HomeMy WebLinkAboutContract 44667 (2)CITY SECRETARY
CONTRACT NO.
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home -rule
municipality (the "CITY"), and Professional Service Industries, Inc. (PSI, Inc.), authorized
to do business in Texas (the "ENGINEER"), for a PROJECT generally described as:
Renovate Clubhouse and Pavilion at Pecan Valley Golf Course in Fort Worth.
Article I
Scope of Services
A. Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER'S compensation (not -to -exceed $7,494.00) set forth in
Attachment A.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation,
including but not limited to meeting the requirements set forth in Attachment
A to this AGREEMENT, to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed
under this AGREEMENT. Invoices are due and payable within 30 days of
receipt.
(3) Upon completion of services enumerated in Article I, the final
payment of any balance will be due within 30 days of receipt of the final
invoice.
(4) In the event of a disputed or contested billing, only that portion so
m_ contested will be withheld from payment, and the undisputed portion will be
paid. The CITY will exercise reasonableness in contesting any bill or portion
a thereof. No interest will accrue on any contested portion of the billing until
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mutually resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings
contested in good faith within 60 days of the amount due, the ENGINEER
may, after giving 7 days' written notice to CITY, suspend services under this
AGREEMENT until paid in full. In the event of suspension of services, the
ENGINEER shall have no liability to CITY for delays or damages caused the
CITY because of such suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment B.
A. General
The ENGINEER will serve as the CITY'S professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental
thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER'S services will be the
degree of skill and diligence normally employed in the State of Texas by
professional engineers or consultants performing the same or similar
services at the time such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise
the CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise
specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive
test points and sample intervals and at locations other than where
observations, exploration, and investigations have been made.
Because of the inherent uncertainties in subsurface evaluations,
changed or unanticipated underground conditions may occur that
could affect the total PROJECT cost and/or execution. These
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conditions and cost/execution effects are not the responsibility of the
ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in
ink on reproducible Mylar sheets and electronic files in .pdf format, or as
otherwise approved by CITY, which shall become the property of the CITY.
CITY may use such drawings in any manner it desires; provided, however,
that the ENGINEER shall not be liable for the use of such drawings for any
project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER'S personnel at a
construction site, whether as on -site representatives or otherwise, do not
make the ENGINEER or its personnel in any way responsible for those
duties that belong to the CITY and/or the CITY'S construction contractors or
other entities, and do not relieve the construction contractors or any other
entity of their obligations, duties, and responsibilities, including, but not
limited to, all construction methods, means, techniques, sequences, and
procedures necessary for coordinating and completing all portions of the
construction work in accordance with the Contract Documents and any
health or safety precautions required by such construction work. The
ENGINEER and its personnel have no authority to exercise any control over
any construction contractor or other entity or their employees in connection
with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set
forth in Attachment A, the ENGINEER or its personnel shall have no
obligation or responsibility to visit the construction site to become familiar
with the progress or quality of the completed work on the PROJECT or to
determine, in general, if the work on the PROJECT is being performed in a
manner indicating that the PROJECT, when completed, will be in
accordance with the Contract Documents, nor shall anything in the Contract
Documents or the agreement between CITY and ENGINEER be construed
as requiring ENGINEER to make exhaustive or continuous on -site
inspections to discover latent defects in the work or otherwise check the
quality or quantity of the work on the PROJECT. If the ENGINEER makes
on -site observation(s) of a deviation from the Contract Documents, the
ENGINEER shall inform the CITY.
(3) When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
services set forth in the Scope of Services, the ENGINEER shall be entitled
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to rely upon such certification to establish materials, systems or equipment
and performance criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation
or maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate
PROJECT cost or schedule. Therefore, the ENGINEER makes no
warranty that the CITY'S actual PROJECT costs, financial aspects,
economic feasibility, or schedules will not vary from the ENGINEER'S
opinions, analyses, projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER'S knowledge, information, and belief from selective sampling
and observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are not other
matters at issue between the CITY and the construction contractor that
affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for
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any errors or omissions in the information from others that is incorporated
into the record drawings.
