh� 4��co
Construction Cosf Estimates / Construction Specificaflons
PROPOSAL
Date: July 15, 2013
Attn: David Stanford
Hahnfeld Hoffer Stanford
200 Bailey Street, Ste 200
Fort Worth, 7exas 76107
Project: Will Rogers Multipurpose Pavilion
Service Description:
Provide opinions of probable cost, SD, DD, 95%
Hours
44
Rate Extended
$110 $4,840
The terms and conditibns set forkh in this quote and attached terms and conditions (if any) for
professional services constitute the agreemen# between Riddle & Goodnight Inc. and the undersigned
party requesting service.
Payment Terms; Within 30 days following date of first invoice.
� a� ��� ^��-,
Signature; Riddle & Goodnight
Signature: Purchaser of Professiona! Service
Printed Name and Title
Date: July 15, 2013
Date:
1602 Stagecoach Drive www.riddie-goodnight.com Phone £317.946.7II25
Arlington TX 76013
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�
ASSU�IATES �
.luly 15, 2013
H�hnfeld Hoffe�• Stanford
Mr. David Stanford, AIA
Principal
200 Bailey Avenue Suite 200
Fort Worth, Texas 76107
Re: TAS Plan Review and lnspectio�l Services Proposal
Multi Purpose Yavilion Will Rogers Memorial Center
Dear Mi•. Stanfoi•d:
We appreciate the oppo►�t�uiity of being invited to team with your firm as you develop your design
ofthe referenced project. We laolc forward to wocking with you on your upcoming package.
Below is a brief outline of our proposal for accessibility.
We will pl•ovide a Te;cas Accessibilities Standai•ds (TAS) Plan Review i•epo��t at the 100%
constcuction document phase. During design and construction we will be available for questions
or clarifications, When construciion is complete, we will perform the State required TAS Site
inspection and deliver a TAS Inspectioii Repor�t.
Hahnfeld Hoffer Stanfoi•d typically registei•s completed projects online with the Texas
Depa►�trnent of Licensing and Regulation, at the time of issuing constcuction documents. Should
HHS not perform the registration, an aclditional $17S will be part of the fee for the p�•oject.
Our fees are baseci on the construction vahie of each project, and proposed as follows:
P►•oject Plan Review Fee Inspection Fee Discount if Paid To�ether Total
Multi Pucpose Pavilion $510.00 $561.00 -$107.00 $9G4.00
Will Rogers Memo►•ial Center
We will gladly pei•form additional services. We can provide an extensive pi•eliminai•y plan
review at a Design Development (or similar phase) or an aciditional interim inspection for
$350.00 each, either including a written report,
Hopefillly, this provicies you with the irlformation you need as you go forward with your project.
Please feel free to call with any questions. Vde are looking forward to working with you.
Sincerely,
�./ i�-�/ 6 ' ����+-..�.---'
James ICrueger, AIA
Registered Accessibility Specialist #372
Part�ier IC+K Associates, LLP
1C+TCAssociates, LLP Gq05'I'rnnc�aility Ct,, Arlington, Texas 76016-2070 (817)781-3044 fas (817)457�3038
TAS Compliance Semices
�v1��v.lcplttskassociates,com emaib jkruegerC�kplusknssociltes.com
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2013 STANDARll BrLLING RAT�S
PRINCIPAL
SR PROJ�CT M�iNAG�R/ARCHIT�CT
SR PROJ�CT MANAGER — INTCRIORS
PROJ�CT MANAGElt
PROJECT ARCHIT�CT
PROJ�CT COORDtNATOR - LEVEL 2
PROJLCT CO(7RDINATOR — L�V�L 1
INT�RIO1tS
INT�RTORS SPECIALIST
CONSTRUCTION ADMINISTRATORS
�
�, �
220.00
170.00
16S,p0
1G0.00
12S.OU
95.00
�o.ao
1 l 5.00
90,00
140.00
:. :�, „ �. i����� __x, �„_ _. �_::. _,.�..�`��N�o1�l�1i,��s.l��;�V�1�'a��'�,Y,�z�Ci'l�'L!h'd��11C!���,���d�i'��'����,lir�i�a�1��+��'��,.. ��� _���.rv.�. _.W :�� _� �_ �. .. . :';;
rv'S�C - Council Agenda Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 7/16/2013 - Ordinance No. 20799-07-2013
DATE: Tuesday, July 16, 2013
LOG NAME: 25WRMC PAVILION
REFERENCE NO.: **C-26342
SUBJECT:
Authorize Architectural Professional Services Agreement in the Amount of $297,254.00 Plus Up to
$15,000.00 in Reimbursable Expenses with Hahnfeld Hoffer Stanford, LLC, to Deliver Designed
Construction Drawings for a Multi-Purpose Pavilion at the Will Rogers Memorial Center, Provide for
Contingency and Staff Costs for a Total Design Cost in the Amount of $322,254.00 and
Adopt Appropriation Ordinance (COUNCIL DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of an Architectural Professional Services Agreement in the amount of
$297,254.00 plus up to $15,000.00 in reimbursable expenses with Hahnfeld Hoffer Stanford, LLC, to
deliver designed construction drawings for a Multi-Purpose Pavilion at the Will Rogers Memorial Center.
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Cuiture and
Tourism Fund in the amount of $322,254.00 and decreasing the assigned fund balance by the same
amount.
DISCUSSION:
This Agreement will provide design for a much needed covered pavilion north of the Richardson-Bass
Building. The pavilion will be used by various events as covered exercise for equestrian events, show
competitions, horse stalls, exhibits, covered premium parking spaces and create additional opportunities
for a diversity of events. Continued success in attracting new equestrian shows requires additional,
flexible venues. Hahnfeld Hoffer Stanford, LLC, is one of the five architectural firms previously selected to
provide professional architectural services for medium-sized projects. This firm also has vast knowledge
of the Will Rogers Memorial Center facilities.
Design Phase Cost:
Hahnfeld Hoffer Stanford, LI.C, Design Fees $297,254.00
Reiumbursable Expenses $ 15,000.00
Contingency and Staff Costs $ 10,000.00
Total Design $322,254.00
M/WBE: Hahnfeld Hoffer Stanford, LLC, is in compliance with the City's BDE Ordinance by committing to
24 percent SBE participation on this project. The City's SBE goal on this project is 24 percent.
The project is physically located in COUNCIL DISTRICT 7, but will serve Fort Worth residents in ALL
COUNCIL DISTRICTS.
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FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendation
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the Culture and Tourism Fund. Upon approval, the assigned fund
balance of the Culture and Tourism Fund will exceed the minimum reserve, as outlined in the Financial
Management Policy Statements.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GG04 539120 0246010 $322,254.00 GG04 539120 0246010 �322,254.00
GG04 539120 0246010 $297,254.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kirk Slaughter (2501)
Additional Information Contact: Kirk Slaughter (2501)
ATTACHMENTS
1. 25WRMC PAVILION SA(J13a.doc (Public)
2. Fund Balance 25WRMC Pavilion.pdf (CFW Internal)
3. MWBE Pavillion WRMC.pdf (CFW Internal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=17917&print=true&DocType=Print 07/17/2013