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Home My WebLink AboutContract 51522-R4 CSC No. 51522-R4 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 12, 2022 Plummer Associates, Inc. Attn: Ellen T. McDonald, PhD, PE Principal 1320 S. University Drive, Suite 300 Fort Worth, Texas 76107 Re: Contract Renewal Notice Contract No. CSC No. 51522 (the "Contract") Renewal Term No. 4: August 31, 2022 to August 31, 2023 The above referenced Contract with the City of Fort Worth expires on August 31, 2022 (the"Expiration Date"). Pursuant to the terms Contract,the Contract may be renewed at the City's option for up to five (5) one-year renewal terms. This letter will memorialize the City's intent to renew the Contract for its 4f renewal term, which will begin immediately after the Expiration Date.All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http:Hfortworthtexas."ov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Micah Reed(Jul 12,2022 13:58 CDT) Micah Reed 817-392-8211 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MA7adation By signing I acknowledge that I a responsible for the monitoring and,7alzL �i�i of this contract, including ensuringBy: Dana Burghdoff(Jul 18,20 9:19 CDT)VTperformance and reporting requirems. Name: Dana Burghdoff Title: Assistant City Manager By: Micah Reed(Jul 12,202213:58 CDT) Name: Micah Reed APPROVAL RECOMMENDED: Title: Conservation Manager APPROVED AS TO FORM_AND LEGALITY: CG�YlSf0t2�8Y/�gYG�BY By: Christopher Harder(Jul 13,2022 08:40 CDT) Name: Chris Harder,PE Title: Fort Worth Water Director By: Name: Taylor Paris ATTEST: Title: Assistant City Attorney CONTRACT AUTHORIZATION: ,7�5, GiGt�i M&C: C-28895 By: JannetteS.Goodall(Ju 19,202221:34CDT) Date Approved: 10/16/2018 Name: Jannette Goodall 44�4n�°�� a FORT a Title: CitySecret O�°°°°°° ° ' Secretary ��o o 00 d� Form 1295 Certification No.: 2018-397122 v°moo oo,4p Pvo o S=d �� oaoo p000o0�0 Plummer Associates,Inc. d�a�KI!A 4Q 6711 l RMellld By: Ellen McDonald(Jul12,202212:06 CDT) Name: Ellen McDonald Title: Principal OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 10/16/2018 DATE: Tuesday, October 16, 2018 REFERENCE NO.: **C-28895 LOG NAME: 60ICI WATER CONSERVATION AUDITS 18-0354 SUBJECT: Authorize Execution of an Agreement with Alan Plummer Associates,Inc., in an Annual Amount Not to Exceed$200,000.00 for Industrial,Commercial and Institutional Water Conservation Audits(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with Alan Plummer Associates,Inc.,in an annual amount not to exceed$200,000.00 for industrial,commercial and institutional water conservation audits for the Water Department and provide for up to five renewals. DISCUSSION: The City of Fort Worth Water Conservation Master Plan lists Industrial/Commercial/Institutional(ICI)Audits as a best management practice that will help the City reach its conservation goals of reducing peak and baseline water demands. The ICI SmartWater Audit Program was initiated in September 2010,with the goal of evaluating customer's water use and making recommendations for greater efficiencies. The Water Department will use this Agreement to: (1)promote city-wide Industrial, Commercial and Institutional Water Conservation Initiatives, (2)conduct a comprehensive facility water audit for Industrial, Commercial and Institutional customers and(3)present a detailed written report with audit results,water saving recommendations and a return on investment projection to audit customers. The Purchasing Division issued a Request for Proposals(RFP) on July 25, 2018, soliciting qualified firms to conduct water conservation audits for the City. The evaluation factors included methodology and approach to the project,responsiveness to the scope of work, demonstrated applicable experience,personnel qualifications of staff to be assigned to the project,total cost and schedule.An evaluation panel was made up of representatives from the Water Department. The recommended service provider,Alan Plummer Associates,Inc.,was determined the most qualified to perform the services described for a one-year contract period. ADVERTISEMENT-This RFP was advertised in the Fort Worth Star-Telegram on July 25,2018,August 1,2018,August 8,2018,August 15,2018,and August 22,2018. One Proposal was received in response to this RFP. PRICE ANALYSIS – The Water Department has reviewed the proposed price and determined it to be fair and reasonable. AGREEMENT TERMS-Upon the Council's approval,this Agreement will begin October 1,2018 and expire September 30,2019. RENEWAL OPTIONS -This Agreement may be renewed for up to five additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. M/WBE OFFICE-A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget,as appropriated,of the Water and Sewer Fund. Prior to an expense being incurred,the Water& Sewer Department has the responsibility to validate the availability of funds. Future year appropriations for contract renewals are subject to appropriations approved by the Mayor and Council. FUND IDENTIFIERS (FlD )• 10 Fund Department Account Project Program Activity Budget Reference# Amount Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference#ID ED Amount Year (Chartfield 2) CERTIFICATIONS: Submitted for 011 Manager's Office by: Jay Chapa (5804) Originating Department Head: Chris Harder (5020) Additional InformationContact: Micah Reed (8211) ATTACHMENTS I. 60ICi WATER CONSERVATION AUDITS 18 0354 FID TART>"ndf (CFW intemal) 2. 601CI WATER CONSERVATION AUDITS form 129L.p (Public) 3. 60ICI WATER CONSERVATION AUDITS MWBF,Waiv r A ( FW intemal) 4. Alan Plummer Assoc Sam.ndf (CW rntemal)