I. Small Business Enterprise (SBE) Participation
This paragraph is not applicable for this Agreement.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5)
years after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers
and records of the ENGINEER involving transactions relating to this
contract. ENGINEER agrees that the CITY shall have access during normal
working hours to all necessary ENGINEER facilities and shall be provided
adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subcontractor
agreements hereunder a provision to the effect that the subcontractor
agrees that the CITY shall, until the expiration of five (5) years after final
payment under the subcontract, have access to and the right to examine
and photocopy any directly pertinent books, documents, papers and records
of such subcontractor, involving transactions to the subcontract, and further,
that the CITY shall have access during normal working hours to all
subcontractor facilities, and shall be provided adequate and appropriate
work space, in order to conduct audits in compliance with the provisions of
this article together with subsection (3) hereof. CITY shall give subcontractor
reasonable advance notice of intended audits.
(3) ENGINEER and subcontractor agree to photocopy such
documents as may be requested by the CITY. The CITY agrees to
reimburse ENGINEER for the cost of copies at the rate published in the
Texas Administrative Code in effect as of the time copying is performed.
K. Insurance
(1) ENGINEER'S INSURANCE
a. Commercial General Liability — the ENGINEER shall maintain commercial
general liability (CGL) and, if necessary, commercial umbrella insurance
with a limit of not less than $1,000,000.00 per each occurrence with a
$2,000,000.00 aggregate. If such Commercial General Liability insurance
contains a general aggregate limit, it shall apply separately to this
PROJECT or location.
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i. The CITY shall be included as an insured under the CGL, using
ISO additional insured endorsement or a substitute providing
equivalent coverage, and under the commercial umbrella, if any.
This insurance shall apply as primary insurance with respect to
any other insurance or self-insurance programs afforded to. the
CITY. The Commercial General Liability insurance policy shall
have no exclusions by endorsements that would alter or nullify:
premises/operations, products/completed operations, contractual,
personal injury, or advertizing injury, which are normally contained
within the policy, unless the CITY approves such exclusions in
writing.
ii. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this agreement.
b. Business Auto - the ENGINEER shall maintain business auto liability
and, if necessary, commercial umbrella liability insurance with a limit of
not less than $1,000,000 each accident. Such insurance shall cover
liability arising out of "any auto", including owned, hired, and non -owned
autos, when said vehicle is used in the course of the PROJECT. If the
engineer owns no vehicles, coverage for hired or non -owned is
acceptable.
ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEER
pursuant to this agreement or under any applicable auto physical
damage coverage.
c. Workers' Compensation - ENGINEER shall maintain workers
compensation and employers liability insurance and, if necessary,
commercial umbrella liability insurance with a limit of not less than
$100,000.00 each accident for bodily injury by accident or $100,000.00
each employee for bodily injury by disease, with $500,000.00 policy limit.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer's liability or commercial umbrella insurance obtained by
ENGINEER pursuant to this agreement.
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d. Professional Liability — the ENGINEER shall maintain professional
liability, a claims -made policy, with a minimum of $1,000,000.00 per
claim and aggregate. The policy shall contain a retroactive date prior to
the date of the contract or the first date of services to be performed,
whichever is earlier. Coverage shall be maintained for a period of 5 years
following the completion of the contract. An annual certificate of
insurance specifically referencing this project shall be submitted to the
CITY for each year following completion of the contract.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall
include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
c. Certificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon.
d. Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Such terms shall be
endorsed onto ENGINEER'S insurance policies. Notice shall be sent to
the respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength
and solvency to the satisfaction of Risk Management.
g.
Any deductible or self insured retention in excess of $25,000.00 that
would change or alter the requirements herein is subject to approval by
the CITY in writing, if coverage is not provided on a first -dollar basis. The
CITY, at it sole discretion, may consent to alternative coverage
maintained through insurance pools or risk retention groups. Dedicated
financial resources or letters of credit may also be acceptable to the
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CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation
in favor of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring
expense, to review the ENGINEER'S insurance policies including
endorsements thereto and, at the CITY'S discretion; the ENGINEER may
be required to provide proof of insurance premium payments.
Lines of coverage, other than Professional Liability, underwritten on a
claims -made basis, shall contain a retroactive date coincident with or
prior to the date of the contractual agreement. The certificate of
insurance shall state both the retroactive date and that the coverage is
claims -made.
k. Coverages, whether written on an occurrence or claims -made basis,
shall be maintained without interruption nor restrictive modification or
changes from date of commencement of the PROJECT until final
payment and termination of any coverage required to be maintained after
final payments.
I. The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement.
m. Subcontractors to/of the ENGINEER shall be required by the ENGINEER
to maintain the same or reasonably equivalent insurance coverage as
required for the ENGINEER. When sub subcontractors maintain
insurance coverage, ENGINEER shall provide CITY with documentation
thereof on a certificate of insurance.
