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Home My WebLink AboutContract 44381-A1C�TY �ECR�TAR�% r�i , AMENDMENT No . 1 �Cai1TRACT NO. .�. �� TO CITY SECRETARY CONTRACT WHEREAS, the City of Fort Worth (CITY) and AECOM TECHNICAL SERVICES, INC., (ENGINEER) made and entered into City Secretary Contract No. 44381, (the CONTRACT) which was authorized by M&C C-26108 on the 19t'' day of February, 2013 in the amount of $ 327,000.00; and WHEREAS, the CONTRACT involves engineering services for the following project: FLOOD WARNING SYSTEM STUDY; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated September 5, 2014, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $40, 000. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $367,000. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL idECOitD CITV SECRETARV �'�� h101dTH, TX �ECEIV�n JA�I n � A,M� Page -1- EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth Fernando Costa Assistant City Manager ENGINEER AECOM TECHNIC�L SERVICES, INC. on D' dam Vice President DATE : 2 ,Z3 / DATE: 12/12/14 APPROVAL RECOMMENDED: �I � � �� • W ` Douglas W Wiersig, Ph. D, E. Director, Department of Transportation and Public Works APPROVED AS TO FORM AND LEGALITY: Assistant City Attorney ATTEST: % .1 City Secretary M & C : li//�. Date: OFFICIAL RECORD CI'�X SECRETARY �T. WARTH, TX Page -2- ATTACHMENT "A" ADDITIONAL SERVICES FOR FLOOD WARNING SYSTEM STUDY STUDY NO.: SWS-043 PROFESSIONAL SCOPE OF SERVICES Background and Goals The City of Fort Worth (CoFW) has history of flooding and flood damages dating back to the first settlement in 1849. Downtown Fort Worth is located near where Clear Fork Trinity and West Fork Trinity Rivers combine to form the Trinity River and the City is drained by other large streams, including Mary's Creek, Marine Creek, Sycamore Creek, Village Creek, Dry Branch Creek, Little Fossil Creek, Big Fossil Creek, and White's Branch. Fort Worth has experienced both flash flooding and majorflooding during its history. Flash flooding typically results from intense rainfall in a short amount of time and is characterized by the rapid rise of water levels in smaller streams and low-lying areas. Major flooding is associated with long periods of heavy rainfall. The City of Fort Worth currently operates a real-time High Water Warning System (HWWS), which provides warnings and alerts of high water at selected crossings. The HWWS uses the DataWise (DW) software system as the operating system for receiving, processing, and displaying the data collected from the HWWS sensors, as well as operating the system warnings and alerts. Warnings are provided by automated flashing lights that are activated when rising flood waters exceed a specified level or rate of rise. The HWWS also provides alerts to City's public works personnel so that they can respond by deploying traffic barricades at crossings where flood waters have exceeded the alert threshold. The majority of the existing HWWS sites operate in real-time using the ALERT protocol, where field observations are transmitted immediately to the base station/central system, rather than scheduled or polled only at pre-determined intervals. The current system monitors stream stage and precipitation depths at 53 low water crossings and precipitation gage locations in and around the City. In addition, the system includes 5 lake level monitors and 2 weather station sites. The HWWS provides warnings of high water at the selected crossings via automated flashing lights that are triggered when rising flood waters exceed a pre-defined threshold. In addition, the City's public works personnel are alerted and begin to deploy traffic barricades at crossings where flood waters have exceeded the alert threshold. The recent operation of the CoFW's HWWS, during both routine daily operations and flood event operations during the June 2014 flooding event have highlighted the need for a handbook or reference guide to the operation of the HWWS. This guide will include a diagram of the software menu structure and guide to commonly performed functions within the system; a systematic inventory of the HWWS site locations and sensor configurations; and a thorough documentation of the standard operations plan for routine daily and flood event operations for the HWWS. General Approach AECOM is very pleased to assist the City's SWM staff in this important project and proposes the approach described in the subsequent sections to accomplish the several goals and priorities of this project. The initial component in the project approach wiil be to review the existing DataWise (DW) software documentation and system operations and to develop a diagram of DW software menu structure and a guide to perForming common DW software functions. The second component in the project approach wili be the development of the inventory of the HWWS site locations and sensor configurations. This inventory will provided a reference to the current HWWS site locations and to the configuration of the sensors at each HWWS site. This task will involve the compilation and verification of