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HomeMy WebLinkAboutContract 56195-A1 CSC No. 56195-A1 AMENDMENT No. 1 TO CITY SECRETARY CONTRACT No. 56195 WHEREAS, the City of Fort Worth (CITY) and Burns & McDonnell Engineering Company, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 56195, (the CONTRACT) which was administratively authorized on the 19th day of August, 2021 in the amount of $ 98, 870 . 00; and WHEREAS, the CONTRACT involves engineering services for the following project : Ray White Road, CPN 103270; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $2, 288, 958 . 00 . (See Attached Funding Breakdown Sheet, Page -4-) 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $2, 387, 828 . 00 . 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD City of Fort worth, Texas CITY SECRETARY Ray white Road Prof Services Agreement Amendment Template FT.WORTH, TX CPN No. 103270 Revision Date: November 23, 2021 Page 1 of 4 EXECUTED and EFFECTIVE as of the date subscribed by the City' s designated Assistant City Manager. APPROVED: City of Fort Worth ENGINEER Burns & McDonnell Engineering Company, Inc. T7alvlal 3 �� �SGOtt F 9�y/( Dana Burghdoff(Ju113,20 2:20 CDT) Scott PC lark(Jul8,202209:51 CDT) Dana Burghdoff Scott Clark Assistant City Manager Vice-President DATE: Jul 13, 2022 DATE. Jul 8, 2022 APPROVAL RECOMMENDED: 4 �YL.2.j='. William Johnson(J 11,202215:32 CDT) William M. Johnson Director, Transportation and Public Works Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements . Leon Wilson, Jr. , P.E. Project Manager OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX City of Fort Worth, Texas Ray White Road Prof Services Agreement Amendment Template CPN No. 103270 Revision Date: November 23, 2021 Page 2 of 4 APPROVED AS TO FORM AND LEGALITY: M&C: 22-0530 aw Date : June 28, 2022 DBlack(Jul 12,2022 22:14 CDT) Douglas W. Black Sr. Assistant City Attorney ATTEST: a Jannette&Goodall(Ju 14,202210:36CDT) 0 °o�4� Jannette Goodall 0vo 0Z0 ° ° City Secretary �� °°° o°*�d 000 °O0000 d OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX City of Fort Worth, Texas Ray White Road Prof Services Agreement Amendment Template CPN No. 103270 Revision Date: November 23, 2021 Page 3 of 4 FUNDING BREAKDOWN SHEET City Secretary No. 56195 Amendment No. 1 Department Fund-Account-Center Amount TPW 30108 0200431 5330500 103270 002330 $401, 130 . 00 TPW 30104 0200431 5330500 103270 002330 $1, 887, 828 . 00 Total : $2, 288, 958 . 00 City of Fort Worth, Texas Ray White Road Prof Services Agreement Amendment Template CPN No. 103270 Revision Date: November 23, 2021 Page 4 of 4 FORT WORTH.; ATTACHMENT "A" Scope for Engineering Design Related Services for Arterial Improvements The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE Provide conceptual and final level engineering design and analysis and opinion of probable construction costs and construction phase services associated with roadway improvements along Ray White Road from Mirage Drive to the bridge north of Camrose Street. This work consists of the development of roadway design plans based on the master thoroughfare plan improvements within the project limits. Work under this task order includes project management, data collection, right-of-way acquisition, conceptual, preliminary, and final level design, development of related traffic engineering, and project summary report. WORK TO BE PERFORMED Task 1. Design Management Task 2. Conceptual Design (30%) Task 3. Preliminary Design (60%) Task 4. Final Design (90% and 100%) Task 5. Bid Phase Services Task 6. Construction Phase Services Task 7. ROW/Easement Services Task 8. Survey and Subsurface Utility Engineering Services Task 9. Permitting Task 10. Quality Control/Quality Assurance City of Fort Worth,Texas Attachment A Release Date:07.22.2021 Page 1 of 31 FORT WORTH.; TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team: • Lead, manage and direct design team activities • Ensure Quality Control / Quality Assurance (QC/QA) is practiced in performance of the work. Refer to Task 10 for further details. • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting: • Attend a pre-design project kickoff/charter meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements • Attend one (1) constructability review meeting with CITY representatives, including Traffic Management, at the 60% submittal milestone. • Conduct and document monthly project update meetings with CITY Project Manager. • Conduct review meetings with the CITY at the end of each design phase • Conduct and document biweekly design team meetings • Conduct QC/QA reviews and document those activities. Refer to Task 10 for further details • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. Multi-month billing is not allowed. Months in which no work is being invoiced shall require submission of a $0.00 invoice. Prepare and submit monthly Project Status Reports in the format provided by the Transportation and Public Works Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement in compliance with the City's Specification 00 31 15 entitled Engineer Project Schedule. This PROJECT requires a Tier 3 schedule as defined in the City's Specification 00 31 15 entitled Engineer Project Schedule. • Prepare and submit a preliminary Project Risk Register, Stakeholder Register, and Project Communications Plan. CITY will modify and finalize. Review Project Risk Register periodically with CITY Project Manager and make recommendations to mitigate, accept, or remove risks. City of Fort Worth,Texas Page 2 of 31 Attachment A Release Date:07.22.2021 Page 2 of 31 FORT WORTH.; • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project. • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure and provide and obtain information needed to prepare the design. • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • One (1) pre-design project kickoff/chartering meeting • One (1) 60% constructability review meeting during design • Eighteen (18) monthly project update meetings during design phase • Four (4) milestone plan review meetings (30%, 60%, 90%, 95%/100%). The four (4) milestone review meetings are included in the CMAR Constructability Review meetings as part of the pre-construction phase services. • Thirty-six (36) biweekly design team meetings over 18 months design duration. • All submittals to the CITY will be Quality checked prior to submission. • Project design phase is anticipated to take Eighteen (18) months. • Project construction phase is anticipated to take Twenty-Four (24) months. • Thirty-six (36) monthly updates of Project Status Reports, MWBE forms, TPBE, Risk Register, and project Schedule. Based on thirty-six months during design and construction phase. • This project will be delivered through a Construction Manager at Risk (CMAR) process. It is assumed the CMAR will begin after the 30% design submittal. Coordination with the CMAR will begin at the after the 30% submittal milestone. • Monthly Project Status Reports will be provided with monthly invoice updates. Thirty-six (36) invoices are anticipated for this project, based on 36-month duration. • Monthly invoice will include LOE Tracking summary which shows expenditures for the invoice month. City of Fort Worth,Texas Page 3 of 31 Attachment A Release Date:07.22.2021 Page 3 of 31 FORT WORTH.; DELIVERABLES A. Meeting summaries with action items B. QC/QA documentation C. Baseline design schedule D. Preliminary Project Risk Register, preliminary Stakeholder Register, and preliminary Project Communications Plan E. Monthly Schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly Project Status Reports G. TPBE spreadsheet updates with milestone submittals and when new cost figures are available H. Monthly Project Risk Register updates I. Plan Submittal Checklists (See Task 10) J. Monthly invoices K. Monthly M/WBE Report Form and Final Summary Payment Report Form TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem, and to obtain the CITY's endorsement of this concept. ENGINEER will develop the conceptual design of the infrastructure as follows. 2.1. Data Collection • Traffic Count Data: Microsoft Excel spreadsheet of Raw 24-hour and Turning Movement Count data gathered at 15-minute intervals at a minimum on all raw data collected. Provide Daily Summaries by Approach and Peak-Period Summaries by Approach. Spreadsheet shall be uploaded to the CITY's document management system (BIM360) folder 'TPW Traffic Count Data'. • In addition to data obtained from the CITY, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including utilities, agencies (TxDOT and Fam!Feads), City Master Plans, and property ownership as available from the Tax Assessor's office. • The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities, and government agencies to determine the City of Fort Worth,Texas Page 4 of 31 Attachment A Release Date:07.22.2021 Page 4 of 31 FORT WORTH.; approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. The roellon4ien eftr4c ;mill a1639 irinl��r♦o nr\ri r♦��n4irin Special nr\r\rrlin-atie—A GeWer ro rOU Kirin plans ;nihere AR-Gessa N/A 2.2. Subsurface Utility Engineering • Provide Subsurface Utility Engineering (SUE) per Task 8. 