HomeMy WebLinkAboutContract 44380 (2)�l��f 5EC4��1��� �
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�ONiRACT NOo �' .
REIMBURSEMENT AGREEMENT
Richardson Aviation
Remote Transmitter/Receiver Relocation
Fort Worth Meacham International Airport
This REIMBURSEMENT AGREEMENT ("Agreement") is entered into between and
among the CITY OF FORT WORTH ("City"), a home rule municipal corporation organized
under the laws of the State of Texas, and Richardson Aviation ("Richardson"), a General
Partnership organized under the laws of the State of Texas. The City and Richardson are
sometimes hereinafter referred to as a"Party" or collectively as the "Parties."
RECITALS
The Parties hereby agree that the following statements are true and correct and constitute
the basis upon which the Parties have entered into this Agreement:
A. WHEREAS, on or about October 14, 2010, the Fort Worth City Council
approved M&C C-24528 authorizing a lease with Richardson Aviation (Richardson) for Lease
Site 45S at Fort Worth Meacham International Airport (Meacham); and
B. WHEREAS, Lease Site 45S is composed of 260,569 square feet of land and
contains a 32,000 square foot hangar; and
C. WHEREAS, Richardson has submitted a request to erect a new 39,900 square
foot hangar on Lease Site 455; and
D. WHEREAS, the FAA has determined that in order to erect the new hangar, four
(4) Remote Transmitter/Receiver Towers (RTRs) ("Project") must be relocated; and
E. WHEREAS, the sole reason for relocating the RTRs at this time is to
accommodate the square footage needs of Richardson; and
F. WHEREAS, the Federal Aviation Administration (FAA) is the contracting
authority for relocation of equipment of this type; and
G. WHEREAS, the City will enter into a Non-Federal Reimbuisable Agreement
with the FAA, Agreement Numbei• AJW-FN-CSA-12-2093, for the relocation of the RTRs; and
H. WHEREAS, the FAA requires the airport sponsor to reimburse the FAA for
relocations of this type;
Page 1 of 11
Reimbursement Agreement between �FFICIAi. R�����
City of Fort Worth and Richardson Aviation ��T� S��R�'�'ARY
for RTR Relocation 'r�(, R� C E I V E D l�PR � 2�u�S
�% 1NOIRil�1,
I. WHEREAS, Richardson has agreed to provide all necessary funding to the City
for the costs of relocation of the RTRs; and
J. WHEREAS, the City of Fort Worth will seelc reimbursement of these costs fi•om
the Texas Department of Transportation (TxDOT); and
K. WHEREAS, the City of Fort Worth will reimburse Richardson for any costs
reimbursed by TxDOT related to the relocation of the RTRs;
NOW, THEREFORE, in consideration of the mutual benefits and promises contained
herein and for other good and valuable consideration, the receipt and sufiiciency of which is
hereby acknowledged, the Parties agree as follows:
AGREEMENT
L INCORPORATION OF RECITALS.
The Parties hereby find and agree that the recitals set forth above are true and correct and
form the basis upon which the Parties have entered into this Agreement.
II. TERM.
This Agreement shall be effective on the date as of which the Parties have executed this
Agreement (the "Effective Date") and, unless terminated earlier in accordance with this
Agreement, shall expire on the date as of which the Parties have fulfilled their obligations
hereunder.
III. FUNDING OF PROJECT WORK.
Pursuant to FAA funding requirements, the City is required to fund all identiiied FAA
expenses of relocating the RTRs by paying the estimated costs of the relocation prior to
project initiation. Richardson shall be responsible for payment of all projects costs
related to the relocation of the RTRs, whether identified in the initial estimate or
identiiied in change orders. Richardson shall prepay the amount of the initial FAA
estimate to the City, who shall then forward such prepayment to the FAA.
IV. PROJECT WORK RESPONSIBILITIES.
A. Initial Plans and Speciiications for the Project Worlc; Construction Contracts.
All contracts will be entered into between Richardson and the FAA and third pai�ties
as required by the FAA; the City will not be a party to any contracts related to the
relocation of the RTRs nor will the city be responsible for any funding for any
contracts related to the relocation of the RTRs, unless reimbursement is provided to
the city by TxDOT.
Page 2 of 11
Reimbursement Agreement between
City of Fort Worth and Richardson Aviation
Yor RTR Relocation
B. Project Responsibilities of Richardson Aviation.
Richardson shall be responsible for the following:
1. Provide funding for all activities outlined in this Agreement. Funded activities
include the material, construction, electronic installation, flight checic, and any
environmental remediation necessary to accommodate the relocation of the RTR,
Remote Communications Outlet (RCO), Very High Frequency (VOT) and Omni
Directional Range Test and Direct Cui7ent Bus System (DCBUS).
