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City Secretary Coniract No. � �� �
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NON�EXCLUSNE VENDOR SERVICES AGREEMENT
This NON-EXCLUSNE VENDDR SERVICES AGREEMENT ("Agreement") is made and
entered inta by and betvveen the CXTY UF FORT W�RTH ("City"), a Texas hame rule rnunicipal
corparatioz�, aeting by and through its duly authorized Assistant City Manager, and Hundley Enterprises
Ina. dba Hundley Hydraul�cs ("Vendor" or "Contractor"), a. TEXAS CORPORATIQN and acting by and
through iYs duly a�Ythorized representative, each indi�idualIy referred to as a"party" and collectively
referr�d to as the "parties."
WHEREAS, ihrough RF�' No. 22-0017, tl�e City solicited hsds to award non-exclusive services
agreements to multipje bidders to pra�ida repairs, rrzazntenanc� an.d purchase of parts for a�variety of
heavy duty �ehicles, lawn, and mai�ine eqUipment in the City's fleet, an an as needed basis, in the City
with an aggregate amaunt of up to $1,3U5,278.00 per year far epnhacts awarded to the successful
bidders;
WHEREAS, Vendor was one of tl�� successful bidders awaxded a coniract to provide nan-
excl�sive repairs, �naintenance, and purchase parts for a variety of heavy duty vehicles, lawn, and marine
equipment in tha City's fleet; and
WHEREAS, City and Vendor wish tn s�t out terrns of Vendar's non-exclusive repairs,
maintenance, and purchase parts for a �arie4y of 1�eavy duty vahicjes, lawn, and rnarine equi�meni in th�
City'� fleet
NOW, THEREFORE, the parties, acting herein by the thraugh their duly autho��ized
rep�'esentatives, enter into the fallowingagreement:
AGREEMENT DOCi]MENTS:
The Agreement docurr�ents shali include the foilowing:
1. This Non-�xclusive Vendar Services Agreement;
2. E�ibit A— Scope of Services;
3. E�ibit B— Price Scliedule;
4. Exhibit C— City's RFP No. 22-0017
5. Exhibit D— Vendor's Bid Response to Gity's RF'P No. 22-0017; and
6. E�ibit E— Verification of Signature Authority Form.
�
Exhibit5 A, B, C, D, and E, vvhich are at�ached hereto and incorporated herein, are made a part of this
Agreement for all purpos�s. In the event of any conflict bet�veen the terms and conditions of Exhibits A, B,
C, or D and the terms and condiiions set forth in the body of this Agree�ent, the terms and condition� oi
this Agreement shall control.
I. Scove af Service�.
1 -,�.-
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Vendor 5ervices Agreement �
Hundley Hydraulic � -" +• 1������ t;<<
1.1 Vendar ageees to pravide repairs, maiiitenance and purchase of parts for a variety
of heavy duty vehiGies, lawn, and marine equipment in the C'tty's fleet, nn an as need�d basis
("Services"), which a�'e set foi�h in more detail in Exhibit "A," attached hereta and incorparated
herein �'or ai] pu�poses.
i,2 Vendor understands and agre�s that tlie City will award non-axclusive purchase
agreaments to multiple bidders for service repairs maintenance and purchase of pat�ts for a �ariety
of hea�y duty vehicles, lawn, and ma�rine equipment in the City's fleet, on an as needed �asis, as
oLitlined in City of Fort Warth Bid Salicitation (RFP No.22-0017), which is attached hereto as
Exhibit C, and incorporated herein for atl purgoses. Vendor further understands that the aggregate
aanount of alI contracts awarded to multiple Vendors under RFP No. 22-0017 shall be an amount
not to e�ceeci � 1,30�,�'�$.00 per year, and the City makes no promise or :guarantee af the total
a�a�ount of work ihat will be assi�ned to Vendor under this Ageeeinent, Vendor's R�sponse to City
of Fort Wortli ITIi No 22-�417 {°`Vendnr's Response") is attached hereto as Eg�ibit D, and
incorporate h�rein for alI purposes.
2. Terrn. This Agr�ein�nt begins on June 14, 2022 ("Effective Date") and expires an June
13, 2023 ("Expiration Date"}, unless terminated earlier in accordazaca with this Agree�nent {"Initial '�erm"),
Cit� wi11 ha�e the option, in its sole discretion, to renew this Ageeemant under the same terms and
conditions, for up to faur {Q-) one-year renewal option(s) {each a"Renewal Term").
3. Compensa�ian.
3.1 City will pay Vendor in accordance with the provisions of this Agreement,
including �xhibit `B," whicll is attached hereto and incorporated hereiu for al1 puiposes. Total
annual coznpensation annual under this Agreement will not exceed One Million Three Hundred
Five Thousand xwo Hundred and Seventy-Eight Dollars and No Cents ($1,30S,2i8.00).
Vendor wilI nat perform any adcEitior�al ser�ices or bill for expenses incurrad for City not
specified by this Agreement unless City requeats and approves in writing tha additianal costs
for such services. City will not be liable for any addit�o.nal expenses of Vendor not
�pecified by this Agreement unless City first approves such expenses in writing. Vendor
understands and agrees that the aggragate amount af all contracts awarded to inultiple
Vendors under RFF No. 22-�017 shall be atl amaunt not ta exceed $ 1,305,278.00 per year,
and the City rnalces no promise ar guarantee of the total amaunt af work that will be assigned to
Vendor under tl�is Agreement,
3.2 Vendor agrees to submit estimates and invoices in accordance with the estimate
aiid in�oice requuements stated in E�hibit "A".
4. Termination.
4.1. Written Notice. City ar Vandar may terzninate tl�is Agi'eement at aziy time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non-a�ropriation af Funds. In the ewent no funds o�• insufficient funds are
apprapriated by City in any fiscaI period for any pay�nants due hereunder, City will notify Vendor
oi suah occurrence and tl�is Agre�ment wiI1 terininate on the last day of the fiscal period far which
appropriations were received without penalfy or expense to City of any kind w-hatsaever, except as
tq the portions of the payments llaz•ein a�reed upon for wliich funds have been appropriated.
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4.3 Duties and Qbligations of the Parties. In tl�e e�ent that this Agreement is
terr�inated prior to the Expiration Date, City will pay Vendor for servi�es actually rendered up to
the effective date af termination and Vendor wiil cantinue to provide City with services requested
hy City and in accordance with this Agreement up to the effective date of termination. LFpon
termination of this Agreement for any reason, Vendor wiil pro�ide City with copies of all
completed or partiaily completed doeuments prepared under this Agreement. In the event Vendar
has rece�ved access to City Information or data as a requirement to perforin ser�ices Iiereunder,
Vendor will return all City pravided data to City in a machine readal�le format or ather format
deemed aceeptable to City.
5. Disclosure af Conflicts and Confidential Information.
5.1 Disclasure of Conflicts. Vendor hereby warrants to City that Vendor has made fulI
diselosure in writing of any existing or poteniial conflicts of interest related to Vendor's services
under this Agreernent. In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclQsure to City in writing.
5.2 ConftdentiaS Infortnatian, Vendor, for itse�f and its officers, agents ar►d employees,
agxees th�t it will treat a11 infarmation provided to it by Ci .ty ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Inforrnation Act. C3ty is a government entity under the iaws of the State of
Texas and al1 documents held or maintained by City axe subj ect ta disclosure under the Texas Public
Information Aet. In the eventthere is a request for informaiion marked Confidential ar Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vendor to submit reasons obj ecting
to disciosure. A deterrnination on whether such reasons are sufficient wii3 not be decided hy City,
but by the Office af the Attorney General of the State of Texas or by a court of compeient
jui-isdictian.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, inodify, delete or otlierwise corri�pt City
Information in any way. Vendor must nQtify City immediately if the security or integrity of any
City Information has been compro�nised or is belie�ed io have been campromised, in which event,
Vendor wili, in good faith, use all carrimercially reasonable effarts to cooperate with City in
zdentifying what information has been accessed by unauthorized means and will fuIly eooperate
with City to protect such City Information from further unauthorized disclosure.
5. Ri�ht to Audit. Vendor agrees that City will, until the expira�ion of thtee (3) years after
�naI payment under this Agreerriant, or the final conclusion of any audit cornmenced during the said ihree
years, have access to and the rigltt to examiiie at reasonable times any directly pertinent books, documents,
papers azzd recards, including, but not limited to, all electronic records, of Vendor invol�in� trar�sac�ions
relating to this Agreement at no additional cost to City , Vendor agrees that City will ha�e access during
norrnal working k�ours to ail necessary Vendor facilities and will be provided adequate and appropriate work
spaee in order to conduat audits in compliance with the provisions of tltis section. City wili give Vendor
rea�onable advance notice of intended auc�its.
7. Inde�endent Contractor. Tt is expressly undersiond azad agreed that Vendor will operate
as an independent cont��actor as to all ri.ghts and privileges and work perform�d under this Agreernent, and
nat as agent, rapresentative or employee of City. Subject ta and in accordance with the conditions and
Vendor Services Agreement Page 3 of 25
Hundley Hydraulic
provisions of this Agreement, Vendor will have tl�e exclusi�e right to cont�•ol the details of its operations
and activities at�d ba soleIy responsi�le for the acts and oinissions of its afficers, agents, s.ervants,
employees, Vendors, and subcontractors. Vcndor aclalowledges that the docirine of respondeat superior
�vill not appIy a.s between City, its officers, agents, sarvanis and eznployees, a�nd V�ndor, its o�icars, agents,
employees, servants, contraotars, and subcontractors. Vendar further agrees that nnihing herein will be
const�•ued as the creation of a partnership or joint anterprise between City and Vandor. It is further
understood that City wilI in no way be eonsidered a Co-employer or a Joint ernployer of Vendar or any
afficars, agents, servants, employees, contractors, or subcontractars. Neither Vendo�•, nor any offacers,
agents, servants, empfoyees, contractots, or subcontractors of VencEor �vill be entitled ta any employinent
bene�'its frain City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servan#s, employees, contractors, or cont�-actors.
$, Liability and Indemnni�catian.
8,1 L�IBXLTlY - VENDOR N'ILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PRDPERTY DAMAGE AND/OR PERSDNAL XN.IURY,
INCL UD�1VG DEATH, TO ANY AND ALL PERSONS, OF �.11�Y XIND QR CHA.Rf1 CTBR,
WHETHER REAL OR ASSERTED, TO THE EXTENT CArISED BY THE NEG�IGENT
ACT(S) OR OMISSION(S), Mt1LFEASANCE OR INTENTIaNAL MISCONDUCT Ol�'
VENDOR, TTS OFFICER,�, AGENTS, SERVAIVTS, EMPLOYEES, CDIVTRACTDRS, Olt
S'UJ3CONTRACTORS.
8.2 GENE.R�L �NDEMNIFICATION - VENDOR HEREBY CDVENANTS AN�
AGREES TD IND�MNIFY, HOLD HARMLE,SS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERYANTSAND EMPLOYEES; �'ROMANDAGAINSTANYANDALL CLAIMS
OR LAWS`U1'T,S` OFANYXIND �R CHARACTER, WHETHER REAL ORA,�,SERTED, FOR
EITHER PROPERTYDANIAGE OR L4SS {I'NCL UDXNGALLEGED DAIVIAGE OR LCOSS TO
VEIVDOR'S BUSINESS' AND ANY RESULTING L4ST PROF�TS) .4.ND/OR PERSONAL
INJURY, IIVCLUDING DEA�H, TO ANYAND ALL PERSONS`, ARISING OUT OF OR IN
CONNECTIDN WITH THIS AGREEMENT, TD THE �XTENT CAUSED BY THE
NEGLTGEIVT ACTS OR OMISSIONS OR MALFEASANCE O� VENDOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR,SUBCOIVTRACTORS:
$3 rNTELLECTUAL PROPERTY INDEMIVIFICATION — Vendor agrees to
defend, setile, or pa�, at its own� cost and expense, any claim or action against CiEy for
infringement of any patent, copyright, trade marlc, trade secret, nr si�nilar property right
arising from City's use of the softrvare and/or docamentatKon in accardance with this
Agreement, it being understood that this agr�ement to defend, settle or pay �vill not apply if
Ciiy modifies or misuses �he software and/or documenEation. So long as Vendor bears the
cost and expense of payment for claims or actions against City �ursua,nt to this section,
Vendor will have the right to conduc� the defense oi any such claim or action and all
negotiations for its settlement or comproirnise and tn settle or cflmpromise Any such claim;
howe�er, City will have the right ta fully par�icipaEe in any and all such seitlement,
ne�otiations, or Iawsuit as neeessary to protect City's interest, �nd City agrees ta cooperate
with Vendor in doing so. X�n the event City, for whatever reason, assumes the responsibility
far payment af cvsts and eacpenses �ox any elai�n or action brought against City for
infringem�nt arising undar this Agreemen�, City wzI] have the sole right to conducf Ehe
defeuse of any such claim or actian and alI negotiations fo�r its settle�ent or ea�anpromnnise and
ta settle or compromise any such claim; hawever, Vendor will fully particzpate aud cooperate
with City in defense of such claim or action. City agrees to give Vendar kimely w�ritten notiee
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af any �uch claim or actiqn, with copies of all papers City may receive relating thereto.
Notwiths#andin� the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify Ci#y under this Agreement. If the soffware andlnr
documentation or any part thereof ia held to infringe and the use thereof i9 enjoined or
restrained or, if as a result of a seitleinent or comPromise, such use is materially �dversely
restricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue ta use the soffware and/or doeumentafion; or (b) modify tke
softwArc and/or docvmentation to make it nan-infringing, provided that such modification
does not materially adversely affect CiLy's auEhorized use of the software andfor
documentation; or (c) reglace the software andlor docnmentation wif.h equally suitable,
compatible, and functianally equivalent non-infringin� software andlor documentation at no
additional charge to City; or {d) if none of the foregoing alternafives is reasana�ly a�ailable
to Vendor tcrminate �his Agreement, and refund all amounts paid to Vendor by City,
subsequent to wbich termination Ci#y may seek any and all remedies available to City under
law.
Asai�nment and Subcontractin�.
9.I Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consen� of City. If City grants consent to
an assignmenY, the assignee will execute a written agreement with City and Vendnr under whicll
the assignee agrees to be bound by the duties and obligatiQns of Vendor under �his Agreeme�t.
Vendor will be liable for all obligations af Vendor under this Agreement prior io ihe effective d�te
of the assignment.
9.2 Suhcontract. If City grants consent to a subcontract, the suhcontractor will execute
a writ�en agreerr►ent with Vendor referencing fihis Agreement under which subcontractor agrees to
be bound by the duties and nbligatians ai Vendor under this Agreement as such duties and
ob.ligations may apply. �'endor must pravide City with a fully executed copy of any such
subcontract.
1p. Insuranee. Vendor must provide City with certificate{sj of insurance documenting
palicies of the fo.11owing types and rninimuin coverage limits that are to be in effect pr�or to eommencemeni
af any 5ervices pursuant to this Agreement:
10.1 Coverage and Limiis
(a) Comrnercial General Liability:
$1,000,OQ0 - Each Occurr�nce
$2,000,000 - Aggregate
(b) Automabile Liability:
$1,000,000 - �ac11 o�ci�rren�e on a combined single li7nit basis
Coverage will b� on ar�.y val�icle used by Venda�', ar its empIoyees, agents, or
representativ�s in the cottrse of providing 5ervices under this Agreement. "Any
vehicle" will be any vehicle owned, hired and non-owned.
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HundIey Hydraulic
{c) Worker's Compensation;
S�atutoiy limits accord'uig to the Texas Workers' Compensation Act or any other
state woxkers' cornpensatian laws where the Services are being performed
Employers' Iiability
$100,000 - Bodily Injury by accident; each accidentloccurrence
$100,000 - Bodily Injuiy by disease; each employee
$500,000 - Bodily Inlury by disease; policy limit
(d) Professional Liability (Errars & Omissions):
$1,OQ0,000 - Each Claim Limit
$1,040,000 - Aggregate Limit
Professional Lia.bility coverage may be provided through an endorsernent to the
Commercial General Liability (CGL) palicy, or a separate palicy specific to
Professional �&4. Eifher is acceptable if covera�e meets alI other requirements.
Coverage must be claims-nnade, ar�d znaintained far the duratian of tihe contracfual
agreemen# and for two (2} years fallowing cainpletion of services pro�vided. An
annual certificate of insurance must be submitYed to City to evid�nce coverage.
1�.2 C'reneral Requirements
(a) The cammercial general liability and autamobile liability policies inust
nartne City as an additional insured thereon, as its interests may appear. The term
City includes its attzploye�s, officcrs, officials, agents, and volunteers in respect to
the contracted services.
(h) The workers' eoinpensation policy must includ� a Waiver of SuUrogation
(Right of Reco�ery) in favar of City,
(c) A minimum of Thn�ty {30) days' notice of caneel�ation or reduction in
liinits of coverage must he provided #a City. Ten {10) days' notice will be
acceptable in the even� of non-payment of premium. Notice must be sent to tlze
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Warth, Texas 76102,
witla copies to the Fort Worth City Attorney at the same address.
(d) T11e insurers for aU palicies �nust be licensed andlar approved ta do
business in the State of Te�s. All insurars must �ave a ininimum ratin� of A- VII
in tlie current A.M. Best Key Rating Guide, or have reasonably �quivalent financial
strength and solvency to the satisfactian af Risk Management. If the rafing is
beIow that required, written appro�al of Risk Management is required.
(e) Any failure on the part of City to request requi�•ed insurance
docutnentatinn will not constitute a waiver of the insurance requirement.
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(� Certificat�s. of �nsurance evidencing that Vendor has obtained ali i•equired
insurance wiil be deiivered to the Ciiy prior to Vendor praceeding with any wnrk
pursuant t� this Agreez�nent.
1 I. Coinpliance with Laws, Drdin�nces, Rules and Re�ulations. Vendor agrees that in the
performance af its abligations l�ereunder, it r�rill comply with all applicahle %deral, state and locai laws,
ordinarices, r�.iles and regulations and that any work it produces in cozinectinn with this Agreemen� will also
comply with all applicable federal, siat� and local laws, ordznanc�s, rules and regttlatians. If City notiiies
Vendor of any violation of such iaws, ordinances, rules or regulatians, Vendor must immediately desist
irom and correct the violation,
12. Nan-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, snbcan�ractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendox's duties and obligations hereunder, it wiIl nat discriminate in the treatment ar
employment af any individual ar group of individuals on any basis prohibited by law. IF ANY CLAZM
ARZSES �'ROM AN ALLEGED VIOLATION OF THIS NON-DISCRIlV[iNATION COVENANT
BY VENDOR, XTS �ERSONAL REPRESENTATNES, ASSIGNS, CONTR:A,CTORS,
SUBC4NTRA.CTOR�, 4R SiTCCESSORS IN JNTEREST, V�NDOR AGREE� TO ASSUME
SUCH LTABZLxTY AND TQ IND�MNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CI�AXM.
i3. Notices. Notices required pursuant ta the provisions of this Agxeement will be
conclusit+eIy detcrmined to have been delivered when (1) hand-delivered to the other party, its agents,
empjoye�s, sarvants or representatives, (2) delivered by facsimile wi�p �lectranic eonfirmatian of the
transmissian, or (3) received by the other party by United States Mail, registe�ed, return zeceipt requested,
addressed as folIo�+s:
To CITY:
Ta VENDOR:
City af Fort Worth Hundley Hydraulic
Attn: Assistant City Manager Dar�a Burghdoff Cra.ig Hundley, President
200 Texas Street 3220 N Main
Fort Worth, TX 76102-6314 Cleburne, TX 76433
Facsimile: {817) 392-8654 Facsimile: (817} 6A1-2166
With copy to Fort Worih City Attomey's Office at
same address
14. Solicitation of �m lo ees. NeitI�er City nor Vendor will, during the term of this
Agreement and additionally for a period of ane year after its termination, solicit for �mployment ar ernploy,
whether as employea or indep.endent contractor, any person wl�o is or has been ezxiployed by tlle other
during the term of this Agreem�nt, without the prior written consant of the peeson's enaployer.
Notwithstanding the foregoing, this pro�+ision will not apply to an eznployea af eithar party vcrho responds
to a general solicitation of adverkis�ment of employment 6y either party.
15. Go�ernruental Pov►�ers. It is understood and agreed that by executian of this Agreement,
City does not waiv� or surrender any of its gavernmental powers or immunities.
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lb. No Waiver. The failut•e of City or Vendor ta insist upon the perforinance of any term ar
provision of this Agreement or to exercise any right grantad herein does not constitute a waiver of City's or
Vandoi's respective z•ight to insist upon appropriate parfoi�na�ice or to assert any such right on any f�rture
occasion.
17. Goveruin� Law 1 Ve�ue. This Agreetnent wil.l be construed in accordance v,�itl� the laws
of the State of Texas. If any actian, whether real or asserted, at law or iza equity, is brought pursuant to Y1�is
Agreernent, venue for such ac�ian vvill lre in state courts Iocat�d in Tarrant County, `I'0�as o�• the United
States District Court for the Northern District of Texas, Fork Worfh Dir+ision.
18. SeverabiIitv. If any �rovision of this Agreement is hald tv be invalid, illegal or
unenforceable, tI�e validity, legaliiy and enforceabiliTy of the remaining provisions will not in any way be
affected or impaired.
19. Faree Ma�eure. Gity and Vendor will exercise their best efforts to meet their respective
duties and obligatians as set fortla zn thzs Agreement, but will not be held liable for any delay or oznission
in perfar�naraee due to force majeure or other causes beyand �heir reasonable cnntrol, �ncluding, but not
limited to, compliance witl� any go�err�nenf law, ordinance, ar regulation; ac�s of God; aats of the piiblic
enemy; fires; strikes; [ockouts; natural disasters; wars; riots; �piderrAics or parzdemics; �overnm.ent action
or inaction; orders of gavernment; matercal ar labor r�strictians by any gavez�nmental authority;
transpoi�tation probleins; restraints ar prflhibitions by any court, board, department, cammission, ai• agency
of the C]nited States or of any States; civil disturbances; othej• national or regional einergeneies; or any ather
similar cause no1: enumerated herein but wIlich is beyand the reasanable eontrol of the Party whose
perfaxnaaz�.c� is affected (colleciively, "Force Majeure Event"). The �erformance of any such ot�ligation is
suspended during the period of, and only to the extent of, such prevention ar hindrance, provided the
aff�ctad Party provides notice of the Foi•ce Majeure Event, and an explanation as to haw it prevents or
hinders the Party's perforinance, as saan as reasonably possible after the occ�arrence of the Force Majeure
Event, with the reasonableness oisuch natice to ba d�t�rrnined by the City in its sole discretion. The notice
required by �[iis section must be addressed and delivered in aceprdane� vvith Secfion 13 of Yhis Agreement.
20. Headin�s not ControllinE. Headings and titles used in this Agreement are for reference
purposes only, will no� be deemed a part af this Ag7•eement, and are not intended to define ar limit t11e scape
of any provisinn of this Agreement.
21. Review of Caunael. The parties aclrnowledge that each party and its counsel have
reviewed and revised this Agree:menf and that #he normal rules of constrLiction ta the effect that any
ambiguities are to ba t•csolved against the drafting party wiIl not be employed in the interpretation of this
Agreement or E�-iibits A, B, and C.
22. Amendments 1 Modifications 1 Extensions. No a�nendment, inodiiication, ar �xtension
of this Agreemeni will be binding upon a party hereto unless set forth in a written insirumeaat, wliich is
executed b� an authorized representative of each party.
23. Coanterparts.. This Agreement may be execu#ed in one or more eounterparts anrl each
count�rpart will, for all purposes, be deemed an original, but a1I such coLmterpai�ts wi11 tagether constiiute
one and the same instruznent.
24. Warrankv of �ervices, Vendo�• warrants that its sei�vices will be of a lugh quality and
conform to generally prevailing indust�'y standards. City musf giv� written notice of any breach of this
warranty within thirty (30) days from the date that the services a�re completed. Tn such event, at V�ndor's
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Hundley Hydraulic
option, Vendar will eitl�er (a} use commercially reaso�able effarts to re-perform the services in a m�nner
that con�orms with the vvarranty, or (b) refirnd the fees paid by City to Vendor for the nonconfortning
services,
25. Immigration Natiana6tv Act. Vendor musi verify the identity and employment eligibility
of its employees wha perform work under fhis Agreement, including eompleting the Employment
Eligibility Veriftcation Form (I-9}. Upon request by City, Vandor wiil provide City with copies nf a11 I-9
forms and snpporting eligibility docuznentatian foz' each empIoyee who per%rms work under this
Agreement. Vendor must adhere to all Federal and State ]aws as well as establisi� appropriate procedures
and controIs so that no services wi11 be perfarmed by any Vendor employee who is not legally eligible to
perform such services, VENDOR WILL INDEMNIFY GXTY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO V�OLAT�ONS. OF THT� PARAGRAPH
BY VENDOR, VENDOR'S EMFLOYEE�, CONTRACTORS, SUBCONTR�CTORS, �R
AGENTS. City, upon written notice to Vendor, wi�l have the z'ight to immediately terminate this Agreemeni
fo� violatiions ofthis provision by Vendor.
2b. Ovvner�hip af Wor� Product. City will b� the sole and exclusive owner of all reparts,
wark papers, procedures, guides, and doc�mentation that are created, published, displayed, or produced in
conjunction with the services pravided under this Agreaznent (coll�ctively, "Wozk Pz'oduct"). Further, City
will be the sole and exclusive owner of all copyright, patent, trademarie, trade secret and nther praprietary
rights in and ta the Work Product. Ownership of the Wark Product will intue fo the benefit of City from
the date af conception, creatiQn or fxation oi the Wark Peoduct in a tangible rneciiurn of e�pression
(whichever occurs first), Each copyrightahle aspect of the Work Product will be considez'ed a"work-made-
for-hire" �vithin the meaning af the Copyright Act of 197b, as amended. If and ta the extent such. Wark
Product, or any part thereof, is nvt cansidered a"wark-made-for-hire" within the trzeaning of ihe Copyright
Act af 1976, as amended, Vendor hereby expressly assigns to City all excIusive righf, title and interest in
and to t�e Work Aroduct, at�d all copies thereof, and in and to the copyright, patent, tradennark, trade s�cret,
and all other proprietary rights therein, that City may have or obtain, without fw�her consideration, free
fram any claim, Iien for halance due, or rights of retention thereta on the part of City.
27. Si�nature Authoritv. The persan signing this Agreement t�ereby warxants Yhat thay have
tk�e legal autlaority to execute tt►is Agreement on behalf af the respeeiive party, and that such binding
authority has been ganted by proper order, resolution, ordinanee or ather authoz'ization of the entity. Tl�is
Agreernent and any amendment hereto, may be executed by any authoriz�d represenYativ� of V�ndor. Each
party is fiiIly entitled ta rely on these warranties and representations in �ntering into ihis Ageement ar any
arnendment hereto.
28. Change in Companv Name ar Ownership. Vendor must notify Ci#y's Pvrehasing
Manager,. in writing, of a company narne, ownership, or address change for the purpase of maintainin.g
updated City records. The president of Vendor or autharized official must aign fhe letter. A latter indicating
changes in a campany name 4r ownership must be accompanied with supporting legal dacumentation sucl�
as an updated W-9, documents filed with the s#ate indicating such change, eQpy of the board of director's
resol�xtion appraving the action, or an executed merger ar acquisition agreement, FailLtra Yo provide ihe
specified docurnentation so may adversely impact future invoice payments.
29. No Bovco�i of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less �han $100,000, this seetion does not agply. Vendor aclrnowledges that in accordance with Chapter
2271 of tlte Texas Government Code, the City is prohibiied from entering into a contract with a company
for goods or services unless ihe contract eontains a writien verification from the campany that it: (1} daes
not boycott Israel; and (2) wiIl nat boycott Isra.el during the te�m of the e�ntract. The terms "boycott Israel"
Vendor Services Agreement Page 9 of 25
Hundley Hydraulic
and "compat�y'° l�as the meanings ascribed io those terms in Section 227i of the Texas Government Code.
By signing this Agreement, Vendor certifies that Vendor's signature provides writEen �erif"icatian to
the City that Vendor: (I) does not boycott Israel; and (2j will not boycott Israel during the term of
the A�reement.
3Q. Prohibition on BovcottinE Ener�y Companies. Vendor acknowl�dges tl�at, in
accordance with Chapter 2274 of the Texas Government Code, as added by Ant� 2021, 8'7Y11 Leg., R.S.,
S.B. I3, § 2, the City is prohibited from entering into a contract for goods or services that has a vaiue of
$100,000 or more that is to be paid rvholly or partly from public funds af the City with a company wit� 10
or mare fiall-tune employees unless the contract cnntains a writien veri�cation from the compa�y that it:
(1) doas not boycott energy compani�s; and (2) will not boycott energy companies during the term of tlle
cantract. The terms "baycott energy company" arid "eompany" have the meai�ing ascribed to those tenns
by Cl�apter 2274 oftlle Texas Gavernztzent Code, as added by Aets 2Q21, 87th �eg., R.S., S.B. I3, § 2. To
the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Vendar certifies that Vendor's signature pra�ides written verification to the City that Vendar:
(1) does not boycott enexgy coinpanies; and (2) will not boycott energy companies during the term of tliis
A� eement. -
31. Yrohibition on Discrimina�ion A ainst i+'irearm and Ammunition Indastries. Vendor
aclrnowledges that except as otherwise provided by Chapter 2274 of the Texas Governznenf Code, as added �
by Acts 2021, 87th �.,eg., R.S., S.B. 19, § 1, the City is prohibited fi'arn enterin� inta a contract for goods or
ser�ic�s that has a value of $1 �0,000 or rnore that is tn be paid wl�olly or par�ly from pi�blic .fur�ds of the
City with a cozaapany with I Q or rr�ore full-tiane employees unless the cant�•act contains a written verificatian
from the company that it: (]) daes not have a practice, policy, guidance, or directive that discriminates
against a firear�n antzty or frrearm trade association; and (2) will not discriminate during the terin of the
contt�act against a frearin entity or firearin h•ad� assoeiatian. The ternts "discriminate," "%rearm entity"
and "firearm txade association" have the meaning ascribed to those terms by Chapter Z274 oi the Te�as
Go�ernment Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274
of the Government Code is applicable to this Agreer�ent, by signing this Agreeinent, Vendor certifies that
Vendor's signature grovides wiittenverif'ication ta the City that Vendor: {l) does not have a practice, policy,
guidance, or directive that discriminates against a fiirearm en�ity or firearm trade association; and (2) will
not discriminate against a�rearm entity or firearm trade association during the term oitliis Agreatnant.
