HomeMy WebLinkAboutOrdinance 20784-06-2013 ORDINANCE NO. 20784-06-2013
AN ORDINANCE ADOPTING THE STANDARDS OF CARE FOR 2013 FOR YOUTH
PROGRAMS OFFERED BY THE PARKS AND COMMUNITY SERVICES DEPARTMENT;
PROVIDING THAT THIS ORDINANCE IS CUMULATIVE; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
In accordance with section 42.041(b)(14) of the Texas Hurnan Resources Code, having held a public
hearing, the Fort Worth City Council hereby adopts the following standards of care for 2013 for the
elementary-age recreation programs operated by the City of Fort Worth Parks and Community
Services Department:
FORT WORTH YOUTH PROGRAM STANDARDS OF CARE
The following Standards of Care have been adopted by the City Council of the City of Fort Worth, Texas to
comply with the amendment to Section 42.041(b)(14), Human Resources Code as approved by the Texas
Legislature dining the 74th legislative session.
An elementary-age (ages 5-13) recreation program operated by municipality provided the
governing body qf'the municipality annually adopts standards of care by ordinance after a public
hearing for such programs, that such standards are provided to the parents of each program
participant, and that the ordinances shall include, at a minimum, staffing ratios, minimum staff
qualifications, minimum facility, health and safety standards, and mechanisms.far monitoring
and enforcing the adopted local standards; and further provided that parents be informed that
the program is not licensed by the state and the program may not be advertised as a child-care
facility,
The Standards of Care are intended to be minimum standards by which the City of Fort Worth Parks
and Community Services Department will operate the City's Youth Programs. The programs operated
by the City are recreational in nature and are not licensed by the state of Texas as certified day care
programs. The Texas Department of Family and Protective Services has issued an exemption
determination certificate to the City of Fort Worth.
Administration
.................
I. Definitions
A. City- City of Fort Worth
B. City Council - City Council of the City of Fort Worth, Texas
C. Department - Parks and Community Services Department of the City of Fort Worth
D. Youth Program(s) - City of Fort Worth Youth Programs consisting of the After School
Program, the Camp Fort Worth Program, Mobile Recreation Summer Day Camp, and other
non-school day programs that last one consecutive week (five days) or longer.
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E. Operations Manual - Notebook of policies, procedures, required forms, organizational and
programming information relevant to City of Fort Worth Youth Programs.
F. Program Manual — Notebook of information given to Program Leaders which includes rosters,
attendance sheets, lesson plans, disciplinary action forms, etc.
G. Director - City of Fort Worth Parks and Community Services Department Director or his/her
designee.
H. Program Coordinator or Coordinator - City of Fort Worth Parks and Community Services
Department Staff who has been assigned administrative responsibility for a City of Fort Worth
Youth Program.
I. Program Leader — City of Fort Worth Parks and Community Services Department full-time,
part-time, seasonal staff, temporary staff, contract instructor or volunteer who has been
assigned responsibility to implement the City's Youth Programs.
J. Program Site -Area or facilities where City of Fort Worth Youth Programs are held.
K. Participant - A youth whose parent(s) or guardian(s) have completed all required registration
procedures and are determined to be eligible for a City of Fort Worth Youth Program.
L. Parent(s) - This term will be used to represent one or both parent(s) or guardian(s) who have
legal custody and authority to enroll their child(ren) in the City of Fort Worth Youth Program.
M. Program Staff - Term used to describe the person or persons who have been hired or have
volunteered to work for the City of Fort Worth and have been assigned responsibility for
managing, administering, or implementing some or all portions of the Fort Worth Youth
Programs. This definition also includes Program Coordinator and Program Leader.
N. Community Center- One type of facility used to host any program as listed in 1.D.
II. Organization
A. The governing body of the Youth Program is the City Council.
B. Implementation of the Fort Worth Youth Programs Standards of Care is the responsibility of
the Director and Program Staff.
C. Youth Programs to which these Standards of Care will apply are the After School Program,
Camp Fort Worth, Mobile Recreation Summer Day Camp, and other non-school day programs
that last one consecutive week (five days) or longer.
D. Each Program Site will have a current copy of the Standards of Care available for the public
and Program Staff.
E. Parents of Participants will be given access to a current copy of the Standards of Care prior to
the start of the Youth Program, preferably during the registration process.
F. Criminal background checks will be conducted on prospective Program Staff. If results of the
criminal check indicate that an applicant has been convicted of any of the following offenses,
he or she will not be considered for employment:
1. A felony or a misdemeanor classified as an offense against a person or family,
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2. A felony Ora misdemeanor classified oo public indecency,
3. Ah3|Ony Ora misdemeanor violation of any law intended to oOnhn| the possession or
distribution Of any controlled substance,
4. Any offense involving moral turpitude, or
5. Any offense that would potentially put the City of Fort Worth otrisk.
0. In additiOn, checks of the Texas Department of Public Safety database for the Texas Sex
Offender Registration Program will be conducted on prospective Program Staff, If results
of the check indicate that an applicant is o registered sex offender' he or she will not be
considered for employment.
|||. Fiscal Management
A. The program will follow the written policies and procedures of fiscal management set forth by
the City of Fort Worth.
B. The program will have sound fiscal management and operational oversight of the program.
C. The program will have o written budget.
D. Financial statements of the program will be reviewed regularly by the Director and adjustments
will be made onneeded.
Staffing
|. Program Coordinator(Coordinator) Qualifications
A. Coordinators are considered professional staff members of the Department and must have all
Program Leader qualifications mu outlined in Section Ill 0f this document.
B. Coordinators must be at least 21 years old. COnnjinaiOrS ShOU|d possess the following
combination of experience and training:
1. Two years of responsible cOOn0Vni1y center service or recreational programming
experience.
2. Equivalent to a Bachelor's degree from an accredited college or university with major
course work in Sports Management, Physical Education, Recneobon, or related field.
C. Coordinators must pass a background investigation, including a test for illegal substances.
O. Coordinators must have a current certification in First Aid, Cardio Pulmonary Resuscitation
(CPR)' and AED (Automated External DefibriUotnr) — Adu|t and Child. These certifications
must be from o nationally recognized certifying organization, i.e.. American Heart Association
or American Red Cross.
E. Coordinators must furnish proof Of 8 clear tuberculosis test taken within 12 months prior to
their employment date.
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F. Coordinators must take atuberculosis test every year and provide proof ofm clear tuberculosis
U. Coordinator Responsibilities
A. Coordinators are responsible for administrating the Youth Program's daily operations in
compliance with the adopted Standards of Care.
B. Coordinators are responsible for recommending the hiring, supervising, and evaluating of
Program Leaders.
C. Coordinators are responsible for planning, implementing, and evaluating Youth Programs.
\||, Program Leader (Leadmr) Qualifications
A. Leaders will be fuU-time, part-Ume, seasonal, or temporary employees of the Parks and
Community Services Department orvolunteers.
B. Volunteers working with participants must be age 16 or older; however. each Program Site will
have at least one staff 18 years or older present at all times' and all Leaders must be at least
four years older than the participants they are working with.