2. Ensui•e that the project's design and work is in compliance with all applicable
buiiding and construction codes.
3. Ensure that the project's design and work is in compliance with all applicable
FAA regulations, rules, orders, standards, and specifications.
4. Provide to the FAA the proposed schedule for the construction phases of the
project within 30 days of the effective date of this agreement and 30 days prior to
construction start or other time frames as mutually agreed to by Richardson and
the FAA.
5. Correct any and all deficiencies and exceptions identified during the Contractor
Acceptance Inspection and Joint Acceptance Inspection for all facilities, systems,
and equipment covered by this Agreement in a timely mannei•.
6. Inspect and provide technical support for installation of grounding materials.
During construction take photographs of exothermic welds before they are buried
and provide the photographs to the FAA.
7. Submit an Obstruction Evaluation for the proposed location of all impacted FAA
systems and shelters and any constr•uction activities requiring separate review and
approval.
8. Perform all work associated with the construction, relocation, and reintegration of
the FAA field cables, duct banlc, and manholes/handholes in accordance with all
applicable FAA requirements. All FAA field cables shall be tested and
documented before and after their installation in the presence of the FAA RE in
accordance with FAA specification FAA-C-1391B, Installation and Splicing of
Underground Cables.
9. Execute the activities with advance planning, scheduling, and coordination with
the City and the FAA to minimize any equipment shutdown or temporary service
outage identiiied for the following facilities:
a. RTR Transmitteis:
(1) Design, survey, and construct four new RTR antenna towers with
associated foundations, ladder climbing safety devices, RF cabling,
lightning protection, electrical and antenna demarcation boxes with
grounding.
(2) Design, survey, and construct a new 20' x 32' RTR equipment shelter
with associated power panels, HVAC systems, interior and exterior
lighting, cable ladders, square duct, junction boxes, grounding, lightning
pr•otection designed and suitable for the relocation of the FAA's electronic
equipment.
Page 3 of 11
Reimbursement Agreement between
City of Fort Worth and Richardson Aviation
for RTR Relocation
(3) Fill, compact and grade plot for the new FAA RTR facility construction.
Install 4" of crushed limestone gravel over the new RTR site. Construct
gravel access roads, maintenance plots, and walkways. Provide final
grading of new FAA RTR site.
(4) Design and construct an earth grounding counterpoise system to
interconnect the building, towers and duct banlc per FAA order FAA 019e.
(5) Design, survey and construct a dual path communications duct banlc to
connect the new FAA RTR site and the existing FAA Air Traffic Control
Tower (ATCT). Install associated demarcation junction boxes at the FAA
ATCT.
(6) Furnish and install commercial power services, power cables, control
cables including intra-cabling.
(7) Furnish electrical power to the new FAA shelter until new FAA site has
been cut-over and is functionally operational.
(8) Remove the existing towers and their associated foundations.
(9) Remove and demolish existing building and foundations and restore the
old RTR site to a preconstruction condition.
b. RCO
(1) Furnish and install commercial power services, power cables, and control
cables including intra-cabling.
(2) Install lighting protection, bonding and perimeter ground system furnished
with equipment shelter.
(3) Relocate all the RCO equipment from inside the existing shelter to the new
shelter including antennas.
c. VOT
(1) Furnish and install commercial power services, power cables, and control
cables including intra-cabling.
(2) Install lighting protection, bonding and perimeter ground system; and
Relocate all the VOT equipment fiom inside the existing shelter to the
new shelter including antenna.
d. DCBUS
(1) Provide funding for the procurement and installation of the new
DCBUS.
(2) Furnish and install commercial power services, power cables, and
control cables including intra-cabling; and Install lighting protection,
bonding and perimeter ground system.
10. Facilitate, document, and mitigate issues as identified by the FAA in a timely
manner.
11. Provide a schedule within 30 days of the effective date of this Agreement, and
updated monthly (or as soon as changes occur), including the following taslcs:
a. Design start;
b. Design complete;
c. Construction bid;
d. Construction award;
e. Construction start;
£ Construction complete; and
Page 4 of 11
Reimbursement Agreement bet�veen
City of Fort Wocth and Richardson Aviation
for RTR Relocation
g. Overall Construction sequencing schedule.
