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Home My WebLink AboutContract 55594-A2 CSC No. 55594-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 55594 This Amendment ("Amendment") is made and entered into by and between the City of Fort Worth("City")and Clayton Child Care dba Clayton Youth Enrichment("Agency")by through their duly authorized agents. City and Agency may be referred to individually as"Party"and jointly as "Parties." WHEREAS the City of Fort Worth ("City") and Clayton Child Care dba Clayton Youth Enrichment("Agency") made and entered into City Secretary Contract No. 55594 ("Contract"); WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development (HUD) through the Community Development Block Grant (CDBG) Program, Program No. B-20-MW-48-0010, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, City has received an additional allocation of CDBG grant monies under the Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act), referenced by HUD as "CDBG-CV3"; WHEREAS,pursuant to Section 3 of the Agreement,the contract may be extended if such extension is necessary for completion of the program and is authorized, and the Agency is requesting an amendment to extend the term of the agreement through September 30, 2022, as reflected in the attached amended Exhibit A; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS,the Agency requested a budget amendment from the City in order to adjust a line item amounts, as reflected in the attached amended Exhibit B; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT"A"—PROGRAM SUMMARY attached to the Contract and EXHIBIT"B"— BUDGET attached to the Contract are hereby deleted and replaced in their entirety with EXHIBIT"A" and EXHIBIT"B"Revised 06/10/2022, attached hereto. Amendment No. 2 to CSC No. 55594 OFFICIAL RECORD Clayton child Care dba Clayton Youth Enrichment CITY SECRETARY FT. WORTH, TX H. This amendment is effective as of July 1, 2022 and Agency may request reimbursement for allowable costs directly related to implementation CDBG CV3 funds. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 2 to CSC No. 55594 Clayton child Care dba Clayton Youth Enrichment Page 12 ACCEPTED AND AGREED: Clayton Child Care dba Clayton Youth Enrichment CITY OF FORT WORTH 9 Ram ��-- By: Jason Ray(Jul 7, 022 11:11 CDT) By: Jason Ray,Chief Executive Officer Fernando Costa,Assistant City Manager baa FORr�aa gy ° o� d ° ~o odd ATTEST: pa'�°°°°°°°°°°°o°11 APPROVE AS TO FORM AND Q4b nEXASo°b LEGALITY: add" W- J ette S.Goodall(Jul 27,202214: DT) By By Jeannette Goodall,City Secretary Jessika Williams,Assistant City Attorney M&C: 20-0940 and 21-0016 1295 Certification No. 2020-690167 Date: December 15, 2020 and January 12, 2021 RECOMMENDED: By: v Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Charletta Moaning, Sr. Contract Compliance Specialist Amendment No. 2 to CSC No. 55594 OFFICIAL RECORD Clayton child Care dba Clayton Youth Enrichment CITY SECRETARY FT. WORTH, TX Clayton Child Care dba Clayton Youth EXHIBIT "A" Enrichment Stop 6/Meadowbrook After School & Summer PROGRAM SUMMARY: CDBG CV3 Reading Camp Programs January 1,2021-September 30,2022 $308,500.00 Period AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the contract. PROGRAM: The Program will provide after school and summer day camp services to elementary school students in the City of Fort Worth.The goals of the program are to improve student academic performance and increase the social emotional skills of students. The Program responds to the COVID-19 Pandemic by targeting students in neighborhoods disproportionately affected by the combined impacts of poverty and COVID-19. These services will include tutoring, assessments, academic