HomeMy WebLinkAboutContract 57599-A1 CSC No. 57599-Al
FIRST AMENDMENT OF CITY SECRETARY CONTRACT NO. 57599
VENDOR SERVICES AGREEMENT BETWEEN CITY OF FORT WORTH
AND CANDELTECH INC.
This FIRST AMENDMENT OF CITY SECRETARY CONTRACT NUMBER 57599 ("First
Amendment")is made and entered into by and between the CITY OF FORT WORTH("City"), a Texas home rule
municipal corporation,acting by and through its duly authorized Assistant City Manager,and CANDELTECH INC.,
("Vendor"), a Texas corporation. City and Vendor are herein referred to individually as a("Parry") and collectively
as the ("Parties").
WHEREAS, on May 23, 2022, the City and Vendor entered into a Vendor Services Agreement to provide
all HVAC replacement units and installations for twelve(12)roof top units located at the Fort Worth Botanic Garden
buildings and any minor renovations associated with the installations,the same being City Secretary Contract("CSC")
Number 57599("Agreement");
WHEREAS,the Agreement provides an initial term of one-year;
WHEREAS, due to unforeseen global circumstances and increasing inflation costs it is the collective desire
of the Parties to amend the Agreement to increase the total compensation amount; and
NOW,THEREFORE,for and in consideration of the mutual promises and covenants set forth herein the
Parties agree to amend the Agreement as follows:
I.
City and Vendor hereby agree to amend the Agreement to increase the not to exceed amount from$134,602.27
to$163,816.19,as further set forth in Exhibit B-1, attached hereto and incorporated herein by reference.
II.
1. All terms in this First Amendment that are capitalized but not defined shall have the same meanings
assigned to them in the Agreement.
2. All terms and conditions of the Agreement that are not expressly amended pursuant to this First
Amendment shall remain in full force and effect.
(Signature page follows)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment of CSC 57599 Page 1 of 2
IN WITNESS WHEREOF,the Parties hereto have executed this Second Amendment in multiples.
City: Vendor:
By: Valerie Washington(Jul 22,202215:23 CDT) By. Airika Gilmore(Jut 19,202208:41 CDT)
Name: Valerie Washington Name: Byron Candel
Title: Assistant City Manager Title: CEO/Owner
Date: Jul 22, 2022 Date: Jul 19, 2022
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
Rre wpd zAIM& responsible for the monitoring and administration
By. Richard Zavala(Ju120,202212:47 CDT) of this contract,including ensuring all performance
Name: Richard Zavala and reporting requirements.
Title: Director
Park&Recreation Department
By:
By: Name: Jing Yang
Name: Sandra Youngblood Title: Landscape Architect
Title: Assistant Director Park&Recreation Department
Park&Recreation Department
City Secretary:
Approved as to Form and Legality:
BY: J ette S.Gooda l I(Ju 123,202207:9 DT)
By. Nico Arias(Ju118,202213:12CDT) Name: Jannette S. Goodall
Name: Nico Arias Title: City Secretary Aga�FORT��aa
Title: Assistant City Attorney O O1°°°°°°--ok a�
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Contract Authorization: °° o �d
M&C: 22-0195 �� °°°°° °°° i`d
Form 1295: 2022-853365 ��a rEX pS�ap
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment of CSC 57599 Page 2 of 2
EXHIBIT B-1
June 15,2022
C ande 1Te ch 212 Way Ct,Hurst,Tx 76053
Phone:e:81 817-616-3405
services@candeltechservices.com
SERVICES
TACLA017800C
Prepared for: Service Location:
City of Fort Worth 3220 Botanic Garden Dr
C/O Botanical Gardens Fort Worth, Tx 76107
To whom it may Concern:
CandelTech Inc is officially writing to request a change on our submission for work to be performed with the City of Fort Worth
located at Botanical Gardens.
