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Home My WebLink AboutContract 44635-AD2i.,S A U l7EV�d9RU l SECOND ADDENDUM TO CITY SECRETA��j�j�'��'� ��, L V �� CONTRACT NO. 44635 This Second Addendum to City Secretary Contract Number 44635 ("Second Addendum") is by and between the City of Fort Worth ("City"), a home-rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City Manager, and John R. Dennis ("Consei•vator"), an individual. The City has designated the Arts Council of Fort Worth & Tarrant County, Inc., to manage this Agreement on its behalf. WHEREAS, on June 26, 2013, the City and Conservator entered into a professional services agreement whereby Conservator will provide general inaintenance, conservation, and consultation to the City for the City's art Collection, said contract being City Secretaiy Contract ("CSC") No. 44635 ("Contract"); VVI-IEREAS, the Contract sets forth that the Services to be provided shall be based on the annual Fort Worth Public Art work plan and on an as-needed basis in accordance with fully executed addenda; WHEREAS, the City owns a piece of artwork titled, Runnels, which is located at the Fort Worth Botanic Garden; WHEREAS, pursuant to CSC 44546-AD1, McKay Lodge Fine Arts Conservation Laboratory, Inc. prepared a written condition assessinent report with photographic documentation, which included recommendations far repairs and iinprovements to Runnels, which is attached hereto as Exhibit D and incorporated herein for all purposes ("Condition AssessmenY'); WHEREAS, as part of its services contract with the Conservator, the City desires to have the Conservator perform the recominended repairs and improvements to Runnels as outlined in the Condition Assessment and this Second Addendum; WHEREAS, the City and Conservatar wish to set out the Services to be provided per the Contract that will be speciiic to this Second Addendum with the intent that further Services may be requested by the City through future addenda; and NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: 1. Conservator shall perform maintenance and conservation treatment on the following artwork � in the Collection pursuant to the tenns of the Contract and any terms contained within this � Second Addendu�n: � a. Rtu:�tels, Gene Owens f�t � Botanic Garden, 3220 Botanic Garden Way, 76103 R, Runnels is coinprised of two independent glazed tile fountain pools that flank the � entrance to the Botanic Garden Center and contiguous runnels that support the ? fountain. The Condition Assessment identifies failure issues and makes � recommendations for repairs and cleaning. Conservator shall perform all Services in ,�. in accordance with the Conservator's Cost Proposal (which is attached hereto as � Exhibit E and incorporated herein for all purposes), in substantial confonnity with the � recommendations set forth in the Condition Assessment, a d as set farth below: a (�)ii�f��%.��i;��f' ,,,! �i�:-'�i`:)l;��t,g° Second Addendum to CSC 44635 �'�`�'� ��;(��}�� o l��t`� a Y'oy B e� (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) Disassembling the moveable plumbing and puinps located in each fountain pool and storing them on site in the maintenance area for the duration of the cleaning and repair project. Cleaning all fountain surfaces and ceramic tile of all mineral deposits with dilute solutions of acids, commercial acidic cleaners and water (e.g. Sure Klean 1261 Hard Water Deposit Remover; ProSoCo, Inc.; and diluter inuriatic acid). Cutting out all failed sealant caulk located between the ceramic runnel elements and clean all surfaces to accept new sealant. Fill open joint with closed cell backer rod and caulk with a silicone sealant (Dow Corning 795 or comparable other product). Caulk color shall match as closely as possible to the cerainic color. Remove all loose grout between tile elements, where applicable. Cut out joint shall be cleaned by washing and wet vacuuming. Regrout all open joints with color matched grout including a polymer component for better bonding (Mapei, Karacolor S, or a comparable product). Coat tile and grout with a protective sealant product for tile and grout (Mapei, Ultracare Penetratign Plus SB or a comparable other product). Reinstall plumbing and pumps following cleaning and sealing process. 