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Contract 57845
FORT WORTH CSC No. 57845 CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between JHouston Holdings, LLC ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A— Seller's Quote, Scope of Services or Purchase Order; 3. Exhibit B—Cooperative Agency Contract(e.g.,NJPA, DIR, BuyBoard); and 4. Exhibit C— Conflict of Interest Questionnaire. Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall be an amount not to exceed Forty-Seven Thousand Dollars and Zero Cents ($47,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall coincide with the terms of the Cooperative Agreement beginning on June 1, 2022, and ending on May 31, 2023. City shall be able to renew this agreement for two one-year renewal options by written agreement of the parties. Vendor agrees that City shall,until the expiration of three(3)years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books,documents,papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City.Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX To CITY: To VENDOR: City of Fort Worth JHouston Holdings, LLC Attn: Valerie Washington, Assistant City Attn.: Dennis Hendrix, Strategic Manager Accounts Manager 200 Texas Street 483 N. Main Fort Worth,TX 76102-6314 Keller,TX 76248 Facsimile: (817) 392-8654 Facsimile: N/A With copy to Fort Worth City Attorney's Office at same address The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person By Valerie Washington(Jul 15,2022 15:37 CDT) responsible for the monitoring and administration Name: Valerie Washington of this contract,including ensuring all performance Title: Assistant City Manager and reporting requirements. Date: Jul 15, 2022 Matthew Quinn Steal 0id3012%..8y0 APPROVAL RECOMMENDED: By: Name: Matthew Quinn Title: Management Analyst II By: )0#�e fa-, APPROVED AS TO FORM AND LEGALITY: Name: Richard Zavala p�o4oRnq�a� Title: Director p�F F°°°°T lyoadd Digitally signed by Taylor Paris o Taylor Paris ° Date:2022.06.28 09:16:28 ATTEST: P. o=A By: osoo * ° 41 Name: Taylor Paris a ° p °°°°° a Title: Assistant City Attorney aan nExaSaa By. Jannette S.Goodall(Ju 18,20221 08:16 CDT) CONTRACT AUTHORIZATION: Name: Jannette S. Goodall M&C: 22-0441 Title: City Secretary VENDOR: JHousto��np�THoldings, LLC By: Dennis Hen 113,2022 19:50 CDT) Name: Dennis Hendrix Title: Strategic Accounts Manager Jul 13, 2022 OFFICIAL RECORD Date: CITY SECRETARY FT. WORTH, TX PFBoard Capperative Purchasing P.0. Box 490 Austin, TX 78767-0400 609.695.2919 / 512.467.0222 / Fax:600.211.5454 buybaard.cam April 29, 2020 Sent Via Email: charles@lonestarmower.com Charles Smith LSM Outdoor Power 483 N. Main St. Keller, TX 76248 Welcome to BuyBoard! Re: Notice of The Local Government Purchasing Cooperative Award Proposal Name and Number: Grounds Maintenance Equipment, Irrigation Parts, Supplies and Installation, Proposal No. 611-20 Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard® contract based on the above-referenced Proposal. The contract is effective 6/1/2020 through 5/31/2021, with two possible one-year renewals. The contract documents are those identified in Section 3 of the General Terms and Conditions of the specifications. To view the items your company has been awarded, please review the proposal tabulation No. 611-20 on the following web-site: www.buyboard.com/vendor. Only items marked as awarded to your company can be sold through the BuyBoard contract. In addition, on this website you will find the membership list which will provide you with the names of all entities with membership in our purchasing cooperative. Enclosed with this letter you will find the following documents: 1. Vendor Quick Reference Guide 2. BuyBoard License and Identity Standards You are advised that receipt of a purchase order directly from a Cooperative member is not within the guidelines of the Cooperative. Accepting purchase orders directly from Cooperative members may result in a violation of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard contract. Therefore, all purchase orders must be processed through the BuyBoard in order to comply. Please forward by email to info@buyboard.com any order received directly from a Cooperative member. If you inadvertently process a purchase order sent directly to you by a Cooperative member, please email the order info@buyboard.com and note it as RECORD ONLY to prevent duplication. As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to the start of your contract. On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919. Sincerely, Arturo Salinas Department Director, Cooperative Procurement v.6.5 The Local Government Purchasing Cooperative is endorsed by the Texas Association of School Boards, =' 'rc:r� Texas Municipal League,Texas Association of CoLinties,and the Taxis Association of Schoo!Administrators. O' 1t!W! !1! ' 1!j!80 12007 Research Boulevard •Austin,Texas 78759-2439 PH: 800-695-2919 • FAX: 800-211-5454 •biwInnArd.COm PROPOSER'S AGREEMENT AND SIGNAT...YRE Proposal Name: Grounds Maintenance Proposal Due Date/Openina Date and Time: Equipment, Irrigation Parts, Supplies and December 5, 2019 at 4:00 PM Installation Location of Proposal Openina: Texas Association of School Boards, Inc. BuyBoard Department Proposal Number: 611-20 12007 Research Blvd. Austin,TX 78759 Anticipated Cooperative Board Meetina Date: Contract Time Period: April 2020 June 1, 2020 through May 31, 2021 with two (2) possible one-year renewals. LSM Outdoor Power 11/19/2019 Name of Proposing Company Date 483 N Main St Snud Street Address Signature of Authorized Company Official Keller, TX. 76248 Charles Smith City, State, Zip Printed Name of Authorized Company Official 817-478-3005 Outside Sales Telephone Number of Authorized Company Official Position or Title of Authorized Company Official 27-1699857 Fax Number of Authorized Company Official Federal ID Number Page 10 of72 Proposal Forms COMM/SVCS v.09.12.2019 ffildf I $ f If f f a LFVL see mass 12007 Research Boulevard •Austin,Texas 78759-2439 • PH:800-695-2919 •FAX: 800-211-5454 •buvboard.com VENDOR CONTACT INFORMATION Name of Company: LSM Outdoor Power Vendor Proposal/Contract Contact Name: Charles Smith_- — — — — — — — — — — — — — — — Vendor Proposal/Contract Contact E-mail Address: charles(Wonestarmower.com Vendor Contact Mailing Address for Proposal/Contract Notices: 483 N. Main Keller, TX. 76248 Company Website: mwAsmoutdoor. corn Purchase Orders: All purchase orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to vendors to assist them with retrieving their orders. Please select options below for receipt of purchase orders and provide the requested information: El I will use the internet to receive purchase orders at the following address: Purchase Order E-mail Address: charles(dionestarmower.com PurchaseOrderContact: Charles Smith Phone: 817-478-3005 