32. Electron're �ignatpres. This Agree�nent may be executed by elec#ronic signature, which
will be conside�•ed as an ar�ginal signature for all purposes and ha�e the same force and effect as an original
signature. For these purposes, "elech•onic signattu•e" means elec�ionically scanned anci h-ar�mitted versions
(e.g. �ia pdf file or facsimile transmission) of an ariginal signature, or signatures electronieally inserted via
software sucl� as Adobe Sign.
33. En#iretv of A�reement. This Agreeinent, including all attachments and e�'iibits, contafns
the entire understanding and agreernent between City and Vendor, their assigns and successoxs zn intarest,
as to the matters cnntained herein. Any prior or contemporaneous oral or written agreem.ent is hereby
declared nuli and r�oid io the extent in canflict with any provision of this Agreezn.ent.
[SIGNATURE PAGE TO FOLLOW]
Vendor S�rvices Agreernent I'age 10 of 25
Hundley Hydr.aulic
IN W,[�NFSS WI�ER�O�, the parties herefo have exe�uted this Agreement in ir,uItiples_
CITY QF F�RT WORTHz
$y_ ���� ���
Name: Dana BurghdofF
Tit1e: Assistant CityManage�
A��ROVA�L R�CON.[1�+�EPTDED:
}
. . _ _ E.
�y:
Name: Steve oke
T'iEiie: Pfoperty Martagement Directo�
ATTEST:
gY=
Name: 1 ette S.�Goodal]
Title: C Secretary
..
�
VENDOR:
-�„ a'..yt�
I�irndl�Y ,�e�Pris�s Ist� rlbcr Huna7�
Hydr�uulics � = � _ �
B .s, - �' � �'� /�
r• ` -� �--� �
Name: Craig H�dI�y
7'iiie: Pr�eside.nt
]�ate� .�=� _ d - � , a�'i��_ � .
By signir�g i ar�rnowladge that I� the pe�on
r��r�sible foY r}�e monita�iag and administration of
this cor��act, ir�cind'r�r g e�vring all per%rmance an�
�porting r�quir�xnen�s.
�����
�y. � _ - � , .
Name: Aiaa� S�it�or
Tit]e: Assistant Director, General Services
Ak'��tOV�b A5 TO FO� AND �LEGAiaiY:
�y_ ��.�'
Natne_ Richard Mc�acken
Title: Sr..�isi�nt Ciiy Ar�amey SecL C1�isf'
CON!'RAC! Ai�pRi�,�pAt;
M&C: 22�449
��� �orm I29�_ 2f1�2-$8]35l
�
. , . -- _ .... '
V�dor Servic� Agreement 4� �E �7 n�'� `
Hundley H�draulic � �
�
�XHIBIT A
SCOPE OP SERVICES
1. The Property Management Department (FMD) sha11 utilize this Agreernent for s�rvice repairs
maintenance and purchase of parts for a variety of heavy duiy vehicles, lawn, and marine equipment
in the City's fleet, on an as needed basis.
2. Fallowing the award additional services of the saine gen.�ral category that could have been
encompassed in the award of this Agreement, and that ar� not already an the Agreemant, may be
added in writing ii mutually agreed by the Vendor and City.
3. Unit prices shall include all casts associated with the specified wark, includ.ing l�ut not li�nited to
handling, deli�vel•y, fuel charges, fees and cartifications fees. No additianal charges will be accepted ar
paid by the City.
4. AlI ite.ins supplied resulting from this bid shall be of recent production, unused, and suitable for their
intended purpose.
5. VENDUR RESPONSIBILTIES
5,1, Vendors shall pro�ide pricing on pa�ts and labor for the services and a lzst of brar�ds provicfed on
the aitaclied Bid Solicitation pages of this ITB.
5.2. Vendor shall provide unit prices for listed items. Unit prices sha�l include all assaciated costs
unless specifi�d in Exhibit B, not limited to delivery, �uel and }�andling charges. No additiona]
eharges will be accepted nr paid by the City.
5.2.1.'I'he Cify �vill ensuxe that �ehicles will have a minimum of a quarter (�14} tank of fuel when
dropped off for se�+ice.
53. Vendars may charge an h�urly non-warraniy labor rate per sei•vice, a cost plus {+} far patts, a
diagnostic fee (detailed out}, and any applicable transportation fees, if any, as �ndicat�d on
Exhibit B. There are no gwarantees #ha City will accept or held financia[iy or liable for costs
outside of labor and inaterials/ parts uniess specified on E�ibit B.
5.4. Vendors shall provide documentation on their personnel auil�orized tn per%rin work on Czty
vehicles and equipment. This includes ali certifcations, such as tlae Nationa� Institute far
Automotive Sez'�vice Excellence {AS�) or Manufacturer required training, which quali�es the
vendor to perform said work. All licanses, permits., insurance and an}� other documentation that
is requzz'ed by locaJ, state and/or federal agencies are to be maintai.ned during the tenn of this
confract.
5.5. Vendors shall be authorized to diagnose, repair anci se�vice vehicles and equipment far the City's
Heavy duty fleet.
S.fi. Vendars shall parform rvork using the most up to date and appropriate methods avaiIable for said
woj•k under industry standards. This includes, but is not limited to, all suitable repair equipinant
and parts to insure the satisfaetory execution of any repair or installation.
5,7, Vendors shall raspond and supply requested materials or servic�s requir�d during regular
business hours within the respanse tinn.e (D�LXV�RY) from reeeipt of request per section 6.0 or
less including shipment by muival agreement form tlle t�me originaI requ�st is made.
5.8.. Vendors shall provide the City prioz'ity ser�ice, as inany City vehicles are utilized for pu6lic
safet}+ and ernergency response. Expeditious turn-around is critica.l to Ci#y operations. Add'ltional
£ees for priority services are prohibited.
Vendor Ser�ices Agreement Page 12 of 25
Hundley Hydraulic
6. HOURS
6.1. Vendars shall respond to a work order within 24 hours of notif�cation.
6.2. Vendors shall deliver completed vehicles to the Fle�t Service Center, Monday through Friday
beiw�en 7:30 a.m. — 9:30 p.m. unless expressly authnrized by the Fleef Service Center
Supervisor(s) or their designee. Any deviation frazn this timeframe shall �•equire written approval
from the Fleet 5ervice Center Supervisor(s) or th�ir designee.
7. AFTER HOURS
7.1. After hours shall be considered fram Friday at 9:31 pm through Monday at 6:59 am, holidays
and weekends.
S. PARTS
8.I, All parts utilized in reparrs, replacements or installations on City vehieles and equipment mus�
be new unless otherwise requested by PMD Fleat p�rsonnel. Atay rebuilt or remanuiactured parts
can bs considered but must be appraved in writing by Ciry PMD Fleet persannel prior to being
utilized by a vendor.
8.2, Vendpr shall wai�ranty all work and products supplied under this Agreement against any defects
in design, workmanship, materials and failur� to operate satisfactariIy. Each product shall be
construeted to the highest industry standards. Products manufactured of poor workmanship will
not he accepted.
8.3. Th� Ciiy reserves the right io supply parts as fi3�e City determines is necessary.
8.4. Vendor may chaxge a cost plus {+) for parts as indicated on E�ibit B. There are no guaran�ees
the City will acc�pt or held f nancially or liable for costs outside of labor and materials/ parts
unless specifiied on �xhibit B
Vendor 5ervices Agreement Page 13 of 25
Hundley Hydraulic
9. INVENTORY OF ASSETS
9.1. Assets that may need repairs and services b�t are not Iimited to, the inventory listed below:
Up to 3,000 on-road and 1,60U off -road vehicles and equipmenf including, but nat limited to:
TyPes of Equipment Manufacturers
F1re Trucks Dump Trucks Allison Mazda
Hea�ry-Dufy T�•ailcts Bucket Altec Mercedesl Sprinter
Trucks Off Raad Equipment Artic Cat Meritor
Transfer Trucks Aquatech Metro
Motor Homes Puel Trucks Water Bendix Mitsubishi
Tankers Container Trucks Big T�x Munc're
Sewer Equipment BMW National Grane
Champion New Holland
and other related types of Chevy Nissan
equipment over I ton C�nunins Onan Generators
Custom� Chris Trim Peterbilt
Custom- Lawhon Piarce — Fire Apparatus
Custom- Tommy Gate Pioneer
Gustotn- Youngs Fipehunterl.Teteye
Delta Rigging Pragard
Dehoit ROM Corp
Dodge RosenUauer
Doosan Spartan
Duetz Spitzli$
Eaton Stez�ling
E-One Tennant
Ford Terex
�reightliner Texas Steer
Hozada Toyota
Hyundai Tracker
Internatianal Twister
Interstata Trailers Vac-Con
Isuzu Vactor
JCB Verneer
Jeep Versaiz�
1LG Vol�vo
John Deere — Green (AG) WABCO
Kawaski Wacicer
Kenworth Whelen
Kobelco Yamaha
ICTM Zodiac
Kubofa and other related
Mack manufacturers over 1 ton
M&D
Vandor Services Agreement Page 14 of25
x�.�d��y xya���i��
City 5ecretary Cantract No.
10. ESTIMATES
I0.1. Vendors will be tequired to provide written estimates to Fleet Service Center Supervisors or
designee personnel before the start of any worlc, The estimates �nay be emailed to the Fleet
Service Center Supervisors or designee who requested the services to be completed.
10.2. If during the course of t11e c�riginally estimated repairs, it i� noted that further repairs vvill be
needed, a revised estimate must be prepared by Vendars for ih� additional work.
10.3. Estimates provided by vendors shall state `Warranty Service' if City vehicles or equipbnent t3vi11
be serviced for warranty waric.
10.4. Warranty and billable repairs shall be on separate esYimate(s)/ invoicing in ALL cases.
I0.5. Vendors shall send confrmation and a cost estimate to the �'leet Service Center Supervisor(s)
or designae wi#hin 24 hours of receiving a list of equipment for inspection and testing.
10.6. Vendar shall identify the repair direction and shalI email an estirr►ate with specific details af the
repairs needed regardless o� warranty or nnn-warranty
10.7. All estimates provided by vendors will be quoted on a`time and materials' basis, adka�xenc� to
the agreed upon contract rate{s) and itemized to illustrat� the cost of each of the follawing, if
applicable to the service or woric perfor�ned:
10.7.I . Estirnates shall ir�clude number of anei cost of part(s) to be installed.
10.'7.2. Estimates shall inciude cost of ]abo:r to perform repair and/or installation; itemized by
numbe�• of labor hours per labor line.
10.7.3. Estimates shall include itemized inspection/diagnostic fees.
1D.7.4. Trar�spartation fees, if any, far pick-up or delivery.
10.7.5. Miscellazzeaus sltop fees wilI not be aIIowed. This should be considered when bidding
applicable costs in the other time and materials categories.
] 0.'7.6. Traval charges for mobile services will only be considered if included in E�ibit B and
should be itemized.
10.8. Final invoices submi�ted to �he CiTy for work performed should always match the final estimate
received and appraved hy the City. AII revised estimates must be approved in writing priar to
billing.
10.9. FIeet Service Center 5upervisars ar designee will provide written a�zthorization and a Purc�ase
Order (PO} to proceed wiih the inspection and testing or repairs after evaluating the estimate.
Vendors are not authorized to proceed with inspection, testing or repairs based on verbal
authorizations and assumes all liability and responsibility for inspectio�, and testing performed
based on such verbal authorizaiions.
10. I 0. PMD Fleet shall issue a pLlrchase order for billahle repairs and sent to the vendor via email.
Repairs ate NOT to be performed until a purchase order l�as been issued and pravided to the
Vendor from FMD Fleet Division. This. ensures proper trackutg and dacumentation are in
place for the Vendor and tl�e City
l 0.1 l. Fleet sha1l create necessary work order far tracking.
10.12. Fleet staff shall document the approva! and sha.11 update the work order detailing all
communications and repairs with denial or approval information.
10.13. Vendor shall be notified, via email, af repairs needed and/or diagnosis from Fleet.
Vendor Services Agreement Page 15 of25
Hundley HydraL�lic
11. INVOICrNG REQU�REMENTS
11.1. The Gity of Fort Worth has begun implementing an automated invQicing system.
11.2. The Vendor shall send in�oices electronieally to our centz'alized Accounts Payable department
invoiee email address: supplierin�oices(a�fartworthtexas.go�. This einail address is not
monitored so please do nat send correspondence to this email address, The sole purpose of the
supplier invoices email address is to receipt and process supplier invoices.
11.3. Pleas� inolude ihe %llowing an the subjeet line oiyout e-mail: vendor naane, invoice nunrib�r,
and PO number, separated by an underscore (ex: Example, Inc._I23456 FW013-0000001234)
11.4, 'i'o ensuz�e th� system can successfuIly process your invoice in an e�pedient manner, please
adhere to the %llowing requirements:
11.4.1. All invoices must be either a PDF or TIFF forinat.
11.4,2. Image qualzty must be at least 300 DPI {dots pex inc11).
11.4.3. Ir�voic�s must be seni as an attacl�unent (i,e, no invoice in �e body of �he email).
11.4,�. One invoice per attaclvnent (includes 4'DFs}. Multiple atkacl�ments per email is
acceptable but each invaice rnust be a separata atfachment.
11.�.5. Please do not send handwritten in�oices or invoices that contain handwritten notes.
11.4.6. Dot matrix invaice format is not accepted.
11.4.7. Tlie invoice must contain the following information:
I 1.4.7.1. Supplier Name and Address;
11,4.7.2. Remit to Supplier Name and Address, if different;
11.4.7.3. Applicable City Depart�nent business unit# (i.e. FW013)
11.4.7.4. Complete Cify af Fort Worth PO numbe�• {i.e, the PO number must con�ain a11
preeeding zeros);
1 T.4.7.5. Invaice number;
11.4.7.6. Invoice date; and
11.5. Invoices shauld be submifted after delivery o�the goods ac s�rvices.
11.6. To prevent invoice processing delays, piease do not send invoices by mail and amail and please
do not send the same invoice jnore �Iian once by einail to sup�lieriilvoicesnuq,fortvaorthtexas.�pV•
To check on the status of an invoice, please contaet the City Department ordering tlle
goodslser�ices or the Central Accaunts Payable Department by emaiI at:
ZZ FIN A�ccoLintsFayable e fartworthtexas.e�av_.
11.7. If yo.0 are unable to send yo.ur invoice as outlined abo�e at this time, please send your invoice
to our centralized Accaunts Payable deparLment instead of directly to the individual city
department. This wrll allow the city staff to digitize the invoice foi• faster processing.
11.8. If electronic invoicing is not possible, you may send your paper invaice to; City of Fort Worth,
At�n.: �'MS Cent�•al Accounts Payable, 200 Texas Street, Fart Worth, Texas, 76102
11.9. Tha City's goal is to receiv� 1 DO% of invoices elcctronically so that ali supplier paymarzts a�•�
processed efiiciently. To aehieve this gnaI, we ne�d the Vendor's support.
11.10. �f Vendor has any questions, please eontact the Accounts Payable team at (817) 392-2451 or
Vendor Services Agreement
Hundley Hydraulie Fage 16 of 3�5
by em.ail to ZZ=FIN Accountsl'ayable �,fortworthtexas.gov.
i 1.11. Vendar shall not include Federal, State af City sales tax in its invoices. City shall furnish a t�
exemption aerti�cate upon Vendor's request.
12. HAZARDOUS CONDITIONS
I2.1. The Vendor is required to notify the City immediately of any hazardous conditions andlor
damage to City property.
13. UNTT PRICE A.D.]USTMENT
I3.1. The unif pz'ices naay be ad,justed for increases ar decreases in Vendor's cost d�aring the renewal
period but before the effective date of the renewal upon written request from the Vendor.
13.2. The Vendor must submit its price ad�ustment requ�st, in writizag, at least 64 days before the
renewal effective pariod. The Vendor shall provida written proof of cost increases with price
adjustment request.
13.3. If the City cvncludes ihai the rate increase being requested is exorbitant, the City reserves #he
right to adjust the rate requ�st, or rej act the rate request in its entirety and allow the contract to
expire at the end of the contz'act terrt�. If the City elects not to exercise the renewal option, the
Purchasing Division will isstite a new solicitatian.
13.4. Frices bid shall remain firm far each one-year term of tha Agreement and s11al1 include all
associated freight and delivery costs.
13.5. Prices offered shalI be used for bid analysis and for Agreement pricing. In cases of erxors in
extensions or totals, fhe ur�it prices offered will goverti.
13.6. Upon expiration of t�e Agreemen� term the successful bidd�r, agrees to hold over under the
terms and conditions of this Agreement far a reasonable period of time to allow ihe city to re-bid
an agreement, not to exceed nineiy {90) days. Vendor wil] be xeimburs�d for this service at the
prior agreemeni rate{s}. Vendor shall remain abligated to the City under a11 clauses af this
Agreement that expressly ar by their nature extends beyand and survir�es tlae e�piration or
termiriaYion nf fhis Agreement.
13.7. Goods and/or sarvices shall not be suspended by the Vendor without a 3Q day prior written
notice to the City.
14. PERFORMANCE
141. Failure of the City to insist in any one or more instances upon perfarmance of any of the terms
and canditions of this Agreement shall not be construed as a waiver or relinquistu�ent o� the
future performance of any terms and conditions, but the Vendor's obligation wiih respect to such
performance shall continue in fu11 force and effect.
1�. COMPLAxNTS
1�.1. Co�nplaints processed through the City Purchasing Division are to be correcied within fourteen
(14) days of formal notice of complaint. Written respanse to tlze Purchasing Division is required.
1�.�. Failure to properly resolve complaints within tlte fourteen (14) caleridar day time period inay
resuli in the cancellatian of the applieable line i�em(s) in the price agreement.
16. CONTRACT ADMINISTRATI�N
1C.1. Contract administration will be perFormed by the CiTy Departmer�t. In the event the Vendor
fails ta p�t�orm according to the terms of the agreement, The Departmen� head ar his/her
Vendor Services Ageement
Hundley Hydraulic 1'age 17' af 25
designee wrll nptify the Vendor, in writin�, of its failures. A meeting may be arranged to discuss
the Vendor's deficienci.es. A written cura raotice may be prepared giving the Vendor 14 calendar
days to cure any deficiency.
16.�. In the e�ent the Vendar continues with utzsatisfactory performance, the department will
proinptly notif� the Purchasing Manager who will talce appropriate action to cure the
perfor�nance p�oblem{s), whieh couid include cancella#ian, terminatian %r convenience or
default. Ifthe agreement is terminated for default, the Vendor znay be held Iiable for excess cost.
Ib.3. 'I'he Vendor will be paid only those sums due and o�ing under the agr��ment for services
saiisfactoriIy rendered.
16.4. Tl�e Ciiy reserves the right to terminate this agree�ent, or any part he�•eof, �or its sole
convenience. In tl�e event of such iermination, the Vendor shall immediately stop all wvork
hereunder and shall iminediately cause any and all of its suppliers and subVendors to cease
work. Subject ta t11e terins of tllis agreement, the Vendor shall be paid a percentage of the
agreement price reflecting t[�e percenY.age of the work performed prior to the notice af
terinination, pIus reasonable charges the Ver�dnr can dem�nstrate to the satisfaction of the City
using its standard record keeping systertz, laave resulted irom the terminatian However, in no
event shalI the total of all amaunYs paid to the Vendor axceed the agreement price. The Vendar
shall not be reimbursed for any praf ts whicla znay have been anticipated, but wliich have not
been earned up to the date of terinination.
Vendor Ser�ices Agreement
Hundley Hydraulic Page 18 of �5
City Secretary Contract Na.
EXHIBIT B
PAYMENT SCHEDUL�
F�}x�''4�c��$ � � i
�- ��---- ��r� �� ����r° ����� �i� �����
[ E++�nk Eti --- - —�— -- - 1 pa9e IrrYltfld: �UBLIC £1l�AiT DETAILS
� iv��u rz�., a�l - �fevaton .J�� 3 5ubrnH'fa: C3ty af �a� Ylforth
1 . _ �INRNCiAL 14iAWACs�tv1ENT SEiiUICES
� pyen7 N�r.! .•--•..�J..... �iNbS'iCG • PLIfCt183il1�
- �"�••�t_n�.kCz.F[hn•r xa�� �. . � � ZCiOTBk�55L(LaworL�vnl.$OIJI�1}
s�r.i. rm�� Fu��sn ri,nr Farl Y'larlh'YX f&102
� ��� :u�, ,s�.i._�.,.z ,. t�.� .,��i,e� �x s'._]" - L�nile�c!$taivo
iofl0.au HR
�In� t]�t�tl� _
Cena: 7
pR�CNUS�Ln� .__—__��-�..----��t _ _. ..UttitP.3iF�2� T43tiL �
4fa3�p�il�vzhia'ttln Fea 1Dt%1.t10 EA � ��
� I C/ �
Lfns: 2
ScscrtpUbn[�=--.__ _ __Q4[_ _�nit 11rtRi�rtce 7auh
hAP fi�rt5in^oi�'n�fw�F�7'�� : � �4��: 4GC'id.00 HI� � �-- -
� G � f��J%�
��na: �
94�ef+_pson Qtjl un�t u»lti+dcr 7atst
Nou.rly Fiei� RFc1m. t�es.Fel7�Ot1 am .9:�0 �n dO�YJ.i€9 MR
I
Lln�: 5
13esc�€�.lia�� Q1Y .. !fr#� EJnNFrico 74#�1
Tfa[S,pOtt3:iqr1rp{='�r6•u���.1711vr}� �Cr;kIIS F,k
k�1�4E�sN9i I! hWf,F�:�h'.1, R��iu+ie �np �
�(� � � [ 7
Llna; 7
Cnscr{�l1on: _ 43tv tlnit _ _ �inilPiio� �---Total_-
thfvetrein end Trunamisaion FtepalrH
if�iti�evafn {Clutch Assemi�y, Fly+.heel, etc} iEE06,00 HR � ____
Nnn-4Y�rrsMyhour�y lador �asss {1 Tan � dVcf;
treclw9� g speciB�y 8 06' ltoaa Equlpmxaul ___,._
L[ne_ 8
Finel urlv�s) Non�ffarra�.y Iteurly iAtipr rate
(t i`rn & Over; I�cl+edfng 5P�al�y & 0�•1�Qad
�n,ut�ne�nl?
[J ne: 9
hr�uc�y fabar rata. (1 Yon � Cm:r. �c[uding
8peoially & Dff-Roed �; �upxnont}
}L�fn,�6�: 1�
R�,.w---�"..iiiip�]:
�€a�tiit�3 (Al�alqn�rtna�atar, Haliery
lqnilfon, L,lphls, atcj Nen:SVarroniylt�ury
�a�ta,a 11 Tpn R p��s; Ir�Cluding $¢Ec181ty
8 L7r�lia■u ���[�gRwiH}
U�! _ Utiit
900.b6 lifi
Emaii: �i�1�Pur�t�singF�sspcnses�fiorirvarkt�texas�gov
_�
Un11P�Eno TatJ�t �
� ��
Vendor Services Agreement
Hundley Hydraulic Page 19 af 25
EXHIBIT B
PAYMENTSCHEDULE
i�t� ri�Uc�'����.
�� ��� �� ���� ����� ��� �����
, €U�r�� tG[1 — ptgcj Invited: �UBLIC�V€iE3'���T.dILS
:S�.u.4?T_�:�,:S�ni7 _,-._ _._._..— �, 4_I
�vant �r,urid uars�orT 3u:brnit To: CiYy of ForF 4ti'otlh
'_ _ �'Itafi:NCIAL N1RNA4�1JI�hJT ��'1i1+d��S
Earni Ndme - — — — i=l�lAN��` - ('ui�i�a8ing
. _._..
���. xe_�u�._!�ks, R�a�air�ana_s�r.u.icc_-- -- - ._-- ----. -- -- 2b�'Texas �x, [.o,�ar Lav�al� �ouih�
Start Ylm� FI rafa3� �fine F'611 �aVt3rtl1 ~.''.,' �{i102
k�.:r�:r^r2= zR-;;n.;?='�'f' r4}�7t.fF4.e2_i3�:36:-.�A�6�... �. �61�[B�i�fi�1N.�
Etnal3. '� �'A�SF'urohasingRe�ponses�F�rtvuartlrtexas.�ou
Lina: 17
tsc�l ��knn:
Pabr�r Pls3;t (%nglne, Belts; klead�, inWHc,
Re�dufldfng, etc.}�Non•+.�iarrancy lu,uriy Inhnr
�Fp (1 Ton 1�. ower Inecfeting Spors.�siYy �
orl.Ncstl Equlprnenlj
_ (}�iv Unik _ EIn1lPricq_
800_QO HR
� �
l3ne: 12
dCBC��pt1811! G.4kM_ _ __ 117EI1 LIYIII�lj,GC �4�8�
�hau81 an� �mla5br� i��atr� to ir,�lud� onr
a�5d S�R Cl��nin9 ��xih�u�S Sk•3s��i M�inCCnl��ra
uiYd �b�]dir Ftz�t-iA'&rrarsly Prouny It�Lar rtsk� (9 {56p.Qd I•IR � �
'ian � Avc:r; ln���n7 Spnrtally $ dUiFRc+sd
Cquvpm�nt�
L,irt�a 53
Non-4Yarr�ntyY�ourty Ipl7or ralo tt Ton �; QVcr;
Inelixla�g Sp�CiFtity & CYR�RFU�iI Equfuxior3{}
iat�l
I �
LEno; 1b
(�q.S�[�jJU6_I_F:-- _-T 1�Slp U311[ EI[111P�IcA '�'mt91
Gefleral Vehicia f[epair{�Fiisig. Misc.}
Ac�[o[aahll� ar�s3 Other Passungar Vcsh#�eiss
A�slrtlarianae �l+Crrt{Ylherwise Glea�lfl�dj zt�3fI.00 K3i �/1 ���: __��
hicas-SA'a3aan�ly haurly lahor rata (i 7as 8�var, �l
Is��c[uding 3gadialt} 8. 4R-Rrrad. Equlprnan;j �,
.
l.�nu, i6
❑��crlptlon� C�ev Unl1 UnFiprite _ Tst�l
Custorr�in9 3er,�icge, Vehids (fncludlrtg ..�_ "
Armaring af Vehisalag. HerwWic�pped amd �sn
Cqnu�rsians, etcj l�fa�-W�rraMy hourfN lahpr 2Up,[#Sl liR „ _ �
ral� (1 7an & Oti�er, [ncluding Sgaalalky ffi
Gdf��aed EqulpmEn#�
l.iha; �is
fZ�s�lnliqn:.---.___,��- - -- -- � un�� Un[tP�ti�� Total_
Gcr�i �dalntonanc� end Rep�l,'fahlda;Mcai �
Othanviso Qlsaslfezd� ta Indude OII ChBi}geg, 2aR4.[4 iif�
E.u4ru;.dtlan. 9tG I1 T9n P, �v@I: 31��U01ru� � J -
5pr�clally & L3N-Raed Equlpmen[j
LinC: 13
0_ ari ti.�p; _ Q kt ._LG�_ ._ Tolal
Automo6rv�s S�loctanv 8hop $arvicea FJcr7-1L�afrran�y d�4_pR L �
Ko:;�yLaFtr RatA (1: ian � 4var, Enaluding � �
.�peda�ry � Afi•Et�d �t�uipmant)
Line: 'la
❑esccrlestlan_ C�N lJnli UnittPriep�
Trailtlr hF�inl�nanqa anc4 R�pair (Nrsx Otherv�se
Glessified� Nan-V�arranly hourly leharratie (1 3t}D.O� HR
rarr 8 ave�r, tnrJusng sR�ny s eut�4�u
C-q��rnsnfF � .
�endor S�rvices Agreement
Hundley Hydraulic
. _ � ��J�
Page 24 of 25
EXHIBIT B
�'c+ �� ��r��[ii���
�� ��� �� ���� ����� ��� �����
�+rQnt �[� P�go �nvtted: �k��6�C �v�lVr b�TA�Ls
C#'144i-22- i7
€ven'� �4�nd vargl�ari 5uktrrit Tca: i:� ad Fcvt D1'vRh
---~ � F�!l�AN CI;�4� �a1Ai�A��}�A@N� ��1�iC��
�uenl Mam� �Iitif,�EVC� - t�urcl�si.n
St��R ilme '���,��x�l:��ntsh 7'lmc FoR lr�mrtl9 TX�6 02 �euai, ^�ou1F�)
, a� a�� :v�:�c�x o� f���,�s.3a �a.:.o�_ ���s..._ _ U�itexi St�tes
�na�il: FfukBPurchas�ngt��spflnses�faitvnrfir9cxas,gcNtr
PAYMENT SCHEDULE
[�nx� Ta
��e�vv�y� Crossined? �'a
l�bor ralc (1 Tan & dHee;
� L1f� Raaei Eq�iPraysr�9J
Llne: 24
�sno.au iar� �'�.�
��'�t J
� �qtsi.l
f �
.7'q5�3- ---
�
VBnti%�IQn� eic. GoO�ng, tiO�Gn�. �n�8
Il�915fir9[IA� S�'9[Bk1't €.�41�C �'�'R4E491, No�i+s, Wsler
€�ump, Radist�r, F#es6er �A�ecessarlcss, f(1q0-�y9 kiR
1�eMilstb�, esoj {1 ian & p+rer; Inekv�Sisg ��
S�cialty � �ff-F�aad Equiprnanaj ..