2. Payment for all Services under this Second Addendum shall be in accardance with Article 3 of the Contract and shall not exceed that which is set forth in the attached Conservator's Cost Proposal unless both parties agree in writing to amend this Second Addendum to that effect. 3. All terms and conditions of the Contract not specifically addressed herein remain in full force and effect and are binding upon the pai�ties. CITY OF FORT WORTH By: Fernando Costa Assistant City Manager APPROVED AS TO FORM AND LEGALITY: % �' �— � Y ;:� // er W ch Assi ant City Attorney g� �� °��° ATTEST: c %� Mary J. Ka s City Secre� � ' M&C # G26282 Date: June 4, 2013 Second Addendum to CSC 44635 JOHN R. DENNIS �,F � � �° �i �$ �o� $� S o� o� 0 � °g � o�° � �o o �� oo� �� FFieia�. �a��:oR� � �1'�'Y �ECRETAit1� ''I ..�I' "��I\��,`\��li.'i�fl.'.li� �O`a � � �2of14 (i) (ii) Disassembling the moveable plumbing and pumps located in each fountain pool and storing them on site in the maintenance area for the duration of the cleaning and repair project. Cleaning all fountain surfaccs and ceramic tile of all mineral deposits with dilute solutions of acids, commercial acidic cleaners and water (e.g. Sure Klean 1261 Hard Water Deposit Remover; ProSnCo, Inc.; and diluter muriatic acid). (iii) Cutting out all failed sealant caulk located between the ceramic runnel (iv) (v) (vi) (vii) (viii) elements and clean all surfaces to accept new sealant. Fill open joint with closed cell backer rod and caulk with a silicone sealant (Dow Corning 795 or comparable other product). Caulk color shall match as closely as possible to the ceramic color. Remove all loose grout between tile elements, where applicable. Cut out joint shall be cleaned by washing and wet vacuuming. Regrout all open joints with color matched grout including a polymer component for better bonding (Mapei, Karacolor S, or a comparable praduct). . Coat tile and grout with a protective sealant product for tile and grout (Mapei, Ultracare Penetratign Plus SB or a comparable other product). Reinstall plumbing and pumps following cleaning and sealing process. 2. Payment for all Services under this Second Addendum shall be in accordance with Article 3 of the Contract and shall not exceed that which is set forth in the attached Conservator's Cost Proposal unless both parties agee in writing to amend this Second Addendum to that ef%ct. 3. All terms and conditions of the Contract not specifically addressed herein remain in full force and effect and are binding upon the parties. CITY OF FORT WORTH : Fernando Costa Assistant City Manager APPROVED AS TO FORM AND LEGALITY: Tyler Wallach Assistant City Attorney AT'TEST: Mary J. Kayser City Secretary M&C # C-26282 Date: June 4, 2013 JOHN R. DENI�IS ,/ ��'�—�-..�. � - Second Addendum to CSC 44635 2 of 14 Exhibit D Condition Assessment orricr.ks: IbfiCiCAY LOY)�� ORTSEIiVAT'IORi g.�i �� n<< ��, r.