Alternate Purchase Order E-mail Address: Justln(dionestarmower.com Alternate Purchase Order Contact: Justin Houston Phone: 7-478-3005 D Purchase orders may be received by the Designated Dealer(s) identified on my company's Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. Reauest for Quotes C"RFO"I: Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: RFQ E-mail Address: charles(Monestarmower.com RFQ Contact: Charles Smith Phone: 817-4?8- 005 Alternate RFQ E-mail Address: Justln(dionestarmower.com Alternate RFQ Contact: Justin Houston Phone: 817-478-3005 Page 12 of 72 Proposal Forms COMM/SVCS v.09.12.2019 fjjw f f I I f f R 12007 Research Boulevard. Austin,Texas 78759-2439 - PH:800-695-2919 •FAX: 800-211-5454 •buvboard.com Invoices: Your company will be billed monthly for the service fee due under a contract awarded under this Proposal Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. Please provide the following address, contact and e-mail information for receipt of service fee invoices and related communications: Please choose only one C1) of the following options for receipt of invoices and provide the requested information: Ill Service fee invoices and related communications should be provided directly to my company at: Invoice Mailing address: 100 Syble Jean Dr E3epartment:-------- City: Burleson state: Texas Zip code: 7 6 0 2 8 Contact Name: Justin Houston Phone: 817-478-3005 Invoice Fax: Invoice E-mail Address: Justine-lonestarmoWer.Com Alternative Invoice E-mail Address: will -lonestarmower.Com D In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent": Billing agent Mailing address: Department: City: State: Zip Code: Billing Agent Contact Name: Phone: Billing Agent Fax: Billing Agent E-mail Address: Alternative Billing Agent E-mail Address: ** If Vendor authorizes a b/11/ng agent to receive and process service fee Invoices, In accordance with the General Terms and Conditions of the Contract, Vendor speclflcal/y acknowledges and agrees that nothing In that designation shall rel/eve Vendor of Its responslbllltles and obllgatlons under the Contract Including, but not 1/m1ted to, payment of all service fees under any Contract awarded Vendor. Page 13 of 72 Proposal Forms COMM/SVCS v.09.12.2019 fiHIA1011111 NR 12007 Research Boulevard •Austin,Texas 78759-2439 • PH:800-695-2919 •FAX:800-211-5454 •bUVbOard.COm FELONY CONVICTION DISCLOSURE AND DEBARMENT CERTIFICATION FELONY CONVICTION DISCLOSURE Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor) states: "A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." Please check C:VI one of the followina: D My company is a publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation.) Ill My company is not owned or operated by anyone who has been convicted of a felony. D My company is owned/operated by the following individual(s) who has/have been convicted of a felony: Nameof Felon(s)- ------------------------------------------------------------------------------ Details of Conviction(s): By signature below, I certify that the above information is true, complete and accurate and that I am authorized by my company to make this certification. LSM Outdoor Power Company Name p%tMh)f, Justin Houston >f Authorized Company Official Printed Name DEBARMENT CERTIFICATION Neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, "Debarment and Suspension," as described in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification. LSM Outdoor Power Company Name Charles Smith Signature of Authorized Company Official Printed Name Page 14 of 72 Proposal Forms COMM/SVCS v.09.12.2019 /J`/w!!. '! I !!,,. 12007 Research Boulevard •Austin,Texas 78759-2439 • PH:800-695-2919 •FAX: 800-211-5454 •buvboard.com RESIDE NT / NONRESIDENT CERTIFICATION Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a "resident" proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A "nonresident" proposer is a person who is not a Texas resident. Please indicate the status of your company as a "resident" proposer or a "nonresident" proposer under these definitions. Please check CV i one of the followina: Ill 1 certify that my company is a Resident Proposer. D I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in which your company's principal place of business is located): Company Name Address City State Zip Code A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? Yes D No g, What is the prescribed amount or percentage? $ or VENDOR EMPLOYMENT CERTIFICATION Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor's ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people In Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company, or majority owner employ at least 500 people In Texas? Please check CV'!one of the following D Yes 0 No By signature below, I certify that the information in Sections 1 (Resident/Nonresident Certification)and 2 (Vendor Employment Certification) above is true, complete and accurate and that I am authorized by my company to make this certification. LSM Outdoor Power Company Name SVVLI d Charles Smith Signature of Authorized Company Official Printed Name Page 15 of 72 Proposal Forms COMM/SVCS v.09.12.2019 ll � l 11 I 1 12007 Research Boulevard•Austin,Texas 78759-2439 • PH:800-695-2919 •FAX: 800-211-5454 •buvboard.com NO ISRAEL BOYCOTT CERTIFICATION Effective September 1, 2017, as amended effective May 7, 2019 (H.B. 793), a Texas governmental entity may not enter into a contract with a value of$100,000 or more that is to be paid wholly or partly from public funds with a company(excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. GOVT CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. TEX. GOVT CODE §808.001(1). By signature below, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. LSM Outdoor Power Company Name sue_ c17 Charles Smith Signature of Authorized Company Official Printed Name Note:If Vendor does not wish to make this certification,return the blank form In fleu of completed certification. NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION Effective September 1, 2017, Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization - specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature below, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. LSM Outdoor Power Company Name Sm- c'7E, Charles Smith Signature of Authorized Company Official Printed Name Page 16 of 72 Proposal Forms COMM/SVCS v.09.12.2019 I lJQ iVVIIIAIIIfill IIIii 12007 Research Boulevard •Austin,Texas 78759-2439 • PH:800-695-2919 •FAX: 800-211-5454•buvboard.com HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION A proposer that has been certified as a Historically Underutilized Business (also known as a MinorityMomen Business Enterprise or"MWBE" and all referred to in this form as a "HUB") is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The electronic catalogs will indicate HUB certifications for vendors that properly indicate and document their HUB certification on this form. Please check (y) all that apply: D I certify that my company has been certified as a HUB in the following categories: D Minority Owned Business D Women Owned Business D Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service-connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 200/o or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) Certification Number: Name of Certifying Agency: E] My company has NOT been certified as a HUB. By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification. LSM Outdoor Power Company Name Charles Smith Printed Name sh"d Signature of Authorized Company Official Page 17 of 72 Proposal Forms COMM/SVCS v.09.12.2019 /Ilw!! '!