61ne; 21
Ciee��lEnn: Qiy unok U�EiPrL��
Ueiricle �atlln, S{»�akers, I��akntenanCe �nd
F�Ir, indud� �I�Iry & Os� k�o��9 54€►00 h�R
�qufprr,�t Hgvdy Lsho� fttsl� f � t'ca� ��a�r: �
It�cluding gpCSl�lly � QIY•RCrBlI Equ�dr�3ert9j
l.�rre: 22
���4Flitii9�l" .(i.N�� _..=.4Jnl�. __ ___..._ IJnit�riee Tnt�F
lietratili€ng 5lnhlt3ej lo P�tdduce �rni:sbns 2 Tflp.6iE HR
Irr�prc��e hl� Clu�rlity (7�1 ra{� t�s (9 TCr+ � �
CY+�e� lr�e4uding �ialky & O�a•Rioed
ilhe: �3
��h�9R: _ — _ _ _ _ _ _ _ — i�f� 4itlf�,.-.- ... . . _ - �UFI��f�C6 _ _- _ T4Ad�
':h �g�� pEignmanl'. €u�.perr�ian. Rea� End. Et� 120fl.4� k� � -
R�r AFs�arnertk and Wheal Brilancing
;irr�ludinp�rflnt-EndF��irpfl.�tra�eiee � �
Lipt: �d
" c• _ dty LEn[k l3nilpricra Futg�
�U�SiDn (A1cICs, ,.aprse.r�a, 9tccring, utaj' 1280,4�1 k�€!i �� � _l
p�t r�ko foo i1 ton a.7�r, ksc���y-
Spodally & Oti��nd E�u�pr�wqG
6Fno� 2S
Ian.crl�Sl�i�; . Qtv uni� un�tPr�ce �'�al ---_.�
Wheel �antlnn 1-lst �ee l�c j�F 7an 8 Ov�r. i2�0,W�} Hft ��
IncTuEi�ng �p�ta Ily d �iF-�ad Gqw'pmonLF
� _ _. _ _ -
Lfn�c �5
Descrldlton; 4]�i Unit l�pfiiptiqo To�a1
1YFr2�] fda�mpnancu �nd Rapair �lav�ly L�6ar fi�Cl_IS� HFt
Fts�ta (i Fpe� � p'ab�; I�tlUdinp �ialty& � r � ' �
vf�Ro�Q �U'�P�ntJ
Vendor Services Agreement
Hundley Hydraulic
Page 21 of ��
EXHIBIT B
PAYM�NT SC`H�DULE
P�� �b,1�l��i'a �RTI��
�� �1D ��LI�IT�TI�f�
��v�ni IQ F�gg Invlled: Pi38i@C PVEN� QETAILS
= l� i � _ -" C� .. - ---. .
� l?vani k�x�h1 ldarsi�n'
�1 _
EYe�1 N�me
� J�ry�1 �L�.:.�.,� �x-�f'a.0..*.:�+` `.il i �li.�:..�.
j�eaitil2��s�t es:4.:.e tsr �"N5h�9mv .._l_Vv 4i i 3����titTo: �i���F���4�1AN�IGEMENTSE�iVI�ES
� fl Ti _ � 1 rny xV�.. G� AIFS
�ih�Ah�ct - rurc�iasing
;lipl} xo�a� �:+r. 4E.avrarL�vel, �ou6hj
Fort 4�'eM� TX d�1��
' Ir�rC�� :tia�as
��'18��, �`M5F*urcha�Ir�gRaspons�s�+OflVlUf��£l�EiS.[��Y
11�e: �5
--- _ _ _ „ l3niC UnitPrire 4�flal
�+Sk 11 OFp:----- -- 4iV
L�hidaRe�4ns7€ttcriln�JRelUrg181iiatgS�rf.�S 10p0.Q0 tiR ��1
Nolt-Warrahiy�Hourly Labar Rate (i Ton & Over; y�� e;Y�} �
d17C�#�J���'CiI�F;jw�;-;'sl'Ja��'SjLII�F'llull} � ���� -
Llne: 29
b��iultau' Qlv �f1�_
�arts-�qet€�+us{+1 ��rcenkof
'h4an�icc�ureraLl�l�iee' 304.op C�
t����� r,�fark t1P �ec�nl�5� �id Iq S3�aA0 �v
a�.�, r:«,�Qor ��� �,•��.�,�i�. ��, �� �4: �- sa;
�4�A1�P.L��_. _ — T9ti� _ —
�-- - - ��� � _l
un�: rr
��sc�lptiam _ i�Ev - ll,nit .__........ . UnitPrice -- -TaFai--- -
- --
Hasa Repaire and�ae kepFacem�t [�Aontlny. �g�.-pp wF� `� �
Fndsy heh�een 7:30 A.m � 9:1(k p.m)�Ili�d EQ
1he nearestqusrter�Ttltiehpuf
Llise: 2i5
I]��CI`Iqlid�f. _ I�ty Ut�h 1�MItF�3i� T4lR�_.. _..._
�ia�ft��ir3xn:llorRepla�ment (Afterhours 33G.00 HFi T'
�tid�Y �19;31 prn • Manday at 0:39 am� Bllled � '��
S4 thb nsar�c�l qu�rter of 1hs h0uf
iiRe: Z8
C�sc�'i�Slian: �EY Uriit �[rltP 14� �RB�
l+Cior €lour Field Re1ts, hlori,Fri 7:D4 sm -�:90 i475.4�1 h�t j W �
�m #._. — i �
Lfl30: 34J
pc+�tris�ti�n�_„_�..,... — r�tv uHiL UnitPrice Yatal
S'�o;r Y[ou�s<I.ahar Ftasa, Ai�r Haura. 1435.aA WR
�ialidays� Viractk�nsls --
-� -. � ���'�� �ry
[otal 9[d kmo+�tiC ���` "� �1,�
/
A hld a1'n' �Cera} v,111 u� InEerp�relad Uy tt� Cityas a no-�a�c�a (G�} iPem and tha Cfiywlll nat eisp*�t to.pay far ih�1 it�m, A hi�i o� "ho
lyir�' �r iw r�spona� i�P��a � blank) usl! ha Interprel�d hyih� C13yth8t �� 4l��re�r do�� not �ish tu hid on that �Gem. E+e adyv�ed, a"no
blti' cx na r�spanse rna)+be cxxtsi38rad as nun-res�.+an:la�s �nd may re�ult in dlsqualfF�c�uan �f Ih4 b�G,
Vencior Services Agreement
Hundley Hydraulic Page 22 of 2�
EXHIBIT C
CTI'Y'S RFP No.22-OQ17
{RFP�o. 22-0017, Pages Follow)
Vendor Ser�vices Agreement
Hundley Hydraulic Paga �3 of ��
Fo�x Wo��rH�
C�V�R �A��
Eventl� page
cFwo�.-zz-ooi� �
Evertt Round Versian `
i 1
E�ent IYame
ITB Hea I7ut Re air and Sexvice
Start Time Finish Tim�
12 15 2021 OS:OQ:O6 CST 01 06 2022 13:30:tl0 C5T
In�ited: PUBLIC EVE�[T DETAILS
5uhmit To: Ciky of FvrE Warth
FINANCIAL MANAGEMENT SERVICES
FINANCE - �urchasing
200 Texas 5t. (Lower Level, 5outh)
Fort Worth TX 7�1a2
United States
Email: FMSPurchasirrgResponses@fortworthtexas.gov
�vent �escription
The City of Fort Worth (City) seeks bids to finalize an annual agreement with multiple �endors for repair
services for City owned f�eavy dufy �ehicles and equipment and to establish an Annual Agreement to pro�ide
Original �qui ment Manufactur�r (OEM} Authorized Service Facslities for the Praperty Mana.gement
Qepartment �PM�) on an as needed as specified in this In�itation to Bid (ITB.}
`�erms & Conditions
All companies/indi�iduals wishing to do business with the City of Fort Worth must register as a Bidder on the
Peop�eSoft 5upplier Portal. Please visit
https:llwww.fartworthtexas.go�ldepartmentslfinancelpurchasinglreg9sfer for more information.
A�signed Buyer: Ashley ICadva
There will be a pre-proposal conference held on December 23, 2D21 at 2:00 PM
Location; City Ha[I
20q Texas 5t
Room 380, 3rd Floor Fort Warih, Texas 76102
Bids are solicited for furnishing the merchandise, supplies, services andlor equipment as set forth in this
solieitation. Compieted Bids including one executed original and ane U5B flash drive coniaining electronic
�ersions of all bid documents must be received in the Purchasing Division by 1:30 P,M., December 16, 2029, and
then publicly open�d and r�ad aloud at 2;00 P,M. in the Council Chambers. Bids must be submitted in a sealed
enveiape WITH 7HE BID NUMBER WRITTEN ON THE 011TSIDE OF THE ENV�L.OPE, addressed to the Purchasing Manager. YOUR
BI� MUST BE R�CEIVED BY THE PURCHA5ING OFFIC� AND TIME S7AMPED PRIOR TO TME 1:30 �EADLINE IN ORDER TO B£
CONSI�ERED, Bids shall be mailed or hand defivered ta ti�e following addr�ss:
City of Fort Worth, Purchasing Division,
Lower Lev�l, City Hall, 200 Texas Street, Fort Worth, Texas 76102
Bids deli��red by s�aecial courier {i.e. Federal Express, Special Deli�ery etc.) are to be marked on the
outside of ti�e courier's shipping envelope "SID Na. 22-0017, 17B - Heavy Q�rty Repai� and 5ervice" AND MUST BE
RFCEIV�p BY THE
PURCHAS]NG OFFICE AND TIME STAMPED PRIOR TO 7HE 1:30 �EADLINE IN QRDER TO 8E CO�[SIDERED.
Late bids will be returned or destroyed; they wil] not be opened nor considered in the e�aluation of the bid.
Bids may be withdrawrn at any tir�e prior t� the offieial opening. �ids may noi be altered, amended or withdrawn
after the offcia] opening. The undersigned agrees, if the bid is acce�ted, to i1.Ernis� any and aEl items upan
which prices are offered, at the price(s) and upon ihe terms, conditions anei scopelspeai#ications contained in
this document, The period for acceptance of this bid will be 120 calendar days after the bid .opening date.
Solicitation Documents:
1. Caver Page
2. Bid 5ubmission Signature Page**
3. Bid 5olicitation*'
4. I'ar# 1 - Insiructions
5. Part 2 Scope aP ServiceslSpacifications
6. AttachmentA- Conflict af Interest Disclosure Requiremeni`*
7. Attachment B- Vendor's Contact [�Pormation
8, Attachment C- Cansiderativn of L.acation of Bidder's Principal
8, Attachment D- Referenc.� Sheet
9,) Attachment E- DeEailed Scape of 5ervices
)
Place o# Business*"( if appficabl�;}
9, Attachment F- Draft Services Agreement, aitached as a separate documenE
**Required to be compleked and submitted. See Sec#ion 14.2, Part 1 for a!I required docum�nts that need to be
submitted. Failure tn subtnit all items wil! be grounds for rejection of a bid as non-respo�sive to the specifications.
fTB 22-0017 Heavy Dufy Repair and Servlces
Page 1 of 52
�'o�r WoxxHm
�venttD
cFwoi-az-o;
Event Round
�
Event Name
Invited: PUBLIG EVENT DETAILS
ITB Heavy UuCy xepa�.r ana_service
StartSime Finish 7tme Suhmit To: Clty of Fort Worth
iz/is/zozi oe:oo:ao cs� oz/o6/zvzz i3:3o:oa csT _ F1NAI�CIALMANAGEMENTSERVICES
FINANCE - Purchasing
24Q 7exas 5t. (�,ower Level, South)
�ort Wvrth iX 76102
United States
�mail: FMSPurchasingResponses@fnrtworthtexas.gov
The undersigned, by hislher signalure, represents that helshe Is submitting a binding offer and is authorized
to bind fhe res�ondent to fully comply with the solicitation dnCument confained herein, The Respondent, hy
submitting and signing below, acknawledges thal helshe has recelved and read the enfire doeument packet
secfions defined above indudl�g all documenis incorporated by reference, and agrees to be bound by the ierms
iherein.
Legal Company Name:
Co¢npany Address:
City, 5tate, Zip:
Vendor Registration No.
Printed Name of Officer or Authorized Representative:
Titfe;
Signature of O�cer ar Authorized Representative:
Email Address:
Phone Nurnber:
Faderal Identificatian Number (Flt7):
Will agreement be available for Cooperative Agreement use? Yes_ No _
��� �U���SSI�fV SdC�N�4�'l.J�� ��C��
]TB 22-0017 Heavy Duiy Repair and Services
Page 2 of 52
FORT WORTH�
�Q� �����Q������.
��entlD Page
CFWO1-2'2-0017 3
�,�ent Raund V�rslon
1 1
Hvent Name �
TTB Hea Dut Re air an[i Sexvi.�.e
5tart Time Fin[sh Tlme
12 15 2021 OB;00;00 CBIi` _ 41/46/2022 13:3D:tl0 CST
{n�ited: PUBLIC EVENT DETAILS
Submit To: City of Fort Worth
FfNA�fCIAL MANAGEMENT SERVICES
FINA�fCE - Purchasing
200 Texas St. (Lower Le�el, South)
Fort Warth TX 76102
United Sta#es
Email: FMSPurchasingResponses@fortwarthtexas,gov
Line: 1
bescription: Qty Unit UnitPr3ce Total
DiagnosticlEvaluation Fee 1000.00 EA
Llne: 2
Description: _Qty UnEt LinitPrice Tptal
Shop Hourly Rate, Mon-Fri 7_QO am -9:30 pm 4000.0� HR
Llne: 3
oescription:
Hourly Field Rate, Mo-n-Fri 7:00 am -9:30 pm
Line: 4
QtV Unit llnitPrice Total
4000,00 HR
�tion Fee (Pick-up & De�ivery 2Q�.00 �A
If applicable, Round Trip
Tatal
Line: 5
pescrf tion: Qt Unit 11nitPrlce Total
l7rivetrain and Transmission Repairs
Drivetrain (Clutch Assembly, Flywheel, etc} 1000.OD HR
Non-VVarranty hourly labor rafe (1 Ton & Over,
Including 5pec'salty & Off Road Eq�ipmentj
Line: 6
Descriutlon: Qty, Unit UnitPrice _ Tatal
Transmission (Main, Trans#er Case, Chaln and
Final Drives) �ion-Warraniy hourly labor rafe � oaa.00 HR
(9 Ton & Over; Inc{uding Specialiy & OFF Road � �
Equipmeni)
Llne: 7
Descri tion: Q Unit UnitPrice 7otal
Engine Repairs Engin� Analysis Non-Warranfy 90Da.00 HR
haurly labor rate (1 Tnn & pver, lncluding ��
Speciafty & Off-Road Equlpment)
Line: 8
Descriptinn: 4tv Unit UnitPrice Totaf
Eleetrical (Altemator{Generator, Battery,
Ignition, Lights, etc) iVnn-Warranty hourly 900.a0 HR
labor rate (1 Ton & Over; Includir�g Specialty
& Off Road �quipment)
ITB 22-0017 Heavy buty Repair and Services
Page 3 of 52
FORT WORTH�
Eventl❑
Ck'WOZ-22-0017
Event Raund VersEon
i i
E�ent Name
TTB Heavy Dutv Repair and :
Start Time
I2/15/2021 08:00:00 C9T
Finish Time Sabm.it To: City of Fort Worth
ai/os/zazz 13:30:00 CST FINANCIAL MANAGEME�[T SERVICES
FINANCE- Purchasing
200 Texas St. (Lower Level, South)
Fort Worth TX 76102
United States
�ma91; FMSPurchasingR�spanses@forLworthtexas.gov
Line: 9
pescriRtion: [atV Unit llnitPrice
Power Plant (Engine, Belts, Fieads, lntake,
Rebuilding, ete.) Nnn Warranly hourly labor 800.OD HR
rale (1 Tnn & Over; Inaluding 5pecial[y &
Off-Road Equipmenty
Total
Line: 10
DescriAtion: Qty Elnit Un3tPrice Totaf
Exfi�aust and Emissions Repairs ko include DPF
and SCR Cleaning - Exhaust System NEalntenance
and Repair Non-Warranty hourly labor rate (1 800.U0 HR
Tan & Over; Including Speclalty & Off-Road
Equipmentj
Llne: 11
pescripfion: QtV Unit UnitPrlce Total
Fuel System Malntenance and Rr�pair 600.00 HR
Non-Warranty hour[y la6or rate (1 Ton & Over,
Including 5pecialty & Off-Ftoad Equlpment)
Line: 12
Descriptlon: QtY Unit UnTtPrice Total
General V�hicle Re.pair (Spring, Misc,)
Aufomobile and Other Passenger Vehlcles
Mainkenance (Not Otherwise Classifed} 20DU.00 HR
Non-�+larranty hourly la�ar rate (1 Ton & Oue.r;
lncluding Specialfy 8� Off-Road �quipmeni) _,
Lins: 13
�escription: _ Qty Unit _ U.nitPrice Tota_I
Customizing Services, Vehlcle (Including
ArEnoring of Vehicles, Handicapped and Uan
Conversinns, etc) Nan-Warranly houriy labor 200.00 HR
rate (1 Ton & Over, lncluding 5pecialfy &
Off-Road �quipment)
Line: 1�4
Descriptian: f�tv lJnit LInitPrice Tatal
General Maintenance and Repair, Vehide (Not
O#herwise Classified) to include Oil Changes, 204U,00 HR
Lubricaiion, etc (1 Ton & Over; Including
S.pecialfy & Off-Road Equipment}
I.ine: 15
peseriqtion: Qty Unit UnitPrice 7otal
Automotive Machlne Shop 5�:rvices Non-Warranty 400.D0 HR _
Hourly Labor Rale {1 Ton & Over, lnclucfing
Specially & qff-Road �quipment)
Line: 16
�escriptlon: _ 4tv Unit UnitPrice Tatal
Trailer Maintenance and Repair (Not Othenr�lse
Classified) IVon�Warranty fiouriy labor rate (1 700.00 HR
Ton & Over; Including 5pecialty & Off-Road
Equipment)
Page� Invited: PUBLIC EVENT DETAILS
��� S���C�T�Tl�IV
ITB 22-�017 Heavy Duly Repair and Services
Page 4 of 52
F�O1tT �IVORTH�
��D S�L��VTA�`101�
Eventl� Page
c�Wo�-z2-ao1� s
E�ent Round Version
1 1
Event Name T
ITS Hea Dut Re aix and Ser�ice
Start 7ime Finlsh Time
12 15 2021 08:Q0:00 CST 01 06 2022 13;30:00 CST
Line: 17
Descrintion:
Truck and Van Maintenance and Repair (ilot
Qtherwise Classified) Non-Warranty houriy
labor rate (7 Ton & Over; Including Specialty
& Of€-Road Equipment)
Qtv Lfnit
iF"i�I�xoU�:l:]
Invited: PUSLIC �V�NT D�7AIL5
Submit To: City of Fort Worth
FWANCIAL MANAG�MENT SERVICES
FWANCE - Purchasing
20a Texas St. (Lawer Level, South)
Fort Worth TX i8102
United 5tates
�mail: FMSPurchasingResponses@fortworfhtexas.gov
UnitPrice Total
I
Line: 18
��scription: Qty Unit UnitPrice Total
Temperature Repair - A/C, Heater, Radiator,
Ventiiation, etc. Cooling, Heating, and
Ventilating 5ystem (AIC 5ystem, Hoses, Water
Pump, Radiatar, Heaier &Accessarie&, 1000,00 HR
Veniilation, etc) (1 '1'an 8� Over; Including
5pecialky 8� Off-�toad Equipment)
Line: 19
descrlption: Qty lJnft UnitPrice Total
Vehicle Radlo, Speaicers, Maintenance and
Repair, including specialty � Off-Road 5�O.OD HR � ��
�quipment Houriy Labor Rate (1 Ton & Over;
lncluding Specialry & Off-Road Equi�ment)
l.ine: 20
Description: Qtv Unit UnitPricB 7otal
Fietrofitting Vehicles to Reduce Emisslons & 70(}.00 HR
Improve Air Quality flat rate fee (1 Ton &
Over; Ineluding Specialiy & Off-Road
l.ine: 21
I]escPiptian: Qtv Unit UnitPrice %tal
VVF�eel, Alignment, Suspension, Rear End, Etc. 120Q.p0 HR
Repair Alignment and Wheel Balancing � �
(Including Front-�nd Repair) flat rate fee
Llne: 22
flat rate fee
Specia[ty &
Line: 23
Including
Line: 24
�,.� .,r� �� �y., ,.� � ,
Ton & Over; Inciuding
F Rnad Equipmentj
at Fee Rale (1 Ton & Over;
& Off-Ftaad ��uipment)
vvneei nnainEenance ana xepair
Rate (Z Ton & Over; Including S
OfF-Road Equipment}
UnitPrice Total
Qt Unit UnitPrice
1200.00 HR
Qty Unit UnitPrice
400.00 HR
ITB 22-00'[7 Heavy Duty Repalr and Serviaes
Page 5 of 52
Total
Total
Fo�r WoR�rx�
EventlD
c�woi--za-aoa�
Event Round Verslon
1 i
�vent Name
ITS Heavy Duty Repair and_E
Start Sime
�I� S�L��o�A�sON
2�22 13:30:00
Page
fn�ited: PU�LIC �VENT DE7AILS
Submit To: City of Fort Worth
�INANCIAL MANAGEMEN7
FINANC� - Purchasing
200 Texas 5t. (l.ower l.evel,
Fo�t Worth TX 78102
United States
SERV[GES
5outh)
Email: FMSPurchasingResponses@fortworthtexas.gov
tlne: 25
pescrfptian: (�tv Llnii UnitPrice Total
VeMicle 12ecanditioninglRe4urbishing ServicEs 1000.D0 HR
Non-Warranty Hourly La�ar Rate (1 %n � Over; .
Inc4uding Specialty & Off-Road �qulpment)
Line: 26
�escription: QtY Unit LlnitPrice Total
Parts- Cost Plus (+) percenl of
'Manufactur�rs List Price' 30D,DU EA
(Apply Mark Up Percentage Bid ta $300.00 To
Obtaln Carrect Sum. �eample: 30D x'f 0% = 3U;
Line: Z7
Deseriptian: _ Qfy Unit Unitprlce Total
Hase Repairs andlor Replacement (Monday - 336.00 Hf2
Friday helween 7;30 a.m.--9;3D p.rri)Billed to � �
the nearest quarter of fhe hour
Lfne: 28
pescription: Qtv Llnit UnitPrice Total
Fiose Repairs andlor Replacement (Affer hours 336.00 HR
Friday at 8:31 pm - Manday at 8;59 am) Billed
fo the nearest quarter of the haur
Line: 29
�escripflon: QYv Unit UnitPrice 7otal
After F[ours Field Rate, Mon-Fri 7:00 am -9:30 9476.04 HFt
pm
L.itre: 30
Desaription: Qtv Un[i UnitPrice Tofa[
Shop Haurly L.abar Rate, After Hours, 1475.00 HR
Holidays, Weekends
7afal Bid Amount: ��
A hld of "0° (zero) wilf 6e interpreted by the Ciiy as a no-charge (free) item and the City will not expect to pay for that item. A hid of "no
bid" or no response (space ]efl blank) wlll be interprefed by the City ihat the Off.erar does nat wlsh to bid an that Item. �e advised, a"no
bid" or no response may he considered as non-res�ansive and may result fn disqualification nf the bid.
ITB 22-0097 Heavy l7uty �Zepair and 5ervices
F'age B of 52
F'AR7 -1
1NSTRUGTIONS
1.0 SOLICITATION
1.1 �erriew of Documents: Bidders are expected to examine all documents that make up ihe
Solicitation as well as any addendums. Bidders shall promptly notify the City of any omission,
ambiguity, ineonsistency or errar that they may discover uPon examination af the 5o[icitation by
the deadline for questions listed in S�ctian 2.0, Part 2. The City assumes no responsibility for
any errors ar misrepresentations that result from Bidders not using the completed Soliciiation
doeument and addendums.
1.2 Location of nocuments: Solicitations are issued by the Purchasing C]ivision. 7he location for
the Purchasing Qivisian ar� specified in th� adv�rtisem�nt and on the first page of the solicitation,
2.0 EXPLANA7lONS, CLARI�ICA710NS OR QllESTIQNS
2.1 Any exp[anatEon, clarification, or question desired by a Bidder regarding any part of the
Solicitation must be requested in writing from the Purchasing Division by the question deadline
[isted in Sectian 2A, Part 2, so tha# a written addendum can be posfed before the submission
deadline. Interpretafiions, corrections, or changes #o the Salicitation made in any ofiher manner
are not binding Upon the City, and Bidders shall not rely upon such interpretations, corrections or
changes. Oral explanations ar instructions given before the award of the Contract are not binding,
2.2 IN ORDER FOR QUESTIONS TO BE ANSW�REb, ALL QUEST]ONS MUST BE HAND
DELIVERED OR SENT BY E-MAIL BEFORE THE QUESTION DEADLINE ANQ MUST BE
In�NTIFI�D A5 FO�LOWS:
2,2,1 All explanation, clarificatian or questions rr�ust clearly identify the buyer's name and the
bid number on the document or on th� subj�ct lin�, if s�nt by and �mail. For example:
"Attentinn: Buyer narne and Bid No. XX-XKK°. If the bu�er's name and bid nurtther is
not included as specified abo�e, the uuestion(sa will M1IOT be answered.
2.22 �eli�ery of questions by:
2.22.'[ Hand Delivery -- Fort Worth City Hall, Purchasing Di�ision, Lower Level, 2Q0
Texas 5fireet, �ort Worth Texas, 761 p2.
2.2.2.2 Via �mail — FMSPurchasingResponses[a)@fortworthtexas.go�
2.2.2.2.1 Pleas� note, if an e-mail confirming receipt of your e-mail is not
recei�ed within 1(one) business day, please contact the City of Fort
Worth Purchasing at 817-392-24�2.
2.3 Interpretaiions, corrections, or changes to the 5olicita#ion made in any other manner are not
binding upon the City, and Bidders shall noi r�ly upon such interpretations, corrections or
changes. Ora[ explanations or instructions given before the award of the Contract are not
binding.
2.4 Any material informatian gi�en to one Bidder concerning a 5olicitation +rvill be furnished by an
Addendum pasted on the City's website under the corresponding bid number.
3.0 UNAUTHORIZED COMMLJN1CATfONS -- Bidders' contact regarding this [n�itation to Bid (ITB) with
employees or ofFicials of the Cify other than th� Purchasing Manager, the Business Equity Division, or as
otherwise ind�cated in the ETB is prohibited and may result in disqualification from this procurement
process. No officer, employee, ager�# or representa#i�e Qf the Respondent shall ha�e any contact or
fTB 22-0017 FEea�y Duty Repafr and Services
Page 7 af 52
discussion, verbal or u�rritten, with any members of the Cify Council, City staff or City's consuliants, or
directly or indirectly through others, seek to influence any City C4uncil member, City staff, or City's
consultants regarding any matters pertaining to this soiicitation, excepi as herein provided. Any violation
of khis prohibifian may result in the Respondant being disquafified from fhe procuremenf pracess. Any
oral communicaiions are considered unofficial and non-binding with regard to this ITB.
4.0 RREBID CONFERENC� — A pre-bid conference and site visit will be held ai 3:00 PM, Thursday,
December 23, 2021 at City Hall, 200 Texas 5treet, Room 380, Fort Worth, TX 76'f02. Failure to aftend
the pre-bid confer�nce will impact a potentia[ Vendor's abili#y ta submit a fully informed anrl competiti�e
bid respanse. To join the Pre-bid Via llUebex, please ses Cover Page for details.
5.0 PR�PARA710N OF' BIC]5
5.1 Each Bidder must furnish all information required by the Solicitation in order to be evaluated.
Prices or Percent Markups submiifi�d on other than the forms included in the Solicitaiion
shall he considered non-resqonsive.
5.2 Any attempt to alter the wording in the Solicitation is ineffective ancE will result in rejection of the
Bid.
6.0 QUANTIT�S - The quantities listed on the bid solicitation are only es#imates based on previous usage
and do not indicate intent ko purchase or a guarantee of future business, The City of F'or� Warth is
obligated to pay far only those materials and services actually ordered by an authorized City employee
and then received as requirec� and accepted by the City.
7.0 TAX�S - Purchases of Goads or Services for City use are usuaHy exempt from City, State, and most
Federal Taxes. Bids may not includ� exempted kaxes. The successful Bidder should request a Tax
ExempCion Certificate from the Purchasing �i�ision. Under no circumstances shall the City he liahle to
pay taxes for which the City has an exem�tian under any Contract.
8.0 DEFINITiONS
8.1 Brand Name or �qual: lf the Solicita#ion indicates brand name or "equal" products are
acceptable, the Bidder may offer an "equal" product and must be prepared to demonstrate those
features tt�at render it equal. Final determination of a praduct as "equal" remains with the City.
8.2 I]elivery Time: Delivery time, if stated as a number of days, will be hased on calendar days.
Time is of the essence in any City purchase. If the indicat�d date cannot be met or the date is
not indicated, the Bidder shall sfate its best deli�ery time.
8.3 Free on Board (F'OB) Point: Freight Terms shall be FOB Destinaiion, Freight Prepaid and
Allowed. This means the Vendar or �hipper owns goods in transit and is liable for deli�ery to #he
point of destination.
8.3.1 The Vendor or Shipper is responsible for filing a�y ciaims with the deli�ering carrier for
breakage or other lass and for any damage resul#ing from transportation.
8.3.2 The Bidd�r sl�ould quate its lowest and best price, with the goods delivered to the place
specified, at the Bidder's expense and risk, and their tender delivery to #he City.
8.3.3 Bids offerinc� any other delivery terms are not acce�fable and mav be cause for reiection.
9.0 PRICESIP�RC�NYAG� MARKIJP
9.'[ Sid prices and percentage markup (if applicable) sha[I be firm offers unless otherwise specified.
Pricing and percentage markup {if applicable) shall be entered on the Bid OfFer Sheefi.
9.2 [n the e�ent of a discrepancy between unit priee and extencied price, the unit price shall go�ern.
ITB 22-D017 Heavy �uty Repair and Services
Page 8 of 52
9.3 prices shall be oifered in fhe Do[[ars of the Unifed S�ates of America (or decima{ fractions
theraof).
10.0 S�GNA7LJRE - The Bidder must provide a wet signafure on each document in the 5oficitation requiring a
signature�. Any change rriade to the 6id must be initialed by the Bidder.
11.0 PROPRIE7AhZY INFORMAfION SUBMf7�ED IN THE BID
1'I.'[ All ma#erial submitted to the City becom�s public property and is subject to the Texas Open
Records Act upon receipt.
'i'i.1.1 If a Bidder does not desire proprietary informafion in the bid to be disclased, each page
must be identifed and marked proprietary at time of submittal. The City will, to the extent
allowed by law, endeavor to protect such information frorn disclos�are. If a Public
Infarmatian Request is made for Bidder's proprietary information, the Bidder wifl be
notffied so that they can subrnit a letter to the Texas Attorney General. The final decision
as to information that must be disclosed lies with fhe Texas Atiorney General.