�E,« Dixvmenls Painling, & Murals `fusai�s Sculplurc & HisbricObjirls Public Arl Hislpric PouNains �tonumenls . i\rchitaiural filcmenls Mililan� & Induslrial Arli(acls ti�kri�lis�s in Induslrial (lx�lings ti�wt•inlials in all �k•ials S�xcialisls in tilonc Rolx�rl C. I.aigc � i � ,:., Presidcnl f:mmcll Lixigc $ecrcl,i ry�/Trra cu rrr � Cuntracl Holcler Januaiy 70, 2014 INSPECTION REPORT Gene Owens, Ktn�uels, 1986, a fountain City ol' Port Worlh c/o nrts Council of Port Worlh an�l'1'arrant County 1300 Gen�ly SU•eet. 1=ort Worth.'1'exas 761U7 Inspection and D�leeting PROJECT 13075 'fhc Riunu�ls fountain locatcd at thc main building cntrancc to thc I�ort Worth 13otanic Gurdcn wus inspcctcd Octobcr 2013 by I'ountuins cunscrv�uur'Ibm Yodnar of McKuy Loclgc Conserv�tion Lubor�tory. Inc. A mccting was hcld prior to thc inspcction of thc KiomeLs fountain with Jcnny Conn of Fort Worth Public Art, and with Botunic Gardcn stafF I.cslic I'ool, Stcvc Hud�llcston, Hcniy Paintcr. Robcrt Baucrci�cn, and I)arrcll Sutchcll. Undcr discussion was thc condition oF thc fountuin, ho�v it should bc muintuincd, thc cost of staft hours to perform thc muintcnancc:m�l what �olutions coul�l bc found to kccp thc fountains luakine good aflcr thc ncc�cd futurc trcalmcnl tu cicun und put thc fc�unWins into �,00d condition is compleled. A cost effeclivc solulion hax been found to uttempt lo gel lhe founluin wuter chcmisU•y un�lcr conu•ol to a point whcrc thc watcr will not huild hcuvy �vhitc disl'iguring mincral dcposits on the surface of the ceramic clements. 'I'he wuter chcmixu•y u•eutment is �escribe� un�er <.•1'reutment Recommen�utions" located ut the end of this report. 10915 Nylc South Amhcrst Road, Obc�lin, Ohio 4d074 Phunc 4�10-774-4215 Fa�c: 440-775-13G8 Gmail: mcka}'IodKc<mgmail.com Second Addendum to CSC 44635 3 of 14 Docmnentation 14 digital images accon�pany this report and are referenced in thz report by their image numbers. Description The Riurnels fountain is comprised of two separ:►te fountain installations, each located on opposite sides of the enuance walkway adjacent to the front enhy doors (Image 1). The fountains are consttucted of glazed, fired, stoneware h•ough elements mounted onto concrete supports in such a mamier as to create a trough or "iumiel" waterway (Image 2). Each founiain has an integ,�•al pool for tbe runnel water to fall into (Image 3}. Each fountain consists of four (4) ivnnel channels canying water to four (4) evenly space�i outlets which direct thz water flows to cascade into the pool. The fountains nvrror each other in overall layout but they are detailed differently as the runnel configurations for e�3ch fountain take different paths and the color of one fountain is brown (Image 4) while the other is black (Im�ge 5). Condition General The fountains are currently operable and they run year-round. They have been mvntvned regularly by the maintenance staff and that has kept th� mechlnical aspects of the fount��ins in good condition as far as the plumbing and lighting but the wzter chenusuy has not been maintained in a manner to keep mineral deposits from building up on the ceramic s►u•faces. Mineral Deposits 1he surfaces of the ceranuc eleme.nts, r�nnels, pool coping edges and tiles lining the pools are soiled and have a heavy build-up of �vhite colored mineral deposits where the fountain water has splashed and dried (Image 6) or at the interface between water and air (Image 7). The nuner�i deposits should be removed and the surfaces of the iunnels and coping coated with a sealant which allows for easier removal of future deposits. Water chemistry should be maintained in a way that keeps nunerals from buildiug up. Mechanical Both fountains pumps are situated in a location that is hu•d to access unless the fountain is di.vned (Image 8- typical). The integral scrzen surrounding the pump keeps leaves and debris out of the pump but the screen clogs up with the volume of debris (Image 8). Piping in the bottom of the pool has been replaced with white colored PVC which is visually unapp�aling (Image 8). As of this writing, the Maintenance Dep<�rtment is consideiiug making a larger screen cover for the pumps, moving the pumps to a side wall of each pool, and changing the PVC pipe to