Our original offer was as follows:
Daikin-$134602.27
Carrier-$149398.71
As stated in our original proposal this offer was valid for 30 days.Due to this offer being for the City of Fort Worth we extended this
to 60 days with the presumption that the job start date was to begin in October of 2021.
Unfortunately,due to unforeseen global circumstances and increasing inflation costs we have seen a dramatic increase in equipment
manufacturing costs.There has also been a increase in the lead time that as of today is projected to be 24 plus weeks with all
manufacturers.We are doing everything we can to work to decrease these lead times.
Pricing change request as follows:
Daikin-$163,816.19
Carrier-$210,364.35
These prices are with the intention we will receive a purchase order within 30 days of receipt to avoid further projected increases in
pricing and availability.
Payment Schedule as follows:
25%due at startup
25%due upon delivery of equipment
40%due upon completion of project
10%due upon final acceptance of project
Respectfully Submitted,
Airika Gilmore Accepted by:
Commercial Services Manager
4,1 Candeffech
.I,. SERVICES Date:
www.CandelTechServices.com
services(a,candeltechservices.com
Office: 817-616-3405
Cell: 817-448-2475
"Regulated by the Texas Department of Licensing and Regulation,P.O.Box 12157,Austin,Texas 78711, 1-800-803-9202, 512-463-6599"
hftp://www.license.state.tx.us License number TACLA017800C
Page 1 of 1
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/29/22 M&C FILE NUMBER: M&C 22-0195
LOG NAME: 13P 21-0166 BOTANICAL GARDENS HVAC JC PARD
SUBJECT
(CD 7)Authorize Execution of a Purchase Agreement for Botanic Gardens Heating,Ventilation and Air Conditioning Roof Top Installations with
Candel Tech, Inc., in an Amount Up to$134,602.27 for the Park and Recreation Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of a purchase agreement for Botanic Gardens Heating,Ventilation and Air
Conditioning roof top installations with Candel Tech, Inc.,in an amount up to$134,602.27 for the Park and Recreation Department.
DISCUSSION:
The Park and Recreation Department approached Purchasing to issue a bid for Botanic Gardens Heating,Ventilation and Air Conditioning
(HVAC)Roof Top Installations.The Purchasing Division issued an Invitation to Bid(ITB)21-0166 on July 27,2021 with submissions due by August
26,2021 and included detailed specifications regarding the requirements for the Botanic Gardens HVAC Roof Top Installations.
The ITB was advertised in the Fort Worth Star-Telegram every Wednesday from July 28,2021 through August 25,2021.Twenty eight vendors
were solicited from the purchasing vendor database system;seven responses were received. Each bid response received points based on a pre-
established, best-value matrix of weighted factors and was scored according to price,contractor qualifications,similar job experiences,and
references,availability to begin the project,and the experience of the staff and the company's permitting experience. Upon review of the
information,Candle Tech, Inc.scored the highest using the Best Value criteria,therefore staff recommends awarding to Candle Tech, Inc.
Funding in an Amount Up to$134,602.27 is budgeted in the Other Contractual Services account of the BG Moncrief Garden Center project in the
Tax Note 2020 Fund.
AGREEMENT TERMS: Upon City Council's approval,this agreement shall begin upon execution and expire one year from that date.
BUSINESS EQUITY:A waiver of the goal for M/WBE subcontracting requirements is approved by the Office Business Diversity,in accordance
with the BDE Ordinance, because the application of the purchase of good or services is from sources where subcontracting or supplier
opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget,as previously appropriated,in the Tax Note 2020 Fund for
the BG Moncrief Garden Center project to support the approval of the above recommendation and execution of the purchase agreements. Prior to
any expenditure being incurred,the Park and Recreation Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Reginald Zeno 5804
Valerie Washington 6192
Originating Business Unit Head: Anthony Rousseau 8338
Richard Zavala 5711
Additional Information Contact: Cynthia Garcia 8525
Jeff Cope 8313
Expedited