enrichment activities and social emotional skill building activities. The after-school program will offer participating students approximately 200 hours of academic enrichment and social emotional support each semester. The summer program will offer 44-55 hours per week of literacy intensive academic assistance and enrichment within a social emotional learning framework. Potential participants will be identified by local school personnel and Clayton staff will work with teachers and campus administration to contact parents/guardians to invite registration and develop personalized activities to support closure of learning gaps that have widened during the educational disruptions caused by the COVID-19 pandemic. Students will be assessed for social emotional growth and academic improvement according to Clayton Youth Enrichment's Evaluation Plan. Eligible clients are defined as elementary students attending school in the Stop 6/Meadowbrook/Polytechnic and other East Fort Worth neighborhoods,whose family income is below 80%AMI. Participants will be required to provide a Certification of Income to be reviewed by Clayton staff to confirm eligibility. CDBG-CV funds will be used to pay for personnel, supplies and equipment, and other program operating costs. Agency's office: 1215 Country Club Ln, Fort Worth, TX 76112 Program Services: Trinity Basin Preparatory Panola campus, 4400 Panola Ave., Fort Worth 76103. The after school program will be offered Monday—Friday from 3:45 pm until 6:00 pm on school days in spring 2021 and the 2021/2022 academic year.The summer camp program will be offered Monday—Friday from 7:00 am until 6:00 pm in summer 2021 excepting federal holidays. Agency shall not change any locations without prior City approval. Costs incurred at any locations that have not been approved by City shall not be reimbursed. CDBG-CV3 PSA CONTRACT 2020—Exhibit"A"—PROGRAM SUMMARY Clayton Child Care Inc.dba Clayton Youth Enrichment REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05D Youth Services National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2) Regulatory Citation(s): 24 CFR570.201(e) Agency will maintain documentation which verifies that 5 1% of clients served by the Program are Income Eligible Clients. PROGRAM GOALS: Minimum Number of Fort Worth Clients to be Served: The Program will serve a minimum of 40 Unduplicated Clients from Fort Worth in the after school program and 60 unduplicated in the summer program, total 100, as shown by the monthly reports on Attachment III. CDBG-CV3 PSA CONTRACT 2020—Exhibit"A"-PROGRAM SUMMARY Clayton Child Care Inc.dba Clayton Youth Enrichment EXHIBIT"B"-BUDGET Account Grant Budget Remaining Budget Increase Decrease T PROGRAM PERSONNEL Salaries 1001 $ 169,554.97 $ 47,251.65 $ 10,000.00 $ 37,251.65 FICA 1002 $ 12,970.96 $ 3,026.79 $ 3,026.79 Life/Disability Insurance 1003 $ 801.83 $ 452.73 $ 452.73 Health/Dental Insurance 1004 $ 28,636.90 $ 21,001.98 $ 14,000.00 $ 7,001.98 Unemployment-State 1005 $ 2,432.29 $ 538.66 $ 538.66 Worker's Compensation 1006 $ 1,324.44 $ 268.35 $ 268.35 Retirement 1007 $ 859.11 $ 859.00 $ 859.00 Staff Training 1008 $ - $ SUPPLIES AND SERVICES * Office/Program Supplies 2001 $ 18,075.00 $ 9,321.61 $ 9,321.61 Postage 2002 $ $ - Printing 2003 1$ 50.00 $ 9.06 $ $ 9.06 *Adv/Media,Dues/Pub,Printing,Bank Fees 2004 $ 555.00 $ 5.00 $ $ 5.00 other $ - $ - MISCELLANEOUS * Contract Labor Food Supplies/Meals(City needs copy of contra 3001 $ 29,980.00 $ 9,087.04 $ 9,087.04 Food Supplies 3002 $ 12,300.00 $ 8,287.25 $ 8,287.25 Teaching Aids 3003 $ 9,000.00 $ (4,970.98) $ 26,500.00 $ 21,529.02 Craft Supplies 3004 1$ - $ Field Trip Expenses 3005 $ - $ - * Mileage 3006 $ 2,110.00 $ 2,035.74 $ 1,500.00 $ 535.74 FACILITY AND UTILITIES Telephone 4001 $ 1,746.00 $ 1,285.97 $ 1,000.00 $ 285.97 Electric 4002 $ - $ - Gas 4003 $ $ Water and Wastewater 4004 $ - $ - Solid Waste Disposal 4005 $ 1,800.00 $ 1,800.00 $ 1,800.00 Rent(City needs copy of lease before expenses can be reimburs 4006 $ - $ - Cleaning Supplies 4007 $ 1,800.00 $ 1,788.69 $ 1,788.69 Repairs 4008 $ - $ - CustodialServices 4009 $ 5,975.00 $ 5,149.30 $ 5,149.30 Utilities,Transportation,PP&E 4010 $ - $ - GAL,FINANCIAL AND INSURANCE Fidelity Bond or Equivalent 5001 $ - $ Directors and Officers 5002 $ 698.50 $ 1.00 $ 1.00 General Commercial Liability 5003 $ 630.00 $ Bankfees $ - $ volunteer $ $ volunteer $ - $ - * Prof Fees 5004 $ 3,200.00 $ 3,200.00 $ 3,200.00 DIRECT ASSISTANCE Audit/IT/Legal Volunteer Recruitment,Misc. 6001 $ 4,000.00 $ 2,000.00 1 2,000.00 BUDGETTOTAL $ 308,5001 $112,398.841$ 26,500 1$ 26,500 $ 112,398.84 FUNDING A: Agency allocated funding to cover direct costs associated with non-CDBG funded program participants FUNDING B: Non-CDBG prorated costs are covered by Clayton's other programs FUNDING C: NOTES: * Lines indicated with above are allocated as to direct use for the program/location The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT"B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT"B"—Budget is SALARY DETAIL-PROGRAM PERSONNEL Est. Percent to Position Title Annual Salary Grant Amount to Grant Site Coordinator $ 36,080 100.0% 36,080.00 Lead Program Specialist $ 43,876 100.0% 43,875.97 Program Specialist $ 50,685 100.0% 50,685.00 Program Coach $ 67,500 10.0% 6,750.00 Program Admin Support(APM) $ 46,800 23.0% 10,764.00 Admin Support $ 49,920 42.9% 21,400.00 TOTAL I $ 294,861 1 57.5%1 169,554.97 FRINGE DETAIL-PROGRAM PERSONNEL Est. Percent to Percent of Payroll Amount Grant Amount to Grant FICA 7.65% $ 22,556.86 57.5% 12,970.96 Life/Disability Insurance 0.47% $ 1,077 74.5% 801.83 Health/Dental Insurance 16.89% $ 38,464 74.5% 28,636.90 Unemployment-State 1.43% $ 2,992 81.3% 2,432.29 Worker's Compensation 0.78% $ 1,502 88.2% 1,324.44 Retirement 0.51% $ 1,154 74.5% 859.11 Staff Training 0.00% $ - 1 0.0% - TOTAL 1 $ 67,745 1 72.5%1 47,025.53 SUPPLIES AND SERVICES Est. Percent to Total Budget Grant Amount to Grant Office/Program Supplies Office Supplies $ 18,075 100.0% 18,075.00 Postage $ - 0.0% - Printing I $ 50 100.0%1 50.00 Adv/Media, Dues/Pub, Printing, Bank Fees I $ 555 100.0%1 555.00 TOTAL 1 $ 18,680 100.0%1 18,680.00 MISCELLANEOUS Est. Percent to Total Budget Grant Amount to Grant Contract Labor $ 29,980 100.0% 29,980.00 Food Supplies $ 12,300 100.0% 12,300.00 Teaching Aids $ 9,000 100.0% 9,000.00 Craft Supplies $ - 0.0% - Field Trip Expenses $ - 0.0% - Mileage $ 2,110 100.0% 2,110.00 TOTAL I $ 53,390 1 100.0%1 53,390.00 FACILITY AND UTILITIES Est. Percent to Total Budget I Grant I Amount to Grant Telephone $ 1,746 100.0% 1,746.00 Electric $ - 100.0% - Gas $ 0.0% - Water and Wastewater $ - 100.0% - Solid Waste Disposal Office Supplies $ 1,800 100.0% 1,800.00 Office Equipment Rent Rental $ - 100.0% - Cleaning Supplies Postage $ 1,800 100.0% 1,800.00 Repairs $ - 0.0% - Custodial Services $ 5,975 100.0% 5,975.00 Utilities,Transportation, PP& E Food Commodities $ - 0.0% - TOTAL $ 11,321 100.0% 11,321.00 LEGAL, FINANCIAL AND INSURANCE Est. Percent to Total Budget Grant Amount to Grant Fidelity Bond or Equivalent $ - 0.0% - Directors and Officers 698.50 100.0% 698.50 General Commercial Liability 630.00 1 100.0%1 630.00 Prof Fees $ 3,200 1 100.0%1 3,200.00 TOTAL $ 4,529 1 100.0%1 4,528.50 DIRECT ASSISTANCE Est. Percent to Total Budget Grant Amount to Grant Audit/IT/Legal Volunteer Recruitment, Misc. $ 4,000 100.0% 4,000.00 TOTAL $ 4,000 100.0% 4,000.00 $ 452,373 308,500.00