copper pipe. Second Addendum to CSC 44635 4 of 14 The makeup water fill valves are simple toilet tank tloat valves. These work �vell, are easy to replace and are fairly unobtrusive. They can be spray painted black or bro�vn to match the pool wall. Pool The pools :u•e lined with ceranuc tile set with 1/4 inch widz grout joints. The tiled pool bottom is almost entir�ly coated with opaque white colored nuueral deposits. The grout joints look to be in sound coudition. The mineral deposits should be reuioved from the tile siu•faces. Runnel Leaks The runnels are made up of glazeci ceramic elements, each about 2 feet long. The ceranvc elements making up the runnels are mounted on concrete supporting wails which show signs of leaking occurring between runnel elements by tbe formation of white colored deposits on the surface of the c;oncrzte (Image 9). The joints between elemeuts are caulked with adhesive sealant to make them watertight (Image 10). All of the sealant is in a failed condition (Image 11, Image 12) some of the backer rod within the joint is exposed. All of the szalant must be rzplaced to elinunate leaking. A few locations hlve been replaced �iy the Maintenance Staff. Esthetic Concerns The runnels are overgrown with plant material (Image 13, Image 14). Reco�mnenclations (i ) Clean the fountains sur�aces and ceranvc tile of al] of the nuneral deposits. (2) Remove atl failed sealant caulk and re-caulk all caulked joints with backer rod and primer wherz necessary. Utilize a caulk such as Dow Corning 795 in a color matched as closely as possible to the ceranuc color. (3) Re-grout joints wherz �eeded. Cut out old loose grout, clean all edges, wash aud tvet vacuum. Rz-grout tivith a color matched grout with a polymer component (Mapei, K�racolor S). (4) Coat the tile and grout �vith a protective sealant product for tile and grout (Mapei, Ultracare Penetrating Plus SB). (5) Change PVC plumbing to copper. While making the change to copper, move the pumps to the side wall of each pool for access when the pool is full. Make a larger stainless st�el screen cover for each pump that has a handle on rop and is easily removed for cleaning without having to drain the pool. These actions may be performed by the maintenance staff Second Addendum to CSC 44635 5 of 14 (6) Iuitiate water h•eatulent tlu•ough Aquu9um Works of Tesas. A discussion with Devin Hayes of Aquarium Works of "I'e,cas aUout the �vater chemistry far the fountain brought some dstails to light. The city water as it comes from the tap for filling and then mtintvning the water levzl in the paal is highly alkaline. It will cause mineral deposits to fonu quickiy just as it comes from the tap. Devin is fanuliar with the water in Fort Worth because of his great experiznce with aquarium sysizms in the area. We discussed and defined what the fountains nzed to keep them looking good and attempt to elinunatz tl�e nuneral deposits and lessen the occunznce of �lgae. Once the fountain is cleaned a water treaUnent program can Ue initiated. I have. requested a cost proposal from Devin (attached) for a one year mtintenance contract to test and monitor the water quality of the fountains in order to establish a base line for the water quality and to zccurately determine the maintenance steps and time ancUor cost reguired to achieve the goal of chenucally maintaining thz water quality by the addition of simple chenucal additives for adjusting the pH of the �vater and by drai�ung and refilling the fountains with fresh water more often. Devin 4un•ently cares for the aquarium within the Botanical Garden building. He has proposed a budget for one year of oversight and mvntenance ta ihe fomit�lin. We have discussed what this would entail. Devin �vould begin to fill, drain and tnaintaiu the water quality in an effort to establish a base line for the fountain water chenustry. The maintenance staff at the Garden may begin to work along with Devin after a few months to sze what he is �oing. One of the things we w�nt to deternune is cvhether the Garden mtintenance staff can reasonably perform the maintenance or if it shouid be left to a contracted specialist like Devin. His proposal is attached to this report. Thomas Podnar Fountains Conservator Second Addendum to CSC 44635 6 of 14 r � r �� Image 1 , .:. , z `T'� �'I � b..