/!!!!@ 12007 Research Boulevard- Austin,Texas 78759-2439 • PH: 800-695-2919 •FAX: 800-211-5454 •buvboard.com CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION A contract awarded under this Proposal Invitation covers only the specific goods and services awarded by the BuyBoard. As explained in the BuyBoard Procurement and Construction Related Goods and Services Advisory for Texas Members ("Advisory"), Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative. This BuyBoard contract does not include such services. Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the Professional Services Procurement Act(Chapter 2254 of the Texas Government Code)and other applicable law and local policy. The Advisory, available at buvboard.com/Vendor/Resources.asox, provides an overview of certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or construction-related goods and services, including those for projects that may involve or require architecture, engineering or independent testing services. A copy of the Advisory can also be provided upon request. By signature below, the undersigned affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory,and is authorized by Proposer to make this affirmation. If Proposer sells construction-related goods or services to a Cooperative member under a BuyBoard contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before executing a Member Construction Contract with the member or accepting the member's purchase order for construction- related goods or services, whichever comes first. LSM Outdoor Power Company Name Ns nC/Z Charles Smith Signature of Authorized Company Official Printed Name 11/19/2019 Date Page 18 of 72 Proposal Forms COMM/SVCS v.09.12.2019 III � IIIIR 12007 Research Boulevard •Austin,Texas 78759-2439 • PH:800-695-2919 •FAX:800-211-5454 •buvhoard.com DEVIATION AND COMPLIANCE If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed information regarding the deviations on this form or an attachment to this form. The Cooperative will consider any deviations in its contract award decision, and reserves the right to accept or reject a proposal based upon any submitted deviation. In the absence of any deviation identified and described in accordance with the above, your company must fully comply with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitation if awarded a contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative. The Cooperative may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right to accept or reject a proposal based upon any submitted deviation. Please check CV)one of the following: i i i NO; Deviations D Yes; Deviations List and fully explain any deviations you are submitting: PLEASE PROVIDE THE FOLLOWING INFORMATION: 1. Shipping Via: I II Common Carrier Ill Company Truck Ill Prepaid and Add to Invoice D Other: 2. Payment Terms: III Net 30 days D 1% in 10/Net 30 days D Other: 3. Number of Days for Delivery:s ARO 4.Vendor Reference/Quote Number: S. state your return policy: No return on electrical or installed parts, parts must be in original package and new condition, no return on special orders 6. Are electronic payments acceptable? ❑Yes D No 7. Are credit card payments acceptable? li]Yes D No LSM Outdoor Power Company Name S"ud Charles Smith Signature of Authorized Company Official Printed Name Page 19 of 72 Proposal Forms COMM/SVCS v.09.12.2019 mr1IT1118 12007 Research Boulevard •Austin,Texas 78759-2439 • PH:800-695-2919 •FAX: 800-211-5454 •buvboard.com LOCATION /AUTHORIZED SELLER LISTINGS If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. Lone Star Mower Company Name 100 Syble Jean Dr. Address Burleson Texas 76028 City State Zip 817-478-3005 Phone Number Fax Number Charles Smith Contact Person Company Name Address City State Zip Phone Number Fax Number Contact Person Page 20 of 72 Proposal Forms COMM/SVCS v.09.12.2019 !Jjw!. '! I !!!!@ 12007 Research Boulevard- Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 •buvboard.com TEXAS REGIONAL SERVICE DESIGNATION The Cooperative (referred to as"Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you Myg indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services Included In your proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly Indicate the products or services to which the designation applies In the space provided at the end of this form. By designating a region or regions,you are certifying that you are authorized and w/11/ng to provide the proposed products and services In those regions. Designating regions In which you are either unable or unwilling to provide the spec/fled products and services shall be grounds for either rejection of your proposal or, zf awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on this form. Regional Education Service Centers II I will service Texas 1---T--F1— Cooperative members statewide. ❑ I will not service Texas Cooperative members statewide. I will only service members in the regions checked below: Rion H dauart m ❑ 1 Edinburg Ros Christi �». t El is ona . .�. �•Y '" • 3 ❑ 4 Houston . ... r • El Beaumont ❑ 6 Huntsville - { • ❑ 7 Kilgore ❑ 8 Mount Pleasant �_20 El Wichita Falls L� "" -- %i'�, L ❑ 10 Richardson M; ❑ 11 Fort Worth ❑ 12 Waco 4� ❑ 13 Austin ❑ 14 Abilene -V- ❑ Ama int paelo ,_1,1_ —°n LSM Outdoor Power ❑ 17 Lubbock ❑ 18 Midland Company Name ❑ 19 El Paso ,!3"UCy ❑ 20 San Antonio Signature of Authorized Company Official Charles Smith I will not service members Printed Name of the Texas Cooperative. Page 22 of 72 Proposal Forms COMM/SVCS v.09.12.2019 Jj!Wj111111!