L. Independent Engineer
The ENGINEER agrees to perform all services as an independent
ENGINEER and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full
disclosure in writing of any existing conflicts of interest or potential
conflicts of interest, including personal financial interest, direct or indirect,
in property abutting the proposed PROJECT and business relationships
with abutting property cities. The ENGINEER further acknowledges that it
will make disclosure in writing of any conflicts of interest that develop
subsequent to the signing of this contract and prior to final payment under
the contract.
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N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions
of the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with
published design criteria and/or current engineering practice standards
which the ENGINEER should have been aware of at the time this
Agreement was executed, the ENGINEER shall revise plans and
specifications, as required, at its own cost and expense. However, if design
changes are required due to the changes in the permitting authorities'
published design criteria and/or practice standards criteria which are
published after the date of this Agreement which the ENGINEER could not
have been reasonably aware of, the ENGINEER shall notify the CITY of
such changes and an adjustment in compensation will be made through an
amendment to this AGREEMENT.
P. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule
developed per Attachment A to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment B.
A. City -Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of
the information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER'S performance of its services. The CITY will perform, at no
cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
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other components of the CITY'S facilities as may be required in connection
with the ENGINEER'S services. The CITY will be responsible for all acts of
the CITY'S personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses
required by local, state, or federal authorities; and land, easements, rights -
of -way, and access necessary for the ENGINEER'S services or PROJECT
construction.
D. Timely Review
The CITY will examine the ENGINEER'S studies, reports, sketches,
drawings, specifications, proposals, and other documents; obtain advice of
an attorney, insurance counselor, accountant, auditor, bond and financial
advisors, and other consultants as the CITY deems appropriate; and render
in writing decisions required by the CITY in a timely manner in accordance
with the project schedule prepared in accordance with Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER'S services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at
CITY'S facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the
discharge, release or escape of hazardous substances, contaminants, or
asbestos is a result of ENGINEER'S negligence or if ENGINEER brings
such hazardous substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
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The CITY agrees to include in all construction contracts the provisions of
Article IV.E. regarding the ENGINEER'S Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the
ENGINEER for contractor's negligence.
H. Contractor Claims and Third -Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out of,
in connection with, or resulting from the engineering
services performed. Only the CITY will be the beneficiary
of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than
the CITY and the ENGINEER and there are no third -party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other
entity or person regarding the PROJECT a provision that such entity or
person shall have no third -party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver
of any right the CITY has to bring a claim against ENGINEER.
I. City's Insurance
(1) The CITY may maintain property insurance on certain pre-existing
structures associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is
maintained at the replacement cost value of the PROJECT. The CITY may
provide ENGINEER a copy of the policy or documentation of such on a
certificate of insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance
shall be comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare, document, bring, defend, or
assist in litigation undertaken or defended by the CITY. In the event CITY
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requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such changes affect the ENGINEER'S
cost of or time required for performance of the services, an equitable
adjustment will be made through an amendment to this AGREEMENT with
appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment B.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments
of service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written
permission of the ENGINEER will be at the CITY's sole risk. The CITY shall
own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond
the control of the ENGINEER that prevent ENGINEER's performance of its
obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated only by the City for
convenience on 30 days' written notice. This AGREEMENT may be
terminated by either the CITY or the ENGINEER for cause if either party fails
substantially to perform through no fault of the other and does not
commence correction of such nonperformance with in 5 days of written
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notice and diligently complete the correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing electronic data files
and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to
document the work underway at the time of the CITY'S termination
for convenience so that the work effort is suitable for long time
storage.
(3) Prior to proceeding with termination services, the ENGINEER
will submit to the CITY an itemized statement of all termination expenses.
The CITY'S approval will be obtained in writing prior to proceeding with
termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER
for the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT'S schedule,
commitment and cost of the ENGINEER'S personnel and subcontractors,
and ENGINEER'S compensation will be made.
F. Indemnification
In accordance with Texas Local Government Code Section 271.904, the
ENGINEER shall indemnify, hold harmless, and defend the CITY against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the ENGINEER or ENGINEER'S
agent, consultant under contract, or another entity over which the
ENGINEER exercises control.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the
prior written consent of the other party.
H. Interpretation
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Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different
theories of recovery, including breach of contract or warranty, tort including
negligence, strict or statutory liability, or any other cause of action, except for
willful misconduct or gross negligence for limitations of liability and sole
negligence for indemnification. Parties mean the CITY and the ENGINEER,
and their officers, employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT,
its interpretation and performance, and any other claims related to it. The
venue for any litigation related to this AGREEMENT shall be Tarrant County,
Texas.
J. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any
reason to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability will not affect any other provision, and this
AGREEMENT shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained herein. Articles V.F., VI.B., VI.D., VLF.,
VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause.
K. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in
any way affect this AGREEMENT and the work hereunder, and shall
observe and comply with all orders, laws ordinances and regulations which
may exist or may be enacted later by governing bodies having jurisdiction or
authority for such enactment. No plea of misunderstanding or ignorance
thereof shall be considered. ENGINEER agrees to defend, indemnify and
hold harmless CITY and all of its officers, agents and employees from and
against all claims or liability arising out of the violation of any such order, law,
ordinance, or regulation, whether it be by itself or its employees.
Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments
and schedules are hereby made a part of this AGREEMENT:
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Attachment A - Scope of Services, Compensation, and Schedule
Attachment B - Amendments to Standard Agreement for Engineering Services
Executed and effective this the
ATTEST:
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Many J. Kayser
City Secretary
day of J(-i\-( ,2013 .
fy 00°3 CI i O FORT WORTH:
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4 aa000ao°-Aant City Manager
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APPROVED AS TO FORM AND LEGALITY: APPROVAL RECOMMENDED:
By: 17 L-r &4ti CP 1) I
-Douglas W. Black ,, ,, ( X-//e
Assistant City Attorney /7 1. X' e /
M&C No.: M&C is not required
M&C Date: N/A
By:
Douglas . Wiersig, PE
Director, ransportation and
Public Works Department
ENGINEER:
B
el is.
Construction Services
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OFFICIAL RECORD
CITY SECRETARY .
FT. WORTH, TX
Page 5 of 16
ATTACHMENT A - SCOPE OF SERVICES, COMPENSATION, SCHEDULE
Refer to the attached Professional Service Industries, Inc. (PSI, Inc.) letter dated July
11, 2013, subject: Construction Materials, Testing and Observation Proposal, Pecan
Valley Golf Course Pavilion, Fort Worth Texas, PSI Proposal No. 337-100239. If any
conflict arises between the Attachments/Exhibits and the Agreement, the terms of the
Agreement shall control.
ATTACHMENT B - AMENDMENTS TO AGREEMENT
NONE
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.' 1,41wr1
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July 11, 2013
City of Fort Worth
401 West 13th Street
Fort Worth, Texas 76102
Attn: Mr. Jack Durham
Email: jack.durham@fortworthtexas.gov
Phone: 817-392-8072
Re: Construction Materials Testing and Observation Proposal
Pecan Valley Golf Course Pavilion
Fort Worth, Texas
PSI Proposal No.: 337-100239
Dear Mr. Clemons:
Professional Service Industries, Inc. (PSI) is pleased to submit the following proposal to perform limited
Construction Materials Testing and Observation Services on the above referenced project.
PSI has the technical capabilities, personnel and equipment resources, and local expertise to provide you
with superior testing and observation services. We are consistently ranked by Engineering News Record
magazine as one of the nation's largest consulting engineering firms and PSI is considered the leading
firm of our type in the architecture, engineering and construction industry. PSI has licensed, registered,
and certified professionals, and offers the comfort of using one of America's largest and respected
engineering companies.
PSI proposes to provide experienced, technical personnel to perform testing services as requested in
general accordance with project specifications. We propose to accomplish the work on a unit price basis in
accordance with the attached Schedule of Services and Fees. All work will be performed pursuant to the
PSI General Conditions which are incorporated herein and made a part of this proposal. PSI's fees will be
determined by the actual amount of technical time expended on the project and the amount of laboratory
testing performed. Services are for the typical Quality Control Services and do not include "Special
Inspections." Special Inspection Services may be provided for the owner or the owner's representative.
However, the Building Code specifically excludes the performance of Special Inspections as an agent for
the contractor.
Construction Hive" is being employed as the primary report distribution platform by PSI to provide a
better experience to our clients. You will have 24 hour access to your reports on this website from any
Internet enabled device with a web browser. Construction Hive' has powerful report viewing, retrieval
and searching capabilities that allow you to find the information you are looking for faster and with
greater ease. The interface has been designed to be user friendly, allowing you to navigate the site with
ease. Some of the options available include:
Professional Service Industries, Inc. • 7550 Sand Street • Fort Worth, TX 76118 • Phone 817-284-3783 • Fax 817-284-3783
PSI Proposal No.: 0337-100239
• Notification of the posting of each report upon completion of review by the PSI Project
Representative
• A summary notification at the beginning or end of each day
• No notifications
Proposal excludes the following items:
> Cancellation without notice
➢ Re -testing
➢ Special Engineering Services
> Waiver of Subrogation
We will commence work with receipt of a fully executed copy of this proposal in its entirety. Please be
sure to fill out the attached Project Data Sheet for timely distribution of reports.
