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Home My WebLink AboutContract 44546-AD1 (2)�1�1Y SEC.RETA� FIRST ADDENDUM TO CITY SECRETAR��T�� N�o �� ' " r� �� CONTRACT NO. 44546 This First Addendum to City Secretary Contract Number 44546 ("First Addendum") is by and between the City of Fort Worth ("City"), a home-rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City Manager, and McKay Lodge Fine Arts Conservation Laboratoiy, Inc. ("Conservatoc"), an Ohio Corporation, acting by and through Robert G. Lodge, its President. The City has designated the Arts Council of Fort Worth & Tarrant County, Inc., to manage this Agreement on its behalf. WHEREAS, on June 19, 2013, the City and Conservator entered into a professional services agreement whereby Conseivator will provide general maintenance, conservation, and consultation to the City for the City's ai�t Collection, said cocrtcact being City Secretaiy Contract No. 44546 ("Contcact"); WHEREAS, the Contract sets forth that the Services to be provided shall be based on the annual Fort Worth Public Art work plan and on an as-needed basis in accordance with fully executed addenda; WHEREAS, this addendum is intended to serve as such and sets forth the Services to be provided per the Contract in accordance with the terms therein; and WHEREAS, the City and Conservator wish to set out the Services to be provided per the Contract that will be specific to this addendum with the intent that further Services may be requested by the City through future addenda. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: 1. Conservator shall perform regular maintenance and conservation treatment Services annually and on an as-needed basis on the following artworks in the Collection pursuant to the terms of the Contract and any terms contained within this First Addendum: a. Ruiinels, Gene Owens, 3220 Botanic Garden Way, 76103 Condition Assessment and Treatment Plan Rtrnnels is comprised of two independent glazed tile fountain pools flanking the entrance to the Botanic Garden at the Garden Center and contiguous runnels that support the fountain. The Conservator will perform all Seivices for this artwork in accordance with the Conservator's Proposal Number 13075, which is attached hereto as Exhibit 1 and incorporated herein for all purposes, which shall include, but not be limited to, all labor, travel, services, and any other items required to complete the Services for this artwork. Payment for all Services shall be in accordance with Article 3 of the Contract. The parties may amend this First Addendum to allow for additional payments if additional services are required. b. Will Rogers Memorial Center Historic Barn Murals, 3400 Burnett-Tandy Drive, 76107 Conservator completed a comprehensive condition assessment of the six Will Rogers Memorial Center Historic Exhibition Barn Tile Murals ("Murals") on October 5, 2011. The report includes an overview of the infrastructure sus�p�te� be associated with damage to the Murals. The City wishes to�i��e er novati � tle Barn #2 of the Murals and incorporate repairs to the infr�js��I��ng� arapet walls ��'�� u �,-� .. Fi�st Addendum to CSC 44546 R E C E I V E��UG 3 �� S ��' �0��9 �� 1 of 4 and roofing system, with the conservation treatment of the Cattle Barn #2 tiles. The Conservator will perform the following Services: i) Conduct a site visit of Cattle Barn #2 and coordinate with the City of Fort Worth Public Events staff and its contractors (at a mutually agreeable time) concerning the any planned conservation treatments; and ii) Prepare a written condition assessment for Cattle Barn #2 with photographic documentation and include recommendations for repairs and improvements that preserve the artistic intent and sculptural integrity of the artwork. The report should be based on the Conservatoc's previous proposal (10/5/2011) and the above-referenced site meeting with City staff, including, but not limited to, any repairs to infrastructure supporting the tile murals. 