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Home My WebLink AboutContract 44554-A2CITY SECRETA�Y coN�r�►c� ��. 1 � 1 i - = � TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFTAII2S CONTRAC'C NO. >R I 3(l0u I G' 1 FOR THE COMI'REHENSIVE ENERGY ASSISTANCE PROGI2AM (CEAP) (CFDA tl 93.568) AMENDMENT NLIMBER: 2 SECTION 1. This Amendmeni Number 2 to CEAP Contract No. SR1300Q1621 (the °Sccund AmendmenY') is made by and bet�veen the 'rexas Department of Housing and Community Affairs, a public and official agency of the State of Te:cas (hereinafter the "Department") and Cih ��f I ort Worlh a political subdivision of the State of Texas (the "SubrecipienY'), (hereinafter, collectively the "Parties"). SECTION 2. 5ubrecipient end Department executed that certain CEAE' Contract No. iS l 3(m01 C 2 I("Contract") to be effective on 6/15/2013. SECTION 3. Under the authority described in Section 12 of the Contr�ct nnd for valuable consideration, the receipt �nd sufticiency which are hereby acknowledged, the Parties hereby agree to [further] amend the Contract in the manner provided herein belo�v: 1. Section 9 A, Record Keeping Requirements, to the Contract is amended by replacing in its entirety Subrecipient shall maintain fiscal and progra�nmatic records and supporting doctunentation for all expenditures of funds tnade under this Contract in accordance with the UGMS, Section III, Common Rule: State Uniform Admnustrative Requirements for Grants und Cooperutive Agreements, Subpart C-Post Award Requirentents, _.42. For purposes of compliance, all associated documentation must be ready available, �vhether stored electronically or l�ard copy to justify compli�nce with program rules and regulations. 2. Exhibit B, BUDGET, to the ConVact is amended by replacing in its entirety with the amended Exhibit B, BUDGET, attAched hereto (consisting of two (2) pages). SECTION d. The Parties hereto agree th�t nll other terms of the Contract shall be and remnin in fi�ll force and effect as therein set forth and shall eontinue to govem eacept to the extent that said temis conflict with the terms of this Second Amendment. In the event this Second fvuenclment and the tenns of the Contract (as unended by the Second Amendment] are in confliet, this Sccon�l fvnendment shall govem, unless it would make the Contrnct void by law. SECTION 5. Each cnpitalized term not expressly defined herein shall have the meaning given to such tenn in the Contrnct. S�CTION 6. This Second Amendment ntay be executed in several counterparts, each of �vhich shall be deemed to be an original copy, and all of which together shall constitute one agreement binding on Parties, norivithstanding that all the Parties shall not have signed the same counteipart. - - ---�°-T--- --_—= -- R �FFIC�AL i��G�� (�17'v SECRETARY Page 1 of4 �� a��1��ii�4 �)(, � I��C�:IVFC� t111f� 2� 2�7i� SECTION 7. If nny of the Parties retums this copy by facsunile u�aclune ar electronic transmission, the signing party intends fl�e copy of its authorized signnh�re printed by the receiving machine or the electronic hransmission to be its original signati�re. SECTION 8. By signing this Sccund Amendment, the PAdies expressiy understand and agree that its terms shall become a part of the Contract as if it �vere set forth word for �vord therein. SECTION 9. This Scrond Amendment shall be binding upon the Padies hereto and their respective successors und assigns. SECTION 10. This Sccornt Amendment is e�ecuted to be effective on the date of e�ecution by the authorizecl represeutative for Qie Depar[ment. AGREED TO AND �XECUTED BY: c��,- �r F�� w�, a, a polilicul subdivision of the State of Texus By: tiiiu�n Alanis Title:i\ssistant City Manager Date:7/31/2013 TEXAS DEPARTMENT OF HOUSING AND COMM[JNITY AFFAIIiS By: Timothy K.Irvine Title:Its duly authorized oY�icer or representative Date:7/31 /2013 Page 2 of 4 T�XAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIItS CONTRACT NO. �R I 30001 [? 