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Home My WebLink AboutContract 44614-A4 (2). � � •,� ' , kEC�'IV�'I] , �'.G� 21 2U17 �It}'0�'F'dRtWORTH � ��S��'ARY / CSC NO. � AMENDMENT NO. 4 TO CITY S�CFtETARY CONTRACT NO. 44614 INTERLOCAL COOPERATION AGREEMENT This Amendment is entered into by and between the City of Fort Worth (hereafter "City"), a home rule municipal corporation organized under the laws of the State of Texas, with its principal place of business at 1000 Throckmorton Street, Fort Worth, Texas by and through Valerie R. Washington, its duly authorize Assistant City Manager, and Tarrant County, acting on behalf of the Tarrant County Medical Examinet•'s Office (hereinafter "County"). WHEREAS, City and County entered into an Interlocal Agreement for Forensic Laboratory Services identified as Fort Worth City Contract No. 44614 ("Agreement") for a period of one year beginning October 1, 2012 and unlimited, automatic options to renew from year to year subject to appropriations of City funds for this Agreement; and WHEREAS, City and County entered into the First Amendment to the Agreement, which increased the overall contracted amount payable to County by City for services provided under the Agreement; WHEREAS, City and County entered into the Second Amendment to the Agreement, which renewed the term of the Agreement and incorporated an agreed upon fee schedule; WHEREAS, City and County entered into the Third Amendment to the Agreement, which renewed the term of the Agreement and increased the overall contracted amount payable to County by City for services provided under the Agreement; WHEREAS, it is the collective desire of both City and County to renew the term of the Agreement far one year for a term that shall end on September 30, 2017, and amend the Agreement for Forensic Laboratory Services to incorporate an agreed upon fee scale; and NOW, THEREFORE, City and County, acting herein by the through their duly authorized representatives, hereby amend the Agreement: 1. Deleting the current text of Section 3"Payment for Services" as amended by the Third Amendment to the Agreement and replacing it with the following: Upon completion of the work by County, City will pay County in accordance with the approved agreed upon fee schedule for the Services. The agreed upon fee schedule (Effective Fourth Amendment to Port Worth City Secretary Contract No. 44614 Interlocal Agreement for Forensic Laboratory Services with Tarrant County Page 1 of 4 �F�ICIAL RECORD CITY SECRETpRy F7'. Mf��l'!H� T� October 1, 2016 through September 30, 2018) is attached and incorporated within as Exhibit A. Payment will be made by City to County within thirty (30) days of receipt of County's invoices. Each invoice shall be accompanied by sufficient documentation as required by City. However, total payments by City during each term under Agreement, including this amendment and each future renewal, sha11 not exceed $350,000.00 (three hundred and fifty thousand dollars) per term. City shall be solely responsible for monitoring payments under this Agreement, and the not-to exceed amount shall not relieve City of its obligation to pay County for Services rendered at City's t�equest. County shall provide at least thirty (30) days advance written notice of any changes in the fee schedule for any of the Services performed under this Agreement. Any change to the fee schedule, if approved by the City, wi11 be incorporated within this Agreement as a replacement to Exhibit A and shall be signed by both City and County. Any changes in the fee schedule that require an increase in the total amount of funding per term for this Agreement shall be approved by written amendment to this Agreement by both the City and County and shall be effective on the date of execution of the written amendment. 2. Section 4, Term. The term of the Agreement is hereby renewed and shall end on September 30, 2017. The current term will expire on September 30, 2016, unless terminated earlier in accordance with the Agreement. 3. All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE TO FOLLOW] Fourth Amendment to Fort Worth City Secretary Contract No. 44614 Interlocal Agreement for Forensic Laboratory Services with Tanant County Page 2 of 4 Executed on this the , %�ay of �_�LL�� , 2017 CITY OF FORT WORTH: TAI2ItANT COUNTY, acting through the TAItRANT COUNTY MEDICAL EXAMINER'S OFFICE � � By: By: ` � Valerie R. Washington B. Glen Whitley Assistant City Manager County Judge Date: �� I�'" APPROVAL RECOMMENDED: By: � G^ Chief Joel F. Fitzgerald �' / /�/�- Chief of Police APPROVED AS TO F�ORM AND LEGALITY: By: �� : -=��`/ ----_=�..�.�.