2. 4 Any and all Services to be performed under this First Addendum shall be reviewed and approved by the Collection Manager, including all costs associated with performing the Services, prior to Conservator commencing such Services. All terms and conditions of the Contract not specifically addressed herein remain in full force and effect and are binding upon the parties. IN WITNESS WHEREOF, the parties hereto have executed four copies of this First Addendum in Fort Worth, Tarrant County, Texas, this �2"� day of �y�i�'h.`.� , 2013. CITY OF FORT WORTH By: �+.�a� �i� Fernando Costa Assistant City Manager APPROVED AS TO FORM AND LEGALITY: Tyler lach Assistant City Attorney � ATTE T: �' ' � !� � � - A,L /✓ ary J. Kays r . City Secretary M&C # G26283 Date: June 4, 2013 MCKAY LODGE FINE ARTS CONSERV ABORATORY, INC. R . ge President Fiist Addendum to CSC 44546 2 of 4 Exhibit 1 Runnels Proposal McKay Lodge Fine Arts Conservation Laboratory, Inc. 10915 Pyle Road, Oberlin, OH 44074 E-Mail: mckaylodge@gmail.com Phone: 440-774-4215 Fax: 440-775-1368 �� .'n� (��a�i��i�� .,��'�� I'R06CT.1TC SAPIEhT1.4 .d� L•T OPLR[ PAA[STAh1US PROPOSAL BILLING NAME � �j��/ ' City of Forl Worlh TRADITIONAL INDUSTRIAL do Ar[s Cou��cil of Porth Wortli ARTS • ARTS and T:ur.mt Ca., Inc. 1300 Gendy Street L Por� Worih, Texas 76107 MONUMENTAL ARTS PROJECT N0. PROJECT RECORD NAME TERMS 13�7�J 13075 Runnels Founiain Consultaney Nel 30 DATE PROPOSAL NO. 3/29/2013 13(}%5 Pmpusals �n: tirm pricc propusals anJ tlie TOTAL shown will be thc billcd amounl unless othenvise smted in ihe descripliou. Circmuslanccs tim� can a((ecl thc cust uf ILc �»nject such as discoveries of uuforseen condilions will6e m.ported �s siwi� as discovemd nnd any associa�ed additional charges will be negotiated. Proposal prices are vnlid for 90 days unless ul�ernise uulicated. ARTIST OR PROJECT IDENTIFICATION 1 TITLE OR PROJECT IDENTIFICATION 2 Consultancy Runnels Poumain GOV. CONTRACT NO. GOV. ORDER/TASK NO. TASK CITY TASK STATE Port Worth T'X DESCRIPTION CONSERVA'POR CONSULTANCY Runnels, Gene Owens Rumiels is comp�ised of hvo independenl glazed tile founlain pools that flank the en�rance to 16e Uarden Cenler and con�iguous runnels that supporl the founlain. 'I'he Conservalor will: • conduct a site visit ro review and docament ihe visible condition of tl�e sh'uctur:il of the uYwork � n;view the current wwking coudition oC ihe plumbing �nd wnter treatmenl system � evalu.ue the co��dition oC the .utist crcated tile work • coufer wilh g.uden and ciry staff as cecess�uy. 7'l�e Couservator will prepare a wriUen conditiou assessnrent with pl�oiograpl�ic documentation nnd include recommendations for rep.iirs and improvemen(s which prescrve Il�e arlistic inlent and sculpti�ra( intee,giry of thc �utwork. Day I: Pigirt to llPW. Pick-up by FWPA. Inspect and docmnent foimtain. Meeting with FWPA, water dept. and conservatory Day 2: Meet on site with Jenny Conn. Further inspection of tile Uonci integrity. FWPA Iransport Io llFW and relum Ilighl Report preparalion with prin�ed digilal imuges M ESSAG E: Page 1 DEADLINE QTY RATE TOTAL 10 �� ]G �x.00 98.00 98.OU �xo.00�r xxz.aoT 1,568.00"I' TOTAL First Addendum to CSC 44546 3 of 4 McKay Lodge Fine Arts Conservation �� i��'j�'j�� Laboratory, �nc. 10915 Pyle Road, Oberlin, OH 44074 �'�� E-Mail: mekaylodge@gmail.com rnonrraTe s.ariet�n.� LT oNeai rnnEsrsnsus Phone: 440-774-4215 ��q -- , Fax: 440-775-1368 /i�-{��-��—',f��i� �Il�a ��Ili� BILLING NAME — � CityoCForlWodh TRADITIONAL c/o Arts Council of l�atl� Worth ARTS and Tm'rant Co., Inc. 1300 Gendy Street Porl Wo�1h, Texas 76 ) 07 MONUMENTAL ARTS PROJECT N0. PROJECT RECORD NAME TERMS 13�75 13075 Rumiels Pountain Consukancy Nel 30 ARTIST OR PROJECT IDENTIFICATION 1 TITLE OR PROJECT IDENTIFICATION 2 Consullancy Runnels Poumain GOV. CONTRACT N0. GOV. ORDER/TASK NO. TASK CITY TASK STATE Por1 �yorth TX DESCRIPTION Project adnunisiralion Allowance for airfsu'e (direct flights) Accomodations allowance M&T: meals and incidentals S.