12. Provide the FAA detailed information, including exhibits, diagrams, drawings,
photographs, plans, elevations, coordinates and heights for all of the proposed,
planned or related projects in the airport.
13. Complete the contract, offer, and award process for the constiuction phases of the
project using the approved FAA plans and speciiications for the FAA impacted
facilities.
14. Provide to the FAA, six sets of D-sized drawings (24" x 36") "of designs and
specifications for its coordination and review at the 50%, 90% and final design
phases. The FAA will have 21 worlcing days to submit comments bacic to the
Sponsor for each review cycle. Within 21 worlcing days of receipt of FAA's
comments, or within such other period as the parties may agree, the Sponsor will
provide the FAA a written response to each of the FAA's comments, suggestions,
and requirements. Drawings and plans are not considered final until the FAA
approves them. No construction will be allowed to start until the plans,
speciiications, and airspace cases have been approved by the FAA.
Drawings and speciiication sets shall be sent to the following:
Four (4) sets to:
FAA Central Service Center
ATTN: Don Tran
AJW-C13B
2601 Meacham Blvd.
Foi�t Worth, Texas 76137
Two (2) sets to:
FAA, Fort Worth SSC
ATTN: Kevin Allemen
WCJ83-DFW
1050 Meacham Blvd.
Foi-t Worth, Texas 76106
15. Provide the FAA three (3) sets of D-sized (24"x36") "As-Built" drawings in hard
copy and one set in an electronic file using the Microstation format. The
electronic file shall include all the accompanying library files needed to generate a
complete set of drawings. The "As-Built" drawings will be delivered to the FAA
no later than 45 days after project completion. The requirement for "As-Built"
drawings to be delivered to the FAA shall be in accordance with the milestone
established in the project's plans and specifications.
Drawings and specification sets shall be sent to the foliowing:
Page 5 of 11
Reimbursement Agreement between
City of Fori Worth and Ricl�ardson Aviation
for RTR Relocation
FAA Central Service Center
ATTN: Don Tran
AJW-C13B
2601 Meacham Blvd.
Fort Worth, Texas 76137
16. Notify the FAA at least 60 calendar days in advance of when FAA construction
oversight services are required. The FAA RE will be required when any
construction associated with or on FAA facilities, systems, and/or equipment or
the infrastructure associated with the foregoing talces place. The presence or
absence of an FAA RE does not relieve Richardson or his Contractor fi•om any
requirement contained in this Agreement, nor is the RE authorized to change any
term or condition of the Agreement without the Contracting Ofiicer's written
authorization.
17. Coordinate with the City and the FAA a shutdown request for the FAA
navigational aids (NAVAIDs) no less than 45 days prior to the start of
construction affecting those NAVAIDs. A complete construction schedule must
accompany the shutdown request.
18. Participate in a mutual or joint inspection of the relocated FAA facilities and
prepare a plan for the coi7ection of any items that are identiiied a� not acceptable
to the FAA.
(a) If Richardson's contractor will coi7ect these items, Richardson will be
responsible for payment to their contractor(s).
(b) If the FAA completes these corrections, the FAA will be reimbursed by the
Richardson Aviation.
19. Ensure its Contractor maintains an adequate inspection system and perform such
inspections to ensure the worlc performed under the contract conforms to
requirements in this Memorandum of Agreement. Richardson's Contractors shall
maintain complete inspection records and malce them available to the FAA. All
worlc is subject to FAA inspection at all places and at all reasonable times before
acceptance.
20. Provide all appropriate documentation on make/models numbers and manuals on
all systems installed, as required.
21. Provide any information on hazardous materials or other environmental
conditions that may impact the FAA relocated facilities.
22. Provide the FAA unencumbered access to the new site areas.
23. Provide to the FAA at the time of the CAI all wai7•anty information and
documentation on the FAA facilities, systems, and/or equipment worlc done by
Richardson's contractor, including material and equipment provided, cable and
grounding/ lightning protection system testing, etc.
24. Establish or modify electrical service for any FAA facilities, equipment and/or
systems incorporated in this project and pay for any one-time costs incurred.
Also, Richardson shall pay any recui7•ing utility charges until the project is
completed and accepted by the FAA. Richardson must notify the FAA at the end
of the project and provide the essential information listed below, so that FAA can
Page6of11
Reimbursement Agreement between
City of Fort Worth and Ricl�ardson Aviation
far RTR Relocation
initiate the transfer of the electrical service account. The information to be
provided to the FAA is as follows:
(a) Name, address, and phone number of local electrical service supplier;
(b) Service address, meter number, and /or account number; and
(c) Related information (e.g. service type, estimated energy consumption, copy of
monthly billing charges, etc.).