�� Jo, hn ssista ATTEST By: ary J. City Se� Pat`e v it City Attorney .. /! Contract Authorization: M&C: G28039 Date: December 13, 2016 �� T.�'G �'� •. O� U : ';7� � •�� ' .�� `�._'�:tA� �: - Date: �Q,,rG�'1 , � �D I—i APPROVED AS TO FORM: By: � z � �.1°C��- 'minal District ttorney's Office* *By w the Criminal District Attomey's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel. Fourth Amendment to Fort Worth City Secretary Contract No. 44614 Interlocal Agreement for Forensic Laboratory Services with Tarrant County �IFFICIAL RECORD CITY SECRETARY F`�• WORTH, TX Page 3 of 4 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. � ,�.� G�--� I �James Rodriguez � � U� �� _� Senior Contract Com liance S cialist 1295 Certification No.: Not required; both parties are government entities as defined by Tex. Gov't Code § 2252.908. OFPa�IAL ��4�i� GI9"� ��:��`ARY �'�'.'1�9�11�"iH� TX Fourth Amendment to Fort Worth City Secretary Contract No. 44614 Interlocal Agreement for Forensic Laboratoiy Services with Tarrant County Page 4 of 4 t v �,• �; � , . � EXHIBIT A OFFICE OF CHIEF MEDICAL EXAMINER Tarrant County Medical Examiner and Forensic Laboratory Servlces Fee Schedule Effective 10/01/18 to 09/30/1$ 11050 Autopsy Level I- External Inspection with Toxicatogy 111U0 Autopsy I.evel II - Natural Death Full Autopsy 1135U Autopsy level III - Unnatural or Trauma Death FUII AutQpsy 11605 Vlfreous Chemistry - Bas(c Metabolic Screen 11700 Microbiological Culture 1180U Reference Laboratory Services - nonrout(ne (aboratory test (To be determined by vendor) 12200 Biological Fluid Screening of sexual assauit kit 12250 Biological Fluld Scrsening of physlcal evidence 12400 DNA ExtracCfon & Quantltation ]:250U DNA STR Analysts 12550' DNA YSTR �Ahalysis 12600. Biological �vidence collect(on 1,3otl0 Marihuana or plant-Iil<e material, single exhibit 13050 Marihuana or plant-Iil<e materlal, addJtional exh 13100 Powder or Crystal, single exhibit 13150 Powder or Crystal, additlonal exhibit(s) 13250 Analysls of Syringe Content, single exhibit 13300 Analysis of 5yr.inge Content, additional exF 13400 Visual Identification of tablet or capsule, s� 135U0 Tablet, single exhiliit 13550 Tablet, additional exhibit(s) exhibit 13600 Drug Chemistry Bulk.Analysls (5 or mo�e subexhfbits from single exhibit) 14000 Current Trends Annua) Conference 15000 Crime Scehe Assistance 15100 Sexual Assault Kit - supply fee 16100 Dental Charting and Full Mouth X-Ray 16200 bental Comparison for ldentiftcation 17000 Facil(ty.U�ilizatlon � 1800U Visualfzation of Latent Prints on an ob)ect 1810D Visualfza�ton of latient Prints on a body T82U0 Comp�rison.of Latent Prints � 1830b� Evaluation af Processed latent Print, per print' 19000 Evaluation of Arnmunition 19050 Ex�minatton.and Evaluation:af.a Fi�earm 19100 Ammunitlon Comparlsort, flr'earm and�lrst comparison 19150. Ammunition Comparison, additiuna! comparisori 19200 Toolmark Comparison (i.e. per chain link) 19250 Range Determinatlon, Rifled Barreis 193Q0 Range Determinatlon,.Smoothbore 19350 Seria) Numbe.r Restoration 1940p. Gunpowder �valuation only � 20000 Htstology Siide Preparatian - processing, embeddfng, cutttng and staining 1 case case case samPie sample sample Item sampi item sampl sampl ; F.ee.::�� $1,000 $�,,500 TBD $85 sampie $l05 sample $70 exhibtt $330 persbn $225 tase $800 kit $20 case $350 case $550 �er hour $�235 item $110 Item each item flrearm Item item item flrearm firea rm item item case $Z5S $120 $160 �, ., , 20500 20600 21000 21100 21ZOU �zoao OF�ICE OF CHIEF MEDtCAL EXAMINER 7arrant Caunty Medical Examiner and`Forensic i.aboratory Serv(ces Fee Schedule [ffeetive 10/01/16 to 09/30/�.8 i;ii.% ;:��.:ity;+l:i:S'��fi ''?�;�E;ie - '"=:r:;'��_:�,i,ti;:,-.r'r��'r_ dly:,C1•:i.'' — -;':?4_�'j•s;•�:i:2}�: :f�t�3�:�:t ;�.� �;7�'L-w��.5 rJ.1{i�';t,:�t:�;1:,;pe�c�'iptjon:':�i�•;u:!i'ii`:�eiei '::�d:C:::4(?�j:i:�F'1d1:w5''i�'�c�i�:i;i:� �ii�i{'eqi� � �i�f:�': {F:ti". L: i.i a., r ii.. . � (ogy Slide Recut case �ortem Cornprehensive Histology case Photo - 4x6 each PhoCo � 8xx0' each I Photoson CD case � ation Permit pa�ti 22050 Certified Copy of Inquest repc 22100 Campletion of Proof of Death 22�7;50 GQmpletion of Notarized �Affa� 23200 Copy of Stngle Dlgital X-Ray 22350 Shipping Fee - evid.ence or prc 22400 Subpo.ena Witness Fee 2•2415 Micellaneous Records Fee 22450 Court Testimonv - Technicians and for tes for Insuranee or Record agencies 23.000 Lower Alcohol Analysis, Fleadspace .Gas Chromatograph 23100 Toxicology Comprehensive Quantttatfve Analysis, single biologfcal sample 23200 roxicalogy Comprehensive Quantltative Analysis, multiple biological samp�es 24100 Productlon of Exemplars from Known for comparison