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CONTRACT O..__.._
SECOND RENEWAL OF CITY SECRETARY CONTRACT NUMBER 44756,
A COMPREHENSIVE ENERGY ASSISTANCE PROGRAM
CONTRACT FOR SERVICES BETWEEN THE CITY OF FORT WORTH
AND ATLAS STAR ENERGY, INC., DB/A A COOLER HOUSE
This Second Renewal of City Secretary Contract Number 44756 ("Second Renewal") is made and
entered into by and between the City of Fort Worth, a home -rule municipal corporation, acting by and through its
duly authorized Assistant City Manager ("City"), and Atlas Star Energy, Inc., d/b/a A Cooler House, a Texas for -
profit, acting by and through its duly authorized Director, Chris Runyon ("Subcontractor").
WHEREAS, the City receives grant monies from the Texas Department of Housing and Community
Affairs ("TDHCA") through the Comprehensive Energy Assistance Program ("CEAP"), which is a utility
assistance program designed to assist low income households in meeting their energy needs and to encourage
customers to control energy costs through energy education;
WHEREAS, the City and the Subcontractor entered into an agreement for the Subcontractor to provide
services related to the CEAP, said agreement being Fort Worth City Secretary Contract Number 44756
("Agreement");
WHEREAS, the Agreement provides for an initial one-year term, with up to four additional one-year
renewal periods;
WHEREAS, the parties exercised the first renewal option, which expires on April 3, 2014 (Fort Worth
City Secretary Contract Number 44756-R1);
WHEREAS, the parties desire renew and extend the Agreement for a second renewal term of one year,
beginning on April 4, 2014 and expiring on April 3, 2015; and
NOW, THEREFORE, City and Subcontractor, for and in consideration of the covenants and agreements
hereinafter set forth, the sufficiency of which is hereby acknowledged, agree as follows:
I.
The City and the Subcontractor agree to renew and extend the Agreement for a second renewal term of
one year, to be effective beginning on April 4, 2014 and ending on April 3, 2015.
II.
All other terms and provisions of the Agreement between the City and the Subcontractor shall remain in
full force and effect except as specifically set forth herein.
Funds previously paid to the Subcontractor prior to this Second Renewal shall apply toward the total
compensation.
IV.
All terms in this Second Renewal that are capitalized but not defined shall have the meanings assigned to
them in the Agreement.
Second Renewal of CSC 44756 R F C F I v F n FFI3 I R WM
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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in
IN WITNESS WHEREOF, the Parties hereto have executed this Second Renewal on this Li. t-- --ayA—ay of
_U, 2014 in Fort Worth, Tarrant County, Texas.
CITY OF FORT WORTH
By.
n Alanis
ssistant City Manager
Approved as to Form and Legality:
Assistfty Attorney
ATTEST:
Mary kayser(
City Secretary
AUTHORIZATION:
M&C P-11368
DATE: April 3, 2012
ATLAS STAR ENERGY, INC.
DB/A A COOLE' O SE
By:
ris y nyon
Director
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TXI
Second Renewal of CSC 44756 2 of 2
M1&C Review
Page 1 of 3
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
FORT`%ORTil
DATE:
COUNCIL ACTION: Approved on 4/3/2012
4REFERENCE
/3/2012
NO..
CODE: P
SUBJECT:
**P-11368 LOG NAME:
PUBLIC
HEARING:
Authorize Non -Exclusive Purchase Agreements for the Household Crisis Component of
the Comprehensive Energy Assistance Program with Atlas Star Energy, Inc., d/b/a
ACooler House and Integrity Texas Construction LTD, d/b/a Integrity Home Repair and
Construction for the Parks and Community Services Department for a Combined Amount
Up to $200,000.00 for the First Year Using Grant Funds (ALL COUNCIL
DISTRICTS)
13P11-0348 HOUSEHOLD
CRISIS PROGRAM CBR
TYPE:
CONSENT
NO
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchasing Agreements for the
Household Crisis Component of the Comprehensive Energy Assistance Program with Atlas Star
Energy Inc., d/b/a ACooler House and Integrity Texas Construction LTD, d/b/a Integrity Home Repair
and Construction for the Parks and Community Services Department (PACS) based on over all lowest
bids meeting specifications for a combined amount up to $200,000.00 for the first year, with payment
due 30 days after receipt of invoices.