�les tax applicable �o improvement of Iangible personal property. 'I':ix Exempt OrganiuUioo M ESSAG E: Page 2 QTY RATE 1 95.00 1 1,026A0 1 125.00 z ao.00 OAO TOTAL DEADLINE TOTAL 95.40 1,026.00 125.00 so.00 0.00'I' 0.�0 $a,�sF.00 Fiist Addendum to CSC 44546 4 of 4 PROPOSAL DATE PROPOSAL NO. 3/29/2013 j3�']S Proposals an: i'um piice pcopostils and ihc TOTAL shown will bc thc billed amount unless ot6eiwise stateci in ihe description. Circumslances ihat c�jn aftect lhecos� uP the project such ns discoveries of unforseen condilions will be repoded as soon as discovcred nnd �my assa;i.�ted addilional charges will be negotiated. Proposal prices are v�ilid for 90 days unless ulhenvise indicated. INDUSTRIAL ARTS M&C Review �� i� � � �� Page 1 of 2 Officiai sike ot the (�ity of �"f>rt Woi tii, Texas �i�E�T ��°f:��Tll �. a�� ,��F ��.. .,.,.�., .. ...,y., ��. .r , ��._�., �.� ,,. � � � �. � �. � �� COUNCIL ACTION: Approved on 6/4/2013 . .,� _'�✓d.i , ,,.„ w o--. ..,�...,.., � �,. ,.,.P , „ mF4 ,.. .. � ,...�� , v,....„J,..=+r r, �a: ,..�.. �,w c..,..,.,, ii-.,., . ...,,,.�,tf., .r, ._ ,,....asw ............. v . ., ., ...v.,...� ...y,,..,n.`sl"t DATE: CODE: 6/4/2013 REFERENCE N O.. C TYPE: **C-26283 LOG NAME: CONSENT PUBLIC HEARING: 2000NSERVATOR MCKAY LODGE f�L�7 SUBJECT: Authorize Execution of a Non-Exclusive Professional Services Agreement with McKay Lodge Fine Arts Conservation Laboratory, Inc., in the Amount Not to Exceed $200,000.00 for Conservation Treatment of Various Artworks in the Fort Worth Public Art Collection in the Amount Not to Exceed $200,000.00 (ALL COUNCIL DISTRICTS) �., �.��. ��. �,� �r �a�� w� ��.s _ ��a�.-3 .�w �.� � w,�;� �.�,_ �,�. _�_ . _� � �..ti, � �,� .��.w„ � .._. ,::. . . ..�.�,� � � .,_� w,r 1,.�-� RECOMMENDATION: It is recommended that the City Council authorize the execution of a non-exclusive Professional Services Agreement with McKay Lodge Fine Arts Conservation Laboratory, Inc., for conservation treatment of various artworks in the Fort Worth Public Art Collection in the amount not to exceed $200,000.00. DISCUSSION: This non-exclusive Professional Services Agreement (Agreement) will enable the City to implement its Public Art Collection Management/Conservation program in order to care for and maintain the City's Public Art collection as set forth in the Long Range Public Art Plan for the Water Fund adopted by City Council on May 9, 2006 (M&C G-15185). The initial term of Agreement will be three years with the option to renew for three additional one-year terms for a total amount not to exceed $200,000.00, using funds from the annual Public Art Conservation Fund — Capital Budget. The Fiscal Year 201 �-2014 Fort Worth Public Art (FWPA) Annual Work Plan adopted by City Council on October 16, 2012 (M&C C-25920) outlines the Collection Management Plan for the first year of this Agreement. Subsequent annual Conservation Work Plans, recommended by the Fort Worth Art Commission and approved by the City Council as part of the Annual Work Plan, will be issued to the conservator and added as addenda to his Agreement. BACKGROUND: The City currently owns 68 artworks accessioned into the Fort Worth Public Art Collection. During the term of this Agreement, the collection is expected to increase to approximately 90 artworks sited in all Council Districts. The collection is comprised of works including stand-alone sculptures, painted and tile murals, architecturally integrated enhancements, artist-created historic monuments and enhancements. On January 