@ 12007 Research Boulevard •Austin, Texas 78759-2439 PH:800-695-2919 •FAX: 800-211-5454 •buvboard.com STATE SERVICE DESIGNATION The Cooperative offers vendors the opportunity to service other governmental entities in the United States, including intergovernmental purchasing cooperatives such as the National Purchasing Cooperative BuyBoard. You must complete this form if you plan to service the entire United States, or will service only the specific states indicated. (Note:If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form.) If you serve different states for different products or services Included In your proposal,you must complete and submit a separate State Service Designation form for each group of products and clearly Indicate the products or services to which the designation appl/es In the space provided at the end of this form. By designating a state orstates, you are certifying that you are authorized and willing to provide the proposed products and services In those states. Designating states In which you are either unable or unw//1/ng to provide the spec/fled products and services shall be grounds for either refection of your proposal or, If. awarded, termination of your Contract. Please check <0 all that apply: D I will service all states in the United States. Ill I will not service all states in the United States. I will service only the states checked below: D Alabama D Alaska D Nebraska D Arizona D Nevada D Arkansas D New Hampshire D California (Public Contract Code 20118& 20652) D New Jersey D Colorado D New Mexico D Connecticut D New York D Delaware D North carolina D District of Columbia D North Dakota Florida Ohio D Georgia B Oklahoma D Hawaii D Oregon 0 Idaho D Pennsylvania D Illinois ❑ Rhode Island D Indiana D South Carolina D Iowa D South Dakota D Kansas D Tennessee D Kentucky Ili Texas D Louisiana Utah D Maine B Vermont D Maryland D Virginia D Massachusetts D Washington D Michigan D West Virginia D Minnesota D Wisconsin D Mississippi D Wyoming D Missouri D Montana Page 24 of 72 Proposal Forms COMM/SVCS v.09.12.2019 jr1l, 11411 fill I I if Ld I Li i tti i i \ty 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 •buvboard.com MERALAND SrATE/PURCHASING COOPERATIVE ExPERIENCE The Cooperative strives to provide its members with the best services and products at the best prices available from vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions. 1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last fiscal year: $ - (The period of the 12 month period is_ )- I rihe event that a dollar value is not an appropriate measure of the sales, provide and describe your own measure of the sales of the item(s). 2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances. 3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past has served,as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives as required. CURRENT FORMER ri. AWARDED PURCHASING VENDOR? COMMODITY GROUPrO• i. 1. Federal General Services Administration N 2.T-PASS(State ofTexas) N 3. OMNIA Partners N 4. Sourcewell (NJPA) N 5. E&I Cooperative N 6. Houston-Galveston Area Council (HGAC) N 7. Choice Partners N 8.The Interlocal Purchasing System (TIPS) N 9. other N Ii] MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS. CURRENT BUYBOARD VENDORS If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts. Current Discount{%): Proposed Discount(%): Exa 1 zEa r zEati o r ----------------------------------------------------------------- Proposal Forms COMM/SVCS v.09.12.2019 Page 28of 72 1 [[rf !!!!! R Y-� L 12007 Research Boulevard •Austin,Texas 78759-2439 • PH:800-695-2919 •FAX:800-211-5454•buvboard.com By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification. LSM Outdoor Power Company Name Sht-id Charles Smith Signature of Authorized Company Official Printed Name Proposal Forms COMM/SVCS v.09.12.2019 Page 29of 72 Iflill I ff F lItGets fff Itu np vii i J IV d 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 •FAX: 800-211-5454•buvboard.com GOVERNMENTAL REFERENCES For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existing price/discounts you offer each customer. The Cooperative may determine whether prices/discounts are fair and reasonable by comparing prices/discounts stated in your Proposal with the prices/discounts you offer other governmental customers. Attach additional pages if necessary. Quantity/ Entity Name Contact ehone# Email Address Discount Volume 1.City of Irving Charlie Wilson 972.721.2517 cwwilson2&cityofirving.orq 2-City of Dallas Dan Hoffman 214.671.0133 daniel.hoffman@dallascityhall.com 3 City of Cedar Hill Shawn Ray 972.291.5100 shawn.ray2dcedarhilltx.com 4 FWISi::> yvayne Heppel 817.740.5569 wayne.heppel(&fwisd.org 5-Dallas Baptist University Johnny Herr'lc:1!1 dez 469.774.6502 johnnya—dbu.edu Do you ever modify your written policies or standard overnmental sales practices as identified in the above chart to give better discounts (lower prices)than indicated? YES NO Ill If YES, please explain: By signature below, I certify that the above is true and correct and that I am authorized by my company to make this certification. LSM Outdoor Power Company Name Sm-id Signature of Authorized Company Official Charles Smith Printed Name Proposal Forms COMM/SVCS v.09.12.2019 Page 30of 72 /JJJ!l I I I 1. 1 IIIIR 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 •hi Vhoard.COM MARKETING STRATEGY For your Proposal to be ;onsidered ro a us submit the Ma_r:t n £tr t XJ Willi u if the so'ig:ra a acceets all or part of your Proposal, . 'E)fg/ilm @WWQLP7fI.OffIPWJX. W/i.</rfifl.dllffrl[i ffffff. I:fii:fIA:f/DeJS•dfiYOt�ufu-id O17 L r1l�h—, mri fN�mriHnirra n ffiofR T ,.-- nl}fotJthe alll:alli:ifixolfll:he tonfiii&.:petuxJ. ) Attach additional pages if necessary. We have three employees who's mob is outside sales only, we also promote via mass emails and advertise via at sporting events, trade shows and other industry related outlets for landscape and equipment products. It is our intent to only be a member of Buyboard. I've worked with Buyboard some ten years or so and have found it to be the superior cooperative, supporting it is priority and we will promote and talk about Buyboard to all appropriate customers who would use the service or are currently using it LSM Outdoor Power Company Name , "_ d 7£, Signature of Authorized Company Official Charles Smith Printed Name Proposal Forms COMM/SVCS v.09.12.2019 Page 31 of 72 1JJirJ I I I I IJ! 12007 Research Boulevard- Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 •buvboard.com CONFIDENTIAL/ PROPRIETARY INFORMATION A. Public Disclosure Laws All Proposals, forms, documentation, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, including catalogs and pricelists, may be subject to the disclosure requirements of the Texas Public Information Act(Texas Government Code chapter 552.001, et. seq.)or similar disclosure law. Proposer must clearly identify on this form any information in its Proposal (including forms, documentation, or other materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the information under the Texas Public Information Act or similar disclosure law. Proposer will be notified of any third party request for information in a Proposal that Proposer has identified in this form as proprietary or confidential. Does your Proposal (including forms, documentation, or other