HomeMy WebLinkAboutContract 44660-R1 (2)CITY SECRETARY
CONTRACT NO.
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
October 15, 2015
Power DMS
P.O. Box 2468
Orlando, FL 32802
Re: REQUEST TO EXERCISE RENEWAL OPTION
Contract No. CSC No. 44660 (the "Contract")
Renewal Term July 30, 2015 through July 31, 2016
.4 4O -121
The above referenced Contract expired on July 30, 2015. Pursuant to the Contract, renewals are at the mutual
agreement of the parties. This letter is to inform you that the City requests renewal of CSC No. 44660 for an
additional one year period, which will begin immediately upon the expiration of the current term and will end on July
30, 2015. All other terms and conditions of CSC No. 44660 remain unchanged. Please return your signed
agreement letter, along with a copy of your current insurance certificate, to the address set forth below.
Please log onto BuySpeed Online at http://fortworthtexas.aov/purchasinq to insure that your company information is
correct and up-to-date.
If you have any questions concerning this Request for Contract Renewal, please contact me at the telephone
number listed below.
Sincerely yours,
Eryck Walker, Senior Buyer
FMS, Purchasing Division
817.392.6610
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No 44660 for a one year period ending on
July 31, 2016.
By: C(K-tkaA ( \QA VP 0+Ti\c1A Date:
.Printed Name and Title
nature
CITY OF_FORT WORTH:
CUCZAAA-
u'an'Rlanis, Assistant City Manager
C" j Date:
Jessic ngsva (, Assistant City Attorney II
NO M&C REQUIRED
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH TX
CITY SECRETARY '
CONTRACT O. 2IL L
POWERDMS, INC.
Software as a Service ("SaaS") Agreement
Terms and Conditions
THIS SOFTWARE AS A SERVICE ("SAAS") AGREEMENT (this "Agreement") is
entered into on this 25th day of July, 2013 (the "Effective Date"), by and between INNOVATIVE
DATA SOLUTIONS, INC. D/B/A POWERDMS, INC. ("Vendor"), a Florida corporation
with its principal place of business at 200 East Robinson Street, Suite 425, Orlando, Florida 32801-
1925, and the City of Fort Worth ("Customer"), a home -rule municipal corporation of the State of
Texas with a principal place of business at 100 Throckmorton, Fort Worth, TX 76102.
Recitals
WHEREAS, Vendor has developed and provides a service (the "Service") for electronic
content and relational database management of a Customer's proprietary or public documents, data
and/or materials ("Customer Data") utilizing Vendor's Pow erDMS'' document management
software application ("PowerDMS") and PowerStandards software assessment tool
("PowerStandards") (collectively, PowerfMSTM and PowerStandards are referred to as
"Software"), either ofwhichcan be used independently or together in conjunction with Customer's
Customer Data to provide the Service on a dedicated Vendor -hosted Site (as defined herein)
accessible by Customer and Customer's Users via Internet connection; and
WHEREAS, Customer desires to subscribe to and utilize the Service and the Site and to
acquire a non-exclusive license to use part or all of the Software in accordance with the provisions
of this Agreement.
NOW, THEREFORE, in consideration of the parties' mutual promises contained in this
Agreement, the parties, intending to be legally bound, agree as follows:
1 Definitions. The following definitions (and additional definitions provided below) will apply:
a) "Activation Date" is defined in Section 18.
b) "Customer Data" means proprietary and/or public data, information or material
provided or submitted by Customer or any User which is maintained on the Site by Vendor and
displayed in conjunction with the Software in the course of providing the Service.
c) "Customer Representative" means the Users designated by Customer as authorized to
create User accounts, administer Customer's use of the Service and otherwise represent Customer
for the purpose of this Agreement.
d) "Pricing Schedule" means the subscription fees, base Software fees, and any
professional services fees for the Service referenced in the Quotation Sheet
Page l of 10
RECEIVED .JU . 3 0 7073
Initials
ACCEPTED AND AGREED.
APPROVAL RECOMMENDED:
By: �✓. 7
Jeffrey W. Ha stead
Chief of Police
Date: T 0-13
APPROVED AS TO FORM
AND LFGAL1TY:
B y: .
Denis McElroy
Sr. Assistant City Attorney
Contract Authorization:
M&C: �JJ
Date Approved:
ATTEST:
By: 441-141
May J.ikayser
Cite Secretary
wer
Redefining Document Management
Billing Information Prepared for
City Of Fort Worth (TX)
100 Throckmorton
Fort Worth TX 76102
Name
Annual PowerDMS.com hosted
subscription fee for up to 3000
licenses
SUBTOTAL
Sales Tax
TOTAL
Payments/Credits
Balance Due
Name City Of Fort Worth (TX)
Address 100 Throckmorton
Fort Worth TX 76102
E-mail
Phone 817-871-5488
Start Date End Date Price
07/31/2015 07/30/2016 $26,522.50
Invoice No.: 10986
Invoice Date: 06/16/2015
Due Date: 07/31/2015
P.O. Number:
Customer No: A-137
Qty Discount* Price
$26,522.50
$26522.50
$0.00
$26522.50
$0.00
$26,522.50
Billing Terms: All invoices issued hereunder are Net 45. Unpaid invoices are subject to a late payment charge of 1.5% per month on
any outstanding balance or the maximum permitted by law, whichever is lower, plus all reasonable expenses and fees of collection. All
amounts payable hereunder are exclusive of any sales, use and other taxes or duties, however designated. All payment obligations are
non -cancellable, and all fees paid are non-refundable.
Terms & Conditions: Payment of all fees set forth in this Invoice for the Services and Software provided by PowerDMS shall be made
at the time of execution of the Software as a Service Agreement. Subscription Acceptance: The payment of this invoice shall constitute
Licensee's binding acceptance of a subscription for the products/services offered by PowerDMS to Licensee as set forth in the above
order form and subject at all times to the terms, conditions and provision of PowerDMS's' Software as a Service Agreement ("SaaS")
set forth at PowerDMS website http.//www.powerdms.com/service-agreement.aspx which terms, conditions and provisions are
incorporated herein by reference, to which Licensee hereby agrees to be bound, and which shall govern the rights and liabilities of the
parties hereto. The Effective Date (as defined in the online terms and conditions of this Enterprise Service Agreement) shall be the date
set forth below.
PowerDMS P.O. Box 2468, Orlando, FL 32802 Page 1 of 1
www.powerdms.com Phone: +1 800.749.5104 Fax: +1 407.264.6144
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