7, 2013, FWPA issued a Request for Qualifications (RFQ) for conservation services for the purposes of creating a pre-qualified pool of qualified conservators with various media specialties. The RFQ was sent to individuals and firms, posted on the FWPA and City of Fort Worth websites, and posted on the National Public Art Network Listserv. Services to be performed under this Agreement include (but are not limited to): condition assessments, general cleaning, conservation treatment and repair, treatment documentation (written and photographic), maintenance planning, and design review and consultation. Respondents were asked to provide materials that demonstrate ability to accomplish the work (firm history, team credentials and related experience), philosophical treatment approach, evidence of insurability and schedule of fees. Applicants were evaluated based on ability to perform with various medias and materials, including metals, organic materials, stone, tile, glass and technological http://apps.cfwnet.org/council�acket/mc_review.asp?ID=18376&councildate=6/4/2013 9/3/2013 M&C Review media. Seven candidates submitted materials for review. Each submission was reviewed by a panel consisting of the following individuals: 1. Arthur Weinman, Fort Worth Art Commissioner 2. Jodie Utter, Fine Art Conservator with the Amon Carter Museum 3. Jenny Conn, Public Art Collection Manager with the Arts Council of Fort Worth and Tarrant County. A scoring matrix considering 13 factors was created to rank professional qualifications, experience, ability and specialization and to quantify rate structure. The panel selected four candidates to provide various services to the City, with each being chosen to fulfill specific needs. McKay Lodge Fine Arts Conservation Laboratory, Inc., was selected as a qualified conservation firm to provide the above- listed services, particularly services that require expertise for major restoration of historic assets, including the historic tile barn murals at the Will Rogers Memorial Complex. Over the course of the term of this Agreement, artworks located in All Council Districts throughout the city will benefit. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, from the Specially Funded Capital Projects Fund. TO Fund/Account/Centers Submitted for Citv Manaqer's Office bv: Originatinq Department Head: Additional Information Contact: ATTACHMENTS MASTER INVENTORYL 21 13).pdf FROM Fund/AccountlCenters C291 541200 201889990400 $200,000.00 Fernando Costa (6122) Douglas W. Wiersig (7801) Martha Peters (298-3025) Page 2 of 2 http://apps.cfwnet.org/council�acicet/mc review.asp?ID=18376&councildate=6/4/2013 9/3/2013 M&C Review � �ITY COUNCIL /�,GENDA Page 1 of 2 C7fficial site af the City of Fort Worth, Texas I'ORT WURTI� _� COUNCIL ACTION: Approved on 6/4/2013 REFERENCE ** 2000NSERVATOR MCKAY DATE: 6/4/2013 N�,; C-26283 LOG NAME: LODGE CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of a Non-Exclusive Professional Services Agreement with McKay Lodge Fine Arts Conservation Laboratory, Inc., in the Amount Not to Exceed $200,000.00 for Conservation Treatment of Various Artworks in the Fort Worth Public Art Collection in the Amount Not to Exceed $200,000.00 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a non-exclusive Professionai Services Agreement with McKay Lodge Fine Arts Conservation Laboratory, Inc., for conservation treatment of various artworks in the Fort Worth Public Art Collection in the amount not to exceed $200,000.00. DISCUSSION: This non-exclusive Professional Services Agreement (Agreement) will enable the City to implement its Public Art Collection Management/Conservation program in order to care for and maintain the City's Public Art collection as set forth in the Long Range Public Art Plan for the Water Fund adopted by City Council on May 9, 