2.3. Utility Clearance • ENGINEER will develop the design of CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. Where conflicts cannot be avoided, coordination of Utility Conflicts will begin at the Conceptual Design phase. • In the case of a public utility conflict, the ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. • In the case of a private Utility Conflict, the ENGINEER will provide a PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts to be included in a Utility Clearance Letter for coordination. The ENGINEER may need to coordinate directly with the private utility provider if that provider needs to undertake design to adjust their utility's location. • The ENGINEER shall upload a PDF file of the approved preliminary plan set to the designated project folder in the City's document management system (BIM 360) for forwarding to all utility companies which have facilities within the limits of the project. The PDF file should be created directly from the CAD files. 2.4. The Conceptual Design Package shall include the following: • 2.4.1 - Conceptual cover and index of sheets including project limits, area location map and beginning and end station limits. • 2.4.2 - Quantity Summary page and each design sheet shall include a quantity take off table. • 2.4.3 - Conceptual Design Report (Arterials) in the format provided by the CITY. Traffic Engineering study corridor analysis study ^r alinr,meFl4feasihility study to support the recommended design alternative. Intersection Control Evaluation Report (ICE). • 2.4.4— Drainage design and study with Conceptual iSWM Checklist in accordance with the current CITY iSWM Stormwater Criteria Manual feF Site I' eVelOpMeRt girl G-9—A'StR roti G.A • 2.4.5 - SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. • 2.4.6 - PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table City of Fort Worth,Texas Page 5 of 31 Attachment A Release Date:07.22.2021 Page 5 of 31 FORT WORTH.; • 2.4.7 - Traffic Count Data: Microsoft Excel spreadsheet of Raw 24-hour and Turning Movement Count data gathered at 15-minute intervals at a minimum on all raw data collected. Provide Daily Summaries by Approach and Peak-Period Summaries by Approach. Spreadsheet shall be uploaded to the City's document management system (BIM 360), `TPW Traffic Count Data' folder. • 2.4.8 - Existing and proposed typical sections of the roadway to be constructed, which outline the existing conditions and proposed improvements. Typical sections shall include existing and proposed ROW, existing and proposed lane widths and direction arrows, existing and proposed curbs, sidewalks, and retaining walls. • 2.4.9 - Conceptual (roadway) plan and profile sheets showing existing and proposed horizontal roadway alignments, existing and proposed ROW, existing and proposed sidewalks and driveways, proposed lane dimensions and lane arrows, existing and proposed drainage structures, city owned and franchise utilities, and existing roadway vertical alignments (profiles). • 2.4.10 - Documentation of key design decisions. • 2.4.11 - Estimates of probable construction cost. 2.5 Construction Manager at Risk Engineering Services: • The ENGINEER shall provide the following engineering services to support delivery of the project by Construction Manager at Risk (CMAR): • 2.5.1 - The ENGINEER shall prepare CMAR Request for Proposal (RFP) documents. • 2.5.2 - The ENGINEER shall assist the CITY in evaluating CMAR Proposals. • 2.5.3 - The ENGINEER shall assist the CMAR with Pre-Construction Services. • 2.5.4 - The ENGINEER shall modify/update design plans (TCP) in conjunction with input from the CMAR. The ENGINEER shall modify/update plans based on CMAR constructability review. • 2.5.5 - The ENGINEER shall assist the CMAR prepare conceptual, preliminary, and final plans, specifications, and quantities for the construction bid packages. 2.6 Water and Sanitary Sewer Relocation and Adjustment • The ENGINEER shall identify conflicts and evaluate impacts of existing CITY water and sanitary sewer lines to proposed conceptual roadway and drainage structures. Where conflicts cannot be avoided, coordination of Utility Conflicts will begin at the Conceptual Design phase. • ENGINEER will develop Conceptual Water and Sanitary Sewer relocation and/or adjustment design to avoid or minimize conflicts with existing utilities, proposed roadway, and drainage structures. City of Fort Worth,Texas Page 6 of 31 Attachment A Release Date:07.22.2021 Page 6 of 31 FORT WORTH.; ASSUMPTIONS • All storm water calculations and design shall conform to the CITY current iSWM Stormwater Criteria Manual for Site Cieyel,,, 4ent anal r.,n6tr4u..t;on. • One (1) sets of 11"x17" size plans will be delivered for the 30% design. • A conceptual drainage report is included in the scope of work. Preparing a detailed hydrology or hydraulic model and drainage study is not included in the scope of work. • The Intersection Control Evaluation Report (ICE) was completed by Burns and McDonnell and submitted to the City during the pre-conceptual design phase. • PDF files created from design CAD drawings will be uploaded to the designated project folder in the City's document management system (BIM 360). • ENGINEER shall not proceed with Preliminary Design activities without written approval by the CITY of the Conceptual Design Package. Data Collection • The traffic data collected during the pre-conceptual phase will be used to develop the Traffic Data Count spreadsheet referenced in Section 2.1. • Work consist of acquisition of as-built plans and right-of-way and property ownership information during Conceptual Design phase. Conceptual Design Phase/Data: • The Traffic Analysis Memo (Traffic Engineering report) and Intersection Control Evaluation Report (ICE) developed during the pre-conceptual design phase will be updated, if applicable, to support the recommended design alternative. • The project will be advanced based on the City's preferred alternative developed in the pre-conceptual design phase. • The conceptual layout will be comprised of a traffic signal at the intersection of Ray White Rd and Wall Price Keller Rd and at 2-lane roundabout at the intersection of Ray White Rd and Wyndbrook St and Park Vista Blvd. • Traffic count data collected during the pre-conceptual phase will be used for the development advancement of the project. No new traffic data will be obtained. • It is assumed that the existing lengths of water and wastewater lines along Ray White Rd will need to be replaced to accommodate the proposed improvements. Water and Sanitary Sewer Relocation and Adjustment • Impact developed based on assessment of test holes and as-built drawings. • The ENGINEER will design the relocation and replacement of approximately 4,000 LF of 16-inch waterline and approximately 1,300 LF of 16-inch wastewater. Conceptual Design will consist of laying out the horizontal alignments of the lines to avoid conflict with other existing public and private utilities. City of Fort Worth,Texas Page 7 of 31 Attachment A Release Date:07.22.2021 Page 7 of 31 FORT WORTH.; Construction Manager at Risk: • The ENGINEER estimates that a maximum of four (4) proposals will be received and evaluated. • Coordination and meetings with the Construction Manager at Risk (CMAR) contractor will begin after submittal of 30% plans (30% submittal milestone). • CMAR Pre-Construction Services shall include up to four (4) stakeholder coordination meetings, twelve (12) constructability review meetings, and forty- eight (48) bi-weekly coordination meetings with CMAR over 36 months (design and construction duration). Meetings are anticipated to take 1 to 1.5 hour. • Modification to the plans will consists of updates to the 60%, 90%, 95% and 100% plans and plans and quantities developed by the ENGINEER. This work will also include development 60%, 90%, 95% and 100% bid book. • CMAR proposed changes to the plans will be evaluated by the ENGINEER, before development of the updated plans, for benefit to the project to gain efficiency, reduced time, and/or cost. • This scope is limited to the hours and fee shown in the Level of Effort (LOE) Distribution (Exhibit 04). Actual LOE will be dependent upon number and magnitude of CMAR proposals. Additional services may be provided for additional fee if authorized in writing by CITY and agreed to in writing by ENGINEER. • Submittals associated with Activity 2.4 shall be half-size (11x17) PDF sheets and not paper copies. DELIVERABLES A. Conceptual Design Report B. Traffic Count Data C. Traffic Engineering Study D. Conceptual Drainage Checklist E. Conceptual Design Package F. Utility Conflict Plan PDF and Utility Conflict Table TASK 3. PRELIMINARY DESIGN (60 PERCENT). Preliminary plans and specifications shall be submitted to CITY per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows 3.1. The Preliminary Design Drawings and Specifications shall include the following: • 3.1.1 — Preliminary cover and index of sheets including project limits, area location map and beginning and end station limits. City of Fort Worth,Texas Page 8 of 31 Attachment A Release Date:07.22.2021 Page 8 of 31 FORT WORTH.; • 3.1.2 — SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. Utility Conflict Matrix • 3.1.3—Quantity Summary page and each design sheet shall include a quantity take off table. • 3.1.4—Traffic Control Plan including all construction signage and pavement markings which will be in accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices. • 3.1.5—A Project Control Sheet, showing all Control Points, used or set while gathering data. Generally, on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument#8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on