C. Leaders must have a current certification in First Aid, Cardio Pulmonary Resuscitation (CPR).
and AEO (Automated External Defibrillator) — Adult and Child. These certifications must be
from a nationally recognized certifying organization, i.e., American Heart Association or
American Red Cross.
O. Leaders must pass a background investigation, including 8test for illegal substances.
E. Leader applicants must furnish proof O[ a clear tuberculosis test that was completed within the
12 months prior to their employment date.
F. Leaders must take a tuberculosis test every year and provide proof ofa clear tuberculosis test.
G. Leaders must have a minimum of 300 hours of experience in recreation, education, or youth
programs.
H. Leaders must possess a High School diploma OrGE[] certificate.
IV. Leader Responsibilities
A. Leaders will be responsible for providing Participants with an environment in which they can
0ae| aaym, enjoy wholesome recreation ootividen, and participate in appropriate social
opportunities with their peers.
B. Leaders will be responsible to know and adhere to all City. Departmental, and Youth Program
standards, policies and procedures that apply to Youth Programs.
C Leaders must ensure that Participants are released only tna Parent or an Authorized Person
designated by the Parent. If Parent wishes that their child sign himself in or out, the Parent
must sign o release giving said authorization.
O. Leaders will be responsible for supervised access to the restrooms for Participants.
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E. Program Staff will:
1. Consistently exhibit competency, good judgment and self-control when working with
participants.
2. Relate toyouth with oouhasy, respeot, ho|enanom, and patience.
3. Intentionally develop individual relationships with youth, focusing on their developmental
needs and building on their unique strengths.
4. Create e aupportiva, caring environment and build self-esteem in every participant.
5. Be engaged in activities with the participants.
0. Recognize participants for their achievements and participation.
7. Clearly communicate behavior expectations.
8. Apply rewards and consequences appropriately and consistently for participant behavior.
9. yNodm| and reinforce positive behavior and use positive techniques t0 address negative
behavior byparticipants.
V. Training/Orientation
A. The Department is responsible to provide training and orientation to Youth P[Dgn3nD staff in
working with Participants and for specific job responsibilities. Coordinators will provide each
Leader with a Program Manual specific to each Youth Program.
B Program Staff must be familiar with the Standards of Caro for Youth Programs as adopted by
the City Council.
C. Program Staff must be familiar with the Youth Program's pn|ioimo' including discipline,
guidance, and release of Participants as outlined in the Program Manual.
D. Program Staff will be trained in appropriate procedures to handle emergencies.
E. P/ognsnn Staff will be trained in 8r88o including City. Department. and Youth Program policies
and prooedunas, recreation activities organizabon, safety isauen, program urganization, and
other areas os required by assigned Youth Program.
F. Program Staff will be required to sign an acknowledgment that they received the required
training.
Program Operations
i Enrollment
A. Before a child CaO become a Youth Program Participant, Parents must register
their child and provide the following information:
1. Name, address, and home telephone number;
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2. Contact names and telephone numbers |n case 0femergency;
I The names and telephone numbers of people to whom the child can bereleased;
4. A statement ofthe child's special problems and/or needs;
5. Emergency medical authorization with doctor's name and telephone number;
O. Aeigned liability waiver;
7. Aoign8d n8|8oG8 to participate in water activities;
8. Designation of need for reasonable accommodations; and
8. Signed acknowledgement of program code o/conduct.
||. Staff-Participant Ratio
A. In a Youth Pnogrann, the standard ratio of Participants to Program Staff is 15 to 1, based on
average daily attendance. In the event o Leader is unable to report 10 the Program Site. the
Coordinator will assign oreplacement.
B. Ratios may Ueadjusted to provide adequate supervision during higher risk auUviUes, such as
field thpa, swimming, g(o.
C. Each Participant will have 8 Pn}Qn8m Staff who is responsible for him or her and who is aware
of details of the Participant's habits, interests and any special needs as identified by the
Participant's Parents during the registration process.
Ui Special Needs
A. The program is aware of, records, and informs staff of special needs of Participants.
B. Every reasonable accommodation will be made hu address Participants with special needs.
C. Participants with special needs requiring personal ona|atonoe, i.e.. feeding, Changing Of
o|otheo, and using the pestn}Vnn, must provide an attendant (18 years of age or older) for the
duration of the program. Program Staff will not provide personal assistance. The attendant
will be admitted to the program free of charge. Any additional fees must be paid by the
personal attendant.
Activities
The program provides o safe, healthy, and age appropriate environment for all participants. The
program provides a well-rounded variety ofactivities and opportunities that support the physical,
social, emotional, and cognitive growth and development of all participants.
|. Schedule
A. The program establishes and h/Uuwa o schedule that is known to Program S1eff' Participants,
and Parents.
B. The daily schedule will be available for Program Sbyff. Participants, and Parents.
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C. The daily schedule will be flexible enough to provide adaptability, but structured enough to
provide predictability for the Participants.
D. Transitions will be programmed into the schedule and will be orderly, efficient, and minimal in
duration.
E. Screen time will not exceed two (2) hours daily.
F. There will be a written activity plan anytime children are in care for over five (5) hours.
G. A rest time will be provided when children are in care for over five (5) hours.
H. The program schedule will provide intentional opportunities for Participants to be meaningfully
involved in program planning, implementation, data collection, and evaluation. Participant
feedback will be incorporated into the program when possible.
I. Program Staff will attempt to provide indoor and outdoor time periods to include:
1. Alternating active and passive activities,
2. An appropriate amount of time for all activities;
3. Opportunity for individual, small and large group activities, and
4. Outdoor time each day as weather permits based upon space availability and weather
conditions.
J. Participants are provided with a variety of engagement strategies, such as:
1. Self-directed projects;
2. Individual, small group, and large group activities;
3. Short and long term projects;
4. Discovery learning;
5. Hands-on projects;
6. Experiential activities that promote creativity and self-expression;
7. Peer mentoring opportunities;
8. Participant-led activities: and
9. Opportunities for participants to make formal presentations.
II. Field Trips & Transportation
A. Program Staff will be attentive and considerate of the Participant's safety on field trips and
during any transportation provided by the Youth Program.
1. During field trips, Program Staff will have authorization for emergency medical care and
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emergency contact information for each Participant.
2. Program Staff will have a written list of the Participants in their group and must check the
roll frequently, specifically before departure to and from destination.
3. Program Staff will have first aid supplies.
B. Before a Participant can be transported to and from City sponsored activities, a field trip
release, located in the registration packet, must be completed by the Parent.
C. First aid supplies will be available in all Youth Program vehicles that transport Participants.
D. There will be at least one staff member in the vehicle that is certified in CPR, First Aid, and
AED.
E. All vehicles used for transporting Participants will have a 6-BC portable fire extinguisher
installed in the passenger compartment of the vehicle, accessible to the adult occupants.
F. Seatbelts will be worn if provided.
G. Participants will be oriented to expected behavior and safety rules.
H. Participants will be given stickers or wristbands with the location's name and phone number to
be worn at all times while on a field trip.