91.9.2 Failure to identify proprietary information wiil resulf in all unmarked sections being
deemed non-proprietary and available upan publ9c request.
12.0 BI� PR�PARATION C057'S - All costs associated with preparing a Bid in response io a Solicitation shall
be barne by the Bidder.
13A PAYMEN'�S
13.9 All payment ferms shall be "Net 30 Days" from the date the City receives a correct invoice.
'[3.2 5ucces5ful bidders are encouraged to register for direct deposit payments prior to providing
goods andlor services using the forms posted on the City'S W@�?51tE �t
https:llwww.fortwarthfexas.qovldepartments/financ.elpurchasin,glach,
1�4.0 SUBiVIISSl01� OF BIDS
1�4.1 Bidders shal[ submit the follawing items with their bid:
14.2 A completed artd signed original Bid Submissian S�gnature page;
14.3 A completed Bid Salicitation.
74,4 Signed Addendum(s} acknowledging receipt,
14,5 All iiems ]isted in Sectian 14.0, Bidders Qualifications; Part 2
94.6 A completed and signed original Conflict of Interest Questionnaire, Aftachm�nt A;
�4,7 A completed Cansideration of Location of Bidder's Principal Place of Business, Attachment B, if
applicabl�;
14.8 A campleted Bidder's Contact Information Form, Attachment C;
14.9 A completed Bidder's Qualifica#ion Questionnaire, Attachment D;
14.10 A completed Business �quity Utilization Form, Aftachment G;
14.10.1 The Letter of Intent {Only if the Prime Vendor submits a good faith effort). Aftact�ment H;
ITB 22-0017 Heavy �uty Repair and Services
Pag� 9 of 52
14.'{ 1 Documentaiion and certifications necessary to perform work on City vehicles and equipment. T�is
includes all certifications, such as the National lr�stifute for Autnmoti�e Servica Excellence (A5E}
or Manufacturer required training, which qualifies the vendor to perform said work.
14.12 List of materials, tools and equipment necessary to perform repairs to city �ehicles and
equipment.
14.13 Scanneci copy of all documents listed in paragraph 14.i in flash drive.
14.14 Documenfafion showing campany has been in tha market place for a minimum of twa years (i.e.
Secretary of 5tate).
14.15 Bidder shall pro�ide a rnmimum of three {3) references frorn projecks similar in nature, size and
scope completed or unc�ertake in the pasf three years. Letters shall include the following items.
14.15.1.1 Company fetterhead, including contact information.
�4.1 �.1.2 Number of years working with Firm.
14.�5.1.3 Brief explanation of customer's satisfaction and recommenda#ian of F'irrn. Please
pra�ide a rating of 1-5. One (1) being unlikelyto recommend and unsatisfied, and
five (5) being highly satisfl�d and highly recommended.
14.15.1.4 Brief explanation on li�C�liness to work with Firm again. One (1) being unlikely to
continue to use Firm and fi�e (5) E�ighly likely to use Firm again.
14.2 Any other document ind�ded in the Solicitation requiring completian or execution by the Bidder.
14.3 Failure to submit all the items 19sted in 5ection 14.2, Part 1 will be grounds for rejection of a bid as
non-responsi�e to fhe specifications.
15.0 L�4i'� BIDS
95.1 Bids must be �eceived in the Purchasing Division prior to ihe bid s�bmissio� deadline. All Bids
received after the submission deadline are considered late and will be returned to fihe Bidder
unopened.
15.2 Purchasing's time stamp cfock is the official time of record. Howe�er, if the time stamp is not
available or broken, the date and time written on the bid recei�t by Purchasing staff shall be the
time of recflrd.
15.3 It is the sole responsibility nf the Bidd�r to �nsure timeiy defi�ery of the Bid to the Purchasing
Di�ision. The City will not be responsible for failure af sen�ice on the part of the U.S. Postal
Office, courier companies, or any other form of c!elivary service chosen by the gidder to deli�rer
before the bid due date and time.
15.4 Bids dalivered to a City location ather than the Purchasing Division will not be consid�red. Th�
6id must be received by the Purchasing Di�ision and stamped before deadline to be considered.
16.fl MODI�ICATION UR WCTFf�R,4WAL OF �I�S
16,1 Modification of Bids: Bids may be modified in writing at any time priar �a the bid submission
deadline.
16.2 Withdrawal of Bids: �ids may be withdrawn in writing, or by facsimile (provided that the
facsimile is signed by the Bidder) at any fime prior ta the bid submissian deadline. A Bid may
also be withdrawn in person by a Bidder, provided fhe withdrawal is made prior to the bid
submission deadline. A receipt af withdrawal must be signecE by the Bidder. No Bids may be
ITB 22-Q417 Neavy Duty R.epair and Services
Page 10 of 52
vuithdrawn after the bid submission deadfine without forfeiture of the Bid guarantee, unless there
is a material error in the Bid. Withdrawn Bids may be resubmitted, with ar without modifications,
prior to the bid submission deadline. Ti�� City may requir� praof of agen.cy from th� p�rson
withdrawing a bid,
97.b QpENING OF BIDS
7'he Purchasing Di�ision representative responsible for opening Bids shall personally and publicly open
all Bids timely received, reading each b�d aloud.
18.0 EVALUAT'ION FACTORS AN� AWARD
18.� E�aluation: Bidders may furnish pricing for a[[ or any portion of the 5o[icitatian (unless oiherwise
specified). However, the City may evaluate and award the Contract for any item or group of items
shown on the Solicitation, or any com6ination deemed mast ad�antageous to the City. Bids that
specify an "a[[ or none" award may be cansidered if a single award is ad�an#ageaus.
18.2 Award. The Met�od of Award is detailed in Section 4, Part 2. (Nofie: A Bidder that daes not earn
at [east 50% af the technical points will be deem "non-responsi�e" and will not be awarded a
contract.)
18,3 �kcceptance and Awarcf of Bid: Accepfance and award of a Bid will be in the fnrm nf a Purchase
Order or a Contract. 5ubsequent Purchase Orders may be issued as appropriate. 7he can#ents
af a�id Response shall become a part of fhe Contract. Under no circumsfances will the City be
responsible for Goods or Services pro�ided without a Purchase Order issued by the City.
19.0 RES�RVATIQNS - The Gity expressly res�rves the righf to:
19.9 Specify appraximate quantities in the 5olicitation;
19.2 Extend the Soliciiatior� openir�g date and time;
19.3 Consider and accep# alternate Bids, if specifiec� in the Solicitation, when mosfi advantageous to
the City;
'19,4 Watv� as an informality, minor de�iations from specifications pro�ided they do not affect
competition or result in functionally unacceptable goods or services;
19.5 Waive any minar informality in any Bid or So{icitation procedure (a minor informality is one fihat
does nat afFect the competitiveness of #he Bidder);
19.6 Add additional terms ar modify existing terms in the Solicitation before the bid submission
deadline;
99.7 Reject a bfd because of unbalanced unit prices bid;
19.8 Rejecf or cancel any or all 6ids;
19.9 Reissue a Solicitation;
19.1 � Procure any iterr� by ofher means; and/ar
19.11 Award to mul#iple �endors on a non-exclusive award basis, or primary and secondary �endars.
I'1'B 22-0017 Heavy buty Repair and Services
Page 11 of 52
20.o posr-��b DOCUMEi�TB R�QUIR�D �ROM �1�9�R5
2q.1 Certifica#es of Insurance: When insurance is required, the successful Bidder must provide
Cerfificates of Insurance 9n the amounts and for the coverages required to the Purchasing Office
within 14 calendar days after notifiication of award, or as otherwise required by the Solici�ation.
2Q.2 �usiness Equity pivisior� Documents: If a Busir�ess Equify goal has been established for #he
bid, the ap�lieable doeuments must be submitted by a11 bidders wishing to continue in the bid
e�aluation process within two (2) City business c�ays after the bid Qpening date, exclusive of the
bid opening date, to the City location specified in the bid. Bidders shall obtain a receipt from the
appropriate department as evidence that fhe City received the documentation.
20.3 Certificate of Interested Parties �orm '[�95: if the Purchase Agreement must be approved by
the Ciiy Council befare executian, the successfu[ bidder is required to complete the Certificate of
lnterested Parties Form 1295 and submit the form to the Purchasing contact listed in the
solicitation before the purchaselcontract will be presented to the Ci#y Council. The form may be
completed at https:llwww.�thics.state.tx.uslwhatsnewlelf info^form1295.htm.
21.0 �'ROT�ST PR�C�DUR�
21.1 Vendors who respond to In�itations to Bid have the right to protesk the soficitafion process or the
bid award if they belEeve that ihere has been any improprie#y or unfair criteria in the �roeess.
21.2 The Vendor must submit any protest in writing to the Purchasing Manager within 14 days after the
Vendor knows, or sho�ld have [cnown, of the facts relating to the proposed action or award,
21.3 The Purchasing Manager, or designee, is authorized ko resolve a protest concerning a purchasing
action through t�lephone discussions, mail, e-rr�ail or in parsan meetings with the protesting
Vendor.
21.�4 After discussions or meetings, the Purchasing Manager or d�signee will-issue a decision in
writing, state the reasons for the ac#ion taken and infor�n the pratesting Vendor ofi the right ta
review by a panal made up of City staff.
21.5 A City protest re�iew pan�l will consist of an Assistant City Attorn�y, a represanfafi►r� of the
operating depar�ment, fhe Purchasing Manager and any other appropriate persflnnel o�
employe�s of the operating department.
21.6 If the panal is unabl� to r�solve the protest, or if the panel makes a decision with v�rhich th�
Vendor does not agree, fhe protesting Vendor wil{ be invited to aitend the City Council meeting at
which the recommended award is to be presented to the City Council and make known hislher
concerns. The protesting Vendor will be «tstructed to arrive prior ta the start of the Cify Council
meeting and complete a card requesting ta speak conceming the particular Mayor and Council
Comm�nication document (M&C) in question.
21.fi.1 Vendors wishing to speak before the City Cauncil should review the ruEes for registering
tfl appear before City Council located at:
http:llfortwarthtexas.qo�lcitvsecratarylinfoldefault.aspx?id=2914 on the City's website.
22.0 COC�P�RAT'IVE PURCHASING
22.1 Should other go�ernmental entities decide to participate in ihis contract, Bidder, shall indicate in
their proposals whefher they agree that all terms, conditions, specification, and pricing would
apply.
22.2 Ifi ihe successful Bidder agrees ta extend the resultir�g contract to other go�ernmental entities, the
foilawing shall apply: G��ernmental entities wifihin utilizing Contracts with the City of Fort Worth
shall be eligible, but nat obligated, to purchase material/services under this contract(s) awarded
ITB 22-0017 Heavy Duty Repair and Servlces
Page 12 of 52
as a result of this solicitation. All purchases by gov�rnmental entities other ihan the City of Fort
Worth shall be billed directly to that go�ernmenta! entity and paid by that governmental entity.
The City of Fort Warth shall not 5e responsible for another governmental entity's debts. Each
governmental entity shall order its own materiallservic�s as �eaded.
23,0 RiGHT TO INVENTIONS MAD� UNb�R A CONTRACT OR AGR��M�NT
If fhe Federal award meets the definition of "funding eCFR — Code of Federal Regulations agreement"
under 37 CFR §401.2 (a) and the recipient or sub recipient wishes to ent�r into a confract with a small
business firm or nonprofit organization regarding the substitution of parties, assignment or performanc� of
exp�rimental, developmental, or research work under tha.t "funding agreement," the recipient or sub
recipient must comply with the requirements of 37 CFR Par� �}01, "Rights to Inventions Made by Non�rofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," snd any impEementing regulations issued by ihe awarding agency.
24.0 DEBARMENT QND SUSPElV51�N
Per Executive Orders 12549 and 12689, a contract award (see 2 CFR '[ 80.220) shall nof be made to
parties listed on the gouernment-wide exclusions in the 5ystem forAward Management (5AM), in
accordance with the OMB guid�lines a� 2 CFR 'f 80 that implement Execut��e Orders 12549 (3 CFR part
1986 Comp., p. 1 B9) and 12689 (3 CFR part 1969 Comp., p. 235), "De6arment and Suspension." 5AM
Exclusians contains the names of parties debarred, suspended, or otherwise excluded by agencies, as
well as parEies declared inelig[ble under statutory or regulatory au�hority other than Executive Order
12549.
25.� GL�AN AIR ACT AND FEDEFtAL WATER POLLUTION CONTROL ACT
Vendar shall comply with all applicable standards, orders or regulations issued pursuant to the Clean Air
Act {42 LJ.S.C. 7�401-7671qj and t�e Federal Water Pollution Control Act as amer�ded (33 LJ.S.C. 1259-
9387). Violations must be reparted to the F'ederal awarding agency and the Regianal Office of the
�nvironmental Protection Agency (E�A).
26.Q BYRD ANTI-LQBBYING AF�lf�NDM�NT I3'f U.S.C.'135�1
Vendor shall comply with all applicable standards, orders or regulations issu�d pursuant ta the Cl�an Air
Acfi (42 U.S.C. 7401-767'fq) and the Federal Water Pollution ControlAct as amended (33 L�.S.C. 12v'I-
1387), Violations must be reported ta the Federal awarding agency and the Regior�al Office of #he
Environmental Protection Agency (EPA).
26.� Firms that apply ar bid far an award exceeding $100,000.00 musf file ihe required certificaiian.
Each tier certifies fo the tier above that it will not and has not used Federal appropriated funds to
pay any person or organization for influencing or attempting ta influence an officer or employee of
any agency, a member of Congress, officer or employee of Congress, or an emplayee of a
rr�ember of Congress in connection wifh obtaining any Federal contract, grant or any ofher award
co�ered by 31 U.S.C. 1352. �ach #ier must also disclose any lobbying with non-Federal funds
that takes place in connec#ion with obtaining any Federal award. 5uch disclosures are foruvarded
from tier to tier tap to tf�e non-Federal award.
26.2 Bidders shall provide proof of Byrd Anfi-Lobbyin.g Amendment cerkification filings with their bid, if
the bid exceeds $100,000.00.
27.0 PROHBITION ON �OYCOTTING EN�RGY COMPANIES
Vendar acknowledges that in accordance with Chapter 2274 of the Texas Go�ernment Cade, as added
byActs 202'I, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited from entering into a contract for goods or
services that has a value of $1Q0,000 or mare that is to be paid wha[ly or partly from public f[ands of the
City with a company with 10 or more full-fime err�ployees �nless the contract contains a written �erification
from the company that it: (1) does not boycot# energy eompanies; and (2) will not boycott energy
cornpanies during the term of the can#ract. 7he terms "boycott er�ergy campany" and "company" have
ETB 22-OQ17 Heavy Duty Repalr and Services
Page 13 0€ 52
the meaning ascribed ta those terms I�y Chapter 2274 of the Texas Governmenk Cade, as add�d by Acts
2fl21, 87th Leg., R.S., S.S. 13, § 2. To the extent that Chapter 2274 af the Government Cocle is
applicable to this Agreement, by signing this Agreement, Vendor cer#ifies that Vendor's signature
pra�ides written �erification to the City that Vendor; ('[} does not boycott energy companies; and (2) will
not boycott energy companies during the term of this Agr��ment.
28.0 PROHBIiION ON DISCRiMINAiION AGAIHS� �IR�ARM AND AMMUNI710N INDlJ57'RI�S
Vendor acknowledges that except as otherwise provided by Chapter 2274 0# the Texas Go�ernmenf
Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prQhibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or parily frnm
public funds of the City with a company with 10 or more full-time employees unless the contract contains
a written verificstion from the company that ii: (1} does not have a practice, policy, guidance, or directive
thai discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during
the term of the contract against a firearm entity or firearrn tracfe association. The terms "discriminate,"
"firearm en#it}�' and "firearm trade association" have the meaning ascribed fo those terms by Chapter
2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. Ta the
extant that Chapter 2274 of the Gavernment Code is applicable to this Agreement, by signing this
Agreement, Vendor certifies that Vendor's signature provides written �erification to the City t�at Vendor:
(1) does not ha�e a practice, policy, guidance, or directive that discrimina#es against a firearrn entity or
firearm trade associatinn; and (2) wiff not discriminate against a firearm entity or firearm trade association
during the term of this Agreement.
1TB 22-d017 Heavy �uty Repair and Services
Page 14 of 52
PART - 2
DETAILED SCOP� C)F SERVIC�SlSPECI�ICAT'IONS
1.0 SCOi�E
1.1 Th� City of Fort Worth (City) seeks bids to finalize annual agreements with multiple vendors for
repair services for City-owned heavy du#y �e�iclss, lawn, and marirte equipmenk and to establish
an Annual Agreement to provide Original Equipment Manufacturer (OEM) Authorized Service and
Independent S�rvice Facilities Agreement for the Property Management Depar�ment (PMD) as
specified in this Invitation to Bid (liB.}
9.2 The suceessful bidder(s), known hereafter as "Contracfors"1"Conttactors," will be responsibfe for
perform hea�y duty �ehicle repairs and ser�ices for approximately 3,000 on road and �,500 af-
road vehicles and equipment.
1.3 The Term of the agreement shall begin on the date siated in the contraet ("Effective Date) and
shall expire one year from the effective date, unless terminated earlier in accordance with the
pro�isions of t1�is Agreement. This agreement may be renewed under the same terms and
conditions for four (4) additionaf ane-year periods, unless the Contractar pro�ides the other party
with notice of non-renewal at least 6� days before the expiration of the initial term or renewal
period.
1.4 The Property Management bepartment (pMD) shall utiiize this Agreement far serviee, repair,
maintain and purchase of parts for a vari�ty of heavy duty vehicles, lawn, and marine equipment
and for a �ariety of manufacturers in the Ciiy ffeet on an as needed basis,
1.5 Fallowing th� award additional services of the same general category that could ha�e been
encompassed �n the award of this Agreement, and that are not already on the Agreernent, may
be added based on the discount bid and �rice si�eet provided with the bid.
1.6 Unit pric�s shall include all costs associated with the spec�fied work, including but nat fimited to
handEing, deli�ery, fuel charges, fees and ceriifications f��s. No additional charges will be
accepted or paid by the City,
1 J All items supplied resulting from this bid shall he of recent production, unused, and suitable for
their intended purpase.
9.8 The submission of a bid by th� bidder shall be considered evidence of cornpliance with these
requirements.
2.fl TE[V�'ATIVE SCHEDULE OF �VENTS
TASK pATE
ITB Release Date December 15, 202'!
Pre-Bid Conference pecember 23, 2021 3:00 PM
peadline for Questians December 27, 2021 at 5PM
Local Time
Answers Posted Recember 31, 2021
ITB Responses Du� Qate AT 1:30 p.m. {Loeal January 6, 2022
Time
ITB 22-0017 Heavy �uty Repair and 5ervices
Page 15 of 52
Recommended Vendor Selection Janua 2022
Ma or and Council Considerafion Februa 2Q22
Contract Execution March 2022
3.0 CHANGE IN COMPANY NAM� OR OWNERSHIP - The Vendar snall natify the City's Purchasing
Manager, in writing, of a company name, ownership, or address change for ihe purpose of maintaining
updated City records. The president of the company or authorized officiai must sign the latter. A letter
indicating changes in a company name or awnership must be accompanied with su�porting legal
documer�tatifln such as �n updated W-9, documents �iled with the s#ate indicating such change, copy of
the board of directar's resolutian approving the action, or an executed m�rger or acquisition agraement.
Failure to do so may ad�ersely im�acf future invoice paymenis.
4.0 METHO� OF AWARD
4.1 Bids wilE first be evaluated based upon bids recei�ed from a responsibEe bidder that presents the
best value to the Ciiy. A responsible bidder is defined as a bidder that submits a completed bid
package within the staied deadline and in accordance with the bid specifications.
4.2 Bids that do not receive 5�% or �nore of the total available points, excluding the poinfs for price,
will be deemed non-responsive.
4.3 The following criteria wilE be used io determine the best �al�e:
4.3.1 Cost of service — up to 50 points.
4.3.2 Availafoility of resources to perform services, with qualified personnel per section 5.Q — up
to 20 points.
4.3.3 Contractor's qualification and certification per section 6.0 — up to 1 Q poinis.
4.3.4 Experie�ce working with gavernmentlsimilar size organizatian — up ta 10 paints.
4.3.5 Ability ta meet the Business Equity goal of 23%— up io 10 points.
4.4 In order for the City to recei�e adequate coverage on its requirements as specified in the
solicitafiion, the City reser�es the right to make multiple awards.
4.5 The City reservas t1�e right to accept or rejec# in whole or in part anp ar all bids received and to
make an award on the basis of inefividual item, combination of iterns, or overall bid, as it is
deemed in the best interest of the City, Tf�e City also reserves the right to reject the bid of a
bidder wha has previously failed to perform properly or complete an tim� agreements of a similar
natu re.
4.6 The Gity reser�es and shall be free to exercise the right to evaluate bid in relation to performance
recard of bidder with the City itself, another municipal corporation af like size, ar private
corporations during the past two-year period. 5uch precautians are deerned to be in the public
infierest inasmuch as Vendor failure or inability to furnish items within the prescribed time can
create emergency situations and impose unnecessary hardship on both the City as a municipal
corporation and the public at large.
4.7 The e�aluation factors listed above will be appiied in a comparati�e manner to all eligible,
responsive bids. Awarci may be made withou� discussion with Bidders af�er bids are recei�ed.
Bids should, therefore, be submifted on the most favorable terms.
4.8 Considerafion of Location of Bidder's F'rincipal F'lace of �usiness, Attachment B, if applicable;
ITB 22-0017 Heavy l7uty Repalr and Services
Page 'I 6 of 52
�.8.1 If Attaehment B. l.ocal Preferenc� is completed by any bidder the City will re�iew the
Attachmeni to determin� whether loca[ preference will apply to the award.
4,9 The City also reserves the right to rejeci the bid af a bidder who has previously faifed ta �erFarm
praperly or c�mplete on time agreements of a similar nature.
5.0 CONTRACTOR REQUIREMENTS lN ORDER FOR TH� BID TO BE EVALUATED
5.9 The Contractor shall;
5.1.1 Have a minimum of 2(two) years of experience conducting services similar or related to
the Scope af Services.
5.1.2 Have and operate a fu[l-time, permanent business address with the ability to be reached
by email and tel�p�ane.
5.1.3 pacumentation and certifications necessary to perform work on City vehicles and
equipm�nt. This includes all certifications, such as the Natianal Instituf� forAutomotive
5ervice Excellence (ASE} or Manufacturer requ.ired training, which qualifies the vendor ta
perform said work.
6.0 CONTRACTOR RESPONSIB[LTIES
6.1 Contractors shall pro�ide pricing on parts and labor for the services and a list of brands provided
on the attached Bid Solicitation pages of this l�'B,
6.2 Contractor shall pro�ide �nit prices f4r listed items. Llni# prices shall include all associated costs
unless s�ecified in Propasals Solicitation Page, not limited to delivery, fuel and hand[ing charges.
No additional charg�s will be aceepted or paid by the Cify.
6.2.1 The City will ensur� that vehicles wi{f have a minimum of a quarter {114)
tank of fuel when dropped off for ser�ice.
6.3 Cankrackors may charge an hourly ndn-warranty labar rate per service, a cost plus (�) for paris, a
diagnostic fee (detailed out), and any applicable transportation fees, if any. There are no
guarantees the City will accept or held financially or liable for casts aukside of labor and materials/
parts if th� submitted pricing is �eemed excessive by the e�aluation panel.
6.4 Contractors shafl furnish provide documentation on their personnel authorized to perform work on
City vehicles and equipmertt. Th�s includes all cer�ifications, such as the National Institute far
Automotive Service Excellence (ASE) or Manufacturer required training, which quafifies the
�endor to perfarm said work, All licenses, permits, insuranGe and any other documentation khat is
required by local, sfate andlor federal agencies are to be maintained during the term of th�s
contract.
6.5 Contractors shall be authorized to diagnose, repair and service �ehicles and equipment for fhe
City of Fort Worth's (the "City") Heawy duty fieet.
fi.6 Cantractors shall perform work using the most up to date and appropriate methods available for
sa[d work under industry standards. This includes, but is not limited to, all suitable repair
equi�ment and parts to insure the sakisfactory execution of any repair or installation.
6.7 Contractors shall respond and supply requesfed materials ar services requirec[ during regular
business f�a�rs wi#hin the response time (DELIVERY) from receipt of reques# in the praposals
sol�citation page or less inc[uding shipment by mutual agreement form the time ariginal requ�st
is made.
1TB 22-0017 Heavy duty Repair and 5ervices
Page 17 of 52
6.$ Contractors shall pro�ide the City priority service, as many City �ehicles are utilized for public
safety and emergency respanse. �xpeditious tum-araund is criticaf ta City operatians. Additional
fees for priority services are prohibiied.
7.0 HOURS
7.1 Contractors shall respond to a wark order within 24 haurs of notification.
7.2 Contractors shall deli►rer completed �ehiclas to the Flaet Service Center, Monday through Friday
betwee� 7:3Q a.m.— 9:30 p.m. unless expressly author9zed by the Fleet 5ervice Center
Supar�isor(s) or their designee. Any deviation from this timeframe shall require written approval
firom the Fleet 5ervice Center Supervisor(s) or their designee.
8.0 AFTER HOURS
8.1 After hours shall be considered from Friday at 9:31 pm through Monday at 6:59 am, holidays and
weekends.
9.0 PARTS
9,'[ All parts utiiized in repairs, replacements or installatior�s on City vehicles and equipmeni must be
new unless otherwise requested by F'MD Fleet persannel. Ar�y rebuilt or rernanufacturer� parEs
can be cor�sidered but musf be appro�ed in writing by City PMD F1eek personnel prior to being
utilized by a vendar.
9.2 Vendor shall warranty andlor guarantee a{{ work and products supplieci under this Agreem�nt
against any defects in dEsign, warkmanship, rnaterials and failure to operate satisfactorily. �ach
product shall be constructed to the highest industry standards. Products manufactured of poor
workmanship wifl nat be accepted.
9,3 The City reser�es the right to supply par�s as the Cify determines is necessary.
9.4 Vendor may charge a cost plus (+j for parts. The cast should be available for review by the City
as requested. There are no guarantees the City will accept or held financially or liable far costs
outside of labor and materialsl parts if the submitted pricing is deemed excessive by the
evaluation panel.
!TB 22-0017 Fisavy Duty Repair and 5ervices
Page 'i 8 of 52
1�.0 INVENTORY OF ASSETS
10.1 Ass�ts that may need repairs and services but are noi limited ta, the mventory listed b�law:
Up to 3,000 on-road and 1,GQ0 off -road vehicles and equipmenE including, but not
limited to•
Types af
Fire Trucks
Dump Trucks
Heavy-Duty
Trailers
Bucke# T�•ucks
Off Ro ad
Equipment
Transfer
Trucks
Motor Hojnes
Fuel Trucks
Water Tankers
Container
Tru cks
Sewer
Equipment
and other
related types of
equipment over
1 ton
Mannfactarers
AIjisorz
Alt�c
Artic Cat
Aquat�ch
Bendix
Big Tex
BMW
Champian
Cbevy
Cummins
Custom- Chris Trim
Custom- Lawhon
Custom� Tommy Gate
Custom- Yaungs
Deita Rigging
�e�ro�t
Dodge
Doosan
Duetz
�aton
E-One
Fard
Freightliner
Honda
Hyundai
International
Interstate Trailers
Isuzu
JCB
Jeep
�G
John Deere — Green (AG)
Kawaski
Kenworth
Kobeloo
KTM
Kubota
Mack
M&D
Mazda
Merc�des/ Sprinter
Meritar
Mefro
Mitsubishi
Muncie
Natipnal Crane
New Holland
Nissan
Onan Generato��s
Peterbilt
Pierce — Fire Apparatus
Pioneer
Pipehunter/ Jeteye
Progard
ROM Corp
Rosenbauel•
Spartan
Spitzlift
Sterling
Tennant
Terex
Texas Steer
Toyata
Tracker
Twister
Vac�CQn
Vactar
Ve�•n�er
Versalift
VOIVO
WABCO
Wacker
Whelen
�'amaha
Zodiac
and other related
manufacturers over I ion
IT9 22-Oa17 Heavy Du1y Repair and 5ervices
Page 19 of 52
71,0 ESTIMATES
11.1 Vendor shall be required to pro�ide written or electronicaHy produced estimates to PMp Fleet
personnel before the start of any worit. The estimates must be emailed to the PMD Fleei
emplayea(s) andlor PMp �leet facility location who requested the serviees ta be completed.
112 Estimates shall be appraved and authorized by PMD Fleet persannef in writing uia email prior ta
wor[c being performed. Verbal approvals st�ould not be considered.
11.2.1 Flset shall create necessary work order for tracking.
11.2.2 Vendor shall be notified, via email, of repairs neet�ed andlnr diagnosis from Flee�.
11.2.3 Vendor shall identify the repair direction and shall email an �stimate with specific d�tails
of the repairs needed regardless of warranty or non-warranty.
11.2.4 Warranty and billable repairs shall be vn separate estimate{s) and in�oicing in ALL
cases.
11.2.� Fleet shall document tl�e appro�al and shall update the work order detaiiing a[l
communications an�l repairs with denial or appro�al information.
11.2.6 PMD Fleet sha11 issue a purchase order for �illabie repairs via email. Repairs are NQT ta
be performed until a purchase order has been issued in writing from PMD Fleet Division.
This ensures proper tracking and dacumentation are in place fflr khe Vendor and the City.
T 1.3 Final submitted in�oices submitted to the City for work performed should always match the final
estimate receiver� by tne City. All re�ised estimates must be approv�d in writing prior to billing.
11.4 If City �ei�icle or equiprr�ent is serviced by a Vendor for warranty work, an estimate pro�ided by
the Vendor to the City shall state `Vllarranty 5ervice'.
11.5 All estimates pro�ided by �endtirs will be quoted on a`time and materials' basis, adherence to the
agreed upon contract rate(s) and itemized ta illustrate the cost of each of the following, if
appiicable to the service or work performed:
11.5.9 Estimates shaf{ inciude numb�r of and cost of part(s) to be insfalled.
11.5.2 Estimates shall include cost of labor fo perform repair andlor insfallation; itemiz�d by
n�mber of ]abo� hours per labar fine.
11.5.3 �s#imakes shall include itsmized inspectianldiagnostic fess.