We look forward to providing our services during construction of the above referenced project. Please
do not hesitate to contact our office with any questions or concerns.
Respectfully submitted,
Professional Service Industries, Inc.
Digitally signed by
erle.goodwin@pslusa.com
DN:
cn.eric.goodwin@psiusa.com
Date: 2013.07.11 13:3926.05'00'
Eric Goodwin, CET
Department Manager
Construction Services
Attachments: Basic Services and Cost Estimate
Assumptions Page
Project Data Sheet
General Conditions
AGREED TO THIS DAY OF , 2013
SIGNATURE:
PRINTED NAME:
TITLE:
FIRM:
Thomas R. Zatopek, CET
Branch Manager
Construction Services
PROFESSIONAL SERVICE INDUSTRIES, INC.
Professional Service Industries, Inc. • 7550 Sand Street • Fort Worth, TX 76118 • Phone 817-284-3783 • Fax 817-284-3783
July 11, 2013
Proposal No. 337-100239
Professional Service Industries, Inc.
Construction Materials Engineering and Testing
Basic Services and Cost Estimate
Project: Pecan Valley Golf Course Pavilion
DESCRIPTION
EARTHWORK - BUILDING
Moisture Density Relationship, ASTM D-698 (each)
Atterberg Limits (each)
Percent Passing No. 200 Sieve (each)
Engineering Technician (hourly)
in -Place Density Test (each)
Transportation Charge (per trip)
Project Management and Report Review (hourly)
Estimated Unit Estimated
Quantity Rate Total
2.0 $150.00 $300.00
2.0 $50.00 $100.00
2.0 $40.00 $80.00
30.0 $38,00 $1,140.00
12.0 $12.00 $144.00
6.0 $50.00 $300.00
5.0 $90.00 $450.00
Subtotal: $2,514.00
PIER OBSERVATION
Senior Engineering Technician (hourly) 20.0 $48.00 $960.00
Senior Engineering Technician Overtime (hourly) 4.0 $72.00 $288.00
Concrete Test Cylinders (each) 10.0 $15.00 $150.00
Transportation Charge (per trip) 3.0 $50.00 $150.00
Project Management and Report Review (hourly) 3.0 $90.00 $270.00
Subtotal: $1,818.00
CONCRETE - BUILDING
Concrete Observation (hourly)
Concrete Test Cylinders (each)
Reinforcing Steel Observation (hourly)
Transportation Charge (per trip)
Project Management and Report Review (hourly)
STRUCTURAL STEEL
Structural Steel Inspection (hourly, 4 hour minimum)
Transportation Charge (per,trip)
Engineering and Report Review (hourly)
ESTIMATED BUDGET ADDITIONAL SERVICES
30.0 $38.00 $1,140.00
20.0 $15.00 $300.00
4.0 $48.00 $192.00
5.0 $50.00 $250.00
4.0 $90,00 $360.00
Subtotal: $2,242.00
8.0 $80.00 $640.00
2.0 $50.00 $100.00
2.0 $90.00 $180.00
Subtotal: $920.00
$7,494.00
1
PSI Proposal No.
Project Description
Construction 1.
Documents 2.
3.
Earthwork 1.
Pier
Observation
2.
337-100239
Pecan Valley Golf Course Pavilion, Fort Worth, Texas
Proposal Assumptions and Basis for Estimate
PSI did not have a set of design drawings during preparation of this estimate.
PSI did not have a set of project specifications during preparation of this estimate.
PSI did not have a detailed construction schedule during preparation of this estimate.
Compaction testing for building pads and select fill areas = 1 test per lift per 2,500 SF. per 6
inch lift, minimum of 3 per trip.
We have assumed 2' of select fill for the building pad area.
1. Assumed 10 drilled piers per day.
2. Assumed concrete placement rate = 50 cubic yards per hour.
3. Concrete cylinders will be cast at a minimum rate of one set of three per 75 cubic yards,
whichever Is greater.
Concrete 1.
2.
Masonry
Asphalt
Structural
Steel
Fire Proofing
Roofing
General
1.
2.
1.
2.