25. Chan�e Orders.
Richardson acicnowledges that changes to the Initial Plans and Specifications may
become necessary or appropriate or that an increased overall cost to complete the
Project Worlc may become apparent after a contract for construction of the Project
Worlc has been approved. In this event, FAA will submit any contract revisions
or change orders to the City, who will then submit any contract revisions or
change orders to Richardson for review and payment ("Change Orders").
Richardson is responsible for full payment of all change orders, as set forth in
Paragraph III. of this agreement.
26. Inspection of Project Worlc.
Richardson shall permit City to inspect the Project Woric at all reasonable times
and at no cost to the City.
27. Inspection of Books and Records.
In the event the City obtains funding from TxDOT for Reimbursement of project
costs paid by Richardson, Richardson Aviation shall permit the City of For�t
Worth to examine and copy the books and records of Richardson Aviation
pertaining to the Project Worlc provided hereunder at all reasonable times and at
no cost to the City of Fort Worth.
C. Project Responsibilities of City of Fort Worth/Sponsor.
City shall be responsible for the following:
l. Project Work Completion.
The Project Worlc will be considered complete once the FAA has accepted the
Worlc, and certified completion to the City, ("Project Work Completion"). The
City shall promptly notify Richardson in writing following Project Work
Completion and, after receipt of reimbursement of unexpended funds from FAA,
will repay Richardson any Richardson Funding that was prepaid by Richardson
but not used for the Project Work.
2. TxDOT Grant Fundin� Application
The relocation of the RTR Towers was originally programmed as a segment of
the parallel taxiway project, and as such would have been eligible for grant
funding. Grant funding is not available for this relocation project as of the date
this agreement is entered. When the parallel taxiway project is subinitted for
TxDOT funding, City's application shall include a request for reimbursement of
costs of the RTR relocation project. Should City receive TxDOT and/or FAA
funding for all or a portion of the RTR relocation project, an amount equal to
those funds shall be remitted to Richardson. Richardson shall not be entitled to
reimbursement from any funding source other than TxDOT and/or FAA funding.
Page 7 of 11
Reimbursement Agreement between
City of Fort Worth and Richardson Aviation
for RTR Relocation
V. DEFAULT.
If any Party is in breach of any provision of this Agreement, the other Party or Parties
shall provide such Party with a written notice that specifies the nature of the breach.
Such Party shall have thirty (30) calendar days following receipt of such written notice to
cure the breach (or, if such Party diligently attempts to cure the breach within thirty (30)
calendar days, but reasonably requires additional time, then such additional time as may
reasonably be required to cure). After such time, if the breach remains uncured, the
breaching Party shall be in default hereunder, and the non-defaulting Par-ty may, at its
option, terminate this Agreement by providing written notice to the defaulting Party and
pursue any and all other available remedies.
VI. MUTUAL COOPERATION.
The Parties shall cooperate with one another in good faith and comply with all requests of
the other Party or Parties as reasonably necessary to achieve Project Work Completion in
a timely fashion and full compliance with all other terms and conditions of this
Agreement.
VIL INDEPENDENT CONTRACTOR.
Nothing contained in this Agreement is intended by the Parties to create a partnership or
joint venture between the Parties and any implication to the contrary is hereby expressly
disavowed. It is understood and agreed that this Agreement does not create a joint
enteiprise, nor does it appoint any Party as an agent of any other Party for any purpose
whatsoever.
Page 8 of 11
Reimbursement Agz•eement bet�veen
City of Fort Worth and Richardson Aviation
foc RTR Relocation
VIIL INDEMNIFICATION.
RICHARDSOIV° HEREBY ASSUMES ALL LIABILITY AND RESPONSIBILITY
FOR PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY OF
ANY KIND, INCL UDING DEA TH, TO ANY AND ALL PERSONS, OF ANY I�IND
OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH THE PROJECT.
RICHARDSON COVENANTS AND AGREES TO, AND DOES TO THE EXTENT
ALLOWED BY LAW, WITHOUT WAIVING ANY DEFENSES PROVIDED BY
LAW, HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS
OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST
ANYAND ALL CLAIMS OR LAWSUITS FOR EITHER PROPERTY DAMAGE OR
LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO RICHARDSON'S
BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJUR Y, INCL UDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSER TED, ARISING O UT OF OR IN
CONNECTION WITH THE RELOCATION OF THE RTRS BY RICHARDSON,
EXCEPT TO THE EXTENT CAUSED BY THE NEGLIGENCE OR INTENTIONAL
MISCONDUCT OF CITY, ITS OFFICERS AGENTS, SERVANTS OR
EMPLOYEES.