�;:.::.rr::� � i ( ( / � � ,,�� "� '�1�, � •� �i i Y .dt�Y ,—� �_ • ; ^. __ f it .� ' ti �. �. . �t �' Y . �' i -��. . ;��`�. ��\ ` , `I� !•'�L' ,� �}r �_•� �� f _ —x� ��,ie�"��`_.�j� � '� �.�� r�� r .��,�•/ i ra ♦ 1 ' -•�Haa.y��.. ��1. �Or. ; \ . '- w �`� ' ` �; �yzi \ i rt diY.'+ y� .� ' ��'� ' � q \ � � � ,1 • " � — —� t '�~. � ,� ' ��y��/'� `� � r1 l+�� ,.. . . ��IP^ �-�%�?��'F��!�` . . • ; �� . � . iT` '�� .• �.�- � h'1�� f� �. ��} �i� {. � �� (e \ � �.Mf��ii'�ti��.. - y.' •.� `.�l �: �I i�� K. J.'! �� y �p�.�.�� F`��,� Image 2 % � ��—� Second Addendum to CSC 44635 7 of 14 ' , t'1i1l7�KN '� r _.,..eUF�� -� , � :, ;; _ , ',j, ; =��`.•`i�':.` . 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Image 14 Second Addendum to CSC 44635 13 of 14 Exhibit E Cost Proposal lanuary 4, 2014 Fort Worth Public Art 1300 Gendy Street Fort Worth, Texas 76107 Proposal for Runnels QTY Description of Services 1 Cleanwaterfeatureofcalciumdeposits $ 9,900.00 1 Relocate pumps to cornerof feature replacing PVC � $ 1,690.00 1 Remove and replace cauik i� all joints $ 8,900.00 Nt out of old grout where netessary•only where grout is adjatent to orfginal brown or black tiles- 1 the areas where watertravels and around the rim of each basin•not grouttngof the basin tiles $ ],200.00 1 RepointingareasofremovedgroutwithMapeiKaracolor5 $ 4,800.00 1 Seal new grout and all exposed ceromic surfaces with Mapei Ultracare penetreting Plus 58 $ 1,500.00 1 Patch co�crete foundation as needed $ 750.00 1 Paint concrete foundation with a matte out door paint matchingthe existing paint. $ 750.00 1 Administretion $ 1,250.00 1 Estimate includes ali labor, trevel, supplies and materials. Total $ 36,740.00 John R. Dennis 3505 Villanova Dallas, Texa575225 Second Addendum to CSC 44635 14 of 14 M&C. Review �u � �� s � 4 � � �w �� " Page 1 of 2 C�fficial site af the City of t ork NJn�tl7, Texas �t�E��' �'�(��I i �,,...._ �.��, , �,� �, w�. �n �..�., ;��.. .��.,.„W,......,w, �..,. �,��.,.. � e.,�. nw �� ..�>a ., ,....,�.„_. �.�m,�� COUNCIL ACTION: Approved on 6/4/2013 .. ., , ., ,.!k ....... . , t ,.:,. , ,,._-, v:n . � , .s..?'., .,., , ,.., ,: b. , , , u ...<.�;,, i . . _.,.. afie..?,-. , v .� :�.. �. ., ,Z, ::wh �.... a. .rai , ....., � �s ,.,.. ,. , . .,,., ,. . .. ,,.. . ;., o_.F. � , .... _, ,. „... _.�..,Y.,✓�r.n,. �'a3 DATE: •� 6/4/2013 REFERENCE NO.. C TYPE: *'"C-26282 LOG NAME: CONSENT PUBLIC HEARING: 2000NSERVATOR JOHN R. DENNIS � SUBJECT: Authorize Execution of a Non-Exclusive Professional Services Agreement with John R. Dennis in the Amount Not to Exceed $90,000.00 for Maintenance and Conservation Treatment of Various Artworks in the Fort Worth Public Art Collection (ALL COUNCIL DISTRICTS) , �, � . ,.�,� . _ ��y�,�m.� �.�_ti� w�,, - � ,_.�� . �z...��,��, _�w w�.�.� �.u��.,f ,��.�� ,�� . �� .�<.��..�� . � �,��.�� -_.