materials submitted with the Proposal)contain information which Vendor considers proprietary or confidential? Please check CA one of the followina: NO, I certify that none of the information included with this Proposal is considered confidential or proprietary. YES, I certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form. If you responded "YES", you must identify below the specific information you consider confidential or proprietary. List each page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative and its Administrator will not be responsible for a Proposer's failure to clearly identify information considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and its Administrator will disclose information when required by law, even if such information has been identified herein as information the vendor considers confidential or proprietary. Confidential/ Proprietary Information: (Attach additional sheets if needed.) Proposal Forms COMM/SVCS v.09.12.2019 Page 32of 72 � llll llll R 12007 Research Boulevard •Austin,Texas 78759-2439 • PH:800-695-2919 •FAX: 800-211-5454 •buvboard.com IL Copvriaht Information Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain copyright information? Please check C:II one of the followina: II NO, Proposal(including forms,documentation,or other materials submitted with the Proposal)does not contain copyright information. DYES, Proposal(including forms,documentation,or other materials submitted with the Proposal)does contain copyright information. If you responded "YES", identify below the specific documents or pages containing copyright information. Copyright 1 "-Ill rrr�atio— - ---------------------------------------------------------- (Attach additional sheets if needed.) C.Consent to Release Confidential/Proprietary/Copvriahtlnformation to BuvBoan:l McMbePs BuyBoard members(Cooperative and nonprofit members)seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential, proprietary, or subject to copyright,and you are awarded a BuyBoard contract,your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such information on the secure BuyBoard website for members. Note: Neither the Cooperative nor its Administrator will be responsible for the use or distribution of information by BuyBoard members or any other party. D.Consent to Release Proposal Tabulation Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendor consents and agrees that, upon Contract award,the Cooperative may publically release, including posting on the public BuyBoard website, a copy of the proposal tabulation for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s),or other specified pricing; and Vendor award or non-award information. By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by my company to make this certification and all consents and agreements contained herein. LSM Outdoor Power Company Name S Signature of Authorized Company Official Charles Smith Printed Name 11/19/2019 Date Proposal Forms COMM/SVCS v.09.12.2019 Page 33of 72 /jIWIN 'III R 12007 Research Boulevard•Austin,Texas 78759-2439 • PH:800-695-2919 •FAX: 800-211-5454 •buvboard.com VENDOR BUSINESS NAME By submitting a Proposal, Proposer is seeking to enter into a legal contract with the Cooperative. As such, a Proposer must be an individual or legal business entity capable of entering into a binding contract. Proposers, must completely and accurately provide the information requested below or your Proposal may be deemed non-responsive. Name of Proposing company: L S M O U td o o r P o w e r (Ust the kgaJ name of the company seeking to contrad with the Cooperative Do NOT list an assumed name, dba,aka, etc.here. Such infonnaoon may be provided below. If you are submitting a Joint proposal with another enoty to provide the same proposed goods or services, each submitting enoty should complete a separate vendor infonnaoon fonn. Separately operaong legal business entioes, even if affiliated enoties, which propose to provide goods or services separately must submit their own Proposals.) Please check<:V>one of the follawina: Tyne of Business: Individual/Sole Proprietor x Corporation Limited Liability Company Partnership Other If other, identify State of Incorporation (if applicable): Federal Employer Identification Number: 81-2721 91 7 (Vendor must include a comaleted'1RSJWf9 form with them proposal) List the Name(s) by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note: If different than the Name of Proposing Company listed above, only valid trade names(dba, aka, etc.)of the Proposing Company may be used and a copy of your Assumed Name Certificate(s),if applicable, must be attached.) Proposal Forms COMM/SVCS v.09.12.2019 Page 34of 72 Form V�Q Request for Taxpayer Give Form to the (Rev.October2018) Identification Number and Certification requester.Do not Department of the Treasury send to the IRS. Internal Revenue Service /Go to wwwJrs.gov/FormW9for instructions and the latest information. 1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank. JHOUSTON HOLDINGS LLC 2 Business name/disregarded entity name,if different from above LSM OUTDOOR POWER C) 3 Check appropriate box for federal tax classification of the person whose name is entered online 1.Check only one of the 4 Exemptions(codes apply only to following seven boxes. certain entities,not individuals;see instructions on page 3): o. c Q Individual/sole proprietor or D C Corporation D S Corporation D Partnership D Trust/estate a GilW single-member LLC Exempt payee code(if any) o.0 1'+1 Limitedd liab'litV com an Enter the t x lassificatio ( C co oral pn,S=S c r oration,P=Partnershi ❑ Note:Chec�C tl e ap�ro�nate box in t�e one above t'or the tax c�assi�ication of tR�single-member owne�,o not check Exemption from FATCA reporting I: 1 n LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is code(if any) C another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that C. f..) is disregarded from the owner should check the appropriate box for the tax classification of its owner. U. (Applies to accounts maintained outside the US) er,s ree nd, apt.or suite no.)See instructions. Requester's name and address(optional) An 5 ress( umb Q� en 483 N.MAIN ST. 6 City,state,and ZIP code KELLER TX 76248 7 List account number(s)here(optional) limb Taxpayer Identification Number(TIN) Enter your TIN in the app rop riate box.The TIN provided must match the name given on line 1 to avoid Social security number backup withholdirig.For 1 nd1v1 duals,this Is generally your social security number(SSN).However,for a F-I I] resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other entities,it is your employer identification number(EIN).If you do not have a number,see How to get a TIN, later. Or Note:If the account is in more than one name,seethe instructions for line 1.Also see What Name and Employer identification number Number To Give the Requester for guidelines on whose number to enter. Certification Under penalties of perjury, I certify that: 1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2. 