3.
4.
Assumed concrete placement rate = 50 cubic yards per hour.
Concrete cylinders will be cast at a minimum rate of one set of four concrete cylinders per
mix per day or one set of three concrete cylinders per mix per 75 cubic yards, whichever is
greater.
Not Included.
Not Included.
Estimated steel inspection time based on minimum availability of 25,000 SF of building to be
inspected per trip.
Structural steel inspections will consist of visual welding inspections/observations. Ultrasonic
testing is not included.
Not Included.
Not Included.
All time is for a minimum of four hours or as noted. Overtime will be charged for all hours
worked before 7:00 a.m. and after 5:00 p.m., for any time in excess of 8 hours per day or 40
hours per week, Saturdays, Sundays and Holidays. All time is Portal to Portal.
The contractor shall be responsible for providing a protected storage container for concrete
cylinders at a point on the job site mutually agreeable with PSI for the purpose of storing
concrete cylinders until they are transported to the Laboratory. The container shall be
constructed and equipped to maintain the environment specified for initial curing in ASTM
C31 (section 10.1.2)
Project Engineering services on materials engineering and testing, for consultation, analysis,
report preparation and review, and supervision and scheduling of field and laboratory
personnel will be charged on an "hourly" basis.
PSI utilizes a proprietary electronic laboratory data management and report generation
system. CMT reports prepared in Adobe PDF format are emailed to the Client and their
designees using a web based system named Construction Hive. Construction Hive reports
and expenditures can be accessed by the Client at any time.
PSI Proposal No.: 0337-100239
PROJECT DATA SHEET
CONSTRUCTION MATERIALS TESTING AND OBSERVATION SERVICES
1. Project Name:
2. Project Location:
3. Project Manager:
Telephone No.:
4. Site Contact:
Telephone No.:
Mobile No.:
Mobile No.:
S. Distribution of Reports (all reports will be uploaded for client retrieval from PSI
Construction Hive):
Contact Name: Email Address:
6. Invoice Requirements:
Your Purchase Order No.:
Billing Address:
Mailing Address:
Attn: Attn:
Email: Email:
Special Invoice Instructions:
7. How will plans and specifications be provided to PSI?:
Report Distribution:
Reports will be uploaded to PSI — Construction Wive for client retrieval unless otherwise
requested. At the completion of the project's first report, a notification will be sent to the client
(above email addresses) to which a "free" account can be created and notification settings can be
set.
Professional Service industries, Inc. • 7550 Sand Street • Fort Worth, TX 76118 • Phone 817-284-3783 • Fax 817-284-3783
PSI Proposal No.: 0337-100239
GENERAL CONDITIONS
1. PARTIES AND SCOPE OF WORK: I mfcasional Service industries Inc ("PSI`) shall Inclu de said company or Its particular division, subsidiary or affiliate perforating the work. "Work" means
the specific service to be performed by PSI as set forth In PSI's pmpnsal, Client's acceptance thereof and thane General Cord itionc. Additional work nniered by Client shall also be subject to these
General Conditions. "Client- refers to the person or busing s entity ordedng the work to be done by PSI. if Client is ordering the work on behalf of another. Client tepresents and warns that
it is the duly authorized agent of said party for the purpose of ordering and directing said work. Unless otherwise mated in writing, Oknt acsuntes sale respnnsibil icy for detennin ing whether the
quantity and the nature of Ile work oniered by the client is adequate and sufficient for Client's Intended purpose. Client shall communicate these General Conditions to each and every third party
to whom Client transmits any part of PSI's work. PSi shall have no duty or obligation to any third pony greater than that set forth in PSI's proposal. Client's acceptance thereof end these General
Conditions. Tho redoing of work from PSI. or the reliance on any of PSI's work, shall constitute acceptance of the terms of PSI'S pmpecsal and these General Conditlens, mgantless of the terms
of any subsequently issued document.
2. TESTS AND INSPECTIONS: Client shill cause all tests and inspections of the site, materials and work performed by PSIor others to be timely and properly performed in accordance with
the plans, specifications and contract documents and PSi's recommendations. No claims for loss, damage or injury shall be brought against PSI by Client or any third pang unless all tests and
tnspaikmns have been so performed and unless PSI's recommendations have been followed. Client agrees to indemnify, defend and hold PSI, its officers, employees and agents harmless fmm
any and all claims, suits, lasses, cols and expenses, including, but not limited to, court coots and reasonable atlnmey's fees in the event that all such tests and inspections are net so performed or
PSI's recommendations are not so followed.