City Datum only; descriptive location (i.e., set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • 3.1.6— Updated existing and proposed typical section sheets. • 3.1.7— Updated roadway plan and profile sheets displaying station and coordinate data for all horizontal alignment P.C.'s, P.T.'s, P.I.'s; station and elevation data of all vertical profile P.C.'s, P.T.'s, P.I.'s, low points, and high points; lengths of vertical curves, grades, K values, e, and vertical clearances where required. • No less than two bench marks per plan/profile sheet. • Bearings given on all proposed centerlines, or baselines. • Station equations relating utilities to paving, when appropriate. • 3.1.8—Overall project Easement/ROW layout sheet(s). • 3.1.9— Intersection layout sheets including ROW lines, horizontal alignments, utilities, curbs, sidewalks, driveways, lane dimensions and arrows, and existing and proposed contours (0.25' intervals) • 3.1.10— Preliminary roadway details to include curbs, curb expansion joints, driveways, sidewalks, pavement, streetlights, traffic signals and all applicable utility details. • 3.1.11 — Preliminary signing, pavement marking, 0116,,,,;ratiOR and signal layouts. • 3.1.12 —Storm drain layout sheets showing location and size of all inlets, manholes, junction boxes, culverts and piping to include storm drain profiles showing existing and proposed flow lines, flows, lengths and slopes of pipe, top of ground profile over pipe and connections to existing or proposed storm sewer systems. • ENGINEER will delineate the watershed based on contour data and field verification and document existing street, right-of-way and storm drain capacities for the subject site. A drainage area map will be drawn at maximum 1" = 200' scale from available 2-foot contour data with the contours labeled. Data source and year will be provided by the CITY. Calculations regarding street and right-of- City of Fort Worth,Texas Page 9 of 31 Attachment A Release Date:07.22.2021 Page 9 of 31 FORT WORTH.; way capacities and design discharges (5-year and 100-year frequencies) at selected critical locations will be provided. Other frequencies as required by iSWM criteria may be appropriate for outfalls and sensitive locations. Capacities of existing storm drain will be calculated and shown. All calculations shall conform to CITY criteria delineated in the CITY's current iSWM Stormwater Criteria Manual for SiteDevelopment and GGnSt-U^ All locations in the project area where 100-year runoff exceeds available storm drain and right-of- way capacities shall be clearly identified. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with CITY standards. • Preliminary iSWM Checklist in accordance with the current CITY iSWM Criteria Stormwater Criteria Manual {^.r Site n^„^I9PRgeRt ^^d- GORStr,,^t;^^ • 3.1.13— Removal Plans • 3.1.14— Illumination Plans • 3.1.15— Roadway Cross-Section Sheets • 3.1.16— Documentation of key design decisions. • 3.1.17— Estimate of probable construction cost. 3.2. Geotechnical Investigation/Pavement Design • Soil investigations, including field and laboratory tests, borings, related engineering analysis and recommendations for determining soil conditions will be made. In addition to the above investigations, borings and appropriate field and laboratory analysis will be made at reasonable intervals along the project alignment for the Contractor's use in determining soil conditions for preparing bids and a Trench Safety Plan. • The ENGINEER shall prepare a detailed geotechnical engineering study and pavement design in conformance with the City of Fort Worth Pavement Design Standards Manual, 2015. The study shall include recommendations regarding utility trenching and identify existing groundwater elevation at each boring. 3.3. Constructability Review • Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY's comments from the field visit and submit this information to the CITY in writing. 3.4. Public Meeting After the preliminary plans have been reviewed and approved by the CITY, the ENGINEER shall prepare project exhibits, assist the project manager in preparing a presentation of the most appropriate format (most usually in Power Point), and attend one (1) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location, time and date. The Engineer needs to coordinate with the City's project manager to format the mailing list of all affected property owners. City of Fort Worth,Texas Page 10 of 31 Attachment A Release Date:07.22.2021 Page 10 of 31 FORT WORTH.; 3.5. Utility Clearance • The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs • Where conflicts cannot be avoided, coordination of Utility Conflicts will be identified at the Conceptual phase and begin at the Preliminary Design phase. In the case of a private Utility Conflict, the ENGINEER shall upload a set of plans in PDF format with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts in the City's document management system (BIM 360). The PDF file should be created directly from the CAD files. At each design milestone, the City PM will issue a Utility Clearance Letter to be accompanied by said plans and table to all utility companies which have facilities within the limits of the project for coordination The ENGINEER may need to coordinate directly with the private utility provider if that provider needs to undertake design to adjust their utility's location. • ENGINEER to obtain utility As-built plans and/or do field visits to confirm relocation is complete and that the utility has been relocated in accordance with the plans and the project needs, report any discrepancies found, and provide documentation to support findings. • ENGINEER to upload all utility As-built plans in the City's document management system (BIM 360) 3.6. Water and Sanitary Sewer Relocation and Adjustment • Overall water and/or sanitary sewer abandonment sheet. • Coordinates on all P.C.'s, P.T.'s, P.I.'s, manholes, valves, mainline fittings, etc., in the same coordinate system as the Control Points. • Bench marks per 1,000 ft of plan/profile sheet—two or more. • Bearings given on all proposed centerlines, or baselines. • Station equations relating utilities to paving, when appropriate. • Plan and profile sheets which show the following: proposed water and/or sanitary sewer plan/profile and recommended pipe size, fire hydrants, water service lines and meter boxes, gate valves, isolation valves, manholes, existing meter numbers and sizes that are to be replaced, existing sample locations, existing fire line locations, existing utilities and utility easements, and all pertinent information needed to construct the project. Legal description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. • The ENGINEER shall make provisions for reconnecting all identifiable water and/or wastewater service lines which connect directly to any main being replaced, City of Fort Worth,Texas Page 11 of 31 Attachment A Release Date:07.22.2021 Page 11 of 31 FORT WORTH.; including replacement of existing service lines within City right-of-way or utility easement. When the existing alignment of a water and sanitary sewer main or lateral is changed, provisions will be made in the final plans and/or specifications by the ENGINEER to relocate all service lines which are connected to the existing main and connect said service lines to the relocated main. • The following shall be applicable at all locations where it is necessary to relocate or reroute the existing private sanitary sewer service line due to the abandonment or realignment of the existing public sanitary sewer lateral or main: The CITY shall furnish the ENGINEER with a sample format of how the sewer service line reroute/relocation should be designed and submitted for construction. During design survey, if a rod can be inserted through the cleanout to the bottom of the service line, the ENGINEER will obtain the flow line elevation and design the service line prior to advertising the project for bid. If the service flow line information cannot be obtained during design survey, the ENGINEER shall delay the design of the sewer service line until after a Quality Level A Subsurface Utility Engineering (SUE investigation has been performed). The Level A SUE will be performed; (1) by the ENGINEER if included in the fee proposal; or(2) by the CITY prior to bidding if the CITY determines that it is needed for satisfactory completion of the design; or (3) by the Contractor after the project has been bid, by means of a bid item to that effect. In all options, the ENGINEER shall propose appropriate de- hole locations in the project and collect flow line elevation and other applicable information of the sewer service line. The ENGINEER shall use this information to provide the design for the sanitary sewer service line to be rerouted or relocated. • Provide map showing location of new manhole construction at the end of existing sewer segments, 90-degree bends, or tee connections. Site survey or specific design plans for manhole construction is not included as part of the scope. The contract documents shall specify that it is the Contractor's responsibility to coordinate utility location, etc. manhole construction. • The ENGINEER will prepare standard and special detail sheets for water line installation and sewer rehabilitation or replacement that are not already included in the D-section of the CITY's specifications. These may include connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless details, and special service lateral reconnections. ASSUMPTIONS • One (1) sets of 11"x17" size plans will be delivered for the 60% design for review coordination. • One (1) set of the Project Manual (Contract and Specifications) will be delivered for the 60% design. • The following shall be uploaded to the designated project folder in the City's document management system (BIM 360): ■ Single PDF file created from design CAD drawings. ■ The Project Manual (Contract and Specifications) ■ All other submitted documents and checklists City of Fort Worth,Texas Page 12 of 31 Attachment A Release Date:07.22.2021 Page 12 of 31 FORT WORTH.; • The CITY's front end and technical specifications will be used. The ENGINEER shall supplement the technical specifications if needed. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. Geotechnical Investigation/Pavement Design: • Twelve (12) pavement borings to a depth of approximately 20 feet, spaced approximately 500 feet apart across the proposed alignment. • Twelve (12) pavement cores on the existing roadway, spaced approximately 500 feet apart across the proposed alignment. • Five (5) culvert crossing borings to a depth of approximately 30 feet. • The geotechnical engineering study will include boring logs, table of laboratory results, generalized subsurface conditions, groundwater level observations, PVR estimate based on TEX-124-E (upper 20 feet), pavement design recommendations, retaining wall recommendations, design and construction recommendations for culvert crossing, and general Earthwork recommendations. • The culvert boring locations will be determined by the ENGINEER. • Retaining walls are not currently anticipated for the project. Public Meetings • One (1) Public Meeting is assumed. • The ENGINEER shall prepare a formatted Excel spreadsheet file with resident names & addresses for public meeting mailers (mailing list). • The CITY shall develop the meeting notice. • The CITY will be responsible for any venue or mailing logistics or costs. The ENGINEER shall provide support for up to five (5) individual stakeholder or agency meetings. Water and Sanitary Sewer Relocation and Adjustment • The ENGINEER shall design the relocation and replacement of approximately 4,000 LF of 16-inch waterline and approximately 1,300 LF of 16-inch wastewater. Preliminary Design will consist of advancing design to include vertical profiles of both water and wastewater lines, identifying all vertical conflicts. DELIVERABLES A. Preliminary Design drawings and specifications including QC/QA documentation B. Utility Conflict Coordination Package C. Geotechnical Report D. Preliminary Drainage Report and Checklist E. Estimates of probable construction cost City of Fort Worth,Texas Page 13 of 31 Attachment A Release Date:07.22.2021 Page 13 of 31 FORT WORTH.; F. Public Meeting exhibits TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: • 4.1 - Final draft construction plans (90%) and Project Manual shall be submitted to CITY per the approved Project Schedule. • The ENGINEER will provide a PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts to be included in the Utility Clearance Letter to be issued by the City PM. • 4.2 - Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. • Drainage S44y checklist in accordance with the current iSWM Criteria Manual feF ge eyelepn9ent and inn tFUG inn • A Quantity Summary page will be included in both the 90% and 100% design plans. Each design sheet of the plans shall also include a quantity take off table. • 4.4 - The ENGINEER shall submit an estimate of probable construction cost with both the 90% and 100% design packages. This estimate shall use standard CITY or TxDOT bid items, as applicable. ASSUMPTIONS • One (1) sets of 11"x17" size drawings and one (1) set of the Project Manual will be delivered for the 90% Design package. • A PDF and DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in the City's document management system (BIM 360). • One (1) sets of 11"x17" size drawings and one (1) set of specifications will be delivered for the 100% Design package. • A PDF and DWF file for the 100% Design will be created from design CAD drawings and will be uploaded to the project folder in City's document management system (BIM 360). • Work includes update of the General Plans, typical sections, project control sheet. DELIVERABLES A. 90% construction plans and specifications including QC/QA documentation. B. Utility relocation package. C. Final Drainage Checklist City of Fort Worth,Texas Page 14 of 31 Attachment A Release Date:07.22.2021 Page 14 of 31 FORT WORTH.; D. 100% construction plans and Project Manual including QC/QA documentation. E. Detailed estimates of probable construction costs including summaries of bid items and quantities using the CITY's or TxDOT's standard bid items and format, as applicable F. Digital cover sheet for the signatures of authorized CITY officials. TASK 5. BID PHASE SERVICES. The CITY reserves the right to bid the project either via traditional project bid to via unit price alternative delivery. ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto the City's document management system (BIM 360) for access to potential bidders. • Project Manual shall be uploaded in a single PDF file • Bid Proposal Document of the Contract documents shall be uploaded in a file format of filename extension ".xls". • Unit Price Proposal documents are to be created utilizing the city's unit price tool only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, that will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. • Plan Sets are to be uploaded to the City's document management system (BIM 360) in two formats, .pdf and .CAD files. The .pdf will consist of one file of the entire plan set. • If requested by prospective bidders, the ENGINEER will sell contract documents at a reasonable price to recover reproduction and document request fulfillment cost. The CITY will not sell hard copies of the contract documents. • The ENGINEER will coordinate with the CITY PM to obtain received "Expressions of Interest" from prospective bidders and from uploaded Plan Holder Registrations in the City's document management system (BIM 360) by contractors. ENGINEER will maintain a plan holders list. • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders' questions and requests and the response thereto. The log shall be housed and maintained in the project's folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidder's questions and requests in the form of addenda. The ENGINEER shall upload all approved addenda onto the City's document management system (BIM 360) and email addenda to all plan holders. • 5.1.1 —Attend the pre-bid conference in support of the CITY. City of Fort Worth,Texas Page 15 of 31 Attachment A Release Date:07.22.2021 Page 15 of 31 FORT WORTH.; • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • 5.1.2 —Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation and the CFW Data Spreadsheet are to be uploaded into the project's Bid Results folder on the City's document management system (BIM 360) • 5.1.3— Incorporate all addenda into the contract documents and issue conformed sets. After the bid opening, ENGINEER will provide 5 full sets of plans, 7 half-size sets and 2 copies of the conformed Project Manual set incorporating all approved addenda. • 5.1.4 Assist CMAR issue Addenda. ASSUMPTIONS • The project will consist of several bids and awarded to several contractors in coordination with the CMAR. • The bid packages will be developed by the CMAR. • Construction documents will only be made available on the City's document management system (BIM 360) for plan holders and/or given to plan viewing rooms. • Construction documents will not be printed by the CITY and made available for purchase by plan holders and/or given to plan viewing rooms. • PDF and CAD files will be uploaded to the City's document management system (BIM 360). DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Construction documents (conformed) E. CFW Data Spreadsheet City of Fort Worth,Texas Page 16 of 31 Attachment A Release Date:07.22.2021 Page 16 of 31 FORT WORTH.; TASK 6. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 6.1. Construction Support • 6.1.1 —The ENGINEER shall attend the pre-construction conference. • 6.1.2 —After the pre-construction conference, the ENGINEER shall provide project exhibits and attend one (1) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location or media and mail notices to the nearby residents and other stakeholders. • 6.1.3—The ENGINEER shall attend monthly or bi-weekly construction progress meetings during the duration of construction. The ENGINEER will prepare or collaborate with the CITY PM on a Construction Progress Report using the CITY's standard format and upload in the City's document management system (BIM 360). 