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HomeMy WebLinkAboutContract 49500-A3 CSC No. 49500-A3 AMENDMENT No . 3 TO CITY SECRETARY CONTRACT No . 49500 WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc. , (ENGINEER) made and entered into City Secretary Contract: No. 49500 , (the CONTRACT) which was authorized by M&C C-28317 on the 1st day of August, 2017 in the amount of $1 ,809,500 . 00; and WHEREAS , the CONTRACT was subsequently revised by Amendment No. 1 in the amount of $738,000 . 00 authorized by M&C 20-0464 on June 23, 2017 and Amendment No.2 in the amount. of. $99,500 . 00 administratively authorized on September 29, 2021 ; and WHEREAS, the CONTRACT involves engineering services for the following project: Village Creek Water Reclamation Facility Thickening Improvements; and WHEREAS , it has become necessary to execute Amendment No. 3 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE , CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $99, 427. 00. 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $2, 7461,427. 00. 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD Prof Services Agreement Amendment Template CITY SECRETARY Revision Date: November 23, 2021 [VCWRP Thickening Im Page 1 of 2FT. WORTH, TX EXECUTED and EFFECTIVE as of the date subscribed by the City' s designated Assistant City Manager. APPROVED: City of Fort Worth ENGINEER Free a and Nichols, Inc. Dana sb LETdoff Dana Burghd off u 121,2022 10:25 CDT) Dana Burghdoff Rusty G' son, P.E. Assistant City Manager Vice-President DATE. Jul 21 y 2022 DATE: 71Z y Z2 APPROVAL RECOMMENDED : I Karl (Ju119,202217:04CDT) Chris Harder, P.E. Director, Water Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements . _= 7/19/2022 Farida Goderya, P.E. Senior Project Manager APPROVED AS TO FORM AND LEGALITY: M&C: 22-0408 0_10l Date: 6/14/2022 Mack(J6121,2022 08:58 CDT) Douglas W. Black Form 1295: 2022-879330 Senior Assistant City Attorney 444�n� ATTEST: 0 p�°°rrORr°0jrOa�0, 0. r 7�`I`IG��G cS` C7O0G��GG JL)o~° o.T Jannette S.Goodall(Jul 21,2022 13:50 CDT) °o o d ° o° A Jannette S. Goodall °OO°°°o°° a City Secretary OFFICIAL RECORD CITY SECRETARY PL°f Services Agreement Amendment Template Revision Date: Plovembec 2_3, 2021 (VCWRE Thickening Impr F T. WORTH TX Page 2 of 2 C i FREESEInnovative approaches,,,. Practical results INICHOLS Outstanding service 801 Cherry Street,Suite 2800 + Fort Worth,Texas 76102 + 817-735-7300 + FAX 817-735-7491 www.freese.com April 13, 2022 Farida S. Goderya, P.E., Ph.D. Senior Project Manager City of Fort Worth Water Department 200 Texas St Fort Worth,TX 76102 Re: Village Creek WRF Thickening Modifications City Project No. CO2647 Amendment Na. 3 Dear Farida: Freese and Nichols, Inc. (FNI) is providing the attached scope of services to amend the Village Creek WRF Thickening Modifications project (City Project No. CO2647).The scope of services is for additional design and construction phase services. A summary of the project fees to date is provided below. Study(GSC N n4nW Design (CSC No.49500) $1,809,500.00 Construction—Amendment No. 1 (CSC No.49500-A1) $738,000.00 Solids Improvements—Amendment No. 2 (CSC No.49500-A2) $99,500.00 Total Fee to Date $2,942,113.00 Requested Amendment No. 3 $99,427.00 Revised Total Fee to Date $3 94 540 nn $2,46,427.00 We appreciate the opportunity to continue to serve the City on this important project. If you have any questions or if I may be of further assistance, please contact me at 817-735-7305. Sincerely, C-4�- - Chad Simmons, PE, BCEE Freese and Nichols, Inc. Attachments: Amendment No. 3 -Scope of Work Amendment No. 3—Level of Effort City of Fort Worth Village Creek WRF Thickening Modifications City Contract No. CO2647 Amendment No. 3 The scope set forth herein defines the work to be performed by the ENGINEER. Both the CITY and ENGINEER have attempted to clearly define the work to be performed to address the needs of the CITY. DESCRIPTION OF SERVICES Additional design and construction related efforts were required during construction of the Village Creek WRF Thickening Modifications project. This amendment outlines the additional efforts for each task. WORK TO BE PERFORMED Task 1. RTU-19 Demolition Design Task 2. Additional I&C Construction Services Effort Task 3. Odor Control Bridge Foundation Redesign Task 