3. PREVAILING WAGES, This propoat specifically excludes compliance with any pmizet labor aeratment, labor aggreerent, ar other union or appmnticeship requirements. In addition,
unless explicitly agreed b in the body of this proposal, this proposal specifically excludes compliance with any state or federal prevailing wage law or associated requirements, including the
Davis Bacon Act Due to the professional nature of its services PSI is generally exempt from the Davis Bacon Act and other prevalling wage schemes. It is agreed that no applicableprevailhng
wage classification or wage rate has been provided to PSI. ad that all wages and cost estimates contained herein are based solely upon standard, con. -prevailing wage ratan. Should it later be
determined by the Owner or any applicable agency that in fact prevailing wage applies, then it is agreed that the contract value of this agrrement shall be equitably adjusted to account for such
changed ciuunntance. These exclusion shalt survive the completion of the prwject and shall be merged into any subsequently exam ad document bow the parties, regardless of the terms of
such agree matt Client will reimburse, defend, indemnify and hold harmless PSI tam and against any liability resulting fmm a subsequent determination than prevailing wage regulations cover
the Project, including all costs, fines and attomey's fees.
4. SCHEDULING OF WORK: The services set forth in PSI's proposal and Client's acceptance will be accomplished by PSI personnel at the prices quoted If PSI Ls required to delay
cnmmeneetnomtof the work or J upon embarking upon its work, PSI is required to stop or interrupt the progress of its work as a caul of changes in the scope of the work requested by Client, to
fulfilltheregairemenusofthirdparties,intempdonsinthepmgrensofcenstructim,oro ercarsesbeyondtindirerrcaaanbleonri4m1ofPSI,additionalchargeswillheapplicableadpayable
by Client.
5. ACCESS TO SITE:Oieat will arrange and pmvid: such access to the site and work as is oaY...a y for PSI at perform the work. PST chili lase rezu gable mosses and precautions to minimise
damage to the site and any improvements located thereon as the result of Its watt nr theuse of ks equipment.
6_CLIENTS DUTYTONOTIFY ENGINEER: Client murrains that it has advised PSI of any known err suspected haxsdausmaterials, utilitylinesandpollutantsatanysiteatwhichPSIisto
do week. Ind uaksc PSI has assumed in writingthe responsibility of locating svlxudace obj_-as, structures, Uses oremdtitr. Client vacs to defend, indemnify and .nave P51 harmless fmn all
claims, suits, laanes, coats and expenses, including reasonable attonmey a fees as a revolt ofpersocal injury, dart or pmpeny damage oawring with respect to PSI a performance of its we k and
teething to orcaused by contact with subsurface or latent ob jests, emcures, lines or eoaduhts where the a-tml oe potential presence and location thereof wem not revealed to PSi by Client.
3. RESPONSIBILITY: PSFs work shall not include determining, supervising or implementing the roans, methods, tochniqoes, sequences or pme.cdutn of comtmetion. PSI shall not be
n a poosible forevalmtioe, repmung or arcs -tine job mdisions concerning heaAlt safety or welfare. PSI's work or failure at pelfonu same shall not in any way excuse any contractor, subecdr
mete orsupplier from performance of its wank in accnrdarme with the contract documents, Client agrees ma it shall require snbaorttion to be waived against PSI and for PSI to be added as an
Additional insured on ail polishes of laswanxe, kneading any policies required or Client's cote tractors (trothtmutcbas, arneeing. any carserat re or development snisliks lobe performed oat
de project site. PSI has norightor day tostop the contractor's souk.
S. SAMPLE DISPOSAL: Test specimens will be disposed Immediately upon completion of the ten. All drilling samples will be disposed sixty (60) days after submission of PSI's repot.
9_ PAYMENT The quantities and fevspmvided in this proposal are PSI's estimate trams no informadna pmv5ddby mien and PSI It exparenvaonsimilar micas. The actual total amotta due
to PSI shall be based on One adod fund quantities prcr idol by PSI au the unit nes mudded herein. Client shall b: invoiced nod tart meth for work lerferrmed during the preceding period.