11.5.4 Transportation fees, if any, for pick-up or delivery.
11.5.5 Miscellaneous shop fees will not be allnwed. This should be eonsidered when bidding
applicable costs in the other time and rriaterials categories.
1'I.5.6 Tra��l charges for mo�ile services can be cflnsidered and shauld be iternized. Standard
flat fee will not b� considerec[.
11.fi F[eet shall create necessary work orders for tracking.
1'[.7 Contractor shall be notified, �ia email, of repairs needed andlor diagnosis from PMD Fleet.
11.8 AI[ estimates pravided by Vendors will be quoted on a`time and parts' basis, adherence tn the
agr�ed upon contract ra#es and itemized to illustrate the cost of each of the following, if applicabfe
�o the service ar work perform�d: cost of part(s) fo be instafled, cost of fabor to perform repair
ITB 22-0017 Heavy duly Repair and 5ervices
Page 20 af 52
andlor installation, inspec�ion, diagnostic fees; iiemized by labor hours except when estimated as
a turnkey projec#fjob.
11.9 Vendor shall identify the repair direciion and shall errtail an estima#e with specific details of the
repairs needed regardless of warranty or non-warranty.
91.10 Warranty and billable repairs shall be on separate estimate(s)1 invoicing in ALL cases,
91.19 PMD Fleef shall document the appro�al and shal] update the work order de#ailing all
cammunications and repairs with denial or appro�al information.
11.12 PMD Flest shall issue a purchase order for billable repairs via email. Repairs with a cost
associated to the City are NOT to be performed �ntil a purchase order has been issued in wriiing
from PMD Fleet. This ensures proper iracking and docurnentation are in place for the Vendor and
the City.
11.13 Vendors shall send confirmation and a eost estimate to the Fleet 5ervice Center Supervisor{s) or
designee within 24 haurs of receiving a list of equipment for inspection and testing.
11,14 Fleet 5ervice Center 5upervisors or designee will pro�ide wri#ten authorization to proceed
with the inspection and testing after evaluating the �stimate. V�ndors are not author[zed to
prnceed with inspection, testing based on �erbal authorizations and assumes all liability and
responsibility for inspection, and testing performed based on such verbal authorizatians.
11.1 � Vendors will be req�ired to provide written estimates to Fleet Service Center Supervisors
or designee personnel before the start af any work. The estimates may be emailed to the
Fleet 5ervice Center Super�isors or desig�ee who requested the ser�ices ta be completed.
19.96 �stimakes must be appra�ed and authorized by City Fleet S�rvice Center Supervisors or
designee personnel in writing (email, fax or writien) prior to work being perFormed. Original
in�aices submitted ta the City for work performed cannot be greater than initial estirrmate
provided unless approved by Fleet 5ervic� Center Supervisors or designee in writing.
11.16 If during the course of khe originally estimated repairs, it is noted #hat furthar repairs will be
needed, a revised estimate must be prepared by Vendors for the additional work.
11.17 �stimates provided by vendars shall state `Warranty Service' if City vehicles or equipment will be
serviced for warranty work.
'I2.0 INVOICING REQUIREMENTS
12.1 The CiEy of Fori Wor�h has begun implernenting an automated invoicing system.
12.2 The Contractor shall send in�oices electronically to our centralized Accounts Payable department
invoie� �mail address: supplierinvoicesCc�fortvvorthfexas,gov. This email address is not monitored
so please do not send correspondence to this ernail address. 7he sole �urpose o'f the supplier
invoices email address is tn receipt and process supplier in�oices.
12.3 Please include the faflowing on the subj�ct line of your e-maiL• vendor name, invoice number, and
PO t�umber, separated by an underscore {ex; Example, Inc,_123456_FW013-0000001234)
T2.4 To ensure the systerrm can successfully process your invoice in an expedient manner, please
adhere to th� following requirements:
o All in�oices m�st be eiiher a PDF or TIFF format.
• Image quality must be at 3east 30Q bPl (dots per inch}.
o Invoices must be sent as an attachment (i.e. na invoice in the hody of the email).
ITB 22-�017 Hea�y Duty Repalr and 5ervices
Page 29 of 52
� One invaice per at#achment (includes PDFs}. Multiple attachments per email is acceptable
but �ach invoice must be a separate attachment.
� Please da not send handwritten invflices or invoices that contain handwritten nokes.
o Dat matrix invoice format is not accepted.
o The in�oice must contain the following information:
� S�pplier Name anc� Address;
� Remit to Supplie� Name and Address, if different;
@ Applicable City Department business unit# (i.e, FW013)
� CornpEete City of Fart Worth PO number (i.e. the PO number must contain all
preceding zeros);
o Ir��oice number;
o lnvoice date; and
12.5 Invoices should be submitted after deli�ery of the goods or services.
12.6 To prevent invoice processing delays, piease do not send invoices by mail and email and please
do not send the same invoice more than once by ernail to supplierin�oicesCc�fortworthtexas.gov.
'To check on the status of an in�oice, please contact the City Department ordering the
govdslservices or the Ceniral Accounts Payable Departmen� by email at:
ZZ_FI N_Aceo u ntsPayab leCc�fortworthtexas.c�ov.
12.7 !f you are unable to send your in�oice as ouflined above at this fime, pleas� send your invoice to
our centralized Accounts Payable department instead of directly to the individual ciiy departmen�.
This will allouv the ciiy staff to digikize the invaice far faster processing.
12.8 I# electronie in�oicing is not passible, you may send yau.r paper invoice to:
City of Fart Wflrth
Attn; FM5 C�ntraf Accounts Payab�e
200 Texas Street
Fort Worth, Texas, 7�1��
12.9 T�e City's goal is ta receive '100% of invaices electroni�ally so tf�at all supplier payments are
processed efficiently. To achie�e this gaal, we need the ContractaryS 5llppOf�.
12.10 If Cor�#ractor has any questions, please contact the Accounts Payable team at (817) 392-2451 or
by email to ZZ FI�[ AccauntsPavablefc�fartworthtexas.Qa�.
12.11 Contractor shall not include Federal, State of City sales tax in its invoices. City shall furnish a tax
exemption certificate upon Vendor's request.
13.0 HAZARDOUS CONDITIONS
The Vendor is required to notify the City imrrtediately of any hazardous conditions andlar damage #o City
property.
14.0 IJNIT PR10E ADJIJSTME�IT
14.9 The unit pric�s may be adjusted for increases ar decreases in Vendor's cost during the renewai
period but before the efFective date of the renewal upon written request from the V�ndor.
14.2 The Vendor must submit its price adjustmant request, in writing, at least 60 days before the
renewa! effective period, The Vendor shaH provide written proof of cost increases with price
adjustment request,
14,3 If the City cancludes that the rate increase being requested is exvrbitanfi, #he City reserves the
right to adjust the rate request, or reject the rate request in its entirety and allow the contract to
ITB 22-0017 Fieavy Duty Repair and SeNices
Page 22 of 52
expire at the end of th� contract term. If the City elects not to exercise the renewal option, fhe
Purchasing Di�ision will issue a new solicitation,
14.4 Pric�s bid shall remain firm for each one-year term of the Agreement and shall include all
associated freight and delivery costs.
14.5 Prices offered shall be used for bid analysis and forAgreement pricing. ln cases of errors in
extensions ortotals, the unik prices offered will go�ern.
14.6 Upon expiration of the Agreement term the successful bidder, agrees to hold over under the
terms and conditions of this Agreement for a reasonable period of time io allow the city to re-bid
an agreernent, nof to exceed ninety (90} days. Vendor will be reimbursed for this service at the
prior agreement rate{s}, Vendor shafl remain o6ligated to the Cfty under all clauses of this
Agresment that expressly or by their nature extends beyond and survi�es the expiratian or
termination of this Agreement.
14.7 Goods andlor s�rvices shall not be suspended by the Vendor without a 30 day prior written notice
to the City,
15.0 LAWS, REGULATIONS, AND ORDWANCES
The Vendor shall be responsible for m��ting all FederaL' laws, ordinances and regulaiions; 5tate: laws,
ordinanc� and regula#ions; County: laws, ordinances and regulations; and City: 1aws, ordinances, and
regulations for safe#y of peaple, environmant, and property. This includes, but is not limited to, all Federal,
State, County, and City Agencies, Administrations and Commissions such as the En�ironmental
Prataction Agency (EPA}, Occupational Safefy and Health Administratian (05HA), and the Texas
Commission on Environmental Quality (TC�Q). In the event any law, regulation or ordinance becomes
effecti�e after the start of this Agreement, �he Vendor is required to comply with new policy. Any
mandates requiring the City to comply wiih new guidelines will also require the Vendor to comply.
16.0 PERFORMANCE
Failure of the City to insist in any ane or more instances upon performance of any of the terms and
condjtions of this Agr�ement shall not be construed as a waiver or relinquishment of the future
perfarmance of any terms and conditions, but the Vendor's obligation with respect to such performance
shall continue in full force and efFect.
17.0 COMPLAINTS
17.1 Complaints processed thraugh the City Purchasing Di�ision are tn be corrected within fourteen
(14} days of forrnal notice af compEaint. Written response to the Purchasing Divisior� is required.
97.2 Failure to praper{y resolve complaints within the fourteen (14) calendar day time periad may
result in the cancellation of the applicable line ikem(s) in the price a�reement.
18.0 SUBCONTRACTING
Na subcontracting of the work under this purchase will be allawed without written permission from the
City.
19.0 CONTRACT AQMINISTRAI'ION
19.1 Cantract admin{stration will be performed by #he City bepartment. In the event the Vendor fails to
perform according to the terms of the agreement, The Department head or his/her designee will
notify the Ver�dar, in writing, of its failures. A i'neeting may be arranged to discuss the Vendor's
deficiencies, A written cure notice may be prepared giving t�e Vendor 14 calendar days ta cure
any deficiency.
ITS 22-D017 Heavy Duty Repair and Services
Page 23 of 52
19.2 In the event the Vendor continues with unsaiisfactory performance, the department will promptly
notify the Purchasing Ma�ager who will take appropriate action to cure the performance
problem(s), which could include cancellation, termination far conv�ni�nce or default. {f the
agreement is terminated for default, the Vendor may be held liable for excess cast.
19.3 The Ve�dor will be paid only those s�ms due and owing under the agreement for services
safisfactorily rertdered.
19,4 The Ci#y reser�es the right fa terminate this agreement, ar any part hereo#, for its sole
convanienc�. In fhe evant of such terminaiion, the V�ndor shall immediat�ly stop alf work
hereunder and shall immediately cause any and all of its suppliers and subVendors to cease
work. Subject to fhe terms of fhis agreement, the Vendor shafl be paid a percentage of the
agreement price re'fEecting the percentage of the work perFormed prior to ti�e notice of termination,
plus reasonable charges the Vendor can demonstrate to the satisfaction af the City using its
standard record keeping system, haWe resulted from ihe iermination. However, in no event shall
#he total of all amounts paid to the Vendor exceed the agreement price. The Vendor shall not be
reimbursed for any profits which may har,e been anficipated, but which have not been earned up
ta #he date of termination.
20.D BUSINESS EQIJITY GOAL
20.1 The City of Fori Wortf� implemented the Business Equity Ordinance (BEO} to reflect the City's
availability and dis�aarity study findings. All p�aposers shall note that it is the policy of the City to
ensure the full and equitable participation of Business Equity Firms in the procurement of services
$100,000.00 or more. 'fhis Reques# for Qualifications requires proposers to plan how it will
include only MBE or WBE Business �quity Firms to meet a Business Ec�uiiy goa[.
20.2 The Business Equity goal is 23%.
20.3 The infarmation to m�et the gaal shall be submitted +rvith the proposal on fhe Business Equity
Utilization form and include:
� The company name, address, point of contact, email address, office ar�d faxltelephone
numbers of the �usiness Equity firms;
� A detailed description of the work ta be performed or su�plied by each Business Equity firm;
� The tier level, i.e., �st, 2nd, 3rd, etc. (if other than 1st tier, the plan must clearly identify the
firm name and tier from whom ihe Business Equity firm wi[I be receiving payrnent)
o Associated NAICS code for each campany
d The sub-contract anticipated �alue for each Business Equity firm;
� State the Business �quity percentage fe�e1 of commitmeni achieved; and
�!'rovide the same identification information for all non-Business �quitv firms
� Lett�r of Intent will be required only for the Prime Vendor submits a good faith effort.
� The sub-cantract anticipated �alue for each �3usiness �quity firm;
20.4 It is important to note that or�ly Bus�ness Equity firms that perform a cc�mmercially useful function
may count towards the 5%.Business Equity goal.
20.5 A Certified M�E ow WBE Business Equity Prime Contrac�or can count i�'s self-perFormance
services towards meeting the Business Equity Goa� for the assigned NAICS commadity codes an
their current MBE or WBE certification. This means 8usiness Equiiy Prime Contractors can only
count the percentage of work associated with their assigned NAICS codes. If the Business �quity
Prime Contractnr cannot self -perform all of the work, including producing needed supplies if will
be held accounfable for subcontracting witf� other current certified Business Equity firms to mee#
the o�erall goal.
20.6 Example—A certified MBE or WBE concrete contractor, who only lays down concrete and does
17B 22-OD17 Heavy duty Repair and Seroices
Page 24 of 52
not produce concrete whalesale, cannot clairn 100% self-performance to meet a Business Equi�y
goal. To meet the goal the ceriified MSE or WBE contractnr must hire another certified MBE or
WBE suacontractor, with an assigned concrete supplier NAICS code, to supply the materials.
20.7 Furthermore, propos�rs mav obtain a request for listing of certified firms from the City of For�
Worth's Business �quify b[vision htt s;l/www,fortwarthtexas. o�lfiles/assats/ ublicldiversit -
inclusionldocumentslbusin�ss-eauiiyfrequest-for-listing-form-2021.pdf.
20.& In its Utilization Plan, proposers' list of Business �quity Firms rriust be acti�ely certified at the bid
award. The City of Fort WarEh accepts certifications from fhe following third-party agencies; �forth
Central Texas Regional Certification Agency (NCTRCA}, DallaslFort Worth Minarity Sup�lier
Development Cauncil (DIFW MSDC), and the Women's Business Cauncil Southwest (WBCS}.
Participation can count towards the established goal. The ce�tif�ed firms must haVe a business
loca#ed in the Cifiy's six-coun#v marke#place that includes ihe coun#ies �f Tarrant, Dallas, Denton,
Jahnson, Parker, and Wise.
20.9 If a praposer forms a joint venture with one or more Business �quity Firms, the business equity
joint venture percentage will count fowards the established goal. The 8usiness �q�ity Joint
Venture �Form must be submitted for re�iew and approval to apply towards khe goal.
20.10 1f Offeror fai{ed to meet the stated Business Equity goal, in part or in wf�ole, then a detailed
explanation must �e submitted to demanstrate #he Good Faifh EfForts made to secure Business
Equity parti�ipatian.
20.11 �ailure to submit tf�e Business �quity par�icipation information or the detailed explanation of the
proposer's Good Faith �fForts per ordinance 25165-10-202'[ to meet or exceed the stated
Business Equity goal, may render the proposal non-responsive.
20.92 The Busin�ss Ec{wity commitment will be part of the final weighted selectian criteria.
The undersigned acknowledges the City's MBE requErements as stated above, and if selected as
the most high{y qualified Provider(s), wiil comply with the requirement to submit a catilizatinn plan
d�ring contract negotiations.
ITB 22-0017 Heavy auty Repair and 5ervices
Page 25 of 52
ATTACHMEN7�A
CONF�IC7 �F INTER�,ST 1�ISCLOSU�t� R�tdUIR�M�NT
Pursuant to Chapter 176 of the Local Go�ernment Code, any person flr agent of a person who cantracts
or seeks to contract for the sale or purchase af properky, gaads, or services with a local go�ernmental
entity (i.e. The City of Fort Worth) must diselose in the Questionnaire Form CiQ ("Questionnaire") the
person's affiliation ar business relationship that might cause a conflict af interest with the local
go�ernr�ental entiiy. By law, the Questionnaire must be filed with the Fort Worth City 5ecretary no later
than se�en days after the date the person begins contract discussions or negotiations wiih the City, or
submits an applicatian or response to a request for proposals or bids, correspondence, or another writing
related to a potential Agreement with the City. Updated Questiortnaires must be filed in conformance wiih
Chapter 976.
A copy of the Questionnaire Farm CIQ is enclosed wakh the submitta[ documents. 7he farm is also
available at http:/Iwww.ethics.state.tx.us/formslClQ.pdf.
If you have any questions about compliance, pleas� consult your own legal counsel. Compliance is the
indi�idual responsibility of each persan or agent of a person who is su�ject to the filing req�irement. An
offense under Chapter �7fi is a Class C misdemeanor.
NOiE: If you are not aware Qf a CanfIict af Interest in any business relationship fihat you might
ha�e with the City, state Vendor narne in the # 1, use NIA in each of the areas on the form.
Howe�er, a signature is required in the #�F box in all cases.
ITB 22-0Q17 Heavy Duty Repair and Services
Page 26 of 52
�ON��ICT CaF INT���ST QUE�iI�N��.11�� ��R�11 �I�
For vendor daing business with loaal governmental entify
This questlonnalre retlacts changes made to the Eaw by H.B. 23, 84ih Leg., R9guisr Sesslon. Q����S�ti��-Y
This quesSionhalre is being Gled in accordance with Cioapier 178, LocaE Gtsvernment Gode, by a vendar who pate Received
has a business ralmionship as defined by Sectioi� 478.R01[i•�J with a loc�l governmanlal enfiry and ths
�endor meats requiremants under 5ectlon 176.o0E(a},
By larr dvs q�astionnaiiB must be flled withihe recards adminis�•ator of G3e locai goversxneEilal enYity not lale��
Oian the 7tli txisiness day after the date tl�e vendor baaomes a+�a��e of facis ihat require tlia statemei�t to ba
filed. 5ee 5ectiort 176.00B.(a�1}, Local Govarnrns��t Code.
A vandor eammits an oifensa lf the vendoi• knowir�gly vlolatas Saetlon 176.0oe. �ocal Gova��nmant Gode, An
olfense vi�der tl�is seotion is a misdemeaiior.
y Name af vendor who has a business relaiionship wiih Ioca! governmeniaE enfity.
2❑ Check ihis box ftyou are Tiling an upcfaie fo a previously �iled quesiionnaire. (The law requiresthat you file an updated
completed questionnaire with the apprapriste filing authority nat later than the 7€h business day afSer the date on whfch
you b�came aware ihat i}�s originally Tilec{ ques€iannalre was incoinplete or inaccurate.}
3 Name of locat goverttment of�iceralwu[ whom fhe information is being disclosed.
Name oi Ofiicer
4 Describe �ch employment or other business relatfanship uvith the local gove�'nmerrt oiflcer, or a famiEy mernbet oi the
oHicer, as descriped by Sectian i78.9U3{�)(2)(A), Ws:o describe any family re}aifonship wiih the local government offiicer,
Complefesu6pm�tsAancfBforeachempEoymentarbusinessrelationshipdescribed, AtlachadditionalpagestothisForm
ClS�as i�ecessary.
A. Is 1}7e Encal government offiaer a:r a f�nlly rnember af the officer receiving or I'skely tb recefve faxable Incotrre,
other than Investinent income, from the vandor?
� Yes � Na
B. Is the vendor receivirtg or likelg to receive taxable Income, otherlhan invastment income, trorn or at the direction
of the Ineal governinent ofiicer or a family member of the otiieer AND the taxable Income is not received iYnm the
local governinental entity?
� Yes � No
5 Descrit>eeachemploymentarlsusinessre[atianshiplliaithevendornamedinSectionlmainiainswiihacorpo�ationor
other business e��tiiy wiiii respect to which the local governm�ni oificer serves as an a#ficer or director, or hotds an
ownersltip interest of one percent or more,
6
❑Check t�is box (f the ve�dor has given the focal government officer oY afamily member of the oi#fcer one or rnore gifts
as described ln Section i76.003(a)(2}{B), excluding yiiis deseribsd in Section 176,403(a-1).
7
Blgnature ot vandor doing buslnass wititi ihe govemmental srstity Data
Form pmvided by Texas Ethics Commission ww4v.ethics.st�te.tx.us Revised 111C1021
ITB 22-flp17 Heavy Duty Repair and Servlces
Page 27 of 52
CON�L1Ci O� IfV"C��EST QU�Sil4NNAIRE
Far �encfor doing business with lacal gave�nmental entity
Acomplete capy of Ghapter 176 of ihe Local Government Code may be found at http,llwww,statutes,(egis,state.tx.us!
DncslLGlhtmILG.176..htm, For easy reference, below are sorne oi the sectior�s cited on ihis farrn.
Local Gaysrntnent Gode § iT6.001L -a): "Business relationship" means a cannection beiween two or mare parties
based.on cornmercial activity of one oi the parties. The term does not inclucte a conneciion based on;
(A} atransactian ihat is subjectto ra�e orfee regulation bya federal, state, oriocal governmental entlty oran
agency of a federai, state, or local governrrEental entity;
(8} a transaction conducted at a price and su�ject Eo terms available io the public; or
(G) a purcF�ase ar lease of gnods ar setvlces from a person that is eharfered by a slate or federai agency and
ihat is su��eatto regular examination by, and repor�ing tv, that agency.
Laca� Goaernment Code 176.UU3 a 2 A and B:
{a} A local government.otficer shafl file a conflicts disclnsur� s�temeni with respeet to a vendor if:
��
(2) thevendor;
(A} hasanernplaymentoraiheri�usinessrela�ionshipwithti�elacaigovernmentofficernra
family memkser of the officer that results in lFte officer or fam9Ey rnsmber r�ceiving taxable
incorne, other than investrnent income, that exceeds $2,500 during the 12-mnnih p.srind
preceding the date that ihe olficer becomes aware that
{i) a contract between the local �ovemmentaf antiiy and vendar has �een executed;
c�r
�ii) the locai governrnentai entiiy is considerirtg entering lnto a contract with ihe
vendor;
(B) has given to ihe local govemrnertt aifiicerar a farnify mem6er of the oificet one or mare gifts
that have.an aggregaEe vafua of mor� than $100 in the 12-month period preceding the date the
nfficer hecomes aware that:
(i} a contraet beiween the lacal governme�tal entiiy and vendor has baen execuied; or
(ii) the local governmental entity is.considering enter'rng into a carttract�nlith the vendor.
Local Gavernment Code § 176.006fai and (a-1)
(a) Avendor shal9 ille acorrtpleted canflicE of interest quesfiannait'e if the�endor has a busin�ss r�[aiiansl�lp
wifh a 1oc.al c�overnmental el�tiiy and:
(1 j has an employment or othar �usiness relaEionship wiih a local goverr�rnent o#ficsr af that local
governmental entity, or afamily memberof the officer, described lay Secfson �76AD3(a)(2){A};
(2) has glven a locaf governrnent officer af that local governmenta.l entEty, ora familymem�erof the
offic�r, ane ar mare glfts wiih the �qgregaie value specif3ed 6y Sectlon 176.003(aj(2}(�}, excluding any
gift descri�ed �y Section 176AD3(a-1); or
(3} has a family relaiionship with a locaE government ofificerof thai �ocal govern[nenial entity,
(a-1 } The oamplefad conflict of ir�terest questionnaire m ust be filed with the appropriaie records adrninistrator
not later thah ihe seventh business day after the [ater of:
(t) the date lhai the vendar;
(.;4) begins discussions or negotiaiians 10 enter inlo a cantract with fhe local governmental
entity; ar
(B) submiis to the lacal governm�ntal entit� an application, response to a request for propos�ls
ar bids, corrasRondence, or another writing related to a patential contract wiih the local
gavern m�ntal entity; or
(2) the date the �rendor becomes aware:
{A) of ar� employrnent ar other business relationship wlth a{ocal governrnent atiicer, ar a
family member of ihe officer, descrihed by St�bsection (a};
{B) that the ver�dor has giuen on� or rnare gifts described by Subs$ction {ra}; or
(C) of a iamily relationship with a local goverttrnent offic�r.
Form provldad by Texas Etiiics Comrrr€sslvn www.sthlcs.stata.tx.us Revised 1/1202�1
!TB 22-0017 Heavy Duty Repair and Services
Page 28 of 52
ATTACHMENT — B
CONSIDERATION OF LOCA7I�N OF �I�DER'5 PFiINC1PAL PLAC� �F BUSINESS
5ection 2-14 of the Fort Worth Code of Ordinances aufharizes the City Council, when considering
competitirre sealed bids, to enter into a contract for certain �urchases witM a bidder whose
principal place of business is in the corporate limits of the City of Fort Worti� and whose hid is
within 3 or 5 percent of the lowest bid, depending an the value of the request and goods or
seroices re�quested, if the lowest bid fs from a business autside the municipality anci contracting
with ihe loca[ bidder wou[d pro�ide the best combination of price and other economic benefits to
the municipa{ity.
Requests to be considered a iocal business must be submitted on this form with bid packages to be
considered by the City of Fort Wortf�. Questions should be addressed to the Purchasing staff lisfed in fhe
bid or request package.
The Fort Worth City Council requires the following informatian far cansideration af location of a bidder's
principal place of �usiness. Add additional sheeis if n�eded ta provide this information.
1. Locational Eligibility: Principal Place of Business in Fart Worth, Texas.
Do you have a Fort Worth office? If yes, identify address;
b. What peTcentage of estimated gross eompany sales (worldwide) are sales originating in Fort
Worth? "Originating in Fort Worth" shall mean payable at the Fort Worth ofifice. Cmust exceed
50 %]
2. �cvnomic De�e[opment opportunities resul#ing fram eontract.
Number of Fort V1lorth residenf-employees?
b. Amount o� City of Fort Worth ad �alorem taxes (real and business personal property) paid by
company (far prior tax year — Fort Worth office or former loca�ion, if Fort Worth office is newly-
established)?
CerEification of information;
The undersigneti does hereby affirrn that the information supplied is true and correct as of the
date hereoi, under penalty of perjury.
{Corr�pany I�ame) (DateJ
(Signaiure} (Printed Name and Title )
ITB 22-0017 Heavy Outy Repalr and Services
Page 29 of 52
ATTACHM]�Ni' — C
BtDp�R'S CON�ACT WFORMATIDN
Bidder's Narne:
Bidder's Local Address:
Phane:
EmaiL•
Fax:
Name of person assigned specificafly for th�s Agreement:
�lamelTitle
Phone; Fax:
EmaiL•
Name of persons for renewal information andlor biiling questions:
Name!
Phone;
Email:
Name1T'itle
Phone:
�mail:
Fax:
Fax:
Signature Printed Name Date
ITB 22-D017 Heavy Duty Repair and Ser�icas
Page 30 af 52
ATTACHMENT - C�
�I�IDER'S QLIALIFIC/�TION QUESTIONNAIRE
1. Has fhe Vendar ever defa�lted on a Contract?
❑ Yes
❑ No
2. Number af years in businass under current company name: Years. �Isase nate, it is
required to have a minimum of 2 years, afherwise, your submission will be deemed as non-
responsi�e.
List any former names your organization has aperated Und�r and
the timeframe;
3. Is your company able to fuifill the response time listed in section 6.0 if not, why? Please note,
that it is required to have a minimum 24 hours response tirne. F'or the remainder of minimum
requ�rements, please refer to section 6A
4. Is the Contractor abf� to prnvide certifications for their persannel, such as the Natianal lnstitute
for Auiomotive 5ervice �ccellence (ASE) ar Manufacturer required training, which qualifies the
Contrackor to perform n�cessary for this ITB? Please note, we do require you to have an
Original Equipm�nt Manufacturer's (OEM) documentation, Ef you are unable to provid� this
doctament, your submission will be deemed as non-responsi�e. In order to be considered, you
must be qualified.
5. What types of repairs from the item list can you perform? Please provide a list. If you are
unable #o provide a repair, please state which one and why.
6. How rt�any peaple will be on the s�r�ice team to complete ihe requests and fulfil our r�eeds?
7, boes the contractar have the ability fo ramp up qualified personnel, resources and equipment
ta meet the grow�ng needs of the City? If not, why?
8. Please provide a detailed explanation of the methodology your firm will use approach ta
completing repairs. (i.e. what is your pracess fram fihe receipt af Purchase Order a[I the way to
campletion). Also, please include descripti�e details abouf how you will communicate, how will
you handle set-backs, what is your process for completing the work on time, if yo�a discover
there will be a delay in service, how will you overcome this?
9. Daes the service team hold any special certificatior�s that further qualify you to perform the
requirements of this ITB. . If Yes, please [ist and pro�ide copies of these ceriifica#ions,
10. Please pro�ide your work history performing these same services for other Cities or
governmental entities of the same size. (Attach Separaie SheetJ
ITB 22-0017 Heavy �uty Repair and S�rvEces
Page 31 of 52
ATTACF4tiIlENT E
af7A�T S�RVIC� ACREEM�Ni
Draft 5ervice Agreement is attached a separafe ciocument.
I7B 22-DQ17 Hea�y Duty Repair and Services
Page 32 of S2
ATTACF;MEN1' F
NO BfD SHEET
(Please complete this form, only if, your firm has chosen not to submit a bid)
Ashley Kadva, Buyer II
Purchasing Division
Fa>c No. 817-392-8440
E-mail address: FMSPurchasingResponses@fortworthtexas.qov
If your firm has chosen not ta submif a bid for fhis procurement, please camplete this form and submit to:
City of Fort Worth, Purchas[ng Di�ision
200 Texas Street
Fort Worth, Texas 7fi102
{or fax to al�ove address}
Please check the items that apply:
� Do nat sell the item(s) required.
L]
Cannot be competitive.
n Cannot meet the Specifications highlighted in the attached Bid.
n Cannot provide Ins�rance required.
� Cannot provide Banding required.
n Cannot comply with Indemnification reqtairements.
� Job too large.
n Job too small.
n Do nat wish fa do business with the City,
�
Other reason.
Company Name:
Autharized Officer or Agent Signature;
Telephone: �� FAX Number; { )
lTB 22-p017 Heavy �uty Repair and 5ervices
Page 33 of 52
A�iAC�M�N� G
BUSINESS �QUIT'Y UTILIZAYION �OFiMS
Business Equity is atiached a separate document.
ITB 22-pU17 Heauy Quty Repafr and 5ervices
Page 3�F of 52
ATTAC.HMENT H
L�TTER OF INTENT
Letier of Intent is attached a separa#e docurrient. 7his attachment must be completed only if ih� Prime
Vendor submi#s a good faith effort.