I. According to the Texas Occupant Restraint Law, every child younger than 8 years of age,
unless the child is taller than four feet, nine inches, must be properly secured in a federally
approved safety seat, in accordance with the instructions of the manufacturer of the safety
seat system, when riding in vehicles that carry 15 or less passengers. Safety seats will be
provided.
J. Where available, transportation will be provided for Participants with special needs.
III. Participant Pick Up & Drop Off
A. A completed and signed Pick-Up Authorization Form must be on file for each Participant.
B. These forms must be updated each year.
C. The original signer of the Pick-Up Authorization Form may contact the center to add a new
Authorized Person.
D. Participants must only be signed out by an Authorized Person listed on the Pick-Up
Authorization Form. One staff person must monitor the sign in/out duties each day.
E. Authorized Persons must present picture ID to pick up a Participant.
F. Authorized persons must be 18 or older unless the person is a sibling of the Participant.
G. Sign in/sign out sheets will be kept by the Program Site for at least three months after the
Youth Program has ended.
H. Participants must be signed out by a custodial parent, unless court paperwork is given to
Program Staff.
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I. Parents may sign a form allowing their child to walk home at the end of the program.
J. Participants must be picked up by the end of the assigned Youth Program. If a child is picked
up after the end of the program, a late fee will be assessed. If a child has not been picked up
within thirty (30) minutes after the program has ended, the police will be called.
K. If an Authorized Person attempts to pick up a Participant while appearing intoxicated, staff will
ask if there is another person who can pick up the Participant.
L. If any unauthorized person attempts to pick up a child, staff should:
1. Call the Program Coordinator.
2. Politely inform the person that they do not have permission to release the child to them.
3. Ask the person to leave.
4. Move the Participant at risk to another room or area.
5. Have another Program Staff in the pick-up area.
6. The Coordinator should call the original Authorized Person to inform them of the
unauthorized pick up attempt.
7. If necessary, Program Staff should call 911.
IV. Discipline
A. Program Staff will execute discipline and guidance in a consistent manner based on the best
interests of Participants.
B. There will be no cruel treatment or harsh punishment (physical or verbal abuse). Examples
include, but are not limited to:
1. Using physical punishment or any action administered to the body such as, but not limited
to rough handling, or forcing child(ren)to assume an uncomfortable position,
2. Restraining movement by tying, enclosing in a confined space, shaking, or using exercise
as punishment.
3. Being verbally abusive, including, but not limited to, threats, belittling remarks, humiliation,
embarrassment, or frightening a child.
4. Giving any child the authority to punish another child.
5. Placing a child out of visual/hearing range, in the dark, or in an unventilated area.
6. Punishing a child for a toileting accident.
7. Taunting a child by or any other form of jeering.
8. Giving preferential attention to any child over another child.
C. Program Staff will use brief, supervised, separation (time out)from the group, if necessary.
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D. As necessary, Program Staff will initiate discipline reports to the Parents of Participants.
Parents will be asked to sign Participant discipline reports to indicate they have been advised
about specific problems or incidents.
1. A sufficient number and/or severe nature of discipline report(s), as detailed by the
Disciplinary Action Policy in the Program and Operations Manuals, may result in a
Participant being suspended from the Youth Program immediately. If a Participant is
suspended from the program, an Authorized Person must pick up the Participant within
one hour. If the Participant is not picked up, the police will be called.
2. Participants will be removed from the Program Site as soon as possible in instances of
danger to other Participants or Program Staff. This includes, but is not limited to,
continuous disruption of the Youth Program, inappropriate sexual behavior, bullying, hitting
or biting other Participants or Program Staff and damage to any City property.
E. Participants are expected to abide by program rules that include, but are not limited to:
1. Showing respect to all Participants and Program Staff.
2. Bullying of any form (cyber, physical, verbal, etc.).
3. Refraining from using abusive or foul language.
4. Refraining from causing bodily harm to self, other Participants, or Program Staff.
5. Refraining from any inappropriate touching.
6. Bringing any toys, electronics, etc. to the Youth Program.
7. Refraining from roughhousing or manhandling in any manner.
8. Using social media sites during camp hours.
9. Refraining from taking photographs of any kind.
10. Respecting all equipment, supplies, and facilities.
11. Cleaning up after themselves at all times.
12. Respecting the property of other Participants.
13. Listening to and taking direction from all Program Staff.
14. Staying within the physical boundaries of the Program Site at all times, unless with a
Program Staff or Parent.
Facility Operations
I. Inspection/Monitoring/Enforcement
A. The Coordinator of each Youth Program will perform a monthly inspection of the facility to
maintain compliance with the Standards of Care.
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1. Inspection reports will be nerd to the Director for review and kept on record for at least two
years.
2. The Director will noviaxv the report and establish deadlines and criteria for compliance with
the Standards of Care.
B. The Director will make visual inspections of the Youth Program based on the following
schedule.
1. Each After School Program Site will he inspected bi-monthly. This may be scheduled or
unscheduled.
2. Camp Fort Worth and Mobile Recreation Summer [)my Camp Sites will be inspected hmioo
during the summer.
1 The other non-school day Youth Programs will be inspected once during the school
breaks.
C. Complaints regarding enforcement of the Standards of Cann will be directed to the
Coordinator. The Coordinator will be responsible for taking the necessary steps to resolve the
problems, The Coordinator will record complaints regarding enforcement of the Standards of
Can* and their resolution. The Director will address serious complaints regarding enforcement
of the Standards of{|o/o and the complaints and resolutions will be noted.
D. The Director will make on annual report to the Park Board on the nvnro)| status of the Youth
Programs and their operation relative to compliance with the adopted Standards of Care.
||. Program Area
A. The Youth Program's indoor space (when applicable) meets the phyeioe|, ouoio|, emotional,
and cognitive needs ofParticipants.
B. The Youth Program's outdoor space (when app|irab|e) ielarge enough, appropriately
equipped, and safe to allow Participants to be active and independent
C. The Youth Program's space meets the needs related to planning, activities, and storage.
D. Buildings, grounds, and equipment on the Program Site are regularly inspected, cleaned,
nepained, and maintained tV protect Participants' health.
Health & Safety
|. Health
A. Illness orInjury
1 A Participant who is considered to be health or safety concern to other Participants or
Program Staff will not be admitted bn the Youth Program.
2. Illnesses and injuries will he handled in a manner to protect the health of all Participants
and Program Staff. Participants having a temporal fever over 100 degrees will not be
allowed back into the Youth Program for 24 hours.
3. Program Staff will follow emergency procedures for injured Participants orfor Participants
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with symptoms of an acute illness.
4. In the event of an emergency and/or serious accident, Parents will be notified immediately.
If necessary, the local ambulance service will transport the Participant to the nearest
hospital.
5. In the case of a minor accident or injury (bumps and bruises), the Program Staff will
administer first aid, monitor the Participant, and notify the Parents at pick-up.
6. Parents will be notified if a child is injured in a way that necessitates emergency care.
7. Program Staff will follow the recommendations of the Texas Department of State Health
Services concerning the admission or readmission of any Participant after a communicable
disease, and a doctor's note will be required allowing Participant's readmission to the
program.