Client atreesarray each intake within thirty (30) days of its receipt Client fwtheragmesbpayinteresleta all amaott iahoittdand nee paid orobjeoedutters valid cumin writing, within said
thhny(30) day period at tie rate of eighteen (IS) percent per annnm (or the maximum intent/ rate pemvtted eaaiera}pnalde taw), w el paid, Client antrees to ley PS it cost of wllesxktn of all
savants due and repaid afirethirty ( CV) days. incloling court antes and nezataddeatamney's fees. PSI shall nne te board by any pinsisionorapetroantrgaitingorpmvhdmgforambianineof
disputes oravammerdrs arising cat of this agreenenu, any provision wherein PSI waives any ri:,Ttson mxhrais' Ikn. assay Inntvisiea containing PSI'S right tancetre paymnt for its work
mina gayer o Giza by any thud party. TboaGmenl Conditions are notice, where required, Om PSI shall file a Ilan whenever aeeersny o coital past date/moues. Failure to make payment
within 30days of invoice Aa1 eoaiimte a seleaoe of PSI from any and all claims whin Clive may have, rah etlterin nor, o orate orutYawisn, and xhether blown or ualvawa at the time.
I 0. ALLOCATION OF RISK: CLIENT AGREES THAT PSI'S SERVICES WILL NOT SUBJECT PSrs INDIVIDUAL EIMP_OY'ES.OFFI..csct OR DIRECTORS TO ANY PERSONAL
LIABILITY ANDTHAT NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT. CLIENT AGREES THAT ITS sire FAND EXCLUSIVE REMEDY SHALL BE TO
DIRECTOR ASS RTANYC1AB1LDEMAND,ORSUITONLYAGAINSTPS1. STATEIIENTS MADE IN PSI REPORTSARE OPINIONS I3ASED UPON EsIGINEFAING JUDGMENT
ANTI ARE MOTTO BE C(»'ISTRUEDAS REPRESENTATIONSOF FACT.
SHOULD PSI OR ANY OF ITS EMPLOYEES BE POUND TO HAVE BEEN NEGLIGENT IN THE Pf t10ORMANCE OF 1'TS W'1QRK, OR TO HAVE MADE AND BREACHED ANY
EXPRESS OR IM1'LAD W-ULRA Jt% REPRESENTATION OR CONTRACT, WENT, ALL. PARTIES QADXWGTIMtOOGH CLIVAIT AND ALL PARTIES CLAIMING TO HAVE IN
ANY Wail' REED UPON PSIS WORK AGREETH AT THE MAXO.IUM AGfiREGATEAMOCJNT OF THE LIABILITY OFPST.ITS OFFICERS, EMPLOYEES AND AGENTS SHALL
BELDfTFI TO A10tft)ORTHETOTALAMOIJNTOFTHEFIERimTOPSIFORiTSWORKPE]iHORMEDONTIEPROM,V4OCHEVERAL10UNTISGREATHLINTIE
EVENT CLIENT 15 UNWILLING OR LINABLE TO LDi1T PSI'S LIABILITY IN ACCORDANCE WITH THE PROVISIONS SET FORTH IN THIS PARAGRAPH, CLIENT MAY, UPON
WRITTEN REQU?STOFmaim RECEIVED WITHINFIVEDAYSOFCLIENTSACCEPTANCEHEREOF.INCREsASETHELD6fiOFPSIStIABILITYTOS?VL,000.60ORTHE
AWL: NICEPSI'SFEEPAIDIDPSIAORITSWORKONTHEPROJECT;WlHOEVERISTHE( E1TER,BVAGREEI7GTORAYPSTASLA1EQUI ALENTTOANADDHTONAL
AMOUNT OF 55• OF THE TOTAL FIE TO BE CHARGED FOR PS15 SERVICES. THIS QLARGE IS NOT ID BE CONSTRUED AS BEING A CHARGE FOR INSURANCE OF ANY
TYPE: BET IS INCREASED CONS 1)F$AITON FOR THE GREATER LIABILITY MOWED_ ID_ BUANY EVENT, ATTORNE'S FEES EXPENDED BY PSI W CONNECTION WITH
ANYQ.ADOSIIALLREDLICETHEAMOUNT AVAILABLE AND ONm.l'ONESLCHAMOUNT WILL APFLYTOANYPROEM
J710ACTIONOR CLAIM WHETHER IN TORT, CONTRACT OR OTHERW ISE.3/AY BE BROUGHT AGAINST PSI. ARISING FROIIOR RELATED TO PSKS WtORRIC ldi aF THAN
TWO YEARS AFTER T1ECTSS,+AT}ONOFPSTSWORKHEREUNDER. REGARDLESS GFT}E1IATEOFDIULY SFRYOFSiXIICLAIM_
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Professional Service Industries, Inc. • 7550 Sand Street • Fort Worth, TX 76118 • Phone 817.284.3783 • Fax 817-284.3783