information regarding site datum, sensor elevation, and elevation of flood Page 1 of 3 A:=COM ATTACHMENT "A" ADDITIONAL SERVICES FOR FLOOD WARNING SYSTEM STUDY STUDY NO.: SWS-043 prone road crossings and nearby facilities. Site photographs, as well as detailed site maps and directions to the site, will be included for each HWWS site. AECOM staff will coordinate with City of Fort Worth personnel to obtain and verify this information based on the most recent maintenance visits to the sites. The final component of the project approach will be to document the HWWS operations plan for routine as well as for flood event operations. This plan will specify the roles and responsibilities of the staff during routine and flood event operations, detaii the required actions for routine and flood event operations, and provide a communications plan. This task can be performed concurrently with the HWWS site inventory task. The completed project components will be compiled into a Fort Worth HWWS Inventory and Operations guide that will provide the information required to operate the system during routine day-to-day and during flood events. Study Tasks The following task will be required to complete the project approach described above and to develop the HWWS Inventory and Operations guide. Develop Guide to the DataWise Software Menu and Functionality A guide to the DateWise (DW) menu structure and for performing common functions within the HWWS will be developed to include: 7.1 A listing and diagram of the menu structure for the DataWise software. 7.2 A list of the 10 most essential or common functions or tasks and a guide to perForming those functions. The City will provide a list of their top 10 most essential functions for this task. Develop and Verify the Fort Worth HWWS Site Inventory An inventory of the HWWS sites that will include a reference page for each HWWS site that provides the location and configuration of sensors at all the existing HWWS sites. The reference pages for each site will the following updated and verified information: 7.3 List and description of each sensor at the site, to include unique ID, datum (if applicable), and operating ranges for each sensor, as well as the operating frequency for the transmitter(s) at each HWWS site . 7.4 Description and definition of the existing warning and alert settings for each sensor at all the existing HWWS sites, to include the threshold values or rate of change that will activate the alerts for each sensor location. List and description of nearby roadways and facilities that are subject to flooding, along with appropriate action(s) that are to be initiated by the warning and alerts at each HWWS site. 7.5 List of the personnel/department that receives warning or alert notification for the sensors at each HWWS site. 7.6 List of the HWWS sites that include automated warning lights. Document Operations Plan The global operations plan for both routine and flooding event operations will be documented and verified. The operations plan will include, at a minimum, the foliowing information: Page 2 of 3 A=COM ATTACHMENT "A" ADDITIONAL SERVICES FOR FLOOD WARNING SYSTEM STUDY STUDY NO.: SWS-043 7.7 The roles and responsibilities of the staff during routine and flood event operations. Roles and responsibilities for routine and flood event operations will be identified and the primary and back-up staff inember for each role will be designated. 7.8 A list of required actions for daily, routine conditions and for flood event conditions and documentation of the existing communications plan. Report Production The final report will include three primary sections: Guide to the DataWise Software Menu and Functionality, Fort Worth HWWS Site Inventory, and Fort Worth HWWS Operations Plan. 7.9 Draft version of the Fort Worth HWWS Inventory and Operations Guide will be complied and submitted to the City for review. 7.10 The City's review comments will be addressed and the final report will be submitted in digital and hardcopy forms. Project Management and Deliverables Quality control of all documents shall be followed using AECOM standards with QA/QC documents filled out for major deliverables. Quality Control of subcontractor deliverables shall be performed by subcontractors using their in-house QA/QC procedures followed by a quality control check by AECOM before subsequent use or release. Deliverables: 7.11 Four (4) hard copies of the draft HWWS Inventory and Operations Guide. 