RICHARDSON ASSUMES ALL RESPONSIBILITY AND AGREES TO PAY CITY
FOR ANY AND ALL INJURIES OR DAMAGES TO CITY'S PROPERTY WHICH
ARISE OUT OF OR IN CONNECTIDN WITH ANY AND ALL ACTS OR
OMISSIONS OF RICHARDSON, ITS OFFICERS, AGENTS, EMPLOYEES,
CONTRACTORS, SUBCONTRACTORS, LICENSEES OR INVITEES, EXCEPT TO
THE EXTENT CA USED B Y THE NEGLIGENCE OR INTENTIONAL
MISCONDUCT OF CITY, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES.
IX. NOTICES.
All vv�itten notices called for or i•equired by this Agreement shall be addressed to the
following, or such other Party or address as such Party designates in writing, by certified
mail, postage prepaid, or by hand delivery:
City:
City of Fort Worth
Aviation Department
4201 N. Main Street, Ste. 200
Fort Worth, Texas 76106
Richardson:
Richardson Aviation
ATTN: Directoi• of Aviation
3800 Lincoln Avenue, HGR 45S
Fort Woi�th, Texas 76106
Page 9 of 11
Reimbursement Agreement between
City of Fort Worth and Richardson Aviation
for RTR Relocation
with a copy to:
�
�
XII.
City of Foi�t Worth
ATTN: City Attorney
1000 Throckmorton
Fort Worth, Texas 76102
witli� �r copy to:
Richardson Aviation
ATTN: Thomas W. White
201 Main Street, Suite 2600
Fort Worth, Texas 76102
COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
This Agreement will be subject to all applicable federal, state and local laws, ordinances,
rules and regulations, and the City's Charter.
NO WAIVER.
The failure of either Party to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted hereunder shall not constitute a waiver of that
Party's right to insist upon appropriate performance or to assert any such right on any
future occasion.
VENUE AND JURISDICTION.
If any action, whether real or asserted, at law or• in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state cour-ts located in
Tai�rant County, Texas. This Agreement shall be construed in accordance with the laws
of the State of Texas.
XIII. NO THIRD PARTY RIGHTS.
The provisions and conditions of this Agreement are solely for the benefit of the Parties
and are not intended to create any rights, contractual or otherwise, to any other person or
entity.
XIV. FORCE MAJEURE.
It is expressly understood and agreed by the Parties to this Agreement that if the
performance of any obligations hereunder is delayed by reason of war, civil commotion,
acts of God, inclement weather, governmental restrictions, regulations, or interferences,
or delays caused by unforeseen construction or site issues, iire or other casualty, court
injunction, necessary condemnation proceedings, acts of the other Party, its
affiliates/related entities and/or their contractors, or any actions or inactions of third
parties or other circumstances which are i•easonably beyond the control of the Party
obligated or permitted under the terms of this Agreement to do or perform the same,
regardless of whether any such circumstance is similar to any of those enumerated or not
("Force Majeure"), the Party so obligated or permitted shall be excused fi•om doing or
performing the same during such period of Force Majeure, so that the time period
Page 10 of 11
Reimbursement Agreement between
City of Foct Worth and Richardson Aviation
for RTR Relocation
applicable to such performance shall be extended for a period of time equal to the period
such party was delayed due to the event of Force Majeure.
1�1
INTERPRETATION.
In the event of any dispute over the meaning or application of any provision of this
Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more
strongly for or against any party, regardless of the actual drafter of this Agreement.
XVI. CAPTIONS.
Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
XVII. ENTIRETY OF AGREEMENT.
This Agreement, including any exhibits attached hereto and any documents incorporated
herein by reference, contains the entire understanding and agreement between the Parties
as to the matters contained herein. Any prior or contemporaneous oral oi• written
agreement is hereby declared null and void to the extent in conflict with any provision of
this Agreement.
XVIII. COUNTERPARTS.
This Agreement may be executed in multiple counterparts, each of which shall be
considered an original, but all of which shall constitute one instrument.
EXECUTED as of the last date indicated below:
CITY OF FORT WORTH:
By: Gi�O �� ��Lc/
Fernando Costa
Assistant City Manager
Date: 23 /3
APPROVED AS TO FORM AND LEGALITY:
�, � ' ,
By: � � 1 s=.,, �a�;�
_�.