4. WAS Tank Blower Pad Redesign Task 5. Blend Tank Rehabilitation Task 6. Blend Tank Bypass Valve Vault Design TASK 1. RTU-19 Demolition Design 1.1. RTU-19 Demolition. The Contractor mistakenly demolished RTU-19 inside the Thickening Building. As a result, additional electrical and I&C design effort was required to restore the lost signals. Contract modifications were issued in Field Order No. 7 for restoration of the signals. A proposal from Signature Automation is attached for their design efforts. TASK 2. Additional I&C Construction Services Effort 2.1 Our subconsultant, Signature Automation has expended effort beyond their scope in construction phase services for review of Submittals, RFIs, Field Orders, and CMRs and is requesting additional fee as outlined in the attached proposal. TASK 3. Odor Control Bridge Foundation Redesign 3.1 The Contractor encountered a conflict between existing underground electrical and communication utilities at the designed location of the odor control duct bridge. A redesign of the bridge spread footing was required to accommodate a beam supported by piers to span across the utilities, along with relocation of a sludge line. Proposed modifications were issued in PCM-009. A proposal from CH2M HILL Engineers is attached for their support in the redesign efforts. Page 1 of 2 TASK 4. WAS Tank Blower Pad Redesign 4.1 The Contractor encountered a conflict between an existing underground electrical duct bank and the WAS Tank blower pad. A redesign of the pad was required to provide grade beams spanning across the electrical duct bank. Proposed modifications were issued in PCM-011. A proposal from JQ Infrastructure is attached for their support in the redesign efforts. TASK 5. Blend Tank Rehabilitation 5.1 The Contract required for replacement of the Blend Tank annular seal that was leaking. Once the Blend Tank cover was removed from the tank, and the insulation was removed from the top of the cover, severe corrosion was observed throughout the underside of the cover and portions on top of the cover. To rehabilitate the cover, removal and replacement of structural members throughout the cover is required. Due to the severity of corrosion at the cover connections where sludge was being introduced into the tank, the connections were moved from the cover to the sidewall of the tank to minimize future corrosion of the cover. The concrete walls of the Blend Tank that are exposed to gases are beginning to corrode and have visible exposed aggregate. As a result, the sidewalls of the tank will receive a protective concrete coating. Proposed rehabilitation modifications of the Blend Tank were issued in PCM-012. Proposed modifications to the Blend Tank cover were issued in PCM-018. TASK 6. Blend Tank Bypass Valve Vault Design 6.1 Plant staff requested a valve vault be installed at the Blend Tank bypass wet well for ease of access and maintenance of the valves during future bypass operations of the tank. Proposed modifications were issued in PCM-020. A proposal from JQ Infrastructure is attached for their support in the design efforts. Page 2 of 2 N ! .§ . . . ] : \ , . . . . . . . . . . . . . . TI )\2 --,-.,��w�lw m . § .4 .4 .; .; . § TI § �~ ( 71 ! § - § \�/ \\\ ! 1 \( , , $ )s R 9 ( - - ; ; i City of Fort Worthy Texas Mayor and council Communication DATE: Tuesday, June 14, 2022 REFERENCE NO.: **M&C 22-0408 LOG NAME: 60VCWRF THICKENING A3-FNI SUBJECT: (CD 5)Authorize Execution of Amendment No. 3 in the Amount of$99,427.00 to an Engineering Agreement with Freese & Nichols, Inc. for the Village Creek Water Reclamation Facility Thickening Improvements and Adopt the Attached Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2022-2026 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1.Authorize the execution of Amendment No. 3 to City Secretary Contract No. 49500, an Engineering Agreement with Freese & Nichols, Inc., in the amount of$99,427.00 for the Village Creek Water Reclamation Facility Sludge Thickening Improvements for a revised contract amount of $2,746,427.00; and 2.Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Water& Sewer Bond 2017A Fund by decreasing estimated receipts and appropriations in the Unspecified—All Funds project (City Project No. UNSPEC) in the amount of$119,427.00 and increasing estimated receipts and appropriations in the Village Creek Water Reclamation Facility Thickener Process Improvements project (City Project No. CO2647) by the same amount to effect a portion of Water's contribution to the Fiscal Years 2022-2026 Capital Improvement Program. DISCUSSION: On August 25, 2015, Mayor and Council Communication (M&C C-27433), the City Council authorized an engineering agreement with Freese & Nichols, Inc. (City Secretary Contract No. 47018) , in the amount of $295,113.00, for study, evaluation and conceptual design of thickening processes at Village Creek Water Reclamation Facility (VCWRF). On August 1, 2017 (M&C C-28317), the City Council authorized an engineering agreement with Freese & Nichols, Inc., (City Secretary Contract No. (CSC 49500), in the amount of$1,809,500.00 for VCWRF Sludge Thickening Improvements. The agreement for CSC 49500, was subsequently revised by Amendment No. 1, in the amount of $738,000.00 (M&C 20-0464, June 23, 2020)that provided for construction administration services and Amendment No. 2, in the amount of$99,500.00 administratively authorized on September 29, 2021, that provided for excessive solids-related operational recommendations. This Amendment No. 3 provides additional services that include Remote Terminal Unit-19 design, instrument and controls construction services, odor control bridge foundation redesign, waste activated sludge tank blower pad redesign, blend tank cover structural rehabilitation and bypass valve vault design. In addition to the amendment amount, $20,000.00 is necessary for additional project management. 60VCWRF THICKENING A3-FNI Budget Revised Capital Project Name FY2022 CIP Authority Change FY2022 Fund Name Appropriations (Increase/ Budget Decrease) Water & CO2647 — Sewer Bond VCWRF I 2017A— Thickener $ - This M&C $119,427.00 $119,427.00 Fund 56011 Process Improv — --- ----- --- -- -i-- -- Funding is currently available in the Unspecified-All Funds project within the Water& Sewer Bond 2017A Fund for the purpose of funding the Village Creek Water Reclamation Facility Thickener Process Improvement project. Funding for the VCWRF Sludge Thickening Improvements Project is depicted below: Additional FUND Existing Appropriations Project Total* Appropriations Water & Sewer Bond $315,113.00 $0.00 $315,113.00 2015A - Fund 56007 _ Water & Sewer Bond $2,109,500.00 $119,427.00 $2,228,927.00 2017A - Fund 56011 W&S Rev Bonds Series 2021 — Fund 56019 $19,783,235.00 $0.00 $19,783,235.00 W&S Rev Bonds Series 2022-Fund 56020 $97,017.00 $0.00 $97,017.00 Project Total $22,304,865.0011 $119,427.00 $22,424,292.00 *Numbers rounded for presentation purposes. This project will have no impact on the Water Department's annual operating budget when completed. The project is located in COUNCIL DISTRICT 5. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Unspecified—All Funds project within the Water& Sewer Bond 2017A Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the Water& Sewer Bond 2017A Fund for the VCWRF Thickener Process Improv project to support the approval of the above recommendations and execution of the amendment to agreement and contract. Prior to an expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIERS (FIDs),: TO Fund Department lAccount Project Program ctivity Budget Reference # Amount ID_ - ID _ �� Year (Chartfield 2) �� FROM Fund Department ccount Project Program ctivity Budget Reference # mount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by_ Dana Burghdoff (8018) Originating Department Head: Chris Harder (5020) Additional Information Contact: Farida Goderya (8214) ATTACHMENTS 1. 60VCWRF THICKENING A3-FNI 1295.pdf (CFW Internal) 2.60VCWRF THICKENING A3-FNI FID Table (WCF 05.11.22).xlsx (CFW Internal) 3. 60VCWRF THICKENING A3-FNI MAP.pdf (Public) 4. 60VCWRF THICKENING A3-FNI PBS CPN CO2647.pdf (Public) 5.60VCWRF THICKENING A3-FNI SAM.pdf (CFW Internal) 6.60VCWRF THICKENDING A3-fnl.docx (CFW Internal) 7. 60VCWRF THICKENING A3-FNI 56011 A022(r2).docx (Public) L L L d W � � X X X VI VI Vf Q M Q L L L a a a d d « « Z « c c c 0 0 0) 0 E E i E Q Q C Q W J L E E C E = a v a a m N a N Z N M Nu 111U) u 11 C 0 Z N W LL LL« « IL « au au X au -0 to to W -0 to m cu mcu C m W D 41 Z, Z Y > W Q Q LU Q c' c' C cu LL aL aL a c c c 3 3 3 o - - o - - o - Q Q Q a a a, d a, 0 0 0 r _ loll 11 3 3 3 LL LL LL