HomeMy WebLinkAboutContract 55409-A3 CSC No. 55409-A3
THIRD AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 55409
This Third Amendment to Fort Worth City Secretary Contract No. 55409 ("Third
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and Apex Systems, LLC, a Virginia corporation ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 55409 beginning March 12, 2021 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to increase the overall compensation.
NOW THEREFORE, known by all these present,Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended by replacing the compensation language, found
on page 1 and 2 of the Agreement, in its entirety with the following:
This is a non-exclusive Agreement as stated by City M&C No. 22-0444. Services will be
provided by Vendor based on the City's staffing needs and the availability of qualified
Vendor resources. No specific contract amount is guaranteed. The maximum amount to be
paid to the Vendor for all services performed hereunder shall not exceed $3,924,000.00.
Invoices will be paid by the City based solely on the hourly rates as set forth in Schedule
"C", TTSAC Not to Exceed Rates. All compensation is inclusive all work orders and
expenses.
The City shall pay Vendor per terms of individual executed work orders in accordance with
the provisions of this Agreement and Schedule "C," which is attached hereto and
incorporated for all purposes herein. Each work order shall set forth the name of the Vendor
personnel to provide the services, the specific project to which the personnel will be
assigned, the specific service to be provided by the personnel, the start and end date of the
work to be performed, the hourly rate or salary of the personnel; and the other regulations
as agreed to by the parties that may apply to the specific personnel. In no event shall the
City be liable for any overtime rates or overtime pay for Vendor personnel, regardless of
the number of hours worked by Vendor personnel. Vendor shall be solely responsible for
any required overtime pay for its personnel.
Vendor shall not perform any additional services for the City not specified by this
Agreement unless the City requests and approves in writing the additional costs for such
services. The City shall not be liable for any additional expenses of Consultant not specified
by this Agreement unless the City second approves such expenses in writing.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 55409 Page I of 3
2. All other terms,provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Third Amendment to Fort Worth City Secretary Contract No. 55409 Page 2 of 3
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Apex Systems, LLC:
DocuSigned by:
By: Valerie Washington(Jul 13,202216:57 CDT) By: IC o41 E21324C3843B...
Name: Valerie Washington Name: Koehler Andermatt
Title: Assistant City Manager Title: Director, National Accounts
Date: J u[ 13) 2022 Date: 7/6/2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
/ — of this contract,including ensuring all performance
By: and reporting requirements.
Name: Kevin Gunn
Title: Director, IT Solutions
By: Cynthi yree(Jul 6,202213:26 CDT)
Approved as to Form and Legality: Name: Cynthia Tyree
Title: Sr. IT Solutions Manager
By: O City Secretary: ��ik.,
�OR��t
Name: Taylor Paris adoTitle: Assistant City Attorney vo %Goo4a11 VB Jannette S.Goodall(Ju114,202210:35 CDT) ��°o ° *,4y
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Contract Authorization: Name: Janette Goodall �4zt nEXASo�p
M&C: 22-0444 Title: City Secretary
Approval Date: 6/14/2022
Form 1295: 2022-846295
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 55409 Page 3 of 3
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FU
T Worm
Create New From This M&C
DATE: 6/14/2022 REFERENCE **M&C 22- LOG NAME: 13P AMEND M&C 21-0733
NO.: 0444 STAFFING AUGMENTATION
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to Staff Augmentation Agreements with Various
Contractors Using Cooperative Contracts to Increase the Annual Amount by
$1,066,000.00 for a New Total of Up to $4,374,000 for the Neighborhood Wi-Fi Project
Managed by the IT Solutions Department and Neighborhood Services Department as well
as the UKG Payroll Project Managed by Human Resources, IT Solutions Department, and
Financial Management Services Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to Staff Augmentation Agreement
with various contractors using Cooperative Contracts to increase the annual amount by $1,066,000.00
for a new total of up to $4,374,000 for the Neighborhood Wi-Fi Project managed by the IT Solutions
Department and Neighborhood Services Department as well as the UKG Payroll Project managed by
the IT Solutions Department, Human Resources Department, and Financial Management Services
Department.
DISCUSSION:
Technology Staff Augmentation provides temporary personnel which are recruited from the staffing
agencies to assist in the development and implementation of specialized technology projects.
On June 22, 2021, the City Council consolidated 4 previously approved M&Cs for Technology Staff
Augmentation and approved using two Cooperative Agreements with four Vendors for Technology
Staff Augmentation Services for an amount up to $2,950,000 for the Information Technology (IT)
Department and the Water Department. (M&C 21-0456). The Vendors and the Cooperative
Agreements are shown on the table below.
In order to select the temporary technology staff, the staffing requirements are identified by the IT
Department. Recruitments are sent to the Vendors listed below and the Vendors are given equal
opportunity to respond with qualified candidates. Vendors are given an eqaul amount opportunity to
earn a minmum of ten percent of the awarded expenditures on an as-needed basis. No specific
amount is gauranteed.
On September 28, 2021, City Council approved increasing the amount by $358,000 to a new total
amount of up to $3,308,000 for IT Solutions for the Payroll Solution Implementation for Police and
Fire. (M&C 21-0733)
Information Technology Solutions Department (ITS) is recommending increasing the annual
authorization by $1,066,000.00 for a total of$4,374,000 for the following projects:
• Support the ongoing Neighborhood WiFi Project $832,000.00
• Support the UKG Payroll Project $234,000.00
• Human Resource Department $115,000.00
• Financial Management Department $119,000.00
The Human Resources Department and Financial Management Department amounts will fall under
the UKG Payroll Project.
Vendor
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29997&councildate=6/14/2022 6/17/2022
M&C Review Page 2 of 2
Cooperative Cooperative Contract
Contract Expiration Date
TekSystems DI R-CPO-4638 August 31, 2024
Apex DI R-CPO-4521 August 31, 2024
Systems
Luna Data DI R-CPO-4582 August 31, 2024
Insight GlobalI GS-35F-0247Y March 19, 2032
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as previously appropriated, in the Grants Operating Federal Fund and the ITS Capital Fund for the
American Rescue Plan Act and Public Safety Payroll Solution projects to support the approval of the
above recommendation and amendent to the contract. Prior to any expenditure being incurred, the
Information Systems Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID , ID J Year (ChartField 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (ChartField 2)
Submitted for City Manager's Office by: Reginal Zeno (8517)
Valerie Washington (6192)
Originating Department Head: Anthony Rousseau (8338)
Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
13P AMEND M7C 21-0733.docx (CFW Internal)
Apex Form 1295 Certificate 100868202.pdf (CFW Internal)
Apex sams 2.14.22.PNG (CFW Internal)
Copy of FID Table Staff Augmentation 1-12 updated 3-14 (002).xlsx (CFW Internal)
Form 1295 Certificate 100483586 (CG FE 2.8.22).pdf (CFW Internal)
Form 1295 Certificate 100867494.pdf (CFW Internal)
Insight Global, LLC.PNG (CFW Internal)
Luna Data Form 1295.pdf (CFW Internal)
Luna Data Solutions, INc. sams.PNG (CFW Internal)
Teksystems, Inc.PNG (CFW Internal)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29997&councildate=6/14/2022 6/17/2022