Za�iso Comparlson of�.Produced �xem lars to Unknowin 24250 Mlcroscopic Ev�luat�oh bf Unknown Hairs 2Q450 Fracture Match Comparison 2.4500 Recovery of Trace Evidence from an.item 24550 ftecovery of Trace Evidence (bod processing) 24650 Gunsli'ot Re�i�ue Analysis (GSRj by SEM 24900 Irhpression EVid.ence and Comaarison 2 each each each page hour �Hour each each each each eacb each each it.em item body stub �ression $95 $300 $7 $30 $155 $26 $�:05 $85 $15 $65 $0.10 $550 $95 $160 $370 $550 5a.io $��o zo M&C Review • � �� Page 1 of 2 Official site of the City of Fort Worth, Texas FURT ��'{�RT1� COUNCIL ACTION: Approved on 12/13/2016 DATE: 12/13/2016 CODE: C REFERENCE **G28039 LOG NAME: NO.. TYPE: CONSENT PUBLIC HEARING: 35TARRANT COUNTY FORENSIC LABORATORY SERVICES m SUBJECT: Authorize Renewals of City Secretary Contract No. 44614 with Tarrant County for Professional Forensic Laboratory Services for the Police Department in an Amount of $350,000.00 for the Current Fiscal Year (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the renewals of City Secretary Contract No. 44614 with Tarrant County for professional forensic laboratory services for the Fort Worth Police Department in an amount of $350,000.00 for the current fiscal year. DISCUSSION: For more than a decade the Fort Worth Police Department Crime Laboratory has engaged the services of the Tarrant County Medical Examiner's Office to conduct professional forensic analysis to aid the lab in efficiently managing its caseload. The current Interlocal Agreement (Agreement) (City Secretary Contract No. 44614) was initially authorized in April 2013, with a one-year initial term in an amount of $50,000.00 (M&C C-26186). The Agreement includes options to renew for subsequent years of service. In November 2013, the City Council authorized the first amendment to the agreement to increase the annual contract amount to $150,000.00 to reflect additional costs associated with working through a backlog of cases requiring forensic analysis and meeting an increasing need for forensic laboratory services on gunshot residue and toxicology. In 2015, the City Council authorized amending the agreement again to increase the annual contract amount to $350,000.00 to address costs associated with continuing to work through the backlog and to reflect an increase in volume of work going to the County after the City's former private forensic laboratory vendor relocated out of state. Staff recommends continuing the agreement with the County. Approval of this M&C would authorize renewal of the agreement, as amended, for the current fiscal year, with an annual contract amount of $350,000.00 and would also authorize renewal of the agreement in future years, provided that funds have been appropriated for that purpose in the then-current budget. Although this renewal contemplates Tarrant County performing all forensic laboratory services, due to the increasing number of cases requiring forensic laboratory services and increases in processing times, staff may determine that entering into contracts with other qualified vendors to supplement services performed by Tarrant County is necessary. If such other contracts are necessary and require approval from the City Council, staff will bring forward a separate M&C; if such other contracts are necessary and do not require approval from the City Council, staff will seek administrative approval. ADMINISTRATIVE INCREASE - An administrative increase or change order for this agreement may be made by the City Manager in accordance with the City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. RENEWAL OPTIONS - This Agreement may be renewed annually at the City's option. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. http://apps.cfwnet.org/council�acicet/mc_review.asp?ID=23 022&councildate=l2/ 13/2016 1 /12/2017 M&C Review Page 2 of 2 This contract will be with a governmental entity, state agency or public institution of higher education: Tarrant County. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget of the Police Department in the General Fund and that prior to an expenditure being made, the Police Department is responsible for verifying the availability of funds. TO Fund Department Account Project Program Activity Budget Reference #� Amount ID ID Year (Chartfield 2) Fund I Department Account I Project Program I Activity I Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by; Oriqinating Department Head: Additional Information Contact: Valerie Washington (6199) Joel Fitzgerald (4231) James Rodriguez (4286) ATTACHMENTS http:Uapps. cfwnet. org/council�acicet/mc_review.asp?ID=23 022&councildate=l2/ 13/2016 1/ 12/2017