ITB 22-Qpj7 Heavy buty Repair and Services
Page 35 of 52
�� � �� �
� � �
_. _ _ _ . ,�
ATTACFINi�NT F- VENDOR SERVICES AGREEMENT
This VENDOR SERVTCES AGREEMENT ("Agreement") is made and en�ered into by and
between the CITY OF TORT WORTH ("City"), a Texas home rule municipal cnrporation, acting by and
through its duly authorized Assistant City Manager, anci CLEGAL NAME O�' TH� PARTY] ("Vendor"j,
a[STATE REGIST'ERED AND TYPE OF' C�MPANYI and acting by and through its duly authorized
representative, each individually referred to as a"party" and collactive3y referred to as the "par�ies."
AGREEMENT DOC.UMENTS:
The Agreement documents shall include the faIlawing:
1. This Vendor Serviees Agreement; �
2. Exhibit A-- Scope of Services;
3. E�ibit B— Price Schedule;
4. Exhihit C-- City's RF'P Na. c
5. E�cilibit D— Cantractor's Bid Respor��.: ta C�r��`} +�.F� 1�0. ; and
5. Exhibit E— Verificaiion of Sig�aature .�u;����iiy Farnx.
Exhibits A, �3, C, D, and E, which d� atta�E�c.d heretr: and incorporated 1lerein, are made a part of this
Agreement for all purposes. In the��4v�nt �f a��y �+�r.: iic� between t%e terzns and conditions of E�i.bits A, B,
C, or D and the terms and conditiois� s�t iiMrth i�► t13c body of this Agreement, tl�e terms and c.onditions of
this Agreement shall confirc�l,
1. Sco ���� Serviees. [�iM�f�� DE�CRIPTION OF' SCOPE OF SERVICE] ("Services"),
whicl� are set forth in murc detai! in B�ihit "A," attached hereto and incorporated harein for a11 purpases..
2. T�rm. This A}�'c:.�ment hegins on [MONTH DAY, YEAR] ("Effeetive Date") and expires
on [MONTH DAY, YEAR] ('`Lxpiratian Date"), uz�less terminated earliar in accordance with this
Agreernent ("Initial Term"). City will have the option, in its sole discretion, to renew t�ais Agireement under
the satne tertns and conditions, for up to �) one-year renewal opiion(s) (each a"1Zenewal
Term").
3. Com ensatian. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit `B," which r.s attached hareto and incorporaied herein for a11 purposes. Tota1
compensation under this Agreeme�at vviIl not exceed Dollars ($ .�.
Vendor will nat perform any additional servicas or bill far expenses incurred far City not specified Uy this
Agreement unless CiLy requests and approves in writing the additional costs far such services. City will nat
be liable for any addi�onal expenses of Vendor not specified by this Agreement unless City firsi approves
su�h expenses in wriiing.
4. Termination.
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4.1. Writ�en Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the ather party wzth 30 days' written natice af termination.
4,2 Non-a�propriatian of Funds. In the event no funds or insufficient funds are
appropriated by Ci#y in any fiscal period for any paym�nts due hereunder, City will notify Vendor
af such occurrence and tl�is Agreement will terminate an the last day af the fiscal period for wliich
appropria#ions were received without penalty or expense to City of ar►y kind whatsoever, except as
io the portions afthe payments herein agreed �p�n for which funds haue been apprapriated.
4.3 Duties and Obligations af the Parties. In tlie event that this Agreeinent is
t�rz�ainated prior to th� Expiration Date, City will pay Vendor for services actually rend�rad up to
the effective date of te�•mination and Verzdor wiIl cantinu� to provid� City with ser�icas requested
by City a�nd in accardanc� with this Agreement up to the effective date of terznination. Upan
termination of this Ageement far any z'eason, Vendor will provide City with capies of all
eoinpleted or partially coinpleted docuznents prepared under this Agreement. In tl�e event Vendor
has received acc�ss to City Informatian or data as a requirernc�i't to perform services hereunder,
Vendor will return alI City pravided data ta City in a inaci�i��P readabie format or o�er farmat
deemed acceptable to City.
5. Disclosure ai Conflicts and Confidentia� lnformation.
5.1 Disclosure oi Conflicts. Ven.dor her�l?y ���arrants to Cit� that Vendor has made full
d'tsclosure 'tt� writing of any existin� or �ntential co�fliwts of interest related to Vendor`s ser�ices
under this Ag�•eement. In tha ev�nt that ai�y �ur�:�icts ot ii�t;�rest arise after the Effective Date of�.is
Agreement, Vendo�• hereby agrees irnmediafely !{� r��akP full disclosure to City in writing.
>
5.2 Confdential �nf�riz�a�zon. �'ci�c�or, for its�lfand its of�cers, agents and amplayees,
agrees that it will treat all 3€�fr�rmati�}r� provi�ed� to it by City ("City Information") as confdential
and will not disclose any �ith in�ori��oa ir�ri sn, a third party wi#hout the priar written approval of
CI�.
5.3 I'«blic Inform:atio� �ct. City is a gove�nment e�itity under the laws of the 5tate of
Texas and all dt�� ��nents Iield �� �- �naintained by City axe subj ect ta disclosure under the Texas Public
Inforination Act. �ri Il;�c event thure is a requast for iniarmation inarlced Coniidential or Proprietary,
City wi�i proinptly no�riy �'���dor. Tt will be the responsibility oiVendor to subtnitreasons objecting
to disclosw•e. A determir,��ion on whether such r�asons are sufficient will not b� decided by City,
but by the Office of the Attarney General of the State of Texas or by a coua� of cotnpetent
jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a sec�re
ma�ner and will not allow unaLtthorized users to access, inodify, delete or otherwise corrupt City
Information in any way. Vendor must notify City iinmediately if the security or integrity of any
City Information has 6een coinpromised or is belie�ed ta ha�e been coinpromised, in which event,
Vendor will, m gaod faith, use aii commercially reasonable eiforts to coopet•ate witli City in
identifying what information has been accessed by unauthorized means and wi11 fully cooperate
with City to pratec# such City Information fro�n further unauthorized disclosure.
6. Ri�hE to Audit. Vendor agrees that City will, unfil the expiration of threa (3) years after
f�nal payment under this Agreement, or the final conclusion of any audit comr�aencsd during the said three
yeaes, ha�e access to and the right ta exarr�ine at reasonable times any directly pertinent books, documents,
ITB 22-D017 Heavy Duty Repair and Services
Page 37 of 52
papers and records, incl�ding, but not limited #o, ali electronic records, of Vendor involving transaetions
relating to this A�reement at no additional cost to City. Vendor agraes tha.t City wi31 have access during
normal working haurs ta all necessary Vendor facilitias and wi11 be provided adequate and appropriate work
space in order to conduct audits in eoinpliance with the pro�isions of this section. City will give Vendar
reasonable advance noYice af intended audits.
'7, Indenendent Can�ractar. It is expressly understood and agreed thai Vendor will operate
as an independent aontraetor as to all rights and privileges and work perforined under this Agreernent, and
nat as agent, representative or employee of Gity. 5ubject to and in accordance with t11e canditions and
provisions oi this Agreement, Vendor will have the e�clusive right to contral tl�e details of its operations
arid activitias and be soIely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine af respondeat superior
will not apply as between City, its off cers, agents, servants and empioyees, and Vendor, its officers, agents,
ernplayees, servants, contractors, a.nd subcontractors. Vendor fiurther agrees tl�at nothin� herein will be
construed as the creation of a partnership or jaint enterprise between City and Vendor. It is ft��ther
understood that City wi31 in �o way 6e consiciered a Co-empIoyer ar''a <<�int employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servaxyts, employees, contractors, or subcantractors af U���ar �vili `;e entitIed to any employ�nent
beneiits from City. Vendor t�vill be responsible and liable for a� and a11 �a�+mant and reporting of taxes on
behaIf of itse�f, and any of its officers, agents, servants, em�foyees, contract�arS, ��r contractors.
8. Liabilitv and Indemniikcation.
8.l LXA13IL1'T�' - VENDO?x �G'{{ L�E L}r� 1�'�.� ANA RESPONSIBLE FOR ANY
AND ALL PRDPERTY LOSS, PROP�'�2T3' !).�1 ��QGE A.1VD/OR PERSOIVAL INJURY,
INCLUDING DEATH, TO AN�' �4ND fI L�l P�t�."YS, OF ANY KIlYD OR CHARACTER,
WHETHETR REAL OR A,Sk�'�'RI�'L�, TO 1'�IE EXTENT CAU�'ED BY THE NEGLIGENT
ACT'(S) OR OM7SSxDN���'}, !�A.LFEASAr�'�'�' OR INTENTIONAL MISCONDUCT' OF
VENDOR, ITS OFFZC�'f�S', AGE14'7S, �SEi�VANTS, EMPLOYE�S, CONTRACTORS, OR
SUBCONTRACTORS
8.2 G'�NEIIAL �{�l1JL•'�lff_xIIF1`CATION - V�'NDUR �F�CEREBY COVENAIYTS A1VD
AGREES T0� l�l�'+�EMNIFY, +�DLD HARMLES,S ANb DEFEND CITY, ITS OFFICERS,
AGENTS, SER Y: i.r�r 7`�' A ND �`NIPL DYEES, FROMA.ND AGAINST ANYAI�D ALL CI.AIMS
OR LAWSUITS OF r I;�'�' I�{ND C1R CHARACTER, WHETHEI� REAL OR ASSERTED, FOR
EITHER PROPERT�' 1); #;.1'IAGE OR LOSS (INCL �IDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSTNESb' f11VD ANY RESULT'lNG LOST PROFlTS} AND/OR PERSONAL
INJURY, INCL UDING D�ATH, TO ANY A1VD ALL PEitSONS, ARISING DUT OF OR IN
CONNECTION W1'TH TH1'S' AGREEIVIENT, TD THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMXSSI4NS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, S�`RVANTS, EMPLOYEES, CQNTRACTORS, OR SUBCONTRACTORS.
$.3 INT'EL�ECTUAL PROPERTY INDEMIVIFICATIOIV — Vendor agrees to
defend, settle, or pay, a# its ow� cost and expense, any claim ar actinn against City far
infringemenf of an� patent, co�yright, trade mark, trade secret, or similar praperty right
arising frorr� Gity's use of the snftware and/or documen�ation in accordance with this
Agreement, it �eing understood that this agre�ment to defend, setEle or pay will not apply if
City modifies or misuses the software and/or dQcnmentatian. So long as Vendor bears the
cost and expense of paymenf for claims or actions against City pursuant ta this sectioa,
Vendor will have the right to conduct the defense af any sucE� claim or acfion and alI
ITB 22-DO'f7 Heavy Duty Repair and Services
Page 38 of 52
nego�iations for its settlement or compromise and io settle or compramise any such cIaim;
hovvever, City wilI have the right to fully participate in any and all such settlement,
nego�iatians, or lawsuit as necessary ta protect City's interest, and City agrees io coopera�e
w�th Vendar in do�ug sa. in the event City, far whatever reason, assumes the responsibility
for payment oi costs and expenses for any claim nr action brought against City for
infringement arising under this Agreemeat, City wi� �a�e t�e sole right to condact the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any �ueh claim; however, Vendor wvill �uIly pa�icipate a�d coopera�e
with City in defense of such claim or action. City agrees to give Vendor timeiy written notiee
of any such claim or ac#�on, with copies of all papers City may receive reIating thereto.
Natwithstanding the foregoing, City's assumption of �ayment of costs or expenses will not
�limin$te Vepdor's duty ta iur�dentnify City under this Agreement. If the software and/or
docameniat[on or any part thereof is held to infringe and the use therenf is en,�ained ar
restrained or, if as a result of a settlement or compromise, such nse is materially adversely
restricted, Vendor will, at iEs own egpense and as City's sol� �emedy, eiEher: (a) procnre for
City th.e right to c+ontinue to use the software and/or �i��cumentation; or {h) modify the
s�ftware and/or docu�.tentaiion to make it non-infrin�i�4�, prflvided that such modification
does not materiajiy ad�ersely affeefi City's auth��rized rase af the software and/or
documentation; or (c) replace the software anciluir dacu�pnu��t�tion with equally suiEable,
compatible, and functionally equivalent non-infs•ii�giwg software an'�/or docuzn�entatiaz� at no
additional charge to City; ar (d) if none of thc Coregai�5; alternati�ves is reasonabTy available
to Vendor terminate this Agreement,. and reF�.:�tl uYI amounts paid to Vendor by Ciiy,
subsequent to which #ermina�ion City may seek an,y and all remedies available to City under
Iavv.
Assi�nment and Subeontractin�. ��
9.1 Assignmens_ 'JendUr will nal ��ssign or subcontract any of its duties, oblig�ations
or rights under this Agree�i�er?t wiila{�xil li �G �ri�r written cansent of City. If City gi•ants consent ta
an assigrunent, the assi�nee �v�i! c�xecute a v,+ritten agreement with City and Vendar under wl�icll
the assignee agree� Icr L� hnunJ li�r the duties and obligations of Vendor under this Agreement.
Vene{or will be ii;�ble for aIi sil^jiga�ic��s af Vendor under this Agreement prior to the effecfive date
of tlae assignm�.k�l ,
9.2 S�Ebca���_1tr�c1. 1fCity grants co�sent to a subcontract, the subcantractor will execute
a written agreement witl � Vendor ref�rencing this Agreement under which subcontraetor agrees to
be baund by t11e duties and obligations of Vendor under this Agreement as such duties and
abligatlot�s may apply. Vendor must provide City with a fully executed copy af any such
subcontract.
10. Insurance. Vendor musi provide City with certificate(s) pf ins�.xrance doctiunenting
polzcies of the following types and minimum co�erage Ii�nits that are to be in effect prior to cot�mencement
of any Services pursuant to this Agreement:
X 0.1 Covera�;e and Liinits
(a) Commei•cial General Liability:
$1,0OO,OQO - Each Occur�•enc�
$2,OD0,000 - Aggregate
ITB 22-0017 Heavy I]uty Repair and $ervices
Page� 39 of 52
(b} Automobile Liability:
$1,Q00,000 - Each occurrence an a c�amhined single limit basis
Caverage will be an any vehicle used by Vendor, or its emplayees, agents, or
representatives in the course of praviding Services under this Agreement. "Any
vel�icle" wii] be any vehicle owned, hired and non-owned.
(c) Worker's Compensation:
Staiutory. limits according to the Texas VVorkers' Compensation Act or any other
state workers' cn.mpensatian laws where the 5ervices arE being perforined
Empioyers' liability
$100,000 - Badily Injury by a�:c3rlent; each accidenlJoccurrence
$100,000 - Bodily Injury b�+ t�i�?:�se; �.aGh employee
$SOO,Q00 - Bodily Injury hy disease; �r�];cy limit
{d} Professional Liability (��rrnrs & Omi�sions):
$1,000,000 - Each Claim Lio�it
$1,a00,000 - 1�ggra��+P .Limrl
Professianal Liah�]ity c.overs�g� may �e providad through an endorsement to f1�e
Commercial G'enerak Lialailit� (CGL) policy, ar a separate policy specific to
Profession;�l �.����C1. �,�t1�er is a�`��prable if coverage meets all other requirernents.
Coverage� � rtu �+ L- e cl � i�ri �- G n� ilc, and maintained for the duration of the cor�tractual
agreement aud fcr�� two (2} years fo�lowing campletion of services provided. An
ann��aK c�4'�i r��CL 1}y ,ncuranCe must be subrnitted to City to evicEence eoverage.
10.2 (ie:neral Reca;Ei�'4.ments
(a) The rommercial general liability. and automobile liability policies must
name C�lv as an addiiional insured thereon, as its interests may appear. The ferm
City includes its employees, ofiicers, officials, agents, and volunteers in resgect ta
the coniracted services.
(b) The workers' compensation policy must include a Waiver of 5ubrflgation
(Right af Recovery) in favor of City.
(c) A mini_mum of Thirty (30) days' notice of cancel3atiQn or reductian in
limits of caverage rriust be provided ta City. Ten (10) days' notice wi11 be
aeceptable in t�e event of non-payment of premium. Notice must be sent to the
Risk Mar�ag�r, C.ity of �'ort Worth, 200 Texas Streei, Fart Warth, Texas 76102,
with copies to th� Fo� WortI� City Attarney at the same address.
(d) T11e insurers for all poIicies rnust be licensed and/or approved to do
business in th.e State af Texas. All ins�rers rr�ust have a minirnum rating of A- VTI
ITB 22-0017 Neavy duty Repair and Services
Page 40 of 52
in tlie current A.M. Best Key Rating G�ide, ar have reasonably equivalent financial
strength and snlvency to fhe satisfaeYion o� Risk Management. If the rating is
below t11at r�quir�d, written approval of Rislc Management fs requu•ed.
(e) Any failure on the part of City ta request required insu�•ance
docuinen#ation will not constitute a waiver of the insurance requirement
(f} Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor groceeding wit11 any woz'k
pursuant to this Ageement.
11. Gomnliance with Laws, Ordinapces, Rules and Re�uIations. Vez�dor agrees �iat in the
performar�ce of its obligations hereunder, it will comply vviY1� all applicab�e %deral, state and locallaws,
ordinances, rules and xegulations and that any work it produces in cannection with this Agreement will also
coYnply with all applicable federal, state and lacal laws, ordinances, rules and regulations. If City notifies
Vendor of any �iolation of such laws, ordinances, ru[es or regulati��is. Vendor mu5t immediately desist
frarn and correct tl�e �iolation,
12, Non-Discrimination Covenant. Vendor, f�r itseIf, its pe��nna1 representati�es, assigns,
contractors, subcontractors, and successors in interest, as ��sr9 uf the considera�.io}� herein, ageees that in the
pax�foz•tnazice of Vendor's duties and obligations hereLai{i:;r, it wi1;1 not discriminate in the treatxnent or
employinent of any individua[ or group of individuaIs on raG, v 1,�.�is pt•ohibited by law. IF AN� CLAXM
ARTSES FROM AN ALLEGED VIOLATIO� QF TFIIti� �rON-DISCRIMiNATION COVENANT
SY V�NDOR, ITS PERSONAL REP�]�.��F.,I�TATIV�^S, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCE550RS ��I'� IN'!-E����GT, V�NDOR AGR�ES TO ASSUME
SUCH LIABILITY AND TO INDEMN�F�' ANII II��;I+�N1] CITY AND HOLD CITY HARMLESS
k'ROM SUCH CLA1M.
13. Natices. Notices requ;re� pur�,[:az�t'to the provisions of this Agi•eeinent will be
conclusively determined to ha�e be�:n eielivered when (1) hand-deli�exed to the other party, its agents,
einployees, servants or r��!'�s�nl�;��ues, �2) delivered by facsimile with electronie canfirmation of the
transinission, or (3) recc;v�;d by the �ther p;�`riy by Llnited States Mail, registered, return receipt renuested,
addres,sed as �ollows:
To CITY:
Ciiy oiFort Worth
Attn: Assistant City Manager
200 Texas Sti•eet
Fort Worth, TX 76102-fi314
�'acsimile: ($17) 392-8654
�q�l►1�I�l;i
,
, Title
Facsimile:
With copy ta Fart Warth City Aitarney's �ffice at
sazne address
14. Solicitation of Emnlovees. Neiilier City nor Vendar will, during tlie term of this
Agre�ment and additionaIIy for a period af one year after its termination, solicit %r empioyment or e�t�lploy,
whether as employee or independent con�ractor, any person vvho is or has been elnployed by the other
during tlae t�r�n of this Agra�mant, wi�kiout the prior rvrittan cons�nt of the persan`s e�nplayex�.
ITB 22-0017 Hea�y Duty Repair and 5ervices
Page 41 of 52
Notwithstanding the foregoing, this provision wi11 not apply ta an ernployee of either party wha responds
�o a general solicitation of advertisernent af emplaymen� by either party.
15. GovernKuental Powers. It is understood and agreed that by execution of this Agreernent,
City does not waive or surrendar any o� iis governtnental povvers or imrnunities.
16. No Waiver, TI1e failure of City or Vezador to insist upan the performance af auy term or
pro�visi.on of this Agre��nenf or to exercise any right granted herein does not canstitute a waiver af City's or
Vendar's respeetive right ta insist upon appropriate performance or to assert any such right on any future
accasion.
17. Governin� Law / Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any actian, whether real ar asserted, at law or in equity, is brought pursuant to this
Agreement, �enue far such action will lie in state caurts located in Tarrant County, Tex�s or the United
States District Gourt for the Northern DistricY af Texas, Fort Worth Division.
18. Severabilitv. If any provision of this Agreem�ni �s �ield �o be irlvalid, iilegal or
unen%rceable, the validity, legality and enforceability ofthe r�rtfi�l►un�.prcvisi4ns will not in any way be
affected or impaired.
19. Fo�rce Maieare. Gity and Vendar will�ex�rcise �eir [�est efforts to �neet their respective
duties and obligations as seY forkh in this Agreement, but wi�� ri€st be held liable for any delay or omission
in per%rnaance due to force majeure ar other causes beyoncl ll�Pir reasanable control, including, but not
limited to, ca�npliance with any government la��, orcEii�����e, or �'e��i1.�t��n; acts of God; acts af the public
enemy; fires; strikes; lockouts; riatura.l disasters; wa.rs; rEt�is; ����clemics or pandemics; government action
ar inaction; orders of gavernment; matp�ial o��� �]a1St��• rest��lctians by any governmental authority;
transpartation problezns; z'estraints or �fnl.u!3it�t�ns b}F ar�y court, board, department, commission, ar agency
of the United States ar of any States; c�vil distz� r�.�ances; o±her natianal or �egional emergencies; or any other
sitnilar ca�se not enumerated he�e3i� but whicf� �ti beyond the reasanable control of tlie Party whose
perFormance is affected (collectively, •`Fur�:.e Majeure Event"}. The performance of any such obligatiori is
susp�nded duz'ing the pari�'t� vf, a€�d nnly r� thP e�rrent of, such prevention or hindrance, provided the
affected Pariy pro�ides s��nt:c� of t1�� �'r�rce i1�Ia�eure �vent, and an explanation as to how it prevents ar
hinders the Party's per��r�t�anee, as saoi� as reasanably passible after the occurrence nf the Force Majei.u•e
Even�, with the reasnnable��,� of suc;� ibo�ice to be determined by the City in its sole diseretion. The notice
required by this sectionmusi a�c ,�d�r�ssed and d�liver�d in accordaa�c� with Sectiion l3 afthis A�reement.
20. Headints not Cuntrallin�. Headings and titles us.ed in this Agreement are for reference
purposes anIy, will not be deemed a part of this Ageement, and are not intended to define or limit the scope
af any provision of this Agreement.
21. Re'vievcr of Coe�nsel. Tha parties acknowledge that each parly arfd its counsel have
reviewed and revised this Agreement and that the narrnal rules of eonstruction to the effect that any
ambiguities at'e ta be resolved against the drafting parly wi11 not be employed in the interpretation af this
Agreement or E�ibit� A, B, and C.
22. AEnendments 1 Madifications 1 Extensions. No amendrrient, madification, or extension
oi this Agz•eement will be binding upon a party hereta unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in ane or more counterparts and each
ITB 22-0017 Heavy Duty Repair and Servtces
Page 42 nf 52
caunterpaf� will, for a11 purpnses, be d�emed an original, but all such cauntarparts vv�ll tagether cans#itute
one and the same instrumant.
24. Warrantv of Services. Vendor warrants that its services will be of a high Ruality and
confarm to generally prevailing industry standards. City must give written n�tice of any breach of tnis
warrani}a within thirty (30) days fram the date that the services are completed. In such event, at Vendor's
optinn, Vendar will either (a) use commercially reasonable efforts to re-perform the ser�ices in a manner
that confnrms witl� the warranty, ar (b) refund the fees paid b.y City to Vendor for the nonconforming
servzees.
25. Immi�ration Natzonalii_y Act. Vendor must verify the identity and emplayuient eligibility
of its employees who perform work under this Agre�ment, including eompleting the Employmant
Eligibility Verification Fortn. (I-9). Upon request by City, Vendor w1ll provide Gity with copies of aI1 I-9
forms and supparting eligibility documentation for each etxaployee w�ho p�rfor�ns u�arIc under this
Agreement. Vendor must adhere to all Federal and Stata ]aws as well �, establish appropriate procedures
and controls so that no ser�ices will be performed by any Vendor emE�lo;�ee who is nat l�gally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY Al�r.� 1���LD CXTY HARMYlES� FROM
ANY PENALTIES, LIABiLITIES, OR LOSS�S DUE TU Vr[a]GA-3"ff�NS O� THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTI�t,'�CTORS, *��TBCONTRACTOAS, OR
AGENTS. City, upon written notice to Vendor, will have t�� ��ight to immediad el�y terminate this Agreement
for �iolations of ihis provision by Vendor.
26. Ovvnershiq of Woxl� Product. r:ity will be <<Ge sole and exclusive owner of al1 reporCs,
worlc papers, procedures, guides, and documentau�3�r ii}at are erc:���Pd, published, dispIayed, or produced in
conjunatianwiththe services pro�ided under this A��r�a�;r�rrc �cnllectively, "Waa•kProduct"). Further, City
wii] be the sole and exclusive owner af z1 copyrig�tl, p�tint, tradeina.rlc, trade seeret and other proprietary
rights ir� and to the Work Product. 04v�3�rs��� of thc ��Vork Prnduct will inure io the beneiit o� City from
the date of conception, creation or �xatior� �f the Vl�"ork Product in a tangibfe xnedium of expression
(whichever accurs first). E�.ch copva�l�htalii� ���}�eci ��fihe Wox'k Product will be considered a"work-inade-
for-hire" within t1�e meaning of the t.o��yeight Act of I976, as amended. If and to the e�tent such Work
�':rod€.tct, ar any part thereof, i� u�t� c�nsid �h i w.d a"work-made-for-hire" within the meaning of the Copyright
Act of 1976, as a�nendecl, Vendor her�by cx�±xessly assigns ta City a!1 excIusive rigk�t, title and interest in
and to ihe Wark Produc� ,.�nd all copic,� I hereof, and in and to the copyright, gatant, trademark, trade secret,
and all other proprietax�y rig�'�ts ther�in, that City may have or obtain, withaut further cansideration, free
fi•om any cjaizn, lien for baIane� dl�e, or rights of retention thereto on the part of City.
27. Si�nature Authoritv. The person si�n.ing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respectit�e pv�ty, and that such binding
authority has been granted by proper orde��, resolution, o.rdinance or other authorization of tke entity. This
Agreement and any arnendment hereto, may be executed by any autharized representati�e of Vendar. Each
party is fully entitled ta rely on ihese wat�•anties and representations in entering into this Agreement or any
an�endment hereto.
28. Chan e in Com an Name or Ownershi . Vendor in�st �otify City's Purehasing
Manag�r, in wt�iting, of a company name, ownership, or address change for the purpose of inaintaining
updated City records. The preside�t of Vendor or authorized official must sign the letter. A letter indicating
ahanges in a coinpany name or ownership must be accompanzed witki supporting iegal documeniation such
as an updated W-9, docurnents filed with the state indicating such change, copy af the baard af directar's
resoIu�ion approving ihe action, or an executed merger or acquisi�on agre�m�nt. Failure to provide the
specified documen#ation so may adversely impact future invoice payments,
ITB 22-Q617 Heavy Duly Rapalr and 5ervices
Page 43 0# 52
29. No So�cott of Israel. If Vendor has fe�ver than lU employees or this Agreement is for
less than $100,U04, tf►is section does not apply. Vendor acknowiedges thaf in accordanc� wiih Chapter
2271 n�the Texas Gaverrjment Cade, the City is prohibited from entering into a contract with a cozx�pany
far goods or services unless the contract contains a written verification from t�e company that it: (1) dnes
not boycott Israel; and (2) will not boycott Israei during the tei�rn ofthe contract. The terms "baycatt Israel"
at�.d "eompan.y" has the meanings ascribed to those terms in Section 2271 of the Texas Gavernnnent Code.
By signing this Agre�ment, Vendor cert�fes that Vendor's signature provides written veriiication to
the City �hat Vendor: (1) daes not boycott Istrael; and (2} will not boycott Isr�el during the term of
the Agrecment.
30. Prohibition on Boycottin� En�r�v Comnanies. Vendor acknowledges that, in
accordance with Cha.pter 2274 of the Texas Govarn�nent Code, as added by Aots 2021, 87th Leg., R.S.,
S.B. 13, § 2, the City is prohibited from entering into a contract for goods or services that has a val�.te of
$100,000 Qr more that is to be paid whoIly or partly from public funds of rhe City with a company with 10
or more full-time employees unless the contract cantains a writ�en veff��►cation fram the connpany that ii:
(1) does not boycott energy companies; and (2) will not boycatt en�a�g}° �ompanies during tha term af the
contra.ct. The terms `°boycott energy campany" and "coinpany"���TP t.��e �r,?aning ascrihed to those terms
hy Chapier 227�4 of the Texas Government Code, as added by A+�ts 2021, R7t.f� :r ag., R.S., S.B. 13, § 2. To
ihe extent that Chapter 2274 of the Gavernment Code i� i�Qplicable to t�ii,y A�reement, by si�;ning this
A.greerneni, Vendor certiiies that Vendor's signature provicles wri�ten veri�cation io the City that Vendar:
(1) does not boyeoit energy companies; and (2) wi11 not bayc:.�f� �nergy co.mpanies dt�ring the term o� this
Agreement.
31. Pralubition on Discrimination A�ainsl �'ircar-m an�l Ammunitian Industries. Vendor
aclrnowledges that except as atlierwise pr�v��ied by c�i�a�t�r 227� of the Texas Government Cade, as add�d
hy Acts 2021, 87th Leg., R.S., S.B. 19, ��, the Ci�ty rs �rohibited from entering into a contract for goods or
services that has a �alue of $100,0!![� �tir more �hat is to ne paid wholly ar partly fiom �ublic funds of tha
City with a company with 14 or m� i� s,�11-t;� c cmpi «���;es unless tlie contract contains a written verification
from the company that it: (1) does r�uE h�ve a practice, policy, guidance, or directive that discrirr�iz�ates
against a iirearrrl entity or 1:�r4arin kr;;de �ssc�ciation; and (2) will not diseriminate during the term of the
con�ract against a firear�n entity or fir�:�rn� Ir�de assaciation. The terms "discriminate," "�rearm entity"
and "fitearm �rade ass�r-i;�t��n" have llle meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as add��� i,,v Acts 2(121, 87th Leg., R.S., S.B. 19, § 1. Ta the extent that Cha�ater 2274
of the Government Code is �ppl i:,��ie ta tizis Agreement, by signing this Agreement, Vendar certifies that
Vendor's si�ait�re provides writs*n verifieation to the City. that Vendar: (1) does nothave a gractice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade associatian; and (2) will
nat d�scriminate against a firearm entity or frearm trade association during the term of this Agreement.