1 FOR THE FY 2073 COMFI2EIIENSNE ENERGY ASSISTANCE PROGI2AM (CEAY) (CFDA # 93.568) EXHIBIT B BUDGET Cih' ot Porl Worlh, a non-profit cocporation DEPARTIVI�NT FINANCIAL OBLIGATIONS `� �.7�S,93O,0�) CEAPFLINDSCIJRI2ENTLYAVAILABLE $� 2�� (�� '1RAINING 1RAVEL AI,LONANCE FUNDS CUR1tENTLY AVAILAHLE BUDGET FOR AVAILABLE ALLOCA'I'IONS BUDGET CATEGORY FUNDS % Adminislrafion $ 296,546.00 - Assurance 16 $ 31�.305.pp - Direct Ser��ices $ 4,137.�i7).00 - TOTAL CEAP BUDGET ;� 4,7={�}_730,00 - BUDGET CATEGORY FUNDS % Houschold Crisis $ 2.0G8939.00 50.00 Lllilih� Assistancc $ 2.00+R')�10.00 iU.00 TOTAL DIRECT SERVICES $ d_ 137,R79.00 100.00 Subrecipient's service are� consists of the follo�ving Tex�s counties: TARRANT Administrative costs, salarias, fringe benefits, non-trnining travel, equipment, supplies, audit and office space are limited to 6.2% of the contract e�penditures, excluding TraininglTravel costs. All other admutistrntive costs, exclusive of admnustrative costs for Assurance 16 Activilies, must be paid with nonfederal funds. Assurance 16 Activities costs will be the mnsimum allo�vable under the totnl State of T'exas LIHEAP award but not more than 6.6% of the conlrAct espenditures escluding Training and Travel costs and must be expended on or after Jflnuary 7, 2013. Page 3 of 4 DeparimenCs prior written approval for purchase or lease of equipment with an lequisition cost of $5,000 and over is required. Approval of this budget does not constitute prior approval for such purchases. Punds may not be used for the purchase or improvement of land, or the purchase, construc6on, or pemianent improvement of any building or facility. Subrecipient is limited to only one budget revision reyuest dwin� the first 6 months of the Contract Terni. A second and final budget revision must be received by the Department no later ttu�n 45 days prior to the end of the Contract Period. Subrecipient shail provide outreach services under all components in this category. Failure to do so may result in contmct tenuination. Subrecipient must document outreach, whether the outreach is conductetl with CEAP funds or other funds. Page 4 of 4 TEXAS DEPARTM�NT OF HOUSING AND COMMUNITY AFFAIRS CONTRACT NO. 58130001621 FOR THE COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CEAP) (CFDA # 93.568) AMENDMENT NUMBER: 2 APPROVED AS TO FORM AND LEGALITY: Tyler a lach Assistant City Attorney ATTEST: _-= ' � � � � � ,) J � a J. ays ` City Secreta M&C C-26093 Dated: February 5, 2013 CITY OF FORT WORTH By: Susan Alanis (signed el ctr ically-see attached contract) Title: Assistant City manager Date: 7/31/13 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS By: Timothy K. Irvine (signed electronically-see attached contract) Title: Its duly authorized officer or representative Date: 7/31/13 OFFICIA�. �E�ORD Cli'lf SECitETARV �T. �110RTH, 'T� M&C Review Page 1 of 2 �� r� � ��°�� - COUNCIL ACTION. Approved on 2/5l20'13 - Ordinance No. 20609-02-2013 «-- � - � DATE: •� SUBJECT: 2/5J2013 REFERENCE NO.: C-26093 LOG NAME: 80CEAP2013 C TYPE: NON-CONSENT PUBLIC NO HEARING: Authorize Acceptance of a Grant and Execution of a Contract with Texas Department of Housing and Community Affairs for 2013 Comprehensive Energy Assistance Program in the Amount Up to $10,000,000.00 Through December 31, 2013, Authorize Interfund Loan, Waive Indirect Costs and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATiON: It is recommended that the City Council: 1. Authorize the acceptance of a grant and the execution of a contract with the Texas Department of Housing and Community Affairs in the amount up to $10,000,000.00 for the 2013 Comprehensive Energy Assistance Program; 2. Authorize a non-interest bearing interfund loan from the fund balance of the General Fund to the Grants Fund in the amount of $500,000.00 for interim financing of this grant project pending contract �ecution; 3. Adopt the attached appropriatian ordinance increasing estimated receipts and appropriations in the Grants Fund in the amount of $10,000,000.00; and 4. Waive indirect costs. DISCUSSION: The City of Fort Worth contracts with the Texas Department of Housing and Community Affairs (TDHCA) to provide the Comprehensive Energy Assistance Program (CEAP) through