8. If a Participant becomes sick while in the program, the Parent or Authorized Person must
pick up the child within one hour. If the child is not picked up, the police will be called.
B. Program Staff will administer medication subject to the following conditions:
1. Parents complete and sign a medication release that provides authorization for Program
Staff to dispense medication with details as to times and dosages. The release will include
a hold harmless clause to protect the City.
2. Prescription medications are in the original containers labeled with the Participant's name,
date, directions, and the physician's name. The prescribing physician must provide written
guidelines. Program Staff will administer the medication only as stated on the label.
Program Staff will not administer medication after the expiration date.
3. Non-prescription medications are labeled with the Participant's name and the date the
medication was brought to the Youth Program. Non-prescription medication must be in the
original container. The Program Staff will administer medication only according to label
directions and with written parental permission.
4. Medications dispensed will be limited to those not requiring special knowledge, skills, or
training on the part of the Program Staff.
C. Program Staff will ensure medications are inaccessible to Participants. If necessary,
medications will be kept in the refrigerator.
D. A Medication Record Form will be kept by the Coordinator detailing when medication was
administered.
II. Safety
A. Program Staff will supervise Participants to ensure their safety.
B. Program Staff will inspect Program Sites daily checking for sanitation and safety concerns that
might affect the health and safety of Participants.
C. Program Site equipment and supplies will be safe for Participants use.
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O. Program Staff will have first aid supplies available at each Program Site in a designated
location, during transportation, and for the duration nf any off-site activity.
E. The Youth Program will ensure that all Program Dbsff working with participants are trained in
CPR, First, and AEO.
F. Participants will have access to clean drinking water aiall times.
G. Program Site air conditioners, electric fans, and heaters will be mounted out of Participant's
reach or have safeguards that keep Participants from being injured.
H. Pn0gr3nl Site porches and platforms more than 30 inches above the ground will be equipped
with railings with the exception of performance stages.
Ui Enner0emoima
A. Each Youth Program will have an Emergency Operations Manual that will be reviewed with all
Program Staff.
B. Fire
1. In case of fine, danger of fire, oxp|oSion, or other emergency, Program Staff's first priority is
to evacuate the Participants huapre-designated safe area.
2. The Program Site will have an annual fire inspection by the |oom| Fire Manaha||, and the
resulting report will detail any safety concerns observed. The report will be forwarded to
the Director who will review it and enforce the deadline and criteria for compliance.
3. Each Program Site will have at least one fire extinguisher approved by the Fire K4ornha||
readily available to all Program Staff. The Coordinator will inspect the fire extinguisher
monthly. All Program Staff will be trained in the proper use of the fire extinguisher.
4. Fire drills will be initiated at Program Sites based On the following schedule.
/i\ AfterSohoo| Progrem - Once every three months
(ii) OtherYouthProgranno - (}noedurinQmochproQram
C. Tornados
1. Tornado warning procedures will be reviewed will all Program Staff during orientation.
2. Tornado drills will be initiated twice yearly: once during the spring and once during the fall.
|V. Communication
A. Each remote Program Site will have a cell phone or two-way radio to allow the Program Site to
be contacted by Program Staff. Each Program Site will have access to a telephone for use in
contacting Program Staff or making emergency telephone oa||a. At each Program Site the
Coordinator will post the following telephone numbers adjacent to a telephone accessible to all
Program Staff:
1. City of Fort Worth ambulance or emergency medical services
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2. City of Fort Worth Police Department
3. City of Fort Worth Fins Department
4. Parks and Community Services Department Administrative Office
5. Telephone numbers and address for the Program Site itself
O. Telephone number o[ Coordinator's office
7. Poison Control
V. Nutrition
A. When providnd, the program will follow the Texas Department Of Aodcu|huno Food and
Nutrition Guidelines.
B. Special snacks may be provided during the program. Parents must note any food allergies on
Participant's registration form.
V|. Suspected Abuse
A. Program Staff will report suspected child abuse to the Texas Department of Family and
Protective Services, in accordance with the Texas Family Code, telephone number, 1-800-
252-5400.
B. Program Staff will receive basic training related to child abuse prevention and how to report
suspected abuse.
V||.Toilet Fami|itimm
A The Program Site will have toilets |000hod and equipped so Participants can use them
independently and Program Staff can monitor as needed.
B. There will be one toilet for every 2OParticipants. Urinals may be counted in the ratio oftoilets
to Participants, but will not exceed 5OY6of the total number o[toilets.
C. An adequate number uf lavatories will beprovided.
V||iSanitation
A. The indoor Program Sites must have adequate light, ventilation, air conditioning and heat.
B The Program Site will have an adequate supply of water meeting the Texas Department of
State Health standards for drinking water. Water will be supplied to the Participants in a safe
and sanitary manner.
C. All waste matters will be kept ina leak-proof, covered container.
O. Program Staff will remove garbage from Program Sites daily.
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END OF STANDARDS OF CARE
SECTION 2.
The ordinance shall he cumulative nfall provisions o[ordinances and of the Code nfthe City
of Fort Worth, Texas (1986), as ooucudud' except where the provisions ofthis oniiouucc are in direct
conflict with the provisions of such ordinances and such Code, in which event conflicting provisions of
such ordinances and such Code are hereby repealed.
SECTION 3,
It is hereby declared to he the intention of the City Council that the sections, paragraphs,
acutcnouo, cioumoo, and nbzuuea of this ordinance are severable, and, if any phrase, clause, nuuteooc,
paragraph or 000dou of this ordinance oba\) be declared uocoomhtohouu\ by the valid judgment or
decree of any court of ooropoicn( 'unisdicdon, such unconstitutionality ubu}| not affect any of the
remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would
have been enacted by the City Council without the incorporation in this ou]i000co of any such
unconstitutional phrase, clause, sentence,paragraph orsection.
SECTION 4.
This onJiuuuco obul| take effect upon adoption.
APPROVED AS TO FARM AND LEGALITY:
Tyler Wall,4eh, /\mniutuot City&Lt000ey
ADOPTED AND EFFECTIVE: June 4`20D3
20l3 Standards oCCare Ordinance No.287D4'O6'20}3
Page |5of\5
FORT WORTH YOUTH PROGRAM STANDARDS OF CARE
The following Standards of Care have been adopted by the City Council of the City of Fort Worth, Texas to
comply with the amendment to Section 42.041 (b) (14), Human Resources Code as approved by the Texas
Legislature during the 74th legislative session.
An elementary-age (ages 5-13) recreation program operated by municipality provided the
governing body of the municipality annually adopts standards of care by ordinance after a public
hearing for such programs, that such standards are provided to the parents of each program
participant, and that the ordinances shall include, at a minimum, staffing ratios, minimum staff
qualifications, minimum facility, health and safety standards, and mechanisms for monitoring
and enforcing the adopted local standards; and,further provided that parents be informed that
the program is not licensed by the state and the program may not be advertised as a child-care
facility.