32. Electronic Si�nat�res. Tlvs Agreemeni may be execUted by electronic signature, which
wiIl be considered as an original signature f�r alI purp�ses and have the same force and effect as an original
signature. Far tl�ese purposes, "eIectronic signature" means electranically scanned and firansmitted vez'si ons
(e.g. via pdf fIe or facsimile transmissian) of an original sigaature, or signatures electronically inserted via
saftware such as Adobe Sign.
33. Entiretv of Asreement. Tl�is Agreement, including all attachments and exhibits, contains
ihe entire understand�ng and agreement between City and Vendor, their assigns and successars in interest,
as to the matters contained herein. Any prior or con�emporaneous aral or written agreement is hereby
declared null and void to the exten.t in conflict with any provision nfthis Agreement.
ITB 22-Od17 Heavy �uEy Repair and Serv�ces
Page 44 of 52
IN WITNESS WHEREOF, the pai�ties hereto lla�e exeeuted ihis Agreement in multiples.
CITY OF FORT WORTH:
By:
Name:
Title: Assistant City Manager
Date: , 20
APPROVAL R�COMII�NDED:
By:
Name:
Title:
ATTEST:
Sy:
Name:
Title: City Secr�tary
VENDOR:
��Y1I
CONTRACT COMPLIANC� MANAG�R:
By signing I acicnowledge that I am the person
responsible for the monitoring and administration of
this co.ntract, includ�ng ensuring all perfortnance and
reporting xequirements.
By:
Name:
Title:
APPROV.T�;�� A� TO FORM AND LEGALITY:
Bv;
Natn�:
Title: Assistant City Attorney
,
CCiN7'IR�-�,L'T AUTHORTZATION:
M[� C:
�+arm 1295:
� _—.
By' - —
Name:
Title: �- — c
Date: , 20
ITB 22-0017 Heavy Duty Repair and Services
Page 45 of 52
EXHZBIT A
SCOPE OF SERVICES
��
�
!TB 22-Q017 Hea+ry Duty Repair and 5ervices
Page 46 of 52
�:11 � :
PAY1VlENT �CHEDULE
��
ITB 22-Q�17 Heavy Dufy Repair and Services
Page 47 of 52
EXHIBIT D
VERIFICATION OT� SIGNATURE �iTTHORXTY
Execution af this Sfgnature Veri�c�tion Form ("Forin") hereby certifies that the following
individuals and/or positions have the authority io legaily bind Vendor and to execnte any agreemeni,
amendment or change order on behalf of Vendor. Such binding authority has been granted by prop�r order,
resolution, ordinance or other authorization of Vendor. City is fully entitled to reiy on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor, Vendar
will submit an updated Forrt� witl�in ien (lOj business days if there are any changes to the sagnaioiy
autharity. City is entitled to rely on any curr�ni executed Form untiI it receives a revised �arm tI1at 11as been
properly executed by Vendor.
Name:
Positian:
Signature
2. Name: �,.
Fosition:
5ignature
Name: _.-�-
Position: '
5igna�i� ��e �
Name; �
Signat�are of Pre�ident / CEO
Other T"itle:
Date:
� �.
ITB 22-4Q17 Neavy [�Uly Repair and Servlces
Page a8 of 52
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EXHIBIT D
VENDOR'S BID RESPONSE TO CITY'S RFP No. 22-0017
(TTenclar's BitC Response to City's RFP Nn. 22-0017, Pages foLlow)
Vendor 5ervices Agreement
Hundley Hydraulic Page 24 of �.�
Fa��r'4�o�T�,
--��-� ��---
���' �� ����
Evettt ID Page
cFwoa-zz�aaz� a
Event Rnuttd Version
1 4
Evenf Hame
ITa HPau �ut Re air and Sarv�ca
S#art Time Finish Time
�a ssizaz� as:oo:a cs� Oi./0612422 1.3:34:09 CST
Invitad: PUBLiC �VENT DETAfLS
5tr6mit Tv: Clty of Fnrt Worlh
FINANClAL MANAG�MENT SERVICES
FINRNCE - f'urchasing
20Q 7exas 8t. (Lower Leve[, South)
Fort Worth TK 76102
United 5#ates
�rnail: FMSPura�asingResponses@fartworthtexas.g�v
Event Aescr��i�n
Tne Clty oi Fork artti (City) seeks bids tn finaEize an annual agreemenf wit�r mu[tiple vendors for repair
sarvices for Ciry owned heavy dt�ty vehicles and equipment and to estabGsh an Annual Agreement to provide
Original Ec�ui rnent Man�tfacturer (O�M) Ru#h�rized Serv€ce Facilitiea for the ProperEy Management
I�epartment �PMD) on an as needed as specified in tt�is ln�itation to Bid (1T8.)
ierms $ Ct��di�i�ns
All companiesliridi�iduals w[shing to do business wlth the City of Fort Worth mus4 regisfer as a Biddec vn the
PevpleSoft Supplier Portat. Please vis{{
https:llwww.tortwarth#exas.gnvldepartmentslfnancelpurchasingiregister for more information.
A55igned t3u��r:.Ashley Kadua
There �+ill be a pre-propasaf canference held on December 23, 2021 at 2:c]0 PN}
Location: Ciry Hall
aao �exas sr
Room 380, 3rci Flpar Fart Warth, 7exas 7B9a2
Bids ar� solicited for furnishing ti�e merchandise, supp{ies, servlces andlor �qufpment as sef forth in t�is
solicikafinn. Campt�ted Bids incfuding one executed ariginal end one LlSB �lash drive cc�ntainin.g electtvnic
versions of all bicf documents must be received in ihe Purchasing Qivision by 1:3� P.M., l�ecember 1B, ZOZ1, and
then pub]Ecly Qpened and read a�oud at 2:00 RNl. in the Couneil Chambers. 8id� must be subrnitted En a seaEed
enveiape UVITH TH� BI� NUMB�R WRIiT�N ON THE OUTSID� OF TFiE �NVELOPE, addressed to tFis Purchasing Manager. YOI�C�
BIi3 MUST B� I��C�IVEp BYTHE PUF2CHASINC7 QF�ICE AND TIME STAMPED �'hIOF2 i0 TH� 1:3Q DERI7LINE I�! C)F2D�f2 TO BE
CONSII��FtED. Bids sha(1 bs mailed ar hand delivered to the foilawing address:
Gity af Fort Worth, Purci�asing i7f�istan,
[.ower L.eveE, Gity Hatl, 2Q0'�exas Stree#, �ort Worth, Texas 76'f 02
Bids d�livered i�y speeial aourier (i.�. Fed�ral Express, Special Delivery efc.j are to be marked on the
outside of th� courier's shipp.irig enveiope "8I� Nn. 22-OE}�7, IT8 - Heavy �uty Re�air and Service" AND MUST 8�
REC�NEI] BY TFiE
F'UFtCM!-151NG Q�F�G�A�!!] l'IM� 51"AMPE� �R10R"f'p 7F1� '{:3Q D�.AC)L1f�4E fh1 aRDEftTO �� COF�SID�REf3.
l.,ate bids w11[ be retu�'ned or desEroyed; they wEll ttot he openeci nor consid.ered in the eval�[aiion of the bid.
8ids may be w3thdrawn at any tirne prior to lhe officEal apen[ng. Bids tr}ay not be altered, amended or wtthdrawn
after the nffcial opening. The �n�ers�gned agrees, if t�e bid 9s ac�epted, to furnish any and all ikerns upan
which prices ar� atfered, at the price(s) and upon tt►e kerrr�s, ctrnditlons and scopelspeci�icati�ns oontained In
thi5 do�urrE�nt. Tf�e period f�r acc�Ffanca of this bid will be 120 calendar days af#er the bid opening date.
SolEcita#ion [�ocurnents:
1, CnverPa�e
2, Bid Submission Sign�tura Page**
3. Bid SoiiciEaiion"'°
4. Fart t - lnst,r�ctians
5. ParE 2 Scnpe of Service515p�cifiaations
6. AttachmentA- Conflict of Interest �isclosure Reqt�irement**
7, Atkachment S- Vendor's Con#ant Informatfr,n
8. Attachment �- Consideratfon of Locatian of Bfdder's Principal
8. Attachment D- REference 5heet
9.) Attachment �- DeEailed 5cope of Services
7
Pface af Busines�""( if ap�lica6ie}
9. Afiachment F- Draft Services Agreel'nent, attaahed as � separate document
**Requfred tn 6e complEted and submitted. See Saction 14.2, Pat� 1 for al� required daeuments #hat need ta be
subm�tted. Faifure to submit all items will be graunds for re�ectian of a bfd as nan-responsive Eo fhe specffieations.
176 �-0017 Heavy DuEy Re�air ar�d 5ervices
paga '[ af 52
�o��_ r�� �r �3�[� �l��t@��5�l�iV ����iAT'`�1�� ����
�
�venflp Rage
c�wai-?z-aoi� a
�vent Ftound Versinn
1 1
Even! Name
TT6 Heav avt Re air and ServiGe
Start Time Finish l"ime
�z isiaaai o_a:oo:ao csx ai�o6�2p2� ��:ao:pa csm
�
The unders�gned, by hislher slgnature, re�resents Chat helshe fs submitting a bindlr�g offer and €s autharized
to bind the respondenk to fullv como]y with the s4Ge.itatro� �� �:.�m}rrt +.ontained herein. The F2espo�denl, by
submitting and sigr�ing heia.v, ackn�wle�sgc:s �.wxi he�vnu ��s recclved and read the entire document packet
aectlor�s deftned abavo lncluding all dacumenis encvr�roraied by referen�e, and agraes to 6e bourtd by the ierms
thereln. q
Legal CamPany Mame: // `���Ih.�' ��'t /� r�Y 4
Company Address � �
City, State, Zip: .� � � .�
Vendor Registraiion iVo. � _+_ �� "
PrintBd Name�Officer orAuthoRized i�epressniatiue: ��f° � � .f/ {G �`7 �+�`�'I
Title; f''r.4`�w� C. C�i
Signatura of Officar or Authorized
r.
EmailAddress:if.�%_���� �,�/TJ�f/L�f_�
Phone Numiser: �r� � � � ����
Federal #dentiflcatton Number (Ff�): _1�� � i�
Wil! agreemeni be availa6�e ior Coaperative Agreement usa7 Yes �o ,_,
fnvPted: PiJBLIC EVEN7IJETAILS
SUklliil� �b: �lijl 4� �OI'C �QI'ti1
FINANCIAL MANAGEMEIVT 5ERVICES
FINANCE - Purchasing
200 7exas St. (�awer Lavr.l, 5outh)
Fork Worth TX 761p2
United Stat�s
Email: FMSPurehasfngResponses@fnrtworthtexas.gov
'�//�� ���-c
iTB 22-q0i71�eavy puty Repairand 5ervices
Page 2 af 52
iQll+l i��fl�l�c,
'�'�
��� ���b��������
Eventl� Pac�e
cFwai-zz-oo�� 3
�venL Ro�nd Verslqn
1
Eaent Narr�e
2�'B HeEv Dut Re a and Sarvice
Start 7ime Finish Time
rziis za2z oa.00:ao cs� oi/a �zuxz a�:�o:aa csm
Inr►ited: PU�LIC �l/�N"C pETAlLS
5ubrnii Ta: C9ty of �or� War�h
FINANG�AL MAI�A6�M�i�IT SERVlC�S
FINANC� - Purchasi�g
2007exas St. (Lower �evel, 5outh)
Fort Wvrth 7X 76102
liniied 5tates
�mail: fNlSpurcha&ingRespon�es@fortworthtexas.gav
Lirte: 7
Descri tton: Unii Llnitprice Tofal
DlagnasEiclEvaluation Fee 1400.Q0 EA
� �
Line: 2
Descri tion: Gity llnit [1RitPrice Tntal
SI70� F'f0UE1� R��E, Mon-Fri 7:00 am -9:30 prrt 40�0.00 HR �� �
�1i78: 3
Uascription: Q Unit UnitPrice '%tal
Ho�dy �ield Rate, 11Aon-Fri 7:04 am ,9:3q pm T4D00.04 HF:
Lina: 4
I ransportation Fes (Pick-up S� pel�very 20�.f10 EA
Inafusive) Gf applicsbEe, Round Trip �
Line: 5
nescripfion: Q#Y _... Uni4 UnkPr�ce,.._,., i'otal
Drivetrain end'1"ransm[ssforr Ftepatrs ' "--`�
Drir�etraln (ClutchAssembfy. Flyuvitesl, eta) iD00.0U F€R
Non Warranty houtiy Iabor rate (4 Ton &�ver,
Includtn� Specialfy 8 pPf Road Equipmeni)
L�ne: $
Fina1 �riues} Nan-Wsrrantyr hourly labor rate i4Q0.b0 Hi�
(1 Ton S� Over, Including Specfaliy & Off Road �
Equipment)
Lirte: 7
Descriptian: fltv Unii UnitPrtoe Tota[
�ngirte Repairs �ngineAnalysis Non-Warranry 1QQQAp iiR � � '
hourly lahor rate (1 1'on & Over; ficEuding
Sgecialty & Off-F{oad Equipmentj
Lirte: 8
QescriRtian: Qfv ,__,_ Uttit UnitPriGe intal
�leatrical (AlEematodGenera#or, Battery, - .' "' '..
IgniBon, Lights, etcy Non-Warranty houriy 3(iO.OD iiR
lshor ra#e (1 Ton & Over; lncluding 5pectaEty
& Dff-Road �quiptnenf)
!TB 22-OU77 Heavy Quty Repalr and Services
Page 3 of 52
�'a���• �ox�r,��
�
��� �������J4�I��
Event 10 Page
c�woz-zz-ooi� 9
Event Round ltersion
1 1
Euent i�ame
�T13 Heav Dut i2e air and Shzvi,ce
5tart iime Finish Time
].2/15/2421 48:04:�4 C T 41/06/2022 13:36:Op CST
Line; 9
Power Plant (£ngine, Belfs, Heads, Intake,
Rebullding, etc.) Npn-Warranty hourly ia6or 800.�0 HR
raie ('€ T� & Over, Including S�ecialty 8�
Off-�toad �qufpmet�tJ
invited: F'UBLIC �V��f`f DETAELS
5ubttiiP To: City of Fart Warth
Fii�lAN�IAL f�IANAG�M�iUT SERVtC�S
FI I�ANCE - Purchasing
200 Texas 5t. (Lawet Level, South)
Fort Warth 'fK 7'6102
Ur�ited 5tates
Emaii: �MSP�rchasingf�esponsssQfartworthtexas,gov
I
Li1�e: 10
�esorT�fian: Rty Unit UnttPrEce Tolal
ExhausE and �missPpns Repaits to include DPF �
and 3CR C[eaning -�xhaust Syslem M�inieRance
and Repafr Non-Warranty hourly lahor wate {i SOO.pO HR
7on & Over; Including 5pecialty & Off�Road
Equipmeni}
L'me: 'f 4
Descrttstion: Qty Unit Linifi�eice Total
�'uel System Nialnten�nce and i2epair san.00 HR
Nan-Warraniy haur�y labor rate (1 Tan & Over,
lnoluding Specielty & Ot� Ro�d Equipt�tentj
Line: 1z
l7escrintian: 4_ty Unit LlnitPrice Yotai
General VehicEe Repair (Spring, Mlsc,)
Autorrsohile and Olher Passanger Vehicles
Maintenance (Not piherwise Classified) zaoo.ao HR
Nan-Warranty hourly [abor rate (1 Ton 8� Qver,
Inciuding Spacially 8 4ff-Road Equipment) �� � 1�
Lirte: 13
Aescripiion: Qtv Un3t UnitPrice Tp4al
Customizing Services, Vehia€e �fncluding
Armoring M Vehicles, Handicapped and Van
Conversinns, ete) Nan-Warranty hourly lafoor 2DO.U9 1iR
rate (9 Ton & dver, Including Specialty S� i' �j
Off-t��ad �quip�enEj u
Line; 1A
!]escrfption: Gl linit UnitPrice %tal
General Maintenanoe and Repair Vehicle (Not
Othetwise Cfassifred� to includa Oil Changes, 2p04.00 HR
l.ubrication, etc (1 Ton & Over; lncluding
5peeiafry & 4FF �aad Equipmen2J r { � ��
line: 15
�esariutfan: 4tv Uni# UnitPrice Takal
Autdmotive Niachine Shop Services Non-Warranty aoo.oa HR ��� �
�iourly E.abor Rate (1 Ton & Over, Inc[uding
Speclalty & Off-Road Equipment) I
Line: 16
Descri ion: Unii UnitPr[ce Tnfa!
7railer Maintenance and Repair (Not 4therwise —
GlassiF�ed) Nnn-Warranty hour[y labor rate (1 790.00 WR
Ton & Oue) Includ€ng Special[y & Off-Raad �� �
Equipment •
178 22-OQ17 Heavy Duty Repair anci Services
Page 4 nf 52
Fo�r V�or��r��
`���J ��� 5�����T'�4.�'���!
E�entlD Page fnuited:
c���vi-zz,00a.'� 5
Hvent Raund llersion
1 1
�ven# Name
Z 8 H v d e a'r a d Service
Start Time Fir�ish Time Sut�mit To:
1a �.s�zo2i os:oa:oa cs� oi�ae�zazz 13:30:00 CST
Ernaii:
Line: 17
Otherwise Classifiad) Non-Warran
fabor rate (1 Ton & Over, lncluding
8� Qif-Rnad �quipment)
Line: 18
9 �oo,oa
7Bmperature Repair-A/C, Heater, Radiaiar,
Ventilalion, eto. Cooling, HeaBng, and
VenEilating System (A!C System, Hosea, Water
PUmp, R�di2�tor, H2aler 8� Accessories,
Veniiletian, efc} (1 "fan S� Qver; Including
Speclaky & O�f Raad Equipment)
1 tl00.Ob
PUBLIC EVEN1" DETAiLS
City of Fart Wot�h
FIiVAINCtAL I�iANAG�MElVi'
FItVANG� - PureFiasing
7Q0 T�xas St. (Lnwer Levei,
Fort Wvrth 'i'X 76102
United Staies
$�RVICES
South)
FMS�urchasin�Res�ionsesG7a forEworthtexas.gou
HR
�,.
Unit Uni#price
Hf2
�
llniE UnitPrEc@
HR
�
Line: 'f9
Llescri�tiar�; Q�y
Vehicte Radia, Spealcers, Maintenance end
Repair, inciuding s�aecialty & pff-f2nad 540.Op
Equipment Haurly Lebor Rate (7 Ton & Over;
Including Sgecialty & Off-Raad �qu[�ment)
t»Ine: 20
RetrUfttUng Vehicles t4 ReduCB Emigsit3t
ImproveAir Quaitiy flat rate fee (1 Tpn &
Over, Including 5pecialty & 4ff-Raad
%kal
Line: 2'i
UescriptEon; Qt7E _ Uni!_ _____ _____ Lln#tPr[ae Totaf
Whssl, Alignmeni, Suspension, Rear End, Etc. 120b.U0 FiR
12epairAtignment and Wheei BaEancing
{Inaluding Front-End Repair) flat rate f$e
i.ine: 22
flaE rate fee (1 Ton 8 Over; inclUding
5peciatty & Qff-Road Equ3pment)
Line: 23
DescripSan:
Wheef 8alancing Flat Fee Rate (1 Ton & d�
Including Speraalty & OfF ftaad �quipment)
MR
��� �
l,ine: 24
Description: Qtv Unit lJni#�rice iatal
.._._ ...... _.,..---..._ ..............._
Wh�el fll�alntenanee and Rep�ir Houriy Laqnr 400.00 HR _
R�ie (1 Tnn & Over: tnclnding Specfalty &
0(f-Road Eq�ipmentj
120p:00 HR
��
{TB 22-4097 Heavy Duky Repair and Services
Page 5 of &2
F(��tT ��?Ct'�'H
��
LF
�l� �������'a41 ��N
Event IF] Page
c�s�a�—zz—aox7 �
�vsnt itaund Vetsion
]. 1
Event Neme �
ITS ll�av �ut Ro air and Ser ic�
StarE 7ime Finish Time
�z��s zoza ae:ao:ao csr 01106 2022 13:30:60 GS's
Line: 25
Invited: PUBL.IC �VEIVT CIETAILS
Submi# �'o: Ciiy of Fort WoMh
�4NANCtAL MAI�IAC�MENT S�RVlC�S
FINANCE - Purchasing
200 Texas St. (�4wer �.evel, �outh}
For� Worth TX 761E32
United Stai�s
�ma�l: FMS?urchasingRes�uonses@fartworthtexas.gov
vehicle RecanditianinglRefu€bisYsing Services 1000.OQ EiR
Non-Warranty Hourly Labar Ratr, (1 7on &�ver, �N ' .�
Including Speaialty 8 Uff-I2oad Equipment)
E.ine: 26
D�scrldtion_:_ C�lty Unit UnitPrice Total
Parts- Cost Plus (+} �ercent of
'Ma�ufaciurers List Prlce' 304.Of} EA
�Rpp�y Mark Up Percentage �id ta $30a.00 To
Obialn Correct Sum. Exarriple: 3D0 x90% = 3p;
Line: 27
Hose Repafrs andlor Replacem
�riday betwee�r 7:3� a.m.— 8:30
the nearest c�uarter of the hour
sss.oa
f
Line: 2B
Clescription: ;2Cv Unit Un�tPr7ce Total
Hose Repalrs andlor Replacement (After hours 33S.Q0 i-!R
Frlday at 9:31 pm - ithonday at 6:&9 am) Bi11ed -
to the nearest quatter afithe has�r
Line: 25
pescri tion: Q Unit Unitf�riae Tatsl
Aftar Fiours Field Rate, Mon-Fri 7:00 am -9:30 14i5.�0 HR
�� -
[.ine: 30
Ilescri tion: (3ty Unit llnitPrias Tataf
Shop Hourly Labor Rate, After Mours, 1475,D0 iiR � �
Holldays, Weekends � � ��
%!aI Bid Amoun� r l� � t]�
/ ,
A bid of "0" (zero) will �e int�rpreted by the CiEy as a no-aharge (free} item and the City will RnY expeot to pay for that item. A b€d of "na
hid" ar no response (space left k�Eank) wil! �e (nterpreEed by the City that the Offeror dnes not wish #o bid on thet item. Be adviseci, a"n�
bid" or no response may 6e cansidered as non-responsive and may result in disqualification of the bid.
17B 22-Q017 Neavy Dufy Rep�ir and Services
Page 6 of 52
C��'FLiCT �F IP�T��ESi t�llJ��il�Ni��tR� F��� ���
Far ve��or daing business wifh Incal gau�rt�eer�al e�tity
Thfs qnasttonnaita ret[ects changes made ta the law !�y FE.�. 23, &Gth Lag' Fiegu{ar Sessian. aFFE�1J5EONLY
This ques4onnatre is b�r� 5isd ln axardance with Chapter 17s, Lora1 Grnamment Cod� by a vendar who p�t� Receryed
has a busioess rsfatEonship as deftned F�y SecHon 176.001 {i-a} with a Ivcal gwemmental antlEy and the
Verldor roeets requirements under Sec6on i76.006(a).
�y law Ehis ques8onnei:e must ba filed wit� ihe reeords adminisvalor of �he lacal qavemmardal enGljl not later
Ehai tl�e 7ih business day after the date tha vendor 6ecomss aware ofi facts tl�at requira ths stamment ta be
filed. 5ee Secdon 176.008(a�i j, LaCal Govemmant Cads_
Avandor cammils an oHense if the vendar lviowingly rriolates 5ettlion 176.006, Lxal Government Code. M
ofFense €rnder this sec�ion fs a misdameanor_
� I�n ofvettdarwhohasai�usinessrelationsNipwithlacaFgov�mmerttale�tily.
z
�1�� ���fe��-
�ChecktiiisboxHyouarefilinganu toaprevia�sIyfrtedques5onrmi�e.�lawrequlrestfiatyouiifeanUpdated
eompleted questinr�naire with the apprr�pr�ate filing authoriry not later ihan the 7th business day afterlhe date on vvhic�
you beca�ne aware that the a►iginalfy ti�ed questionnaire was incompleie or inaccurase.j
� Name of locaE govemment oii'ieer abn�rk w4eorn the infarr�tion �s being disdusetii.
V
rrEe of Officer
4 Descxibe e�ch employmer�t ar other business reEationship wiiii ihe toral govemmerrt of�icer, or a iamily rnember of ihe
offieer, as de�crFbed by Section 176.003(a)(2j(A). Also descn"be any f2�nity re�tianship with the loql governrnertt oHicer.
Coropleb�su6partsAandBforeac�etnp�oyme�orbusinessrela6onsEupdeseri6ed. {ttEachaddrtianalpagestoihisForm
CiQ as necessaty,
A, Is the iacal govsmment offcer or a famify member of the QfFicer receiting or likely ia re�eive taxable Income,
othar than Investment Income, from ihe vendar?
� Yes No
B. Is the vendar receiving or iikely to receive t�able incvme, cwEher tl�an investment incorrie, �ram ar ai4he direction
af !he Iacal government nfiPcer or a family mem6er of tf�e aificer M1D the taxabfe inco� is not reesived from the
Iocal governmerttal entily?
� Yes No
$ qescribeeach employmerttor business relationship ifiaithe vendar r�amed in Sectivn i maint�nswith a carporatfon or
other bus�ness entity w9#► respeck to whicle the laca[ gavecn�nem oHice� se�ves as an offieer or �rector, or halds an
ownership i1lterest of oRe percetrt or mnre.
��� �
6
❑Chec[c thls box If ihe vendnr has given the [ocal governmerrt nfficer oratamily mamber of the ofllcer one or more gitts
as described in Seetion i76Ao3(a}{�(Bj, excluding gifts descr�ed in Sectian i7E.0�3(a Z}_
7 —
Si ra o ve e ov domg usiness kvith �e gme ental enGty � D�
Form provided by7e� Ethics Commission vnvw.ethics.state.tc.us Revised 1l92027
1TB 22-Dpi7 Meavy dury Repair and Services
Page 27 of 52
AiiACHMEM1��" -- B
CON5ID�RFiT10N OF LOCA710N OF BIC}CI�R°S pR�NCIPP�L PLAC� OF BIiSINESS
Seckion 2-'I4 of the Fart Worti� Cade af Ord€nxnc�s authorizes the City Cauncil, v�rhen cor�sidering
compefiti�� sealad bids, to enter into a contract far certain purchases with a bidder whose
princ�pai place of husiness Ps ln the cor�orate Ilm'rts of th� City of Fort Workh and whose bid is
within 3 or 5 percent of tf�e lowest bi�, depending an the value of ti�� r�ques� and goods vr
services requested, if the lowest bid is from a business outside the municipality and cnntracting
with the local bidder would pravide th� hest cQm�bina#ion of price and oti�er economic benefits to
th� municipality.
Requests to be considered a loca� business must be su�mitt�d an ihis forrr� wiih bid packages to be
considered by the City of Fart Worth. Ques#ions shaufd be addressed to the Purohasing staff listed Fn the
bid or request package.
The Fort Worth City Council requires the foflawin� inforrrEatEan for consideratior� of facation of a bidder's
principal place nf b�siness. Add additiona[ sheets if needed to provide this information.
1, LocationaE E�igibility: Principaf Piace of Business in Fort Worth, 7exas.
a, Do you have a�ort Worth office? If yes, ld�ntify aadress:
�
b. What percentage of estimated gross Campany sales (worfdwide) are sales nriginating in Fort
Wo �?"Orig���ort Worth" shall mean payable at the Fort Worth oi#ice, [must exceed
5Q%
2. Econoinic �eveloprnent oppQrtunities resuiting from eantract.
a. Number of Fort Wort� resi�ent-emplayees? V
b. Amount of City of Fort Worth ad vaforem taxes (reaf a�d iousiness personal property} paid lay
company (far prlor � year — Fort Worth office or fiormer lacation, if �ort Worth affice is newly-
estah[ished)? CJ
Certification ofinformatifln:
�
ITB 22-0017 Heavy f3ufy Repair ar�d Services
Page 29 of 52
The unriersigned does hereby affirm that the information supplieci fs true and aorrecf as of' the
date hereof, under pena[ty of perjury.
ATTA�,CHM�NT — C
BID[]�R'S CONTACT IN�ORMATION
BE�der
Bidder
Phnr�e
�mai{:
Nar�se of perso�t assigned specifically for this Agree�enf: ,
F'hone: �i /�L.t�'!-^ s'/ i� / Fax: �f/ / 6`7/0
lT8 22-9097 Heavy �ury Repe�r and Servlces
Page 30 of 52
��a��
[Vame of persons for renewal infor�nation andlor bflling questions:
ATTACHMEI�T � �
BlDbER'S QUALIFiCATiDN QlJ�STIONI�AIRE
1. Has the Vendor ever d�faulted an a Cantract?
❑ Y�s
�N o
2. Number of years ir� b�siness und�r current company narr�e:.0 ` Years, P�ease nate, it is
required to have a minimum af 2 years, o#herwise, your submissian wiil be deemed as non-
respansive,
a. List �ny forrner names your qrgani�atian has operated under and
the iimeframe:
3. Is your company abEe to f�lfiEl the response tims listed in section 6.0 if not, wF�y? Please note,
thafi it is req�ired to have a minimum 24 hours response time. For the remainder of minimum
requiremenfis, piease refer to section 6A .,„� �
4. fs the Contractor able ta pravide certiFications for their personnel, such as the National Institute
for Automoti�e Service Excellence (AS�) or Manufaot�rer required training, wE�ich qualifies the
Gontractar to perFarrri necessary for this I7�? Please noie, we do requir�: you to have an
Originai Equi�ment Manufacturer's (O�M) documentation. ]f you are unable to provide this
document, your submissi n will be deemed as non-resqdnsive. In order to be consider�d, you
mus# be quali€ied. � �
5. What types of repairs fram the item [ist can you per�orm? Please pravide � Eist. If yau re t
unab�� to provlcE� a r� ir lea ��state which one and why, f%�����/�1' �;���%���
� � � l�
6. Now m� peop e wi be p� �s�'ice team to complete th� requesfs and fuifll nur needs?
�
7. Does the contractor h�ave tha ability to ramp up qualified personnel, resources and equipment
to meet the growing needs of fhe City? If not, why? � o�, �r
8. Please provide a detailed ex�lanation af the methodofogy your firm wili use approach to
completing repairs. (i_e, what Es your pr�eess fram the receipt af Purchase Order all the way ta
comPletion}. Alsa, please include descri�tive detal�s about how you will cornmunicate, how wiil
yau handle set-�acks, w�at is your pracess for completing the work on e, if,you disc er
th re will be a de[ay i servi e, haw yviil you av co � this��l� �jQ1 �� �
��Y�,,���� ���v � ��' l ���
9. Does the s rvice team o any spe�ia certi�cat9ons that further qualify ou o p rform # e
requirements of this ITB. �. If Yes, piease list and provide copies of these certifications.