7.12 Four (4) hard copies and a digital copy of the final HWWS Inventory and Operations Guide Proposed Basis of Compensation Total compensation for this Scope of Work shall be in the amount not-to-exceed $40,000 (Forty Thousand Dollars and No Cents) and shall be billed on a lump sum percent complete basis. Schedule AECOM shall deliver the draft guide within 30 working days of receiving all data and coordination meetings are completed. The final guide will be delivered within 20 working days of receiving comments from ail parties/stakeholders on the draft guide. Page 3 of 3 A=COM ATTACHMENT "A-1" PIC Project Project Staff ODC Subs Manager Engineer Engineer $205 $164 $158 $117 $275 Task: 7: Develop Guide to the DataWise Software Menu and Functions 7.1 Develop Iisting and diagram of the menu structure for the DataWise 0.5 2 4 16 2 software 7.2 Develop a list of the 10 most essential or common functions within the 0.5 2 4 24 6 software and a guide to performing those functions Task 1 Hours 1 4 8 40 8 53 Task 1 Cost $205 $655 $1,260 $4,662 $0 $2,200 $8,982 8: Develop and Verify the Fort Worth HWWS Site Inventory 8.1 List and describe each sensor at the site, to include unique ID, datum (if applicable), and operating ranges for each sensor, as well as the operating frequency for the transmitter(s) at each HWWS site 8.2 Description and definition of the existing warning and alert settings for each sensor at all the existing HWWS sites, to include the threshold values or rate of change that will activate the alerts for each sensor location. List and description of appropriate action(s) that are to be initiated bythe warning and alerts at each HWWS site. 0.5 2 0.5 2 0 16 0 16 � � 8.3 List of the personnel/department that receives warning or alert 0.5 2 2 8 1 notification forthe sensors at each HWWS site. 8.4 List of the HWWS sites that include automated warning lights p,5 2 2 g 1 Task 7 Hours 2 8 4 48 6 68 Task 7 Cost $410 $1,310 $630 $5,594 $0 $1,650 $9,594 9: Document Operations Plan I I I I I I 9.1 The roles and responsibilities of the staff during routine and flood event operations. Roles and responsibilities for routine and flood event 0.5 4 16 16 2 operations wiil be identified and the primary a�d back-up staff inember for each role will be designated. 9.2 9.2 A list of required actions for daily, routine conditions and for flood event conditions and documentation of the existing communications plan 0.5 4 16 16 2 Task 8 hours 1 8 32 32 4 77 Task 8 Cost $205 $1,310 $5,040 $3,730 $0 $1,100 $11,385 10: Report Production 10.1 Draft version of the Fort Worth HWWS Inventory and Operations Guide will be complied and submitted to the City for review. 10.2 The Citys review comments will be addressed and the final report will be submitted in digital and hardcopyforms. 0.5 4 0.5 2 8 12 4 4 2 2 Task 9 Hours 1 6 12 16 4 39 Task 9 Cost $205 $983 $1,890 $1,865 $0 $1,100 $6,042 11: Project Management & Deliverables ADDITIONAL SERVICES FOR LEVEL OF EFFORT SPREADSHEET FLOOD WARNING SYSTEM STUDY STUDY NO.: SWS-043 1 20 $ 470 Task 10 Hours 1 20 0 0 0 21 Task 10 Cost $205 $3,276 $0 $0 $517 $0 $3,998 Total Project Hours 6 46 56 136 22 266 Total Project Cost $1,229 $7,535 $8,820 $15,851 $517 $6,050 $40,OU1 work weeks 0.15 % 3% 1.15 1.40 3.40 0.00 0.55 6.65 19% 22% 40% 1% 15% A=COM EXHIBIT "B-1" (SUPPLEMENT TO ATTACHMENT B) ADDITIONAL SERVICES FOR FLOOD WARNING SYSTEM STUDY STUDY NO.: SWS-043 METHOD OF PAYMENT & PROGRESS REPORT REQUIREMENTS I. Method of Payment Partial payment shall be made to the Engineer monthly upon City's approval of an invoice from the Engineer outlining the current labor and expenses of the total project. The aggregate of such monthly partial fee payments shall not exceed the following: The sum is not to exceed 95% of the total lump sum fee after the ENGINEER submits the draft submittal for review. The balance of fees, less previous payments, shall be payable after delivery of the FINAL report and electronic files. II. Progress Reports A. The Engineer shall submit to the designated representative of the Director of the Department of Transportation and Public Works monthly progress reports covering all phases of the analysis in the format required by the City. B. Periodic reports concerning MWBE participation shall be submitted as required by the MWBE Office. EXHIBIT "B-1° Page 1 of 1 EXHIBIT "B-2" (SUPPLEMENT TO ATTACHMENT B) ADDITIONAL SERVICES FOR FLOOD WARNING SYSTEM STUDY STUDY NO.: SWS-043 HOURLY RATE SHEDULES A summary of current hourly billing rates is provided below: Principal-in-Charge Project Manager Senior Professional Engineer Junior Professional Engineer Eng i neer-i n-Trai ni ng Sr. GIS Jr. GIS Engineering Intern CADD Technician Clerical $175 — $225 $140 — $190 $125 — $160 $95 — $125 $70 — $95 $70 — $90 $65 — $75 $45 — $55 $55 — $100 $50 — $75 EXHIBIT "B-2" Page 1 of 1 EXHIBIT "B-3" (SUPP�EMENT TO ATTACHMENT B) ADDITIONAL SERVICES FOR FLOOD WARNING SYSTEM STUDY STUDY NO.: SWS-043 PROFESSIONAL SERVICES FEE SUMMARY TASK FEE Task 7— Develop Datawise Guide g ggp Task 8— Verify and develop HWWS Site Inventory 9 595 Task 9— Document Operations Plan 11 385 Task 10 — Report Production 6 040 Task 11-- Project Management & Deliverables 4.000 SERVICE TOTAL 40 000 EXHIBIT "B-3" Page 1 of 1 EXHIBIT "B-3A" (SUPPLEMENT TO ATTACHMENT B) ADDITIONAL SERVICES FOR F�OOD WARNING SYSTEM STUDY STUDY NO.: SWS-043 SUMMARY OF TOTAL PROJECT FEES Consultinq Firm Prime Responsibilitv Amount Percent PRIME ENGINEER: Engineering Services, Proj. Mgmt. $40,000 100% SUB ENGINEER: N/A $0 0% Totai for Professional Services $40,000 100% Sub-Participant Scope of Services Total Fee MWBE Fee Percent N/A N/A $0 $0 0% Non-MWBE Participation None EXHIBIT "B-3A" Page 1 of 1 0%