The Standards of Care are intended to be minimum standards by which the City of Fort Worth Parks
and Community Services Department will operate the City's Youth Programs. The programs operated
by the City are recreational in nature and are not licensed by the state of Texas as certified day care
programs. The Texas Department of Family and Protective Services has issued an exemption
determination certificate to the City of Fort Worth.
Administration
.....................................................................
1. Definitions
A. City- City of Fort Worth
B. City Council - City Council of the City of Fort Worth, Texas
C. Department- Parks and Community Services Department of the City of Fort Worth
D. Youth Program(s) - City of Fort Worth Youth Programs consisting of the After School
Program, the Camp Fort Worth Program, Mobile Recreation Summer Day Camp, and other
non-school day programs that last one consecutive week (five days) or longer.
E. Operations Manual - Notebook of policies, procedures, required forms, organizational and
programming information relevant to City of Fort Worth Youth Programs.
F. Program Manual — Notebook of information given to Program Leaders which includes rosters,
attendance sheets, lesson plans, disciplinary action forms, etc.
G. Director - City of Fort Worth Parks and Community Services Department Director or his/her
designee.
H. Program Coordinator or Coordinator - City of Fort Worth Parks and Community Services
Department Staff who has been assigned administrative responsibility for a City of Fort Worth
Youth Program.
I. Program Leader — City of Fort Worth Parks and Community Services Department full-time,
part-time, seasonal staff, temporary staff, contract instructor or volunteer who has been
assigned responsibility to implement the City's Youth Programs.
1
2013 Standards of Care
J. Program Site- Area or facilities where City of Fort Worth Youth Programs are held.
K. Participant - A youth whose parent(s) or guardian(s) have completed all required registration
procedures and are determined to be eligible for a City of Fort Worth Youth Program.
L. Parent(s) - This term will be used to represent one or both parent(s) or guardian(s) who have
legal custody and authority to enroll their child(ren) in the City of Fort Worth Youth Program.
M. Program Staff - Term used to describe the person or persons who have been hired or have
volunteered to work for the City of Fort Worth and have been assigned responsibility for
managing, administering, or implementing some or all portions of the Fort Worth Youth
Programs. This definition also includes Program Coordinator and Program Leader.
N. Community Center - One type of facility used to host any program as listed in 1.D.
11. Organization
A. The governing body of the Youth Program is the City Council.
B. Implementation of the Fort Worth Youth Programs Standards of Care is the responsibility of
the Director and Program Staff.
C. Youth Programs to which these Standards of Care will apply are the After School Program,
Camp Fort Worth, Mobile Recreation Summer Day Camp, and other non-school day programs
that last one consecutive week (five days) or longer.
D. Each Program Site will have a current copy of the Standards of Care available for the public
and Program Staff.
E. Parents of Participants will be given access to a current copy of the Standards of Care prior to
the start of the Youth Program, preferably during the registration process.
F. Criminal background checks will be conducted on prospective Program Staff. If results of the
criminal check indicate that an applicant has been convicted of any of the following offenses,
he or she will not be considered for employment:
1. A felony or a misdemeanor classified as an offense against a person or family,
2. A felony or a misdemeanor classified as public indecency,
3. A felony or a misdemeanor violation of any law intended to control the possession or
distribution of any controlled substance,
4. Any offense involving moral turpitude, or
5. Any offense that would potentially put the City of Fort Worth at risk.
6. In addition, checks of the Texas Department of Public Safety database for the Texas Sex
Offender Registration Program will be conducted on prospective Program Staff. If results
of the check indicate that an applicant is a registered sex offender, he or she will not be
considered for employment.
2
2013 Standards of Care
0l Fiscal Management
A. The program will follow the written policies and procedures of fiscal management set forth bv
the City of Fort Worth.
B. The program will have sound fiscal management and operational oversight of the program.
C. The program will have a written budget
D. Financial statements of the program will be reviewed regularly by the Director and adjustments
mil/beonadeasneadad
Staffing
|. Program Coordinator(Coordinator) Qualifications
A. Coordinators are considered professional staff members of the Department and must have all
Program Leader qualifications as outlined in Section III of this document.
B. Coordinators must be at |muut 21 years old. Coordinators should possess the following
combination of experience and training:
1. Two years of responsible community center service or recreational programming
experience.
2. Equivalent 0o a Bachelor's degree from an accredited college or university with major
course work in Sports Management, Physical Education, Recreation, or a related field.
C. Coordinators must pass a background investigation, including a test for illegal substances.
D. Coordinators must have a current certification in First Aid, Cardio Pulmonary Resuscitation
(CPR). and AED (Automated External Defibrillator) — Adult and Child. These certifications
must befrom a nationally recognized certifying organization, i.e., American Heart Association
nr American Red Cross.
E. Coordinators must furnish proof of a clear tuberculosis test taken within 12 months prior to
their employment date.
F. Coordinators must take a tuberculosis test every year and provide proof of a clear tuberculosis
test.
U� Coordinator Responsibilities
A. CounJimmh>m are responsible for administrating the Youth Program's daily operations in
compliance with the adopted Standards ofCare.
B. Coordinators are responsible for recommending the hiring' supervising, and evaluating of
Program Leaders.
C. Coordinators are responsible for planning, implementing, and evaluating Youth Programs.
3
2013 Standards of Care
Ui Program Leader(LeadehQualifications
A. Leaders will be fuU4ime, part-tkna, uaauuna|, or temporary employees of the Parks and
Community Services Department orvolunteers.
B. Volunteers working with participants must be age 18 or older; however, each Program Site will
have at least one staff 18 years or older present at all times, and all Leaders must he at |o8S
four years older than the participants they are working vv|th.
C. Leaders must have a current certification in First Aid, Cardio Pulmonary Resuscitation (CPR).
and AEO (Automated External Oehbhi|o1or) — Adult and Child. These certifications must be
from a nationally recognized certifying organization. i.e., American Heart AuuVoiekiVn or
American Red Cross.
D. Leaders must pass a background investigation, including a test for illegal substances.
E. Loader applicants must furnish proof of a clear tuberculosis test that was completed within the
12 months prior to their employment date.
F. Leaders must take 8 tuberculosis test every year and provide proof Vfa clear tuberculosis test.
G. Leaders must have n minimum of 300 hours nfexperience in recreation, education, or youth
programs.
H. Leaders must possess 8 High School diploma orGEDcertificate.
|V. Leader Responsibilities
A. Leaders will be responsible for providing Participants with on environment in which they can
(eo| oafo, enjoy wholesome recreation eoiivities, and participate in appropriate social
opportunities with their peers.
13� Leaders will be responsible to know and adhere to all City. Departmental, and Youth Program
eimndardu, policies and procedures that apply toYouth Programs.
C. Leaders must ensure that Participants are released only to a Parent oran Authorized Person
designated by the Parent. If Parent wishes that their child sign himself in or out, the Parent
must sign a release giving said authorization.
D. Leaders will be responsible for supervised access to the restrooms for Participants.
E. Program Staff will:
1. Consistently exhibit competency, good judgment and uoK'oVnbo| when working with
participants.