2006 (M&C G-15185). The initial term of Agreement will be three years with the option to renew for three additional one-year terms for a total amount not to exceed $200,000.00, using funds from the annual Public Art Conservation Fund — Capital Budget. The Fiscal Year�2013-2014 Fort Worth Public Art (FWPA) Annual Work Plan adopted by City Council on October 16, 2012 (M&C C-25920) outlines the Collection Management Plan for the first year of this Agreement. Subsequent annual Conservation Work Plans, recommended by the Fort Worth Art Commission and approved by the City Council as part of the Annual Work Plan, will be issued to the conservator and added as addenda to his Agreement. BACKCROUND: The City currently owns 68 artworks accessioned into the Fort Worth Public Art Collection. During the term of this Agreement, the collection is expected to increase to approximately 90 artworks sited in all Council Districts. The collection is comprised of works including stand-alone sculptures, painted and tile murals, architecturally integrated enhancements, artist-created historic monuments and enhancements. On January 7, 2013, FWPA issued a Request for Qualifications (RFQ) for conservation services for the purposes of creating a pre-qualified pool of qualified conservators with various media specialties. The RFQ was sent to individuals and firms, posted on the FWPA and City of Fort Worth websites, and posted on the National Public Art Network Listserv. Services to be perf'ormed under this Agreement include (but are not limited to): condition assessments, general cleaning, conse►vation treatment and repair, treatment documentation (written and photographic), maintenance planning, and design review and consultation. Respondents were asked to provide materials that demonstrate ability to accomplish the work (firm history, team credentials and related experience), philosophfcal treatment approach, evidence of insurability and schedule of fees. Applicants were evaluated based on ability to perform with various medias and materials, including metals, organic materials, stone, tile, glass and technological http://apps.cfwnet.org/council�ackedmc_review.asp?ID=18376&councildate=6/4/2013 9/3/2013 M&C Review media. Seven candidates submitted materials for review. Each submission was reviewed by a panel consisting of the following individuals: 1. Arthur Weinman, Fort Worth Art Commissioner 2. Jodie Utte�, Fine Art Conservator with the Amon Carter Museum 3. Jenny Conn, Public Art Collection Manager with the Arts Council of Fort Worth and Tarrant County. A scoring matrix considering 13 factors was created to rank professional qualifications, experience, ability and specialization and to quantify rate structure. The panel selected four candidates to provide various services to the City, with each being chosen to fulfill specific needs. McKay Lodge Fine Arts Conservation Laboratory, Inc., was selected as a qualified conservation �rm to provide the above- listed services, particularly services that require expertise for major restoration of historic assets, including the historic tile barn murals at the Will Rogers Memorial Complex. Over the course of the term of this Agreement, artworks located in All Council Districts throughout the city will benefit. FISCAL INFORMATIONICERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating r budget, as appropriated, from the Specially Funded Capital Projects Fund. TO Fund/Account/Centers Submitted for City Manager's Office by_ Ori i�natin� Department Head: Additional Information Contact: FROM Fund/Account/Cente�s C291 541200 201889990400 $200.000.00 Fernando Costa (6122) Douglas W. Wiersig (7801) Martha Peters (298-3025) ATTACHMENTS MASTER INVENTORY(5 21 13).pdf Page 2 of 2 http://apps.cfwnet.org/council�ackedmc_review.asp?ID=18376&councildate=6/4/2013 9/3/2013