�� RECOMMENDATION: it is recommended that the City Council authorize the execution of a non-exclusive Professional Services Agreement with John R. Dennis in the amount not to exceed $90,000.00 for maintenance and conservation treatment of various artworks in the Fort Worth Public Art Collection. DISCUSSION: This non-exclusive Professional Services Agreement (Agreement) will enable the City to implement its Public Art Collection Management/Conservation program in order to care for and maintain the City's Public Art collection as set forth in the Long Range Public Art Plan for the Water Fund adopted by the City Council on May 9, 2006 (M&C G-15185). The initial term of Agreement will be three years with the option to renew for three additional one-year terms for a total amount not to exceed $90,000.00, using funds from the annual Public Art Conservation Fund — Operating Budget. The Fiscal Year 2013-201,4 Fort Worth Public Art (FWPA) Annual Work Plan adopted by City Council on October 16, 2012 (M&C C-25920) outlines the Collection Management Plan for the first year of this Agreement. Subsequent annual Conservation Work Plans, recommended by the Fort Worth Art Commission and approved by the City Council as part of the Annual Work Plan, will be issued to the conservator and added as addenda to his Agreement. BACKGROUND: The City currently owns 68 artworks accessioned into the Fort Worth Public Art Collection. During the term of this Agreement, the collection is expected to increase to approximately 90 artworks sited in all Council Districts. The collection is comprised of works including stand-alone sculptures, painted and tile murals, architecturally integrated enhancements, and artist-created historic monuments. On January 7, 2013, FWPA issued a Request for Qualifications (RFQ) for conservation services for the purposes of creating a pre-qualified pool of qualified conservators with various media specialties. The RFQ was sent to individuals and firms, posted on the FWPA and City of Fort Worth websites, and posted on the National Public Art Network Listserv. Services to be performed under this Agreement include (but are not limited to): condition assessments, general cleaning, conservation treatment and repair, treatment documentation (written and photographic), maintenance planning, and design review and consultation. Respondents were asked to provide materials that demonstrate ability to accomplish the work (firm history, team credentials and related experience), philosophical treatment approach, evidence of insurability and schedule of fees. Applicants were evaluated based on ability to perform with various medias and materials, including metals, organic materials, stone, tile, glass and technological media. Seven candidate submitted material for review. Each submission was reviewed by a panel consisting of the following individuals: http://apps.cfwnet.org/council�acket/mc review.asp?ID=18374&councildate=6/4/2013 9/3/2013 M&C Review 1. Arthur Weinman, Fort Worth Art Commissioner 2. Jodie Utter, Fine Art Conservator with the Amon Carter Museum 3. Jenny Conn, Public Art Collection Manager with the Arts Council of Fort Worth and Tarrant County A scoring matrix considering 13 factors was created to rank professional qualifications, experience, ability, and specialization and to quantify rate structure. The panel selected four candidates to provide various services to the City, with each being chosen to fulfill specific needs. John R. Dennis was selected as a qualified conservator to provide the above-listed services and has broad-based experience with the Fort Worth Public Art Collection, having satisfactorily provided services to the collection since 2005. Over the course of the term of this Agreement, artworks located in all Council Districts throughout the city will benefit. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the General Fund. TO Fund/Account/Centers Submitted for City Manager's Office b� Originating Department Head: Additional Information Contact: ATTACHMENTS MASTER INVENTORY(5 21 13).pdf FROM Fund/Account/Centers GG01 539120 0901600 $90,000.00 Fernando Costa (6122) Douglas W. Wiersig (7801) Martha Peters (298-3025) Page 2 of 2 http://apps.cfwnet.org/council�acket/mc review.asp?ID=18374&councildate=6/4/2013 9/3/2013