2. Relate to youth with courtesy, respect, tolerance, and patience.
3. Intentionally develop individual relationships with youth, focusing on their developmental
needs and building on their unique strengths.
4. Create a supportive, caring environment and build self-esteem in every participant.
4
20l3 Standards ufCare
5. Bw engaged in activities with the participants.
S. Recognize participants for their achievements and participation.
T Clearly communicate behavior expectations.
8. Apply rewards and consequences appropriately and consistently for participant behavior.
8. K4odo| and reinforce positive behavior and use positive techniques to address negative
behavior by participants.
V. Training/Orientation
A. The Department is responsible to provide training and orientation to Youth Program staff in
working with Participants and for specific job responsibilities. Coordinators will provide each
Leader with a Program Manual specific to each Youth Program.
B. Program Staff must bo familiar with the Standards of Care for Youth Programs as adopted by
the City Council.
C. Program Staff must be familiar with the Youth Program's po|kcien, including discipline,
guidance, and release of Participants au outlined in the Program Manual.
0, Program Staff will be trained in appropriate procedures to handle emergencies.
E. Program Staff will be trained in areas including City, Department, and Youth Program pu|ioiau
and procedures, recreation activities organization, safety issues, program organizo1ion, and
other areas oo required by assigned Youth Program.
F. Program Staff will be required to sign an acknowledgment that they received the required
training.
Program Operations
|. Enrollment
A. Before @ child can become a Youth Program Participant, Parents must register
their child and provide the following information:
1. Name, address, and home telephone number;
2. Contact names and telephone numbers |n case ofemergency;
3. The names and telephone numbers of people tn whom the child can bnreleased;
4. Antatement of the child's special problems and/or needs;
5. Emergency medical authorization with doctor's name and telephone number;
6. A signed liability waiver;
2013 Standards of Care
7. A signed nahyaoe to participate in water activities;
8. Designation uf need for reasonable accommodations; and
8. Signed acknowledgement uf program code ofconduct.
||. Staff-Pm,ticipant Ratio
A. In a Youth Program, the standard ratio of Participants 10 Program 81aM is 15 to 1, based on
average daily attendance. |n the event a Leader is unable 10 report tothe Program Site, the
Coordinator will assign a replacement.
B. Ratios may bo adjusted to provide adequate supervision during higher risk activities, such as
field trips, swimming, etc.
C. Each Participant will have a Program Staff who is responsible for him or her and who is aware
of dotu}|a of the Participant's habitS, interests and any special needs as identified by the
Participant's Parents during the registration process.
|U. Special Needs
A. The program is aware of, rooVrda, and informs staff<dspecial needs of Participants.
B. Every reasonable accommodation will be made 1waddress Participants with special needs.
C. Participants with epmoim| needs requiring personal Dssistance, i.o., feeding, changing of
clothes, and using the veslroom' must provide an attendant (18 years of age nrolder) for the
duration of the program. Program Staff will not provide personal assistance. The attendant
will be admitted to the program free of charge. Any additional fees must be paid by the
personal attendant.
Activities
The program pun/ides asa(e. healthy, and age appropriate environment for all participants. The
program provides a well-rounded variety of activities and opportunities that support the physical,
social, emotional, and cognitive growth and development of all participants.
|. Schedule
A. The program establishes and follows oschedule that is known to Program Staff, Participants,
and Parents.
B. The daily schedule will be available for Program Staff, Participants, and Parents.
C. The daily schedule will be flexible enough to provide adaptability, but structured enough to
provide predictability for the Fbrticpants.
Ll Transitions will he programmed into the schedule and will bmorderly, efficient, and minimal/n
duration,
E. Screen time will not exceed two (2) hours daily.
6
20i3 Standards ofCare
F. There will be a written activity plan anytime children are in care for over five (5) hours.
G. A rest time will be provided when children are in care for over five (5) hours.
H. The program schedule will provide intentional opportunities for Participants to be meaningfully
involved in program planning, implementation, data collection, and evaluation. Participant
feedback will be incorporated into the program when possible.
I. Program Staff will attempt to provide indoor and outdoor time periods to include:
1. Alternating active and passive activities,
2. An appropriate amount of time for all activities;
3. Opportunity for individual, small and large group activities, and
4. Outdoor time each day as weather permits based upon space availability and weather
conditions.
J. Participants are provided with a variety of engagement strategies, such as:
1. Self-directed projects;
2. Individual, small group, and large group activities;
3. Short and long term projects;
4. Discovery learning;
5. Hands-on projects;
6. Experiential activities that promote creativity and self-expression;
7. Peer mentoring opportunities;
8. Participant-led activities:and
9. Opportunities for participants to make formal presentations.
11. Field Trips & Transportation
A. Program Staff will be attentive and considerate of the Participant's safety on field trips and
during any transportation provided by the Youth Program.
1. During field trips, Program Staff will have authorization for emergency medical care and
emergency contact information for each Participant.
2. Program Staff will have a written list of the Participants in their group and must check the
roll frequently, specifically before departure to and from destination.
3. Program Staff will have first aid supplies.
7
2013 Standards of Care
B. Before a Participant can be transported to and from Qh/ sponsored activities, m field trip
release, located in the registration packet, must be completed by the Parent.
C. First aid supplies will be available in all Youth Program vehicles that transport Participants.
D. There will be at least one staff member in the vehicle that is certified in CPR, First Aid, and
AED.
E. All vehicles used for transporting Participants will have a 6-8C portable fire extinguisher
installed in the passenger compartment Vf the vehicle, accessible to the adult occupants.
F. Seatbe|tavviU be worn if provided.
G. Participants will he oriented 0o expected behavior and safety rules.
H. Participants will be given stickers or wristbands with the location's name and phone number to
be worn at all times while on afio|d trip.
�
According tV the Texas Occupant Restraint Law, every child younger than 8 years ofage,
unless the child ia taller than four feet, nine inChes, must he properly secured in ef*deraUy
approved safety seat, in accordance with the instructions of the manufacturer ofthe safety
meat mystem, when riding in vohio|oo that carry 15 or (eaa passengers. Safety seats wil/ be
provided.
I Where available, transportation will be provided for Participants with special needs.
|||. Participant Pick Wp & Drop Off
A. A completed and signed Piok,UpAuthohzekion Form must be on file for each Participant.
B. These forms must be updated each year.
C. The original si ner of the Pick-Up Authorization Form may contact the center to add new
Authorized Person.
D. Participants must only be signed out by an Authorized Person listed on the Pick-Up
Authorization Form. One staff person must monitor the sign in/out duties each day.
E. Authorized Persons must present picture |Dtu pick upeParticipant.
F. Authorized persons must be /8or older unless the person/sa sibling o/the Participant.
G. Sign in1si n out sheets will be kept by the PooAnonn Site /0/ at least three months after the
Youth Program has ended
H. Participants must be signed out by a custodial peren1, unless court paperwork is given to
Program Staff.
|. Parents may sign 8 fnnn allowing their child to walk home at the end of the program.
