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Home My WebLink AboutContract 44614-A1STATE OF TEXAS COUNTY OF TARRANT . c��r sEc��'a�'�� l l, 1 coN�acT o�. L FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 44614 INTERLOCAL AGREEMENT FOR FORENSIC LABORATORY SERVICES WITH TARRANT COUNTY This Amendment is made and entered into by and between the City of Fort Worth ("City"), a municipal corporation, located in Tarrant, Denton, and Wise Counties, Texas, hereinafter called "City," acting herein by and through Charles W. Daniels, its duly authorized Assistant City Manager and TARRANT COLTNTY, acting on behalf of the TARRANT COLTNTY MEDICAL EXAMINER' S OFFICER, hereinafter called "County," acting herein by and through B. Glen Whitley, its duly authorized County Judge. WHEREAS, City and County entered into an Interlocal Agreement for Forensic Laboratory Services identified as Fort Worth City Secretary Contract No. 44614 for a period of one year beginning October 1, 2012, which automatically renews from year to year subject to appropriations of City funds for this Agreement; and WHEREAS, it is the collective desire of both City and County to amend the Interlocal Agreement for Forensic Laboratory Services increase the overall contracted amount that may be paid by City to County for services under this Agreement. NOW THEREFORE, KNOWN ALL BY THESE PRESENT: Fort Worth City Secretary Contract No. 44614 is hereby amended by: Deleting the current text of Section 3"Payment for Services" and replacing it with the following: � m c� m � m 0 � a � a FP 0 � Upon completion of the worlc by County, City will pay County in accordance with the approved agreed upon fee schedule for the Services. The agreed upon fee schedule is attached and incorporated within as Exhibit A. Payment will be made by City to County within thirty (30) days of receipt of County's invoices. Each invoice shall be accompanied by sufficient documentation as required by City. However, total payments by City during the term of this Agreement shall not exceed $150,000 (one hundred fifty thousand dollars). City shall be solely responsible for monitoring payments under this Agreement, and the not-to exceed amount shall not relieve City of its obligation to pay County for Services rendered at City's request. County shall provide at least thirty (30) days advance written notice of any changes in the fee schedule for any of the Services performed under this Agreement. Any change to the fee schedule, if approved by City, will be incorporated within this Agreement as a replacement to the original Exhibit A. Any changes in the fee schedule that require an increase in the not-to-exceed amoun First Amendment to Fort Worth City Secretary Contract No. 44614 (� �1�F��+�� '� Interlocal Agreement for Forensic Laboratory Services with Tarrant County � q�TY SECRETARY �„� : 2 I� C C; C I V�[) i�;�,��.,� ;> ;� �.i; �;� -�:•WORTH,� ____ ,�--.��_ of funding for this Agreement shall be approved by written amendment to this Agreement by both the City and County. All other terms, provisions, conditions, covenants and recitals of said Interlocal Agreement for Forensic Laboratory Services not expressly amended herein shall remain in full force and effect. ACCEPTED AND AGREED: CITY OF FORT WORTH TARRANT COUNT'Y, acting through the TARRANT COUNTY MEDICAL EXAMINER'S QFFICE . arles W. Daniels Assis ant City Manager ��% =- B. G en Whitley County Judge APPROVAL RECOMMENDED: � �. � By: Jeffrey W. Halstead 1 f- j�-� 3 Chief of Police APPROVED AS TO FORM AND LEGALITY: : -� Jessica S n svan' Assistant � ty Attorney ATTEST: �._. , . ) � 1 �"�Q<L ' + h' — ar Kayser City Secretary ` Authorization: CSO No. ' M&C: ` �' �S��G� 1�li�1�3 First Amendment to Fort Worth City Secretary Contract No. 21467 and Arlington City Secretary Contract No. 95-724 �FF�C�pL RECORD "'ITY �ECRE � FT. YVORTH, '� M&C RPview �I`TY COUNCI� AGENDA Page 1 of 2 Official site of the City of Fort Worth, Texas FORT��'�ORTH � = r �,:: � � ��.��a �3 _ . � , �� :�.r,�. �.� �� _ ..�� ._� .� �� .�,b�� COUNCIL ACTION: Approved on 11/19/2013 �. � �-�- � . �� ,a� -�., �� .� .�.��. ��,�� ,� : ��. .�: �.� �g..>.�..��.��, � �:- � DATE: •� 11/19/2013 REFERENCE NO.. C TYPE: **C-26566 LOG NAME: CONSENT PUBLIC HEARING: 35TARRANT COUNTY FORENSICS CONTRACT AMEND NO SUBJECT: Authorize Execution of Amendment to City Secretary Contract No. 44614 with Tarrant County for Forensic Laboratory Services to Increase the Contract Authority in the Amount of $100,000.00 for a Total Contract Amount of $150,000.00, Adopt Supplemental Appropriation Ordinance Increasing Appropriations in the General Fund in the Amount of $100,000.00 and Decreasing the Unassigned General Fund Balance by the Same Amount (ALL COUNCIL DISTRICTS) �.,, ,�;�, ��.,��--��..�� ,��,��.�� .�.� r�� ,�� . ��,.a�� _ � RECOMMENDATION: It is recommended that the City Council: 1. Authorize the execution of amendment to City Secretary Contract No. 44614 with Tarrant County for Forensic Laboratory Services to increase the contract authority in the amount of $100,000.00 for a total contract amount of $150,000.00; and 2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the General Fund in the amount of $100,000.00 and decreasing the unassigned general fund balance by the same amount. DISCUSSION: On April 2, 2013, (M&C C-26186) the City Council authorized a one year contract with Tarrant County for forensic laboratory services for the City in the amount of $50,000.00. The contract includes options to renew for subsequent years of service. Tarrant County recently began working on a five year back log of processing for pending cases and additional funds are necessary to pay for these services. Furthermore, since 2010, the Police Department has experienced an increase in the need for forensic laboratory services on gunshot residue and toxicology. Staff recommends amending City Secretary Contract No. 44614 with Tarrant County to increase the contract authority under the Agreement in the amount of $100,000.00 for a total contract amount of $150,000.00 annually to compensate Tarrant County for processing the backlog and to meet the increased need for forensic laboratory services. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Police Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods and services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached supplemental appropriation ordinance, funds will be available in the current operating budgets, as appropriated, in the General Fund. Upon approval, the unassigned fund balance of the General Fund will exceed the minimum reserve as outlined in the Financial Management Policy Statements. TO Fu_nd/AccounUCenters FROM Fund/Acc_ounUCenters http://apps.cfwnet.org/council�acket/mc_review.asp?ID=19175&councildate=ll/19/2013 11 /19/2013 M&C Review _ ` GG01 531200 0356600 $100,000.00 __ . __ _ ___ Submitted for City Manager's Office b}� Charles Danieis (6199) Originating Department Head: Jeffrey W. Halstead (4231) Additional Information Contact: Aya Ealy (4239) _ _ _ _ _ _ ATTACHMENTS 35 TARRANT COUNTY_FOREN_SICS CONTRACT AMEND GG01 A014.docx http://apps.cfwnet.org/council�acket/mc_review.asp?ID=19175&councildate=ll / 19/2013 Page 2 of 2 11/19/2013