Community Action Partners (CAP) affices managed by the City's Parks and Community Services Department. The TDHCA has notified the City to use the prior year's grant award and contract amount as a planning figure for the 2013 CEAP. The total 2012 contract amount was $7,444,661.00. In response to the continuing increase in energy rates, CAP staff projects an increase in funding resulting in an estimated grant award in the amount up to $10,000,000.00 for this program in 2013. The TDHCA has proposed to substantiaHy modify the rules governing the administration of the CEAP. Under the new rules, there will be three companents: 1. Household Energy Crisis - weatherization and/or energy related assistance; and repair of HVAC systems and/or purchase of window units; �Elderly/Disabled Assistance - assistance to households with a composition of elde�ly and/or sabled members; and 3. Case Management - promoting energy self-sufficiency. All households at or below 125 percent of the Federal Poverty Income Guidelines will be afforded httn://auus.cfwnet.or�/council nacket/me review.asn?TI?=17774Xr:cn»ncilc�ate—�/S/�.(11 � ��i�n� � VI&C Review access to the program. Applicant households will be determined eligibie according to income uidelines and program procedures. Benefit determinations include household income, househaid 'ze, energy consumption and/or vulnerability and the availability of funds. CAP staff will accept pplications at 10 neighborhood Community Action Partners facilities and at other identified locations throughout Tarrant County. Payments will be made for eligible clients directly to the utility vendors and heating and cooling system repair companies. TDHCA allows no more than six percent of the grant award (excluding travel and training) to be budgeted for administrative costs and five percent for case management administrative costs. The remaining funds will be used for Household Energy Crisis and Elderly/Disabled Assis#ance for the duration of the Contract. During 2012, CAP served 8,868 households and 22,099 individuals. Interim financing is necessary in order to provide for transition from one grant funding program period to the next, Repayment to the General Fund will be made after the first reimbursement, which is anticipated to be in the March or April timeframe. No matching funds are required from the City for the CEAP grant. A waiver by the City of indirect casts will maximize program benefits. This program serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. Upon execution of the grant contract, interim funding will be returned to the General Fund, after the first reimbursement. TO Fund/Account/Centers � GR76 488195 080200615000 $10,000,000.00 FROM Fund/Account/Centers GG01 136076 0000000 �500,000.00 GR76 SXXXXX 080200615XXX $10,000.000.00 GR76 220001 Q00200615 $500,000.00 Submitted for City Manac�er's Office by: Originating Department Head: Additional Information Contact: Susan Alanis (8180) Richard Zavala (5704) Sonia Singleton (5774) ATTACHMENTS :i � � � � � �� httn://auns.cfwnet.or�/council packet/mc review.asp?ID=17774&councildate=2/5/2013 Yage 'L ot 'L 3/22/201: • Ordinance No. AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE GRANTS FUND IN THE AMOUNT OF $10,000,000.00, SUBJECT TO RECEIPT OF A GRANT FROM THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, FOR THE PURPOSE OF FUNDING THE 2013 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM THROUGH DECEMBER 31, 2013; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2012-2013 in the Budget of the City Manager, there shait also be increased estimated receipts and appropriations in the Grants Fund in the amount of $10,000,000,00, subject to receipt of a grant from the 7exas Department of Housing and Community Affairs, for the purpose of funding the 2013 Comprehensive Energy Assistance Program through December 31, 2013. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way • impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 2041 1-09-201 2 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: Assistant City Attorney ADOPTED AND EFFECTIVE: �