8
ZV/3 Standards o{Care
J. Participants must be picked up by the end of the assigned Youth Program. If a child is picked
up after the end of the program, a late fee will be assessed. If a child has not been picked up
within thirty (30) minutes after the program has ended, the police will be called.
K. If an Authorized Person attempts to pick up a Participant while appearing intoxicated, staff will
ask if there is another person who can pick up the Participant.
L. If any unauthorized person attempts to pick up a child, staff should:
1. Call the Program Coordinator.
2. Politely inform the person that they do not have permission to release the child to them.
3. Ask the person to leave.
4. Move the Participant at risk to another room or area.
5. Have another Program Staff in the pick-up area.
6. The Coordinator should call the original Authorized Person to inform them of the
unauthorized pick up attempt.
7. If necessary, Program Staff should call 911.
IV. Discipline
A. Program Staff will execute discipline and guidance in a consistent manner based on the best
interests of Participants.
B. There will be no cruel treatment or harsh punishment (physical or verbal abuse). Examples
include, but are not limited to:
1. Using physical punishment or any action administered to the body such as, but not limited
to rough handling, or forcing children) to assume an uncomfortable position,
2. Restraining movement by tying, enclosing in a confined space, shaking, or using exercise
as punishment.
3. Being verbally abusive, including, but not limited to, threats, belittling remarks, humiliation,
embarrassment, or frightening a child.
4. Giving any child the authority to punish another child.
5. Placing a child out of visual/hearing range, in the dark, or in an unventilated area.
6. Punishing a child for a toileting accident.
7 Taunting a child by or any other form of jeering.
8. Giving preferential attention to any child over another child.
C. Program Staff will use brief, supervised, separation (time out) from the group, if necessary.
9
2013 Standards of Care
D. As necessary, Program Staff will initiate discipline reports to the Parents of Participants.
Parents will be asked to sign Participant discipline reports to indicate they have been advised
about specific problems or incidents.
1. A sufficient number and/or severe nature of discipline report(s), as detailed by the
Disciplinary Action Policy in the Program and Operations Manuals, may result in a
Participant being suspended from the Youth Program immediately. If a Participant is
suspended from the program, an Authorized Person must pick up the Participant within
one hour. If the Participant is not picked up, the police will be called.
2. Participants will be removed from the Program Site as soon as possible in instances of
danger to other Participants or Program Staff. This includes, but is not limited to,
continuous disruption of the Youth Program, inappropriate sexual behavior, bullying, hitting
or biting other Participants or Program Staff and damage to any City property.
E. Participants are expected to abide by program rules that include, but are not limited to:
1. Showing respect to all Participants and Program Staff.
2. Bullying of any form (cyber, physical, verbal, etc.).
3. Refraining from using abusive or foul language.
4. Refraining from causing bodily harm to self, other Participants, or Program Staff.
5. Refraining from any inappropriate touching.
6. Bringing any toys, electronics, etc. to the Youth Program.
7. Refraining from roughhousing or manhandling in any manner.
8. Using social media sites during camp hours.
9. Refraining from taking photographs of any kind.
10. Respecting all equipment, supplies, and facilities.
11. Cleaning up after themselves at all times.
12. Respecting the property of other Participants.
13. Listening to and taking direction from all Program Staff.
14. Staying within the physical boundaries of the Program Site at all times, unless with a
Program Staff or Parent.
Facility Operations
---—------------ ....... ............ ..................
I. Inspection/Monitoring/Enforcement
A. The Coordinator of each Youth Program will perform a monthly inspection of the facility to
maintain corripliance with the Standards of Care.
10
2013 Standards of Care
1. Inspection reports will be sent to the Director for review and kept on record for at least two
years.
2. The Director will review the report and establish deadlines and criteria for compliance with
the Standards of Care.
B. The Director will make visual inspections of the Youth Program based on the following
schedule.
1. Each After School Program Site will be inspected bi-monthly. This may be scheduled or
unscheduled.
2. Camp Fort Worth and Mobile Recreation Summer Day Camp Sites will be inspected twice
during the summer.
3. The other non-school day Youth Programs will be inspected once during the school
breaks.
C. Complaints regarding enforcement of the Standards of Care will be directed to the
Coordinator. The Coordinator will be responsible for taking the necessary steps to resolve the
problems. The Coordinator will record complaints regarding enforcement of the Standards of
Care and their resolution. The Director will address serious complaints regarding enforcement
of the Standards of Care and the complaints and resolutions will be noted.
D. The Director will make an annual report to the Park Board on the overall status of the Youth
Programs and their operation relative to compliance with the adopted Standards of Care.
ll. Program Area
A. The Youth Program's indoor space (when applicable) meets the physical, social, emotional,
and cognitive needs of Participants.
B. The Youth Program's outdoor space (when applicable) is large enough, appropriately
equipped, and safe to allow Participants to be active and independent.
C. The Youth Program's space meets the needs related to planning, activities, and storage.
D. Buildings, grounds, and equipment on the Program Site are regularly inspected, cleaned,
repaired, and maintained to protect Participants' health.
Health & Safety
I. Health
A. Illness or Injury
1. A Participant who is considered to be a health or safety concern to other Participants or
Program Staff will not be admitted to the Youth Program.
2. Illnesses and injuries will be handled in a manner to protect the health of all Participants
and Program Staff. Participants having a temporal fever over 100 degrees will not be
11
2013 Standards of Care
allowed back into the Youth Program for 24hours.
3. Program Staff will follow emergency procedures for injured Participants or for Participants
with symptoms ofan acute illness.
4. |n the event ufan emergency and/or serious accident, Parents will be notified immediately.
If necessary, the |uoa| ambulance service will transport the Participant to the nearest
hospital.
5. In the case of a minor accident or injury (bumps and bruises), the Program Staff will
administer first aid. monitor the Participant, and notify the Parents at pick-up.
6. Parents will be notified if a child is injured in a way that necessitates emergency care.
7. Program Staff will follow the recommendations o( the Texas Department ofState Health
Services concerning the admission or readmission of any Participant after a communicable
disoase, and a doctor's note will be required allowing Participant's readmission 0o the
program.
& Ku Participant becomes sick vW/&e in the program, the Parent or Authorized Person n/ua/
pick up the child within one hour. If the child is not picked up, the police will be called.
B. Program Staff will administer medication subject to the following conditions:
1. Parents complete and sign o medication release that provides authorization for Program
Staff to dispense medication with details anto times and dosages. The release will include
a hold harmless clause to protect the City.
2. Prescription medications are in the original containers labeled with the Participant's neme,
date, directions, and the physician's name. The prescribing physician must provide written
guidelines. Program Staff will administer the medication only as stated on the label.
Program Staff will not administer medication after the expiration dote.
3. Non-prescription medications are labeled with the Participant's name and the date the
medication was brought to the Youth Program. Non-prescription medication must be in the
original container. The Program Staff will administer medication only according to label
directions and with written parental permission.
4. Medications dispensed will be limited tothose not requiring special knowledge, ahi||s, or
training on the part of the Program Staff.
