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Home My WebLink AboutContract 44637-A1;; �� , �� ! � CITY SECRETARY NO. `�'' ' t • ' � AMENDMENT NO. 1 TO CITY SECRETARY CONTRACT NO. 44637 PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF FORT WORTH AND EDUCATION & GOVERNMENT INFORMATION TECHNOLOGY SERVICES This Amendment No. 1("Amendment") to City Secretary Contract No. 44637 Professional Services Agreement ("Agreement"), is made and entered into by and between the City of Fort Worth (the "City" or "Client"), a home rule municipal corporation situated in portions of Tarrant, Denton, and Wise Counties, Texas acting by and through Susan Alanis, its duly authorized Assistant City Manager, and Education & Government Information Technology Services ("Consultant"), acting by and through Ron Cook its duly authorized President and CEO, collectively referred to as the "parties." RECITALS � � c� m � m � c � � c� 0 � The following provisions are true and correct and form the basis of this Amendment: WHEREAS, on or about July 18, 2013, the parties entered into a Professional Services Agreement ("Agreement") for professional consulting services for the purpose of Network Infrastructure and Architecture consulting under the terms and conditions set forth in the Agreement. The Agreement is a public document on file in the City's Secretary Office and referenced as City Secretary Contract No. 44637; and WHEREAS, the Agreement provided an initial term through June 9, 2014, with options to renew. The City wishes to exercise the first of its two options to renew in accordance with the terms of the Agreement, subject to the terms and conditions of this Amendment. NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the City and Consultant agree as follows: 1. Section 2, TERM, of the agreement shall be modified to extend the term of the Agreement with the extended term commencing on June 10, 2014, and expiring on June 9, 2015 (the "extension"). OFFICBd�f� �E�O�D CI'PY SECFiE'TABt� U' Y■ ��i01 1l7y �a0 I 2. During the extension, the City shall pay Consultant an amount not to exceed $200,000.00 in accordance with the provisions of this Agreement and the Payment Schedule Exhibit B. Consultant shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Consultant not specified by this Agreement unless the City first approves such expenses in writing. 3. All other provisions of the Agreement that are not expressly amended herein shall remain in full force and effect. Executed on this the � day of ' L�{f'�� , 20 . CITY OF FORT WORTH: Section 3, COMPENSATION, is hereby amended to add the following: EDUCATION & GOVERNMENT INFORMATION TECHNOLOGY SERVICES: By: � � Ron Cook President and CEO Date: Z � �� ` � �:�._ I A�: �,�� ,� . % ay: san Alanis Assistant City Manager Date: � � I � � �' A : ��i �z-,-,�.c % � L;��, Mary J. Kayser City Secretary � � o0 —s �� ,__ � �G //-:. �:Py \� ,G�,� `�r'VDOO �`Z,' H../� C��+ ��'� ��"17 ad� CFW / Education & Government Information Technology Services Amendment No. 1 to CSC No. 44637 Page 2 of 3 �n� G a :�„3 �D'Ao9 OpO� �O � AFFICIe4L RECORD CI'TY SECRETAR�' �T. �II�RTEi, T3S APPROVED AS TO FORM AND LEGALITY: B: Maleshia armer Senior Assistant City Attorney Contract Authorization: M&C: G26306 Date Approved: July 9, 2013 CFW / Education & Government Information Technology Services Amendment No. 1 to CSC No. 44637 Page 3 of 3 M&C Review • � �► Page 1 of 2 Officiai site of the City of Fort Worth, Texas FURT �TORTI! COUNCIL ACTION: Approved on 7/9/2013 �. � �� .� DATE •�_ 7/9/2013 REFERENCE NO.. C TYPE: **G26306 LOG NAME: CONSENT PUBLIC HEARING: 04EDUCATION & GOVERNMENT IT SERVICES NETWORK CONSULTING NO SUBJECT: Authorize Execution of a Professional Services Agreement with Education & Government Information Technology Services in the Amount Not to Exceed $200,000.00 Per Contract Year for Information Technology Network Infrastructure and Architecture Consulting Services (ALL COUNCIL DISTRICTS) , � . �_ ____�.:� RECOMMENDATION: It is recommended that the City Council authorize the execution of a Professional Services Agreement with Education & Government Information Technology Services in the amount not to exceed $200,000.00 per contract year for an initial term of one year with two one-year renewal options for Information Technology Network Infrastructure and Architecture Consulting Services. DISCUSSION: The Information Technology Solutions (ITS) IT Strategy and Fiscal Year 2013 Business Plan identified the need for and included the design, development and initiation of a Neiwork Infrastructure Plan. The purpose of this plan is to ensure a secure, reliable, redundant and cost effective network infrastructure to support current and future requirements. To begin this process in December 2012, a consultant was hired and worked with Staff to complete an architectural and technology review and develop a high level roadmap to meet these objectives. This Agreement will be used by the ITS department to begin implementation of the projects on that roadmap. The three year plan includes the following projects: Year 1: Next generation telephone solution architecture - to include Request for Information (RFI) and solution selection, next generation system data network hardware solution including RFI and solution selection; and five year network infrastructure roadmaps Year 2: Connectivity and Contract Review, IT Architecture Process, Internet Service Provider Consolidation, Video Conferencing Strategy Year 3: Connectivity Improvements: Aggregation, Site to Site Virtual Private Network, Automated Failover, Transparent Proxy Solution, Tiered Technology Solutions, Zoned Segregation The Purchasing Division issued Request for Qualifications (RFQ) No. 13-0091 on March 13, 2013, soliciting qualified firms to provide network consulting services. The RFQ included the City's requirements and evaluation factors such as proposed solution, vendors' experience, and vendor staff qualifications. The City's evaluation panel included representatives from the ITS Department. The evaluation panel rated Education and Government Information Technology Services proposal as the best value solution for the City. RFQ ADVERTISEMENT - This RFQ was advertised every Wednesday in the Fort Worth Star- Telegram from March 13, 2013 through April 17, 2013. Seven qualification packages were received. PRICE ANALYSIS - The City has no previous history for these goods and services. No guarantee was made that a specific amount of goods or services would be purchased. Staff reviewed this http://apps.cfwnet.org/council_packet/inc_review.asp?ID=18495&councildate=7/9/2013 7/28/2014 M&C Review pricing and determined it to be fair and reasonable. Page 2 of 2 M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER - An Administrative Change Order or increase may be made by the City Manager for the Professional Services Agreement in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM - Upon City Council's approval, this Agreement shall begin on June 15, 2013 and expire on June 14, 2014. RENEWAL OPTIONS - This Agreement may be renewed for up to two successive one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Information Systems Fund. TO Fund/AccountlCenters FROM Fund/AccountlCenters P168 535080 0046002 $250,000.00 Submitted for City Manager's Office b� Originatinq Department Head: Additional Information Contact: ATTACHMENTS Susan Alanis (8180) Peter Anderson (8781) Steve Streiffert (2221) http://apps.cfwnet.org/council_pacicet/mc_review.asp?ID=18495&councildate=7/9/2013 7/28/2014