1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3. 1 am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions, item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends, you a not re uired to soon the certification.but you must orovide your correct TIN.See the instructions for Part 11.later. Sign Signature of Here U.S.person Ill Date Ing th from stocks or mutual General Instructions • Form 1099-DIV(dividends,incl funds) Section references are to the Internal Revenue Code unless otherwise • Form 1099-MISC(various types of income, prizes,awards,or gross noted. proceeds) Future developments.For the latest information about developments • Form 1099-8(stock or mutual fund sales and certain other related to Form W-9 and its instructions,such as legislation enacted transactions by brokers) after they were published,go to www.irs.gov/FormW9. • Form 1099-S(proceeds from real estate transactions) Purpose of Form Form 1099-K(merchant card and third party network transactions) An individual or entity(Form W-9 requester)who is required to file an Form 1098(home mortgage interest), 1098-E(student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T(tuition) identification number(TIN)which may be your social security number • Form 1099-C(canceled debt) (SSN),individual taxpayer identification number(ITIN),adoption taxpayer identification number(ATIN),or employer identification number • Form 1099-A(acquisition or abandonment of secured property) (EIN),to report on an information return the amount paid to you,or other Use Form W-9 only if you area U.S.person(including a resident amount reportable on an information return.Examples of information alien),to provide your correct TIN. returns include,but are not limited to,the following. If you do notreturn Form W-9 to the requester with a TIN,you might • Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding, later. Cat.No.10231X Form W9(Rev.10-2018) I II 'I IIIII R 12007 Research Boulevard-Austin,Texas 78759-2439 - PH: 800-695-2919 •FAX:800-211-5454 •buvboard.com 12. General Compliance and Cooperation with Cooperative Members: In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, applicable recordkeeping and record retention reauirements. 1. Vendor Violation or Breach of Contract Terms YES CS 2. Termination for Cause or Convenience YES CS 3. Equal Employment Opportunity YES CS 4. Davis-Bacon Act YES CS 5. Contract Work Hours and Safety Standards Act YES CS 6. Right to Inventions Made Under a Contract or Agreement YES CS 7. Clean Air Act and Federal Water Pollution Control Act YES CS 8. Debarment and Suspension YES CS 9. Byrd Anti-Lobbying Amendment YES CS 10. Procurement of Recovered Materials YES CS 11. Profit as a Separate Element of Price YES CS 12. General Compliance and Cooperation with Cooperative Members YES CS By signature below, I certify that the information in this form Is true, complete, and accurate and that I am authorized by my company to make this certification and all consents and agreements contained herein. LSM Outdoor Power Company Name Smd:Jf, Signature of Authorized Company Official Charles Smith Printed Name Proposal Forms COMM/SVCS v.09.12.2019 Page 38 of 72 I 'fW, 1, viu!f!nR 12007 Research Boulevard •Austin,Texas 78759-2439 • PH:800-695-2919•FAX: 800-211-5454 •buyboard.com PROPOSAL INVITATION OUESTIONNAIR The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services("Work")under the BuyBoard contract contemplated by this Proposal Invitation ("Contract"). Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire,sign where indicated below, and submit the signed questionnaire and your responses to all questions in one document with your Proposal. You must submit the signed questionnaire and responses with your Proposal or the Proposal will not be considered. 1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition by another entity. Owner of LSM has been in equipment business over ten years, there are no other former names of either dealership. The company is not for sale and there are no plans to place it up for sale. 2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract. We curently have twenty one employees and management in place at both dealerships to manage them. Our staff has very heavy experience in the landscape equipment industry with over 125 years of combined experience, we know equipment, parts and customer service 3. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm. LSM Outdoor Power is a financially sound company, there are no bankruptcy issues with either the owner or the business in their backround, the company carries a one million dollar liability insurance policy to protect our customers as well as the business, total sales between both dealerships is aprox eight million dollars Proposal Forms COMM/SVCS v.09.12.2019 Page 39 of 72 /JJJ!J! l l l . llll R. . . , . . . . 12007 Research Boulevard •Austin,Texas 78759-2439 • PH:800-695-2919 •FAX:800-211-5454 •buvboard.com 4. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? If so, provide detailed information on the nature of such items and prospects for resolution. There are no pending judgements or active judgements against the company 5. List all contracts, if any, in the last 10 years on which Proposer has defaulted,failed to complete or deliver the work, or that have been terminated for any reason. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default,failure to complete or deliver the work, or termination. None 6. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought against your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or employees, that relates to or arises from a contract similar to this Contract or the work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim, and resolution or current status. None By signature below, I certify that the information contained in and/or attached to this Proposal Invitation Questionnaire in response to the above questions is true and correct and that I am authorized by my company to make this certification. LSM Outdoor Power Company Name S Signature of Authorized Company Official Proposal Forms COMM/SVCS v.09.12.2019 Page 40 of 72 1fiW 11 Il I ILI@ 12007 Research Boulevard •Austin,Texas 78759-2439 • PH:800-695-2919•FAX:800-211-5454 •buvboard.com REQUIRED FORMS CHECKLIST (Please check(v) the following) ❑ Completed: Proposer's Agreement and Signature M Completed: Vendor Contact Information IX] Completed: Felony Conviction Disclosure and Debarment Certification [Z] Completed: Resident/Non resident Certification 0 Completed: No Israel Boycott Certification []I Completed: No Excluded Nation or Foreign Terrorist Organization Certification Completed: Historically Underutilized Business (HUB) Certification) M Completed: Construction Related Goods and Services Affirmation ❑ Completed: Deviation/Compliance 00 Completed: Location/Authorized Seller Listings Completed: Manufacturer Dealer Designation Completed: Texas Regional Service Designation M Completed: State Service Designation Completed: National Purchasing Cooperative Vendor Award Agreement Completed: Federal and State/Purchasing Cooperative Experience Q9 Completed: Governmental References Completed: Marketing Strategy [1] Completed: Confidential/Proprietary Information 0 Completed:Vendor Business Name with IRS Form W-9 DI Completed: EDGAR Vendor Certification DI Completed: Proposal Invitation Questionnaire Ix] Completed: Required Forms Checklist []I Completed: Proeosal SP.ecification Form with Cataloas/Price lists and Manufacturer Letters 7•ii" wifiiili fil&NitPiiiiiii7fiiiiff,fl,•(d Ti.liififffiff•fir �.IfififJ..ffe Proposal Forms COMM/SVCS v.09.12.2019 Page 41 of 72 R 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 •buvboard.com REQUIRED FORMS CHECKLIST (Please check(v) the following) fampleted: Proposer's Agreement and Signature ,� n ftmpleted: Vendor Contact Information of/4mpleted: Felony Conviction Disclosure and Debarment Certification -t,/ ►► �Z pleted: Resident/Nonresident Certification JZ{" No Israel Boycott Certification/ t(--d-.,No Excluded Nation or Foreign Terrorist Organization Certification V / Historically Underutilized Business (HUB) Certification) 1/ y,,, /41 e 1 eq: Construction Related Goods and Services Affirmation v /...Qmpleted: Deviation/Compliance L V ompleted: Location/Authorized Seller Listings/ YAomleted: Manufacturer Dealer Designation - „,JL /4.mDI ted: Texas Regional Service Designation Y / Am let d: State Service Designation.,_/" /4mpleted: National Purchasing Cooperative Vendor Award Agreement m I d: Federal and State/Purchasing Cooperative Experience Z mgleted: Governmental References )21 rn / mpleted: Marketing Strategy 094 Completed: Con lidenl:lal/Proprietary Information /Completed: Vendor Business Name with IRS Form W-9 ompleted: EDGAR Vendor Certification / ( ,omnI PtPd: Proposal Invitation Questionnaire / 0l Completed: Required Forms Checklist ,_ ,,,, Completed:posal 21? 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T1 I R 0 U P 1 Bad Ray Blvd. • Batesville.AR 72501 • TolI Free,855_3D7.0933 November 20, 2019 To Whom it May Concern: Spartan Mowers, an Arkansas based corporation, with its primary place of business at 1 Bad Boy Blvd., Batesville, AR 72501 hereby confirms that: LSM 483 N. Main Street Keller, TX 76248 Is a confirmed dealer in Texas and is authorized to sell our Spartan Mowers in public tenders on our behalf and are responsible for sales and service of our Spartan products. This agreement is valid until further notice. Sincerely yours, Penny Rueter Sales Administration Manager ,VND T I r4DRDMWO }r R71LrJOT4Lr DISC W&UM 4DRedMax8 9335 Harris Corners Pkwy. Charlotte, N.C. 28269 10/5/2019 To whom it may concern, LSM Outdoor Power of 483 N. Main St. Keller, TX. 76248 is an authorized sales and service dealer of Redmax landscape equipment PROFESSIONAL Count on it. TURF PRODUCTS November 20, 2019 To Whom It May Concern, LSM Outdoor Power of Keller, is an authorized equipment dealer of Toro LCE products. They are an authorized facility for parts, service, and warranty claims for Toro LCE products. LSM has access to the latest service and repair manuals, and is qualified to perform and maintenance or repair to Toro LCE products. Regards, Beau Ferren Account Executive RLC Division HONDA American Honda Motor Co., Inc. 4900 Marconi Drive Alpharetta, GA 30005-8847 November 21, 2019 JHOUSTON HOLDINGS LLC. (#324371) dba LSM OUTDOOR POWER 483 N MAIN ST KELLER,TX 76248 To Whom It May Concern: LSM OUTDOOR POWER is an authorized Honda Power Equipment{Generator, Lawnmower, Hand Held, Tiller&Water Pump)dealer located in Keller,TX. LSM OUTDOOR POWER is in good standing with American Honda Motor Co., Inc. {"AHM"), U.S. distributor for Honda Products. As an authorized Honda dealer, LSM OUTDOOR POWER has the ability to purchase available Honda products and parts from AHM (in the Honda product lines cited above)and the rights to retail and service those same Honda products subject to the provisions and restrictions of LSM OUTDOOR POWER's Honda Sales Agreement. If you have any questions, please feel free to contact me at(678) 339-2591 Sincerely, Honda Motor Co.. Inc. Jon DePratt Assistant Manager, Dealer Development. CSC* E3AAE S T I H L B 1 S T R I B U T 0 R _740 _ '11 . -- Aw 1! .y ti g Authorized STIHL Dealership: Nov. 21 st 2019 To Whom It May Concern: LSM Outdoor at 483 N. Main St. Keller TX 76248 is currently appointed as an authorized dealer for STIHL products. They are an authorized warranty service facility, as well as an authorized service, repair, maintenance and parts supply facility for the OEM. In accordance with the STIHL no-mail order policy, STIHL Inc. does not permit delivery of its products via mail or shipment. Delivery of any STIHL product to a customer must be made in person by a trained Retailer employee. Robin Hastings—Sales & Marketing Manager Blue Mountain Equipment STIHL Wholesale Distributor TX/OK 1800 South Airport Drive McKinney TX 75069 972-548-9045 ext. 103 ■ CSC* �ME 808 Hwy 34 West Marble Hill,MO 63764 1800 G.Airport Drive McKinney,TX 75069 phone,972.548.9045 fax.972.546.9081 S T I H L D I S T R 1 19 U T 0 R IZZIL To Whom it may concern, This communication is to inform you, LSM Outdoor Power is an authorized eXmark dealer, in Sales, parts and service. Thank you, Doug Curtis Territory manager RW Distributors 214-548-9575 Doug.exmark@gmail.com I I OK— V—, * , 423E.JEFFERSON • 214-948-7387or1-800-627-7276 • DALLAS,TEXAS 75203-2697 December 4,2019 To Whom It May Concern, Lone Star Mower Repair, 100 Syble Jean Dr.,Burleson,TX 76028 is a dealer with Marr Bros.,and is authorized to sell Mackissic and Ohio Steel products. Thank you. Y)ttli, 7fl{ffia I Vicki Marr Steele Warehouse Distributors of Original Factory Parts CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendordoing business with local governmental entity Thi'squestionnaire reflects changes made to the law by H.B.23,84th Leg.,Regular Session. OFFICE USE ONLY hisquestionnaire_isbeingfiled in accordance with Chapter 176,Local Government Code,by a vendor who Date Received asa business relationship as defined by Section 176.001(1-a)witha local governmental entity and the vendormeets requirements under Section 176.006(a). th tBhylaw is questionnaire must be filed with the records administratorof the localgovernmentalentitynot later an the 7Welcginefs�6d�� ae�)tl�ed tbt vemmen{Code mes aware of factsthat requirethestatement to be filed. See ection A vendor commits anoffense if the vendor knowingly violates Section 