0 1 it The ENGINEER will prepare a GeestrU Gtiee Cemm61einatiee DlaR deteiliee the erenerl1 Ire Fer nemmU RiGatiRg the Prelent Delivery Teem members Berl the G9Rtrenters N/A 6T5 The ENGINEER will meet with neeneMed nitizeRs es eeeded in neerrlieetiee with the rITV DAA NSA • 6.1.6—The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in the City's document management system (BIM 360). • 6.1.7—As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, respond to Request for Information (RFI) from the contractor, review change orders, and make recommendations as to the acceptability of the work. The ENGINEER will meet with the Project Delivery Team and Contractor on-site to review any field changes. • 6.1.8—The ENC;IN FEE R ;eiill neerdipate;eiith ether TDVV diyisieAs Berl ether deparkneets as eenessaFy. The ENGINEER will prepare monthly progress reports during duration of construction • 6.1.9—The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. City of Fort Worth,Texas Page 17 of 31 Attachment A Release Date:07.22.2021 Page 17 of 31 FORT WORTH.; 6.2 Record Drawings • The ENGINEER shall prepare record drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. Information provided by the CITY may include, but is not limited to the following: o As-Built Survey o Red-Line Markups from the Contractor o Red-Line Markups from City Inspector o Copies of Approved Change Orders o Approved Substitutions • The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. • The following disclaimer shall be included with the Record Drawing stamp: These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. • The ENGINEER shall submit a set of sealed Final Drawings, modified and stamped as Record Drawings, in Adobe Acrobat PDF format (version 6.0 or higher) and in DWF format. The ENGINEER may keep copies of the information provided by the CITY for their files, but all original red-lined drawings shall be returned to the CITY with the digital files. • There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set, if required. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053 org3.pdf and K-0320—org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. City of Fort Worth,Texas Page 18 of 31 Attachment A Release Date:07.22.2021 Page 18 of 31 FORT WORTH.; Example: X-12755 org18.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in the City's document management system (BIM 360). For information on the proper manner to submit files and to obtain a file number for the project, the ENGINEER should coordinate with the City project manager. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • One (1) Public Meeting is assumed. • Nine (9) site visits are assumed. • Twelve (12) submittal reviews are assumed. • Twelve (12) RFI's are assumed. • Six (6) Change Orders are assumed. • Eighteen (18) monthly construction progress meetings. • Eighteen (18) monthly invoices. • The ENGINEER shall provide support for up to five (5) individual stakeholder or agency meetings. • The ENGINEER shall provide Construction Phase support services in conjunction with the CMAR services provided in Task 2.5. DELIVERABLES A. Public meeting exhibits B. GE)RGtFl GtiE)R GE)mml RiGatiE)R Plan N/A C. Response to Contractor's Request for Information D. Review of Change Orders E. Review of shop drawings F. Final Punch List items G. Record Drawings in digital format City of Fort Worth,Texas Page 19 of 31 Attachment A Release Date:07.22.2021 Page 19 of 31 FORT WORTH.; TASK 7. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 7.1. Right-of-Way Research • The ENGINEER shall determine rights-of-way and easement needs for construction of the project. Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. • ENGINEER will obtain, review, and incorporate the final versions of the following plats: Heritage Addition, Merkwick Addition, Deerfield Addition, Wilshire Valley, Hillside Community Church Addition, Lee Rays Place, Kingsridge Addition, Hillsborough, and Sanctuary at Bear Creek. • ENGINEER will update prior research regarding ownership. 7.2. Right-of-Way/Easement Preparation and Submittal. • The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. • The ENGINEER shall prepare a ROW and Easement parcel reference map showing and designating all land interest for project. The map shall be revised as necessary throughout the land acquisition process. • The documentation shall be provided in conformance with the checklists and templates available on the City's document management system (BIM 360) Project Resources folder. 7.3. Temporary Right of Entry Preparation and Submittal • Prior to construction, the ENGINEER should coordinate with the City project manager to identify all needed Temporary Right of Entries from landowners. It is assumed that letters will only be required for land owners adjacent to construction or who are directly affected by the project and no easement is required to enter their property. • The documentation shall be provided in conformance with the checklists and templates available on the City's document management system (BIM 360) Project Resources folder. ASSUMPTIONS • Scope includes effort to prepare up to fifteen (15) anticipated ROW Parcels and five (5) easements. • The proposed ROW ranges from 90-ft to 110-ft. Scope assumes that a waiver will be sought for areas where ROW width cannot be achieved. • ENGINEER will show easements shown on final plats. City of Fort Worth,Texas Page 20 of 31 Attachment A Release Date:07.22.2021 Page 20 of 31 FORT WORTH.; • Scope includes property research on up to seven (7) un-platted tracts of land adjacent to project area (Ray White Road). Property research will not be performed by a title company certified. • Up to four (4) coordination meetings are anticipated with Real Property. • Right-of-Entry notifications will be prepared for survey access. The Right-of- Entry notifications will be submitted to the CITY for review and to be printed on City of Fort Worth Letterhead. The ENGINEER shall prepare, mail, and obtain Temporary Right of Entries from landowners. The ENGINEER shall track response and compile a return list. • Right-of-Way research includes review of property/right-of-way records based on current internet-based Tarrant Appraisal District (TAD) information available at the start of the project and available on-ground property information (i.e., iron rods, fences, stakes, etc.). Property research will be performed on the un-platted tracts of land only. The ENGINEER will use the final plat to determine property lines, ROW, easements, and other evidence of title. • The following scope of work is not included: chain of title research, parent tract research, additional research for easements not included in the TAD records, right-of-way takings, easement vacations & abandonments, right-of-way vacations, and street closures. DELIVERABLES A. Twenty (20) ROW/Easement exhibits and meets, and bounds provided on CITY forms. B. ROW and Easement parcel map C. Twenty (20) Temporary Right of Entry cover letters D. Twenty (20) Temporary Right of Entry documents City of Fort Worth,Texas Page 21 of 31 Attachment A Release Date:07.22.2021 Page 21 of 31 FORT WORTH.; TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES. ENGINEER will provide survey support as follows. 8.1. Design Survey • ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, trees (measure caliper, identify overall canopy, and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: - A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally, on a scale of not less than 1:400: - The following information about each Control Point; a. Identified (Existing. CITY Monument#8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). - Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. - No less than two horizontal bench marks, per line or location. - Bearings given on all proposed centerlines, or baselines. - Station equations relating utilities to paving, when appropriate. 8.2. Tree Survey • Conduct a physical tree inventory of all trees four inches in caliper or larger within the ROW of Ray White Road and Park Vista Boulevard from Mirage Drive north to the bridge north of Camrose Street. • Record tree species (common names), trunk diameter, latitude/longitude, and canopy spread using a GEO GPS. This data will be processed and imported into CAD/GIS for planning purposes. 8.3. Temporary Right of Entry Preparation and Submittal City of Fort Worth,Texas Page 22 of 31 Attachment A Release Date:07.22.2021 Page 22 of 31 FORT WORTH.; • Prior to entering property, the ENGINEER shall prepare, mail, and obtain Temporary Right-of-Entry from landowners. • The documentation shall be provided in conformance with the checklists and templates available on the City's document management system resources folder. 8.4. Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level D, C, 8, and A, as described below. The SUE shall be performed in accordance with Cl/ASCE 38-02. Quality Level D • Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. • Collect applicable records (e.g., utility owner base maps, "as built" or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. • Review records for: evidence or indication of additional available records; duplicate or conflicting information; need for clarification. • Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files, and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate: utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g., active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement. Quality Level C (includes tasks as described for Quality Level D) • Identify surface features, from project topographic data and from field observations, that are surface appurtenances of subsurface utilities. • Include survey and correlation of aerial or ground-mounted utility facilities in Quality Level C tasks. • Survey surface features of subsurface utility facilities or systems, if such features have not already been surveyed by a professional surveyor. If previously surveyed, check survey data for accuracy and completeness. • The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. • Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. City of Fort Worth,Texas Page 23 of 31 Attachment A Release Date:07.22.2021 Page 23 of 31 FORT WORTH.; • Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. • Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. • Provide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets. Level B (includes tasks as described for Quality Level C) • Select and apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a particular utility line or system. • Based on an interpretation of data, mark the indications of utilities on the ground surface for subsequent survey. Utilize paint or other method acceptable for marking of lines. • Unless otherwise directed, mark centerline of single-conduit lines, and outside edges of multi-conduit systems. • Resolve differences between designated utilities and utility records and surveyed appurtenances. • Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. • As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction, that enables the correlation of surface geophysical data to the project's survey control. Level A • Expose and locate utilities at specific locations. • Tie horizontal and vertical location of utility to survey control. • Provide utility size and configuration. • Provide paving thickness and type, where applicable. • Provide general soil type and site conditions and such other pertinent information as is reasonably ascertainable from each test hole site. City of Fort Worth,Texas Page 24 of 31 Attachment A Release Date:07.22.2021 Page 24 of 31 FORT WORTH.; 8.5. Utility Adjustment Coordination Utility Adjustment Coordination shall include utility coordination meetings with individual utility companies, communication and coordination with utilities, and preparation of utility agreement assemblies including utility agreements, joint use agreements, and advanced funding agreements. • The Utility Coordinator shall perform utility coordination and liaison activities with involved utility owners, their consultants, and the City to achieve timely project notifications, formal coordination meetings, conflict analysis and resolution. • Initial Project Meeting. Attend an initial meeting and an on-site inspection (when appropriate) to ensure familiarity with existing conditions, project requirements and prepare a written report of the meeting. • External Communications. The Utility Coordinator shall coordinate all activities with the City and its consultants or other contractors or representatives, as authorized by the City. Also, the Utility Coordinator shall provide the City copies of diaries, correspondence and other documentation of work-related communications between the Utility Coordinator, utility owners and other outside entities when requested by the City. • Progress Meetings. The Utility Coordinator shall implement a schedule of periodic meetings with each utility company and owner or owner's representatives for coordination purposes. Such meetings shall commence as early as possible in the design process and shall continue until completion of the project. The Utility Coordinator shall notify the CITY at least two (2) business days in advance of each meeting to allow the CITY the opportunity to participate in the meeting. The Utility Coordinator shall provide and produce meeting minutes of all meetings with said utility companies, owners or owners' representatives within seven (7) business days. The frequency of such meetings shall be appropriate to the matters under discussion with each utility owner. • The Utility Coordinator shall advise utility companies and owners of the general characteristics of the Project and provide an illustration of the project footprint for mark-up of the utility facility locations that occupy the project area. Utility Agreements for Utility Adjustments • The Utility Coordinator shall coordinate with utilities that conflict with construction or the City's standard requirements for utility locations and make the utility company aware of these conflicts. The Utility Coordinator shall assist the utility companies in the preparation of required agreements associated with the funding of adjustments and the occupation of City right of way. • Utility Agreement Assemblies: A packaged agreement consisting of: Plans on 11x17 sheets, Statement of contract work form, Affidavit form and copy of recorded easement, schedule of work and various attachments as required by the City. The utility should be reimbursed eligible costs incurred within their easement limits for replacement in kind. City of Fort Worth,Texas Page 25 of 31 Attachment A Release Date:07.22.2021 Page 25 of 31 FORT WORTH.; Utility Engineering • Utility Locations and Coordination. The Utility ENGINEER shall utilize all available information to identify and address potential utility conflicts. The Engineer shall handle all aspects of direct coordination with utility companies. When identifying conflicts, the ENGINEER shall utilize the latest version of the City's Utility Conflict management (UCM) template. • Based on the information provided by the CITY obtained from initial coordination with the Utility companies, the Utility ENGINEER shall reevaluate utility conflicts, adjust project designs to avoid or mitigate utility conflicts where feasible, and provide an updated utility layout and conflict list at 60% milestone submittal. • In the time period between the 60% and 100% milestones, the Utility ENGINEER shall continue to update and maintain the utility conflict list and layout, remain in communication with the City to address additional information provided by utility companies, provide all necessary data including but not limited to modified proposed typical sections, modified culvert extension layouts, and modified ditch re-grading and cross-sections, incorporate additional information provided by the CITY into the project design, and provide updated layout and conflict list at the 90% and 100% milestone submittals Public and Individual Meetings with Utility Companies As required, to facilitate utility conflict identification and resolution, the Utility Coordinator shall: • Establish contact with all existing utilities within and adjacent to the project limits and set up utility coordination meetings to discuss concepts and options for construction. • Schedule all utility coordination meetings and ensure compatibility with the schedule of the CITY. • Set agenda for all coordination meetings as directed by the CITY. • Initial Project Meeting: Attend an initial meeting and an on-site inspection (when appropriate) to ensure familiarity with existing conditions, project requirements and prepare a written report of the meeting. • Progress Meetings: Meet with the CITY periodically to coordinate the work effort and resolve problems and prepare a written report of such meetings. Review of proposed utility adjustment • Evaluate Alternatives: The Utility Engineer shall evaluate alternatives in the adjustment of utilities balancing the needs of both the CITY and the Utility. • Review Estimates and Schedules: The Utility ENGINEER shall review the utility adjustment estimates for reasonableness of cost and the timely scheduling of the adjustment ASSUMPTIONS Subsurface Utility Engineering and Coordination: City of Fort Worth,Texas Page 26 of 31 Attachment A Release Date:07.22.2021 Page 26 of 31 FORT WORTH.; • Up to twenty (20) Level A Test Holes, ranging in depth from 4-ft to 12-ft are included. Locations are to be approved by the CITY. • Up to three (3) Pavement Coring are included. • This proposal does include the aerial on both sides of the existing roadway Design Survey: • Horizontal Control: Approximately 18 control points, sets of three at 1500' +/- intervals. Horizontal values will be based on two 15-minute GPS observations on each control point and averaged. Project Combined Scale Factor will be based on these control points. Monuments will be of a material and type that are best suited for the specific location ("X" cuts, PK Nails, iron rods). • Vertical Control: Vertical control will be based on City of Fort Worth monumentation in the vicinity of the project. • Property Corner Ties: All corners found will be located using either GPS/RTK or conventional methods. • All new monumentation set will be 5/8-inch iron rods with yellow plastic cap GORRONDONA or PK Nails with washer stamped GORRONDONA unless otherwise directed. If directed to set other identifying markers, those markers will be supplied or will acquired by GORRONDONA at an additional cost. • Traffic Control: Survey crew signs (as necessary) will be placed prior to field work beginning and removed at the end of the day. If the vehicle cannot be parked off street, then nit will be placed in the most unobtrusive location and cones will be set out. • Tie horizontal and vertical location of utility to survey control. • Prepare twenty (20) temporary right-of-entry documents. • Aerial Survey Services: Work will include collection of Aerial Imagery, LiDAR Data, Airborne GPS/IMU data and development of Contours/DTM, Map Compilation, and Digital Orthophotography. • Survey data shall include front face of four (4) homes, Connexus Ministries building, and Hillside Community Church parking lot curb line located on the northwest side of the intersection of Ray White Rd and Wall Price Keller Rd. include front DELIVERABLES A. Copies of field survey data and notes B. Drawing of the project layout with dimensions and coordinate list. C. SUE plan drawings sealed by a professional engineer registered in the State of Texas. D. UCM at each milestone E. Utility Contact List City of Fort Worth,Texas Page 27 of 31 Attachment A Release Date:07.22.2021 Page 27 of 31 FORT WORTH.; F. Meeting minutes for each meeting G. Tree survey information—Tree inventory Table & CAD file H. Aerial Survey— 1"=40' planimetric mapping (2D & 3D) Microstation file, 1' contour data (3D) Microstation file, 3D DTM in Microstation, TIN GeoPak da file, 0.25' ground resolution digital orthophotography in enhanced compression wavelet (ECW) format TASK 9. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows: 9.1 Texas Department of Transportation (TxDOT) Permit— N/A 9.2. Railroad Permit— N/A 9.3 Texas Department of Licensing and Regulation (TDLR) • Identify and analyze the requirements of the Texas Architectural Barriers Act, Chapter 68 Texas Administrative Code, and become familiar with the governmental authorities having jurisdiction to approve the design of the Project. • ENGINEER is responsible for providing plans that are in compliance with TDLR requirements. • Submit construction documents to the TDLR • Completing all TDLR forms/applications necessary • Obtain the Notice of Substantial Compliance from the TDLR • Request an inspection from TDLR or a TDLR locally approved Registered Accessibility Specialist no later than 30 calendar days after construction substantial completion. Advise the CITY in writing of the results of the inspection. • Responding to agency comments and requests • All costs associated with TDLR plan review and inspections are to be paid by the ENGINEER during the course of the project. 9.4 Storm Water Pollution Prevention Plan • For projects that disturb an area greater than one (1) acre, the Contractor will be responsible for preparing and submitting the Storm Water Pollution Prevention Plan (SWPPP) with appropriate regulatory agencies. The Engineer will prepare the iSWM Construction Plan according to the current CITY iSWM Criteria Manual for Site evel,,, 9ent and Genst,-,,G60n which will be incorporated into the SWPPP by the contractor. 9.5 Environmental Services — N/A 9.6 Floodplain Services — N/A 9.7 Tree Removal Permit City of Fort Worth,Texas Page 28 of 31 Attachment A Release Date:07.22.2021 Page 28 of 31 FORT WORTH.; • ENGINEER shall coordinate with the City Forester in the Park and Recreation Department, submit, and obtain approval of a Tree Removal Permit when required. 9.8 Grading Permit • ENGINEER shall prepare all necessary forms and submit through Accela along with required documentation. • ENGINEER shall respond and coordinate with the various City staff issuing comments and obtain approval of a Grading Permit. ASSUMPTIONS • Permit preparation will begin after approval of the Conceptual Design. • A total of four (4) meetings are assumed with City for the Tree and Grading permit. DELIVERABLES A. Copies of Permit Applications B. Copies of Approved Permits TASK 10. QUALITY CONTROL/ QUALITY ASSURANCE ENGINEER to provide to the CITY a Quality Control/Quality Assurance Plan (QC/QA Plan) outlining the ENGINEER's method of ensuring the highest levels of design and accuracy are incorporated into the calculations, plans, specifications, and estimates. ENGINEER is responsible for and shall coordinate all subconsultant activity to include quality and consistency of plans. If, at any time, during the course of reviewing a submittal of any item it becomes apparent to the CITY that the submittal contains errors, omissions, and inconsistencies, the CITY may cease its review and return the submittal to the ENGINEER immediately for appropriate action. A submittal returned to the ENGINEER for this reason may be rejected by the CITY Project Manager. 10.1. QC/QA of Survey and SUE Data • The ENGINEER's Surveyor shall perform Quality Control/ Quality Assurance on all procedures, field surveys, data, and products prior to delivery to the CITY. The CITY may also require the ENGINEER's Surveyor to perform a Quality Assurance review of the survey and/or subsurface utility engineering (SUE) work performed by other surveyors and SUE providers. • ENGINEER's Surveyor shall certify in writing via a letter that the survey information provided has undergone a Quality Control/Quality Assurance process. • ENGINEER's Subsurface Utility Engineering provider shall certify in writing via a letter that the SUE information provided has undergone a Quality Control/Quality Assurance process. 10.2. QC/QA of Design Documentation City of Fort Worth,Texas Page 29 of 31 Attachment A Release Date:07.22.2021 Page 29 of 31 FORT WORTH.; • ENGINEER shall perform a QC/QA review of all documents being submitted for review at all stages of the design including the 30%, 60%, and 90% and Final Document design review submittals. QA should be performed by an individual within the firm who is not on the design team. • ENGINEER is to acknowledge that each item on the Detailed Checklist has been included by checking "done" on the checklist. If a particular checklist item is not applicable, this should be indicated by checking "N/A". If an entire checklist is not applicable, this should be indicated by checking every item on the list as "N/A" and still included with the submittal. The ENGINEER shall use the Detailed Checklist provided by CITY. • A Comment Resolution Log must be used to document conflicting comments between reviewers and to highlight comments made by the CITY that the ENGINEER is not incorporating into the design documents along with the associated explanation. The ENGINEER shall use the Comment Resolution Log provided by CITY. • The documentation of a QC/QA review includes (1) a copy of the color-coded, original marked-up document (or"check print") developed during the QA checking process and/or review forms which sequentially list documents and associated comments; and (2) a QC sign-off sheet with signatures of the personnel involved in the checking process. Mark-ups may also be documented using the Comment Resolution Log. • Evidence of the QC/QA review will be required to accompany all submittals. Documentation shall include, but is not limited to, the following items: - PDF of the completed Detailed Checklists - PDF of the QC/QA check print of the calculations, plans, specifications, and estimates demonstrating that a review has been undertaken; - PDF of previous review comments (if any) and the ENGINEER's responses to those comments in the Comment Resolution Log. • If any of the above information is missing, is incomplete or if any comments are not adequately addressed; the CITY may contact the ENGINEER and request the missing information. If the ENGINEER does not respond to the request within 24 hours, the CITY shall reject the submittal. No additional time will be granted to the design schedule for a returned submittal. ENGINEER shall plan to recover the lost time with future project milestones remaining unchanged. • If the ENGINEER has not adequately addressed the comments, the submittal shall be rejected and returned to the ENGINEER immediately to address the issues. ASSUMPTIONS • All submittals to the CITY will be Quality checked prior to submission. • A PDF of the QC/QA documentation will be uploaded to the project folder in the City's document management system (BIM360). DELIVERABLES City of Fort Worth,Texas Page 30 of 31 Attachment A Release Date:07.22.2021 Page 30 of 31 FORT WORTH.; A. QC/QA documentation TASK 10. PLAN SUBMITTAL CHECKLISTS Engineer shall complete and submit Plan Submittal Checklists in accordance with the following table: PLAN SUBMITTAL CHECKLIST REQUIREMENTS Street Water Traffic Traffic Traffic Traffic Storm Storm Lights /Sewer Traffic Control Control Control ° ° ° Attachment"A" Signal Engineering 30% 60% 90% Water Water (Submit (Submit Type (Submit All (Submit All @ 30%) 30°� 60°� All @ All @ @ 60%) Required for all work in City 30°� 60°�) ROW Street X X X X X* X X X X Storm Water X X X X X Water/Sewer X X X X *If included in street project ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre-qualification, bid protests, bid rejection and re- bidding of the contract for construction. • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth,Texas Page 31 of 31 Attachment A Release Date:07.22.2021 Page 31 of 31 ATTACHMENT B COMPENSATION Design Services for Ray White Road North and South City Project No. 103270 Time and Materials with Rate Schedule Project I. Compensation A. The ENGINEER shall be compensated for personnel time, non-labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Category Rate for the ENGINEER's team member performing the work. Labor Category Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category 2022 Rate 2023 Rate $/hour $/hour Project Director $291.00 $299.00 Project Manager $274.00 $282.00 Assistant Project Manager $269.00 $277.00 Senior Engineer $217.00 $224.00 Project Engineer $183.00 $188.00 Sr. Designer $176.00 $181.00 Sr. Tech $132.00 $134.00 Engineer in Training $145.00 $149.00 Project Controls Specialist $129.00 $133.00 Administrative $86.00 $89.00 ii. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non-labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 1 of 4 B-1 ATTACHMENT B COMPENSATION ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 2 of 4 B-2 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant Burns & McDonnell Project Management and $1,608,194.00 70.26 % Overall Design Package Development and Submittal Proposed MBE/SBE Sub-Consultants The Rios Group Utility Data Collection and $142,826.00 6.24 % Utility Coordination Gorrondona & Topographical Survey and $113,388.00 4.95 % Associates ROW Services Dallas Aerial Survey Aerial Mapping $13,000 0.57 % HVJ North Texas Geotechnical Services $104,397.00 4.56 % Simon Engineering Water and Wastewater Design $94,585.00 4.13 Non-MBE/SBE Consultants Peloton Land Solutions Drainage and iSWM Design $212,568.00 9.29 % TOTAL $ 2,288,958.00 100% Project Number& Name Total Fee MBE/SBE Fee MBE/SBE (103269) Ray White Road North $ 2,288,958.00 $ 468,196.00 20.45 % 103270 Ray White Road South City MBE/SBE Goal = 20.45 % Consultant Committed Goal = 20.45 % City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 3 of 4 B-3 ; 2 \ _ J \ � ocl / o £ ® \ 0 j ) ) @J \ > \ k \ \ - ! ■ ! ] _ / / 2 § � ! 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B %% § § « w kk z a\ [i( -- V) a. > w E � v\ I , [ .SW a ter/ ` _ — - 7 •E\� �f] {i|))) a aO/EGa. 3 D.C./$$/ a \ Bw Iand z Cerrle�tery o N 0 Q 1 JOHNSON 0' 2000' i OVENCAMP SCALE: 1 " = 2000' w q _ - - - - A KELLER HICKS KELLER -HICKS - - - - - - - - - - - - - - - - - - - - -- - - - - - - - z f LOR E m o LORINE MARSHA Q PEARL m PEARL > I MI NI z Q , - - - - - - - - � - - - KELLER PARKWAY TRIANGLE - - - _ - - - R I iLLO 7AYLOR - I - - - OC A_ H HILL Q HILL f VINE w � w i L �- Q �' VINE I BATES — - ' OLIVE C ER KE I Creek \ PECAN PEC N U cr > 'o 0 END PROJECT Q B R C E - - AT BRIDGE STAGECOACH Q �� Bear Creek OOOGE = N Park ci� GLE L- - - - RAY WHITE Q o= J w ? c ROLAP D a < CL Q o Q - PUr�q z � Icr BEVERL cn "c j SHAW WOODLA D f w o z > �r�0 0 ROY O o z o WALL- � WELL PRICE KELLE RD PRICE z \ - - - KELLER z - ARCHER DR MAILBU ST o T41, ' MIRAGE DR STARLIGH r KROGER BEGIN PROJECT \ MIRAGE DRIVE w Q > u � FRANK SHIVER / O J w RODEO � SORREL V�DO�o� Y CUTTING HORSE 20 1ALLE NOEL RD FORT WORTH® RAY WHITE ROAD NORTH N BURNS SUITE NORTH TOWER i CITY PROJECT N0. 103269 SUITE 700 � MSDONNELL ENGINE, TX, F75240 IRM ENGINEERING FIRM F-845 RAY WHITE ROAD SOUTH CITY PROJECT N0. 103270 ) §}\ } \ k§!)§ /}\\/( m2� :z>: : : o \2 \ \\ \\\\ 2\\}\\\\G\\\\\\\ \\ \\ \, __:: u 5u::t :°: 00 ThTh \\\ Hy! \ \\ ---- ------------ ------------- m2OL � k) \ { /{ ,zz, ,_,,,, .... z ^\\ HIP ()}\ }MQ \�}\\ . . .Awl I I ::: » _ :__ :: : z mop r7G ._ ®»»> _\_ " Ham, - ,glI M, _-f}}/\ �® � )\ \MW\\\\}\son,\\\\\ BE 1,J]; -TTI-IIJ I \\\ } k Do m2��7G ._ } �\ \, \\ \ \ ! { \>\\\ \ \\ \\ \\§\ ig - \\\\\\ �u\\\'D0 11 )}}\\}\ /\\\\\ \\\ k§!)§ � 0 0)m \ �° ° w02MV2 ._ k)�\6 ^! \ \\ \\\ 7/8/22,9:22 AM M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoR Wow Create New From This M&C DATE: 6/28/2022 REFERENCE**M&C 22- LOG NAME: 20RAY WHITE RD ENGINEERING NO.: 0530 SERVICES AMENDMENT 1 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (CD 4 and CD 7) Authorize Execution of Amendment No. 1 to the Engineering Services Agreement for the Ray White Road Project with Burns & McDonnell Engineering Company, Inc., to Increase the Contract Amount by $2,288,958.00 for a Revised Contract Amount of$2,387,828.00, Adopt Appropriation Ordinances and Amend the Fiscal Years 2022-2026 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Amendment No. 1 to an Engineering Services Agreement with Burns & McDonnell Engineering Company, Inc. (CSC 56195), to increase the contract amount by $2,288,958.00 for a revised contract amount of $2,387,828.00 for the Ray White Road Project (City Project No. 103270); 2. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Developer Contributions Fund in the amount of $1,400,000.00 by increasing estimated receipts and appropriations in the Ray White Road project (City Project No. 103270) and by decreasing estimated receipts and appropriations in the Ray White Road North project (City Project No. 103269) by the same amount; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Street Improvements Fund in the amount of $250,000.00 from available funds for the purpose of funding the Ray White Road project (City Project No. 103270); and 4. Amend the Fiscal Years 2022-2026 Capital Improvement Program. DISCUSSION: In the fall of 2021, funds were administratively allocated to advance delivery of the 2022 Bond Program projects. This Mayor and Council Communication (M&C) will authorize the execution of Amendment Number 1 to City Secretary Number 56195, an Engineering Services Agreement with Burns & McDonnell Engineering Company, Inc., to Increase the Contract Amount by $2,288,958.00 for a Revised Contract Amount of$2,387,828.00 for the Ray White Road Project. Amendment No. 1 with Burns & McDonnell Engineering Company, Inc., amends the engineering services agreement to include costs associated with the design plans to widen Ray White Road (City Project No. 103270) between Mirage Drive and the bridge over Big Bear Creek. Approximately 1-mile of roadway will be widened from a 2-lane road to a 5-lane undivided or 4-lane divided road depending upon context. The project will include right-of-way acquisition, intersection improvements at Wall Price Keller Road and Wyndrock Street, drainage improvements, pedestrian facilities, and street lights. This project is anticipated to be developed and delivered in coordination with a Construction Manager at Risk (CMAR). This amendment also includes provisions for Burns & McDonnell Engineering Company, Inc. to assist the City with preparing the request for proposals for the CMAR contract. The Ray White Road project was initially intended to be two separate projects: Ray White South (CPN 103269) from Mirage Drive to Wall Price Keller Road and Ray White North (CPN 103270) from Wall Price Keller Road to bridge over Big Bear Creek. It has been determined that the two projects will now be delivered as one project under CPN 103270 with a revised project title of Ray White Road. The expenditures under CPN 103269 will be moved into CPN 103270. Recommendation 2 on this M&C combines funding for the two projects so that this project can move forward being delivered under one project number. apps.cfwnet.org/counciI_packet/mc_review.asp?ID=30082&counciIdate=6/28/2022 1/3 7/8/22,9:22 AM M&C Review The following table summarizes previous contract actions and amendments: Ray White Road Amount Justification Number Date City Secretary No. $98,870.00 Advance delivery Administratively August 19, 2021 56195 of 2022 Bond Approved Program Projects Amendment No. 1 $2,288,958.00 See Above Contract Total $2,387,828.00 The following table summarizes funding for the Ray White Road project: Fund Existing Additional Future 2022 Bond Project Total Funding Funding Program Funding (This M&C) 30104 - Developer $1,800,000.00 $1,800,000.00 Contribution Fund 30108 - Transportation $500,000.00 $500,000.00 Impact Fee Cap Fund 39403- Street $250,000.00 $250,000.00 Improvements Fund TBD - 2022 Bond $23,305,000.00 $23,305,000.00 Program Fund Project Total $2,300,000.00 $250,000.00 $23,305,000.00 $25,855,000.00 Funding is available for appropriation in Transportation and Public Works Department's Street Improvements Unspecified All Funds and in the Developer Contribution Fund for the purpose of funding the Ray White Road project. Funding for construction will be provided by the recently approved 2022 Bond Program. The additional funding for this project was not included in the Fiscal Years 2022-2026 Capital Improvement Program because estimates for full design costs were not available at the time of CIP development. The action in this Mayor and Council Communication will amend the Fiscal Years 2022- 2026 Capital Improvement Program as approved in connection with Ordinance 25073-09-2021. M/WBE Compliance: Burns & McDonnell Engineering Company, Inc. is in compliance with the City's Business Equity Ordinance by committing to 20\% Business Equity participation on this project. The City's Business Equity Goal on this project is 20\%. This project is located in COUNCIL DISTRICT 4 & 7. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the Ray White Road North project within the Developer Contribution Fund and in the Unspecified-All Funds within the Street Improvements Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the Developer Contribution and Street Improvements Funds for the Ray White Road project to support the approval of the above recommendations and execution of the change order. Prior to an expenditure being incurred, the Transportation Public Works Department has the responsibility of verifying the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID I Year (Chartfield 2) a pps.cfwnet.o rg/council_packet/mc_review.asp?I D=30082&co unci Idate=6/28/2022 2/3 7/8/22,9:22 AM M&C Review Submitted for City Manager's Office by_ Dana Burghdoff(8018) Originating Department Head: William Johnson (7801) Additional Information Contact: Monty Hall (8662) ATTACHMENTS 103270 Project Map.pdf (Public) 103270 Ray White Rd Compliance Memo 5 16 22 RZ.pdf (CFW Internal) 20RAY WHITE RD ENGINEERING SERVICES AGMT 30104.docx (Public) 20RAY WHITE RD ENGINEERING SERVICES AGMT 39403.docx (Public) 20RAY WHITE RD ENGINEERING SERVICES.docx (CFW Internal) 20RAY WHITE RD ENGINEERING SERVICES.xlsx (CFW Internal) Form 1295 Certificate 100906663 PN 135963.pdf (CFW Internal) a pps.cfwnet.o rg/council_packet/mc_review.asp?I D=30082&co unci Idate=6/28/2022 3/3