10. F'lease provide your work history perforrning these same services far other Cities or
governmental entities af the same size. (Attaci� Separate Sheet)
f78 22-0097 Heavy �uty Repair and 5ervices
Pags 31 of 52
�����t����;}
�_ _
aoor��v�ou� �m�. �
«vr�-A-nt�N �ro Bi� �����: �2�a�� r
�Ib OP�NING f�Ai�: January Ci, 20�2 (UNCHAI�G�bj
DA'�� [S aEN��I: �ecemb�r 16, �0�1
i7� 22-OQ'!7, issued becember 1a, 202'1, is hereby arr�ended as foflows:
1. Qn page 't of 52, entltted "cover page," it st�tes that the su�mission is due by Qscemb�r '� 6,
2021. Tf�is is a rt�riskake in th� bi�i dac.urnents. Please r�fer ta the tentative scherlule oF eveMts
found on page 15, which s#ates the !7B responses are due on January 6, 2022. Plsase refer to
ihe s�reen si�nts on page twd.
Afl ofh�rterrns ar�d canditlons remain unehanged.
Asi�iey �{adva
�l�YL Fi fl
aon��nn�oenr�nu��uoraarro�n�n�ro�tr�nurn�orne�nRe��na�n�sun�nanar�nnr�d�gp�tipr�doQo�aQ�
By ihe signa#ure affixed befow, Addendum No, T is k�ereby Incor'porated inta and made part of the ahove
referenced ITB. .
conn�a�vY
SECNA�'�J
���r�n��u�n �o ���i�r�a�r�n� ro �i� ��-oo��r
W�AVY DUiY ��F�/81i� AiVCi S�RVIC�
F'L��CbAS11VC tiIV151�N
,� �`�.�e
[�O`��: Company narr�� and signatur� must be the same as on f�e original bid docum�nts. Failwre to
return this form with your sealed bid may conskitute grou ds for rejection of your offer.
ITB 22-0017 Heavy �uty Repair and Service
Page 1 af 2
Fo�r �o�r� 3
��� ��� �� ����' ����� ��� �����
Event ID Page lnvited: �'l1�i.tC �VEIVT DETAIL&
CFWb2-22-0027 1
�cuent Round Verslon St1bm[t To: Cl� 4'F �4Ck WOC�Ft
i z FINANCIAL MANAGEM�NTS�R1710ES
�vent Name FiNANC� - Purchasing
zT� fieau nu� R� a�r ana sErVk�e 20o reXas st. �Lower Level, South)
Statt Time Finish 71tne Fort Warth `fX 61 D2
12/i5 2621 aa:aa:oa csm 61/a61?,022 13:36.6� CST �.1i11i�d StSt2S
�maii: FMSPurcf�as9ngE2esponsesaQfortworthtexas.gov
�Ve�� I�e�cti p�i�n
The Ciky ofi ForE Worth (City) is accepting bfds for annu�l agreements wiih muftipie vendors for rapair
seru(ces for City owr�ed heavy duty vehicles and equ�pmen4 and tn es�a6iisf� an Annual Agreemenf to pravide
Ungirral Equipment Manufacturer (OEM}/authorized Service Fscilities Agreemen# far the Praperty IVlanagement
�epartment (PM�) as specifled in this Invitatlan to Bid (ITB.)
�'erms & Cvndi�ions
There will be a pre-proposal conferer►c� heid on Oecember 23, 2p2� at 2;00 PM
Lacatton; City Hall
200 7exas St
Room 380, 3rd Floor
Fort Worth, Texas 76102
All campani�slindividu�ls wishing #v da husiness wfth the City of Far# Worth must register as a Bidderan the
PeopleSoft Suppl9er Pnrtai. Please vtsit
https:/lwww.fartworth#exas.gavldepartmentslfinansei�urchasir�glregister for mnre inform�tian.
Assigned 8uyer: Ashley Kadva
There is a R�e-Bid Coriference for this bid.
Bids are snlicited forfurnishing the merchand�se, supplles, services andlor equipment as se# forth in this
sal[cikation. Gompletad Bids'sncludir�g one executed ariginal and ona USB flash dr[v� containing electronic
versions ofi alf bid doeuments must be received in the Purohasing Division by 1:3l7 P M„ deeeenber 16, 202'l, and
fhen pubiicfy opened and read alaud at 2:D0 P.M. in the Cauncil Chambers. Bids must be submiiked in a sealed
envelape WITH TH� B!D NUIv�BER WRITT�IV aN TME OUTSIRE OF TFiE �iVVELOPE, addtessed to the �urchasing Manager. YDUR
B!D MUS7 BE F2�C�IV�D BY 7H� P[JRCHASlNG �FFECE A1Vp 71ME STAMPEa P�tIDR TO TH� '�:30 DEADLINE EN ORD�R TO BE
CONSIDERED. Blds shali be maifed ar hand deliverecf to the fpllnwing address:
City o� Fort Worth, Purchasing Divisian,
Lower L��el, City Hall, 200 Tsxas 5tre�t, Fort Wor#h, 7exas 769 07
Bids delivEred by special courier {i.e. FederaE Express, SpeciaE DeGvery eta.) arE ta be marked on the
autside of the cour�er`s shipping envelc,pe "BID No. 22-00'f 7, lT8 - Heavy Duty Repair and 5�rvie�" AiJR MUST BE
R�CEIV�D BY 7H�
PUI2CHAS13iEG O�FIC� AN�] TIM� SiAMP�C1 PRii�F2 i0 7H� 1:30 AERDI.INE IN ORDER TO B� COiVSI��RED.
1.ate bids will Y�e returned or 8esirdyed; they wil4 nof be npened nnr considered in the evaluation af the 4�id.
Cifds may be w�Ehdrawn at any t�me pr'ror to t�e official apening. Bids rr�ay not be altered, amendec! nr withdrewn
after th� afiiolal opening. The undarsEgned agrees, if the hid is accepted, ka fumish any and alf iterns upan
which pricES are of�t'ed, at the price(s) al�d upon tha tettns, conditions a1�d scopelspecificaiio�ts contained in
t�fs dncument. The period for acceptance of this btd will be '#2D calendar days afterthe bid opening date.
Solicitatian Qoaurnents:
1.) Caver Page
2.) Bid Subrnission Signature �age""
3,) Bid SoliCita#ion"*
4.) Parh 1 - Insfructians
5,) �'art 2 8cop� vf 5�rvlces/Specfftcations
6.) Attaohmen#A- Conflic# of.lnterest Disclosure f2aquiremEnf*"
7.} Attaehment 8- Vendor's Contaci lnforma#ian
8.) A#tachment C- Consideration of Locatian of Bidde�`s Prirtcipal Place af Business"*( if applicaf3le)
8.) Attachment D- Refetenae Sheet
9,) Attac�SrRsnt �- Detaifed Scope of 8ervice5
8.} Attacizmant F- I�raft Services Agreement, �ttached as � separa#e dacument
**Required tv be completed and submi��d. 5ee Sectfon 14.2, Part 1 for aEl required docu�nents that need to be
submltted. Failure to submif all items will be grounds for rejection af a bid 8s nnn-respotrsive to the
speeifications.
IT'B 5igning 5heet
The undersigned, by F►islher signature, represents that helshe is submitting a binding offer arrd is aut�orized
to k�ind the respondent to fuEly camply with the solicitatian dacument contained herein. The Respvnder�f, by
Fa��r�'���x¢
-�-�- ����" �� ���� '��'��d"� ��� �����
Event 1[3 �age Ilivit�d: �UBLtC �V�Ni ��TAILS
GFWO1-22-� 17 2
E�ent Round Versinn Suf3mit%: City of Fort Worth
1 2 FINAiVG[A�.14AANAGEMENT SERVICES
�vent Name ��NANC� - Purchasing
iTH Heav Dut Re gir ar,d Se vl.ce 200 Texas S�. (Lower Level, Svt]lh�
5#att 7ime Finish 7ime Fotf Wor#h TX 767 U2
12/1.5/2421 08:ROc40 CS'f 01lD6 2622 3.8:36:U4 C�T UniiedStates
�ir►ail: �MSPurcl�asingFiesponses@fortworthtexas.go�w
subma.Cting and signing be�ovr, acknowJ:edges that he/she has received and read �he entire documenr packet
seota,ons defl.ned above including a11 dacumenka'innarporated by reFerence, and agrees tp be bound �y the tern��
therein. ,�j �} '
Legal Gampatty Name_ ���� ��/ s R
Company Address:
Ca.tyr SCate� ZxP s - ` � � �, �
Vendoz Reqistration No. - -------, -- ---- --_ ----"� .5.�� �� �,
Print�d �a nf f��,c ox Au horized RepxesEntative: ��•� �����
Title: �� /�t��.�.� `
5iqna�ure qf Off c x or txttiorixed Re�Zresentative: /
Dat e : /r = ���
Email A dress• _,��i��!/��'
Phan� �Tumber: � .�.
Fer�erai xdant3�icatxon ex f ID} : .,�. ei ' 'P s i'/ f
�'pRT �URTkI�
��� ��� �� ���� ����� ��� �����
Event iD Page in�ited: PUBi.lC EV�A17 p�TA1LS
c�wo�.-22-aoi� 3
�ent Round 1�ersiat� Suiarnit %: City af Fort Worth
i z �1NANCiAE� MANAGEMENT S�RV1C�5
Event Name � FINANCE - Purehasfng
i�a x ���t ua ai z and Serwfae 2DD 7eX85 St. �Lower Level, 5outh)
Start Tirne Finish Time Fott Wonh 7X 61D2
iz isI2o21 oa:oo:oa cs� axtos/�a2a as:3o:ao cs�r Clnitedstafes
�maiL• FMSPurchas9ngResponses@fortwortht�xas.gov
Li�e De��'is _
I.fne: 'E
Pescription; ___ __ Qty l3nit _ llnitF��iae Tatal _
DiagnosticlE�aluation Fee 9D00.00 EA
�
i.ine: 2
13escriufion; Qty Unft _ UnitRrice __Total .
5hop Nourly Rafa, Mon-Fri 7;00 srry -s:3o pm 4000_00 Nft �, �l� J�
�. �,
I.lne, 3
Description: tltv Unl# UnitPri�e �'otaf
Mourly Fiekd Retg, ibfon-Fri 7:D0 am -9:3U pm 4000.#l0 HR �
Line: 6
Tota[ _„_
fnclusive) {f applicaiile, Round Trip + � �1
C1
Line: 7
E3escri�sfian: Qtv Unif iJnl#F�riae %tal
❑rivetrain �nd 7ransmission Repairs
Drivetrain (Glutch Assembly, FlywhEel, etv) '[Of10,Q0 HR
Non-Waeranty hnurly labor rate {1 Ton & Over;
Incivding Specially & Q.ff Raad �quipment)
Line: 8
descrk i4n: _, ___ Q __ tlnit LfniYPrice ioial
Transmisstah (Main, TransPer Case, Chain and
Flnal Drives) Nan 1Narraniy hour�y labar rate 10Q0.0� HR
(1 Ton & Ouer; Including 5pecialry & Off-Road
�quspment)
Line: 8
QesCCiptioll: Qty Unit UnitPric� iatal
Eng€ne Repairs Engine Analysis Non-Warrenty 1 Q00.00 HR
hnurly lahar rate (1 Ton & Over; Including
5pecialfy & Off-Road EqulpmentJ
I.ine: 10
❑escr[n�ipn: Qty linit UniE�rice _ Tatal
Elecirical (A[tematorlGenerator, 8aitery, �
igniifon, Lights, etc} Non-Wamanfy houriy 900.00 HR
I�borraSe ('E ion & Over; including 5peeially �
& ��-Raad �quipmanS) -
lFo��r'�6�`���.T��+,. q� p
�i.�5/ ��� �� � V �� �9 ��� ��� �����
�vent Id Page invited: PUBLtC EV�E�T dFc'i'AIL5
c�woi-2z-oa�� 4
Euent Round VEfS1411 Submi# To: Clty of �orE Wo�fh
�. 2 �INAi�CIAL fVIRNAGEM�N� S�RVICES
�vent Ivame FINANCE - Purchasing
ixs �eav outi x� ei� and Ser ' ee 200 Texas St. (Lawer Level, South)
Siart Time Finish Time �ork Wo�th TX 769 42
i is 243i 08:p ; 4 ST a� o��zazz xa:�u:aa c z lkt�ttEdStates
�rnail: FMSPurchasingRespor�ses�a forkworthEexas.gov
Line: 11
Description: Qfy linit . _.UnitPric�__.__ %ta[
Pawer Plant {�ngine, Belts, Heads, fntake, �
Ftehuflding, �tc.) nlan•Warranty haurly lahnr 800.00 HE2
rate (1 Ton & Over; {ncludiny Speciaity � �_ I
Of€ ftdad �quipmenY}
Line: 12
[lescription: Qiv Unit L3nitPrice. Totai
Exhaust and �misslons Repairs to include �PF
and SCR Cleaning - Exhaust System Maintenance
and ReFalr Non-WBrranty hourly lai�ar rate (1 800.Otl HR �
Ton & Over; Inc4uding SpeciaRy & OfF Road
Equiprnenfi)
l.tne: 49
I7escription: Qty. Unit UnitPr3ce_ Tutaf
Fuel System Alair�tenarrca and f2epa�r &DO.Q4 HR
Non Va'arr�nty hnurty labor rats (1 %n & over,
lnclUding 5pecfalfy & Off Raad �qu'rpment]
l.ine. 14
Descriptian: --- -_--- Qt�r llrrit UnitPrice Tatai
General Vehiele Repair {3pring, Misc,) "
Autamobile and Other Passenger Vehicles
Maintenance ([�nt Olherwlse Classified} 2D00.00 MR
Non-Warraniy hourfy iabbr rate (1 Tan & Over; �'"}
Including Specialty & O�f-Road Equipment) �� J
I.ina: 95
Armoring pf Vehicl�;s, Handicapped and Van
Cor�versions, etc) Nor�-Warranty hvurly la6or 2p0.OD HR
rate (1 ian � Ower including Speeialty 8�
t7f#�Road Epuipmen!)
L,ine: i6
#]escn�tion: f,�kyT,,,,,.,.,_1Jnit UnitPriae ...._ ... Total
General Matnkenance and Repaiy Vehicle (Not �.� ..���� _
Otherwise Classified) ta inofude Oil Changes, 2000.0#3 HF2
Lubricatlan, etc (1 Tan & Qver; Inctuding �
Spe�ialty & Off Road �qufprr�ent)
titte: 17
Dgsaripfiore: Qtv Uni# UnitArice %ta{
Autamotive Mechirte Shop ServEces Non-Warr�tlty 400.00 HR
iiourly Lahor RaEe (1 Ton & aVQr, Including �
5pecialty & Q�f Raad �quipment)
Line: 'IS
Descrjption: - — Qtv Unit ,,...Uni#pr7ce Tataf
Trailer Mainterrance at�d Repelr (Not Otf�ervvise �"'�
Classifieci} Non-11Varranty hourly lebnr rate (1 7'OO.UET HR
Ton & Ovar, IncludiRg Specialty & f)!f-Rflad /
Equipment) �f
�'o�T �Ua�x�F
�� �➢�"Y ��' ���t�` ����'� �9� �FF��
�vent Id Page Inviketi: PUBL�C EVENT DETAi�S
c�saaa-zz-oaa� s
�vent �2�und ��� Versfpp � 5u[�rnit Tn: City of Fort Wvrth
L z FINANCIAL MANAGEMEI�T SERVIG�S
�vent Narse � FINAiVCE - P�rchasing
rm� Nea❑ bnt �ze air ar�d Seruice 2nfl Texas St. (Lower Le�e[, Soutfi�)
Start iime Finish Tirne FQrt Worth TX 76'f Q2
ialis zaza a�:aa:oo cs.� 01106 2622 13:34: C T ll►�iiedStates
�mai{: FM5PurchasingResp�nses@fQrt�vorthtexas.gQv
lir�e: 19
f]esarl,�tion� Qtv Unit UnitPriae Total
Tnack arrd Van Maintenanca and Repafr (Not
Olherwise Classifledj Non-Warr�nty hnurly 15fl0.Q0 HR
labor:ate {1 Tan & Over; Including Specialty ��(
S� O�f Rosd �quipment) � �
Li ne: 20
Desor�lrtian: QtV LlnEi Un(tPrlce �'ota)
Temperature Repair-AIC, Heater, R�dlator,
Ventilstion, eta Cooling, Heating, and
Ventilat3ng 5ystem {q/C Syslem, Hose�, Water
Pump, Radiaior, Meater&Accessories, 9p00.00 WR
VentElat�on, etc) ('[ Ton 8� �ver; IneEuding
Spsciaity & Off-Road Equipment)
Lir�e: 21
Deseriptian.:
Vehicle Radio, Speakets, MainYenance and
Repair, inoluding speeialty & Off-Road
EquiprrsenE Hourly Labor Rate (1 Tan & Over;
Including Specialty & Off-ftoad Equipment)
Qty Unit UniiFrice __ Ta�!
� �
500.0(i HR
Li ne: 22
gescripfion; �_ t�y_ Unit UnitPrice Tntal
Retrof�tting uefiicles to Red�sce Emissiar�s & 70D.00 HR
Imprave Air Quafify Flai raEe fee {1 Ton & �
Over, Inaluding 3pecialty 6� Off-Road
Line; 23
Descriptlon_ qty _ Un9# . t1ni2Pri�ce Total
Wheel, Alignmeni, S�spension, Rear �nd, Etc. 1240,00 HR
RepairAlignment and Wheel Balancing �
(Inciuding Frant-�nd Repair) fEai rate fee
t7ne: 24
1200,00
ilaf rate fee (9 Ton & Over; inciudinq
Specialty & bfi Road Equipment)
I.ine: 25
�
lJnifAriae tat,�J
WheeE BaEanc[ng Flat Fee R�te {1 Ton & Over; �20Q.flp HR
inolut4ing S�ecialty & Qff-f�oad Equipment) � � �
Lirte: ?fi
�65CFEpilOC7: Rty Unit____ _ _ ilnilPrice Tatal
Wheel iVisinienance and Repair Hourly Labor 40Q.00 HR _
Re#e (9 7on & Over; lnc€uding Specialty & �� ��
Off Rosd Equipment)
Fo�tfi'4�o�zr�-
�- CtT'�" �F ��RT �U���'�9 ��� ��F�I�
Event Ifl �- Page Inviteci: pUE1L��C E►lEN'i' DETAIL5
cEwaa.-az-oaz� s
Fvent Raund Verslan Subtr�it %; Ciiy of Fol� Warth
x z FfEdANCIA� MANAGEMEN7 SERVICES
Evene Name FfNANCE - Purchasing
x�rB »�av ovt e.air a SeraicQ �.00 Texas St. l.awer l..evel, Sauth)
Start 7ime Finish Time Fol� Wo�th TK�6102
�2llslaozi as:oo:no csT oi o6 2a2.z 13:30:04 GS'� United8tates
�mafk FMBPurchasingResponses@fortwnrkhtexas,gov
Line: 27
Descrfption: QtY Unit UnitPrice Total
Vehiele RecQnditioninglRefurbish9ng Servlees 100D,00 HR
Non-Warranty Haurly Labor Rate (T Ton & Over; �_ - �� �
Including 5pecia[ty & OfF Road Equipment)
l.ine: 28
Pescriptin�t: Qtv _ Unit tln9tPrice i'ntal
Parls- Cost Pius (+� -- rrerc�nt o4
`Manu(acturers List P�ice' 30p.00 �A
(Apply Mlark Up Percentage Bid to 53DD.00 To �1
Obtain Gnrrect 5um. Example: 300 x10% � 3(9; � ��'
Line: 2S
Hose Repairs and/or Replace�rr�
Friday belween 7:3U a.m.-- 9:30
fhe nearest quarker af #he haur
Line: 30
Friday at 9:31 pm - Nionday at 6:59 am) 8illed �
to the nearesi quarter ai the hour
Line: 31
Oescrip ion:__ ._......—.------ — G3hr _ UnEi l�nitpria$ Total
- . ... ..........
After Hnurs Fie1d Rate, iVfon-Fr� 7:00 am �:30 1�75.04 Hft
�� �
iine: 32
DesCriptian: Gltv Uttft UnitRrice Tatal
Shop Haurly Labor I�aEe, Rfter Haurs, 1475.U0 HR
Nalidays, Wee&ends � f .�
/
Total Bid Amount: " �j � ��
CJ
5
Z� �
E�iI�IBTT E
'V�RiFICATION [?F SXGNATU�� AUTHORITX
HUNDL�Y HYDRAUL�C
3��� 1� MAIN
CL�I3URNE, TX '7G033
GXCCLI�IOI] of this Signnture Veri�'icatio�i Farm ("�ori�") l�erel�y certif�es tilat the following
inc�i�idt�als a��d/or positioizs ltia�e the �uthorily to legally� bind Vendor and ta execute any agreement,
�tnendi��et�t o�• eliang� order on hehalf of Vcndor. 51�cIi bi��ding �.uthority h�s I�een granted by proper arder,
resof��tion, ordit�ance or other authnrization of Vendor. City is fully ejltitled to rely on the warranty and
�•ent•escntatinn set iartl� in tl�is Form iirt enCering i�}to any agreeme�lt or arnendi�ent with Vend�t•. V�iidor
will 5UbI171i atl 4.1�CIc�tC{� FOL'iTl Wit�11I1 tCI1 �� O� �5U51lleSS t��y5 i� i�7�1'� 1I'� 117y C��c'1I1g8S tfl i�lE 51�T1��0iy
autha�•ity. City is eniitled to rely on any current executed I'orm until it receives a revised Fo�7n that has be�r�
pt•aperly execuiecf by Vendor.
�
2. ��a,3ic.
Positio��:
Signature
3. Na3ne:
Position:
ignature
� �
Sig�iature�f Pre�ent / CC�
�,
Other Title:
Da�e:
�
��,�' � �'����
Venc{or Secvices Agree�ne�tt
I-Iui�dley Hydraulic Page 25 af 2�
M&C Revievsr
��� ������� ������
Create �lew �ram ihis {l�7�C
DAT�: 6114/2022 ��'��R�P�CE *�`M&C 22-
R�O.; 0449
Page 1 of 3
Official site af tfie City of Fart Wor�h, Texas
�����
'13P ITB 22-0017 HEAVY
LOG IVAf1A�: DUTY SERVICE AND
REPAIRS ADK PMD
CO��: P 7YpE: CONSENT ����'�C NO
H��ff��:
SU�J�CT: (AL.L.} Autf�orize I�an-�xclusive Purchase Agreements with Custom Truck �ne Source,
L.P., Daco Fire Equipment., Frank's Whee[ Aligning, Inc., Grape�ine QCJ, LLC., Hundley
Hydraufics., Metro Fire., CDA Hydraulic Solutions d�a Pirtek., Adams Welding Company,
Inc. dba Shaw Bros Welding., 5outhwest International Trucks, Inc., Texas Kenwortfi�
Co di�a MHC Kenworth., and Zimmerer K�bota and Equipmeni, for Hea�y Duty Repair
and Services in an Annua! Amount Up io $1,305,278A0 and Authorize Four Qne-Year
Renewals for the Same Annual Amount for the Aroperty Management Department
R�COilliiifl�Pl9AiI0P�:
I� is recomrnended that the City Council authorize tha award of non-exclusi�e purchase agreements
with Custom 7ruck One Source, L.P., Daco Fire Equipment., Frank's Wheel Aligning, Inc., Grapevine
DCJ, �LC., Hundl�y Hydraulics., Metro Fire., CDA Wydraulic Solutions dba Pirtek., Adams Welding
Company, lnc. dba 5haw Bros Welding., Southwest Internatinnal Trucks, lnc., Texas Kenworth
Co dba MHC Kenworth., and Zimmerer Kubota and Equipment, for heavy dufiy repair and services in
an annual amount Up to $1,305,278.00 and au�horize four one-year renewals for tf�e same annual
amount for the Property Management Department
C71S�:USSIOid:
The Property Management Department approached the Purchasing Division in procure an agreement
for hea�y duty repair and services of City of Fort War#h (City) owned vehicles and equipment. Fleet is
responsible �or acquisition, pre�entative maintenanc�, r�pairs, and fuefing for the City's mixed fleet of
�ehicles, off-road �quipment and ofiher related equipment. The Purchasing Division issued an
Invitation to �id (I7B) 22-0097. The bid detailed specifications describing the services and repairs
requ9red to maintain the �ehicles and equipment.
The ITB was adv�rtis�d in the Forf Worth Star-Telegram from Qecember 15, 2021 #hrough January 6,
2422 ar�d 11 responses were received, Staff e�aluated the responses based or� a BEst-Value
criteria, which included (a) availability of resources ta perform services with qualified personnel, (b)
bidder's qualificafion and certification, (c) experience working with go�ernmen�lsimilar size
organization, (d) cost. The individual seores were a�eraged for eacE� of k�e criteria and the final
scores list�d in t�e following table. Upon review of the bid submissions, scores anc{ pricing,
Purchasing stafF recommends awarding a non-exclusive agreement with all bidders.
ers
us�om '�ruck ane
ource, �.�.
aca �'ire L�quipment
ranks l)sed Alighning,
ic.
�rape�►ine DCJ, LLG
�valuation �`actors
E1 E2 Pricing Tatal Score
15 20 D 23.5
15 17 40 61.5
15 17 Q 21.5
15 18 Q 22
http:llapps.cfix�n�ti.orglcouncil�acket/me review.asp7�D=30003&councildate=6/14/2Q22 7/1/2022
M&G Revzew
H
Vetra �ire
�A 1�ydraulic �ofi�ons
ba �ir�ek
,dams 1�4.�elding Co, Inc.,
ba Shaw �ros �elding
outwest lnt��na�ionaf
rucF�s, Inc.
exas Kenwor'rh Co, dba
YHC FCenworth
imme�er i�ubota and
quiamen�, Inc.
1� 19 0
15 23 0
15 20 0
15 20 0
1� 22 0
Page 2 of 3
.5
15 24 Q
15 18 0
Fl1NQING: The maximum annual amo�nt allowed under this agreement will be
$1,305,278.00, however the actual amount used will be �ased on the need ofi the department and
available budget. Funding is budgeted in the Fleet Se�vices Outside Rep & Maintenance account of
the Praper�y Management Fleet Parts & Fuel [nventory Department's Fleef & Equipment
Services �und.
BU51NE5S EQUITY - A waiver of the goal for Business Equity subcor�tracting requir�meni is
approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the pUrchase
of goods or services is from so�rces where subcontra�xing or suppiier opporiuniiies are negiigiiaie.
AGRE��MENT TERMS: [Jpon City Cauncil appro�al, the agreement will begin �pon execution and will
end one year from that date.
RENEWAL QPTIONS: This agreemen# may b� renewed for �p to (4) four one-year terms at the City's
option. This action daes not require specific City Council appro�al �rovided that the City Council has
appropriated sufficier�t funds to satisiy the City's ob[igations during the renewal term.
A�MNISTRATIVE CHANG� OR�ER: An administrati�e change orc{er or increase may be made by
the City Manager u� to the amour�t allowed by rele�ant [aw and the Fort Wortf� City Code and does
not requ�re specific City Council approrra[ as lang as sufficient funds have �een appropriafed.
FI�C,4� INF0�14�AilOfVlC�RiI�I�:A�IOW:
The �irector of Finance certifies that upon approval of fihe recommendation, funds are available in khe
current operating budgek, as pre�iously appropriat�d, in the �leet & Equipment 5ery Fund. Prior to
an expenditure being incurred, the Property Management departmeRt has ihe respnnsibil�ty to
�alidate the availability of funds.
BQNII
I7
�
D
Subm[�Fied foe Citv �Aanacler�'s Office bv:
Oripinatln� �eqa�meni beaci:
�urJget Reference �F AmauRt
Year (Chartfield 2)
�rogram Activity �udget Reference #
Year Chartfeld �
RegEnald Zeno (8517)
�ana Burg�do�f (8018)
Anthony Rousseau (8338)
Ste�re Cooke (5�34}
http:llapps.cfixmet.orglcouncil�acke�/mc review.asp7ID�30003&eauncildate=6/14/2022 7/1/2022
M&C Review
Addit�onal Information Contacf:
Cynth9a Garcia (8525)
Ashley Kadva (2047)
Page 3 af 3
ATl'�►CFiM�N'TS
9295 Form- Custam Truck One Souree.pdf (CFW Intemal)
9295 Form- 5outf�west Internationai Trucks lnc..pdf (c�w �nternal)
1295 Form- Texas Kenworth Co dba MHC Kenworth.pdf (CFW lnternal)
9 295.pdi tCFV11 Internal)
13P ITB 22-OQ17 HEAVY DUTY SERViCE AND REPAIRS ADK PMD funds availability.pcif
{CFW fnternai}
FID TABLE.xlsx (CF'W [nternal}
For� 1295 Adams Wel_din� Co., Inc..pdf (CFW Internal)
Form 1295 Certificate 100902067 SIGNED,pdf {CFW Internal)
Form 1295 Certificate 10DS024fi2 CITY OF FORT WORTH.pdf (CFw Intemal)
Franks 'i295.1a4 (CFW Internal)
Hut�dley_pdf {CFW In#ernal)
scan.pdf (CFW Internal)
http://apps.cfRmet.org/council,�aacket/z�c areview.asp?ID=30003&councilda,te=6/1A�12022 7/1/2022