176.006,Local GovernmentCode.An offense under this section is a misdemeanor. J -- a uusiness relationship with lo�i governmental entity. Check this boxif you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) VV Name of local government officer about whom the information is being disclosed. Name of Officer Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income,from the vendor? D �No Yes B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? DVeS IV o Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. Check this box if the vendor has given the local government officer or a fami_lymember of the officer one or more gifts as described in Sectionf\6.003 )(2)(B), excluding gifts described In Section 176.003(a-1). t h - - - s-ll- o Signature of vendor doing busine s wfth the governmentffl entity Date Form provided by Texas Ethics Commission www.eth1cs.state.tx.us Revised 11/30/2015 6/27/22, 7:55 AM M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FOT Worji Create New From This M&C DATE: 6/14/2022 REFERENCE**M&C 22- LOG 13P AMEND 611-20 GROUNDS NO.: 0441 NAME: MAINTENANCE EQUIP TD CITY CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL)Authorize Execution of Amendments to Existing Contracts to Increase the Compensation Amount and Amend Mayor and Council Communication 20-0777 to Add Interspec, LLC and Justin Seed Co. as Additional Vendors and Authorize the Execution of Additional Cooperative Contracts through Sourcewell 031121-DAC, Sourcewell 031121- KBA, Sourcewell 031121-TTC, and TIPS 190901 for Grounds Maintenance Equipment, Irrigation Parts, Supplies and Installations for all City Departments and to Increase the Combined Annual Amount from $725,000.00 to a Combined Annual Amount Not to Exceed $2,300,000.00 RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to existing contracts to increase the compensation amount and amend mayor and council communication 20-0777 to add Interspec, LLC and Justin Seed Co. as additional vendors and authorize the execution of additional cooperative contracts through Sourcewell 031121-DAC, Sourcewell 031121-KBA, Sourcewell 031121-TTC, And TIPS 190901 for grounds maintenance equipment, irrigation parts, supplies and installations for all City departments and to increase the combined annual amount from $725,000.00 to a combined annual amount not to exceed $2,300,000.00. DISCUSSION: The Park & Recreation Department(PARD) requested that the Purchasing Division assist with amending agreements under Mayor and Council Communication (M&C)20-0777 to increase the annual amount not to exceed from $725,000.00 to$2,300,000.00 and to add additional suppliers using additional cooperative agreements. The Water, Code, Police and Transportation & Public Works (TPW) Departments will also use these agreements. The increase will be used to replace damaged irrigation items as well as add additional ground maintenance equipment, supplies, installation, and athletic field turf maintenance. Trees, shrubs, and bedding plants will also be purchased as the City sent a bid (ITB 22-0033) out for these items and received no response and the current suppliers will not renew their contract, expiring October 13, 2022. The purchase of new golf course equipment will also be obtained in place of the current golf course equipment that is being leased. The following is the revised utilization plan: M&C 20-0777 New Estimated Cooperative Cooperative Vendors Estimated Amounts Agreement Expiration Date Amounts BWI Companies, Inc. $0.00 $250,000.00 TIPS 190901 November 30, 2022 Austin Turf&Tractor $0.00 $485,000.00 Sourcewell 031121- April 30, 2025 DAC Ewing Irrigation $56,000.00 $90,000.00 BuyBoard 611-20 May 31, 2023 Interspec, LLC $0.00 $20,000.00 BuyBoard 611-20 May 31, 2023 Justin Seed Co. $0.00 $12,000.00 BuyBoard 611-20 May 31, 2023 KBW Supply, Inc. $5,200.00 $6,000.00 BuyBoard 611-20 May 31, 2023 a ps.cfwnet.org/counciI_packet/mc_review.asp?ID=29994&counciIdate=6/14/2022 1 3 Kubota Tractor Corporation $55,000.00 $55,000.00 BuyBoard 611-20 May 31, 2023 apps.cfwnet.org/council_packet/mc—review.asp?l D=29994&coundldate=6/14/2022 2/3 6/27/22,7:55 AM M&C Review Kubota Tractor Corporation $0.00 $200,000.00 Sourcewell 031121- April 30, 2025 KBA LSM Outdoor Power $22,000.00 $22,000.00 BuyBoard 611-20 May 31,2023 MasterTurf Products and Services, $1,400.00 $43,000.00 BuyBoard 611-20 May 31, 2023 Inc. Professional Turf Products, LP $155,000.00 $30,000.00 BuyBoard 611-20 May 31, 2023 Professional Turf Products, LP $0.00 $1,023,000.00 Sourcewell 031TTC 121- April 30, 2025 SiteOne Landscape Supply $130,000.00 $340,000.00 BuyBoard 611-20 May 31, 2023 WinField United $56,000.00 $24,000.00 BuyBoard 611-20 May 31, 2023 * BWI Companies, Inc. $135,000.00 $0.00 BuyBoard 611-20 May 31, 2023 *Austin Turf&Tractor $25,000.00 $0.00 BuyBoard 611-20 May 31, 2023 * Hill Country Outdoor Power $6,000.00 $0.00 BuyBoard 611-20 May 31, 2023 * JHouston Holdings, LLC, dba, ou.uu JRC Associates, LLC $8,500.00 BuyBoard 611-20 May 31, 2023 * Kinloch Equipment& Supply, Inc. $43,000.00 $0.00 BuyBoard 611-20 May 31, 2023 * Note: BWI Companies, Inc. and Austin Turf&Tractor have been redistributed to TIPS 190901 and Sourcewell 031121-DAC respectively. The department will be receiving a better value at a lower cost using these cooperative agreements. Hill Country Outdoor Power, JHouston Holdings, LLC, dba, JRC Associates, LLC, and Kinloch Equipment& Supply, Inc. have been removed. The maximum amount allowed under this agreement citywide will be $2,300,000.00, however the actual amount used will be based on the need of the department and available budget. State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating & capital budgets, as previously appropriated, in the participating departments' Operating Funds and in the General Capital Projects Fund for the Golf Equipment Replacement and Golf Course Equipment FY22 projects to support the approval of the above recommendation and execution of the amendment to the contract. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount l ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I ID I Year (Chartfield 2) apps.cfwnet.org/council_packet/mc_review.asp?I D=29994&councildate=6/14/2022 3/3 apps.cfwnet.org/council_packet/mc_review.asp?I D=29994&councildate=6/14/2022 4/3 6/27/22,7:55 AM M&C Review Submitted for City Manager's Office by Reginald Zeno (8517) Valerie Washington (6192) Originating Department Head: Anthony Rousseau (8338) Richard Zavala (5711) Additional Information Contact: Cynthia Garcia(8525) Taylor Dean (7648) ATTACHMENTS 13PAMEND 611-20 GROUNDS MAINTENANCE EQUIP TD CITY funds availabilitypdf (CFW Internal) All 1295 Forms.pdf (CFW Internal) All SAMS Reports.pdf (CFW Internal) FID TABLE BLANK WITH INSTRUCTIONS V2(002).xlsx (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?I D=29994&councildate=6/14/2022 5/3