C. Program [Xu# will ensure medications are inaccessible to Participants. If noceeaery,
medications will be kept in the refrigerator.
D. A Medication Record Fnnn will be kept by the Coordinator detailing when medication was
administered.
||. Safety
A. Program Staff will supervise Participants to ensure their safety.
B. Program Staff will inspect Program Sites daily checking for sanitation and safety concerns that
|2
20l]Standards ofCare
might affect the health and safety of Participants.
C. Program Site equipment and supplies will be safe for Participants use.
D. Program Stu(/ will have first aid supplies available at each Program Site in a designated
location, during transportation, and for the duration of any off-site activity.
E. The Youth Program will ensure that all Program Staff working with participants are trained in
CPR. First. and AED.
F Participants will have access boclean drinking water at all times.
G. Program Site air conditioners, electric fans, and heaters will be mounted out of Participant's
reach or have safeguards that keep Participants from being injured.
H. Program Site porches and platforms more than 30 inches above the ground will be equipped
with railings with the exception u( performance stages.
Ui Emergencies
A. Each Youth Program will have an Emergency Operations Manual that will be reviewed with all
Program Staff.
B. Fire
1. In case of (irm, danger of fire, oxp|osiwn, or other emergency, Program Staff's first priority is
to evacuate the Participants to 8 pre-designated safe area.
2. The Program Site will have an annual fire inspection by the |ooe| Fire Marshall, and the
resulting report will detail any safety concerns observed. The report will be forwarded to
the Director who will review it and enforce the deadline and criteria for compliance.
3. Each Program Site will have at least one fire extinguisher approved by the Fire Marshall
readily available to all Program Staff. The Coordinator will inspect the hna extinguisher
monthly. All Program Staff will bo trained in the proper use o(the fire extinguisher.
4. Fine drills will be initiated at Program Sites based on the following schedule.
(i) After School Program Once every three months
(ii) Other Youth Programs' Once during each program
C. Tornados
/. Tornado warning procedures will be reviewed will ail Program Staff during orientation.
2. Tornado drills will be initiated twice yearly:once during the spring and once during the fall.
|V. Communication
A. Each remote Program Site will have a cm|| phone or two-way radio to allow the Program Site to
be contacted by Program Staff. Each Program Site will have access to a telephone for use in
|3
20l3 Standards o[Care
contacting Program Staff or making emergency telephone calls. At each Program Site the
Coordinator will post the following telephone numbers adjacent toa telephone accessible bzall
Program Staff:
1. City of Fort Worth ambulance or emergency medical services
2. City Vf Fort Worth Police Department
3. City uf Fort Worth Fire Department
4. Parks and Community Services Department Administrative Office
5. Telephone numbers and address for the Program Site itself
G. Telephone number of Coordinator's office
7. Poison Control
V. Nutrition
A. When pnovidod, the program will follow the Texas Department of Agriculture Food and
Nutrition Guidelines.
B. Special snacks may be provided during the program. Parents must note any food allergies on
Participant's registration fn/m.
V|. Suspected Abuse
A. Program Staff will report suspected child abuse to the Texas Department of Family and
Protective Services, in accordance with the Texas Family Code, telephone number, 1'800'
252'5400.
B. Program Staff will receive basic training related to child abuse prevention and how to report
suspected abuse.
V|/.Toi|mtFeci|itima
A. The Program Site will have toilets located and equipped so Participants can use them
independently and Program Staff can monitor auneeded.
B. There will be one toilet for every 20 Participants. Urinals may be counted in the ratio of toilets
to Participants, but will not exceed 50% of the total number cftoilets.
C� An adequate number cd lavatories will beprovided.
VUiSonitonion
A. The indoor Program Sites must have adequate light, ventilation, air conditioning and heat.
B. The Program Site will have an adequate supply ufwater meeting the Texas Department of
State Health standards for drinking water. Water will be supplied to the Participants in a amhe
and sanitary manner.
14
2013 Standards of Care
C. All waste matters will be kept in a leak-proof, covered container.
D. Program Staff will remove garbage from Program Sites daily.
END OF STANDARDS OF CARE
15
2013 Standards of Care
City of Fort Worth, Texas
Mayor and Council communication
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COUNCIL ACTION.; Approved on 6/4/2013 -Ordinance Noy 20784-06-20,11,- ,
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DATE: Tuesday, June 04, 2013 REFERENCE NO.: G-17921
LOG NAME: 80SOC-2013
SUBJECT:
Conduct a Public Hearing and Adopt Ordinance Establishing Standards of Care for Youth Programs in the
Parks and Community Services Department for 2013 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council conduct a public hearing and adopt the attached ordinance
establishing the Standards of Care for youth programs for the Parks and Community Services Department
for 2013.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to request that the City Council adopt an
ordinance establishing Standards of Care for youth programs in the Parks and Community Services
Department for 2013. The Standards of Care set requirements for supervision of programs for youth ages
5 through 13.
In 1995, the Texas Legislature amended Section 42.041 of the Human Resources Code to exempt
elementary age (5 through 13) municipal youth recreation programs from the State's licensing requirement
under certain conditions. This law requires that a city annually adopt Standards of Care by ordinance after
a public hearing. Adopted standards must be provided to the parents of each program participant and
must include, at a minimum, Staffing ratios, minimum Staff qualifications, minimum facility, health and
safety standards and mechanisms for monitoring and enforcing the adopted local standards. State law
also requires that parents be informed that the program is not licensed by the State and that the program
may not be advertised as a child care facility.
The Standards of Care are intended to be minimum standards by which the City of Fort Worth Parks and
Community Services Department will operate the City's youth programs. In accordance with the current
Standards of Care, the Director is required to make an annual report on the overall status of the youth
programs and their operation relative to compliance with the adopted Standards of Care.
The items listed below provide information regarding the prior year's activities:
1. Youth programs were offered at nineteen community centers and four mobile sites.
2. Average ratio of participants to staff during these programs was 15:1.
3. All Staff received a tuberculin test.
4. All Staff members at each facility were certified in First Aid and CPR/AED.
5. All Staff received training on the Standards of Care.
6. Safety inspections were completed at each facility on a weekly basis during youth programming.
These Standards of Care are in place year round. On an annual basis, they will be reviewed and revised
accordingly. In accordance with the legislation, the Standards of Care and Ordinance must be submitted
Logname: 80SOC-2013 Page 1 of 2
for adoption to the City Council on an annual basis. Prior to submitting the Standards of Care for approval
in 2013, Staff reviewed the Standards and made revisions to the following sections. These changes are
italicized within the Standards of Care.
• Fiscal Management- page 3
• Schedule - pages 6-7
• Participant Pick Up and Drop Off- pages 8-9
• Discipline - pages 9-10
• Health and Safety- pages 11-13
At its March 27, 2013 meeting, the Parks and Community Services Advisory Board reviewed the
Standards of Care and endorsed Staffs recommendation to the City Council to adopt these standards.
The Standards of Care affect programs in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that this action will have no material effect on City
funds.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Sandra Youngblood (5755)
Logname: 80SOC-2013 Page 2 of 2