DISCUSSION:
PACS will use these Agreements to provide residential heating and cooling assistance for elderly,
disabled and low-income citizens in the Tarrant County service area. This assistance is a component
of the State of Texas Comprehensive Energy Assistance Program (CEAP), and is designed to assist
households to achieve energy self-sufficiency by addressing inefficient heating and cooling
appliances in the residence.
Last year, PACS spent approximately $2,545,000.00 on this grant funded program. The significant
difference between past expenditures and the requested amount for the new Agreements is due to
State mandated changes to the program.
Formerly the 2011 CEAP program had four components:
1) Heating/Cooling — replacement, retrofit of appliances which heat and cool (excluding stoves). This
component allowed for the replacement of entire HVAC (heating/ventilation/air conditioning systems
which usually cost $6,000.00 in addition to repair and replacement of window units and free standing
heaters;
2) Emergency Crisis Program — energy bill assistance during extreme weather conditions;
3) Elderly/Disabled — assistance with the highest months of energy consumption for households with
•elderly or disabled members. Client may receive up to eight payments; and
4) Co -payment — provides case management assistance and partial energy bill payment for up to 12
months.
The 2012 CEAP program adjustments include:
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=16597&councildate=4/3/2012 2/12/2014
M&C Review Page 2 of 3
1) Elimination of the Heating/Cooling component. Program guidelines now prohibit replacement of
HVAC systems and only allow a maximum of $2,500.00 per household for repair of HVAC and
window units.
2) Modification of the Emergency Crisis Program now renamed to Household Crisis Component of
the Comprehensive Energy Assistance Program and allows for repair of window units and
freestanding heating appliances or the replacement of window units for households with
elderly/disabled or children age five or younger during extreme temperatures to ensure health and
safety of client.
3 and 4) No significant changes to the Elderly/Disabled and Co -Payment programs.
The Invitation to Bid consisted of detailed specifications describing required services and equipment
that can be furnished and/or repaired, and the level of experience necessary to ensure a successful
program. No guarantee was made that a specific amount of goods or services would be purchased.
Staff recommends multiple awards to ensure demands are met and certify both recommended
vendors meet specifications.
BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star -Telegram every Wednesday
from November 16, 2011 through January 4, 2012. Over one thousand vendors were invited to bid,
six vendors submitted responses.
BID TABULATION - See attached Bid Tabulation.
PRICE ANALYSIS - The hourly rate bid for Helpers and Senior Technicians averages approximately
$19.00 lower than the current rates paid by the City. The averaged costs currently paid for specific
services, such as repairs, averages up to 50 percent higher than new bid prices. Staff find these
prices fair and reasonable.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office because the purchase of goods or services
is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERM - Upon City Council's approval, this Agreement shall begin on April 4, 2012 and
end on April 3, 2013.
ADMINISTRATIVE CHANGE ORDER - An Administrative Change Order or increase may be made
by the City Manager in an amount up to $50,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one year terms at
the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Grant Funds.
BQN\11-0348\CBR
TO Fund/Account/Centers
FROM Fund/Account/Centers
Submitted for Citv Manager's Office bv:
Susan Alanis (8180)
http://apps.cfwnet.org/council packet/mc review.asp?ID=16597&councildate=4/3/2012 2/12/2014
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Oriainatinq Department Head:
Additional Information Contact:
ATTACHMENTS
11-0348 Bid Tabulation.Ddf
Lena Ellis (8517)
Jack Dale (8357)
Camillia Ryan (8321)
http://apps.cfwnet.org/council packet/mc review.asp?ID=16597&councildate=4/3/2012 2/12/2014