Assistant City Attorney
Page 11 of 11
--- -- —_- — — — -- - --
Reimbw•sement Agceement betwe n
City of Fort Worth and Richardso ��y���� �EC�R�
for RTR Relocation
��`�� �EC6tETARY
�T'. WORTH, TX
RICHARDSON AVIATION:
A Texas General Partnership
By: SRCG Aviation, Inc., Genei•al Partner
gy; �'---� w �.� �
Thomas W. White
Vice President
Date: �[ -�3 'i3
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved;on 4/1612013 - Ordinance No. 20703-04-2013
DATE: Tuesday, April 16, 2013 REFERENCE NO.: **G-17866
LOG NAME: 55FTW RTR RELOCATION PDRA
SUBJECT:
Authorize Execution of a Non-Federal Reimbursable Agreement with the Federal Aviation Administration in
the Amount Not to Exceed $549,989.11 for the Remote Transmitter/Receiver Relocation Project at Fort
Worth Meacham International Airport, Authorize Acceptance of $549,989.11 from Richardson Aviation,
Authorize Execution of a Reimbursement Agreement with Richardson Aviation, and Adopt Appropriation
Ordinance (COUNCI� DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of a Non-Federal Reimbursable Agreement with the Federal Aviation
Administration in the amount not to exceed $549,989.11 as part of the Remote Transmitter/Receiver
Relocation project at Fort Worth Meacham International Airport;
2. Authorize a payment to the Federal Aviation Administration in the amount of $549,989.11 to fund the
Remote Transmitter/Receiver Relocation Project at Fort Worth Meacham International Airport;
3. Authorize the acceptance of a contribution from Richardson Aviation in the amount of $549,989.11 to
fund the Remote Transmitter/Receiver Relocation Project at Fort Worth Meacham International Airport;
4. Authorize the execution of a Reimbursement Agreement with Richardson Aviation in the amount up to
$549,989.11; and
5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Municipal Airports Fund in the amount of $549,989.11, contingent upon the receipt of the contribution from
Richardson Aviation.
DISCUSSION:
In order to allow Richardson Aviation the ability to construct a hangar on the west side of Fort Worth
Meacham International Airport (Meacham), the Remote Transmitter/Receiver (RTR) Towers must be
relocated. The RTR Towers are owned and operated by the Federal Aviation Administration
(FAA). Because the FAA cannot enter into an Agreement with a Lessee of the Airport, the Aviation
Department, as sponsor, will enter into the Agreement.
The Non-Federal Reimbursable Agreement with the FAA is to initiate technical services, consultation,
engineering reviews, engineering analysis, design reviews, line of sight studies, site visits, cost estimates,
project scope development, electronic design, environmental studies, initial planning and provide
construction oversight as needed. The FAA will also participate in all design meetings to determine
impacts, requirements and mitigation to FAA facilities necessitated by the project and to develop cost
Logname: SSFTW RTR RELOCATION PDRA Page 1 of 2
estimates for any FAA impacted facilities. Other Agreement(s) shall be initiated for follow-on work to
support the construction.
Because this project is being undertaken to benefit Richardson Aviation's hangar project, Richardson
Aviation will enter into a Reimbursement Agreement with the City that provides for Richardson Aviation to
fund all of the City's obligations under the Non-Federal Reimbursable Agreement with the
FAA. Richardson Aviation will be responsible for any additional costs resulting from the RTR
relocation. Any funding remaining at the end of the project will be returned to Richardson Aviation.
This project is located in COUNCIL DISTRICT 2.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
receipt of the contribution and adoption of the appropriation ordinance, funds will be available in the
current operating budget, as appropriated, of the Municipal Airports Fund.
FUND CENTERS:
TO Fund/Account/Centers
2) PE40 491412 0551101
2) PE40 539120 0551101
CERTIFICATIONS:
FROM Fund/Account/Centers
$548,989.11 3) PE40 539120 0551101
$548,989.11
Submitted for City Manager's Office by:
Originatinq Department Head:
Additional Information Contact:
Fernando Costa (6122)
Bill Welstead (5402)
Ruseena Johnson (5407)
ATTACHMENTS
1. 55FTW RTR RELOCATION PORA A013.doc (Public)
2. New-Existinq RTR site Map.pdf (Public)
3. PE40-5ZZZZZ-0551101.docx (CFW Internal)
$548